Agenda Item # 3
Columbus Consolidated Government
Council Meeting
06/21/2016
Agenda Report # 143
TO: Mayor and Council
SUBJECT: Donation of Voting Equipment from Adams County, Colorado
INITIATED BY: Elections and Registration
Recommendation: Approval is requested to accept a donation of voting equipment
from Adams County, Colorado to be used for elections in Muscogee County,
Georgia and to accept the $40,000 donation from the Community Foundation of the
Chattahoochee Valley, Inc.
Background: Adams County, CO has donated approximately $700,000 of voting
equipment to the Elections and Registration Office for use by voters in
Muscogee County and the State of Georgia.
Analysis: Adams County, CO is primarily a vote by mail jurisdiction with super
center voting available on Election Day resulting in a need for a different
type of voting equipment. The voting units can be safely and successfully used
in Georgia, after modification, installation of software and acceptance testing
by the Election Center at KSU.
Financial Considerations: Costs associated with this donation are:
1. Software licensing fee in the amount of $150 per unit that is paid to the
sole source provider, Elections Systems and Software, contracted through the
Office of the Georgia Secretary of State (SOS). If Council accepts the
donation of 400 TSx voting units and 10 optical scan voting units the software
cost will be $61,500.
2. Transportation of the equipment: $6,186 - Cost of transportation to be
shared by the SOS ($2,725) and Richmond County, Georgia ($926). Both will
receive a part of the total equipment donated (700 TSx voting units and 154
optical scan voting units). City will be responsible for $2,535.
3. Elections and Registration applied for and received a donation from the
Community Foundation of the Chattahoochee Valley, Inc. in the amount of $40,000.
4. $10 paid to Adams County, CO.
5. The remaining $21,500 will be divided over FY17.
6. KSU Center staff can perform the modifications, testing, certification,
installations, and acceptance of the equipment at the rate of 6 units per
man-hour at no charge to the county
Recommendation: Approval is requested to accept a donation of voting equipment
from Adams County, Colorado to be used for elections in Muscogee County,
Georgia and to accept the $40,000 donation from the Community Foundation of the
Chattahoochee Valley, Inc.
A RESOLUTION
NO. ______
A RESOLUTION AUTHORIZING THE CITY TO APPROVE AND ACCEPT THE DONATION OF VOTING
EQUIPMENT FROM ADAMS COUNTY, COLORADO TO BE USED FOR ELECTIONS IN MUSCOGEE
COUNTY, GEORGIA.
WHEREAS, Adams County, CO has donated voting equipment at a cost of $10 to be
used for voting in Muscogee County, Georgia; and,
WHEREAS, the Office of Elections and Registration has applied for and received
a donation from the Community Foundation of the Chattahoochee Valley, Inc in
the amount of $40,000 to offset the software licensing fees and transportation
costs incurred in making the donated equipment serviceable.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager or his designee is hereby authorized to accept the voting
equipment donated by Adams County, Colorado for use by Muscogee County, Georgia
and to accept the $40,000 donation from the Community Foundation of the
Chattahoochee Valley, Inc.
______________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ______________, 2016, and adopted at said meeting by the
affirmative vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Turner Pugh voting __________.
Councilor Thomas voting __________.
Councilor Woodson voting __________.
______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
Attachments
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