Agenda Item # 7
Columbus Consolidated Government
Council Meeting
May 1, 2007
Agenda Report # 137
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) CHANGE ORDER ONE FOR CONSTRUCTION OF BRICK WALL AT GOLDEN PARK
It is requested that Council authorize the execution of Change Order 1 with
Gerald Brooks Construction, Inc., for additional services required for the
brick wall at Golden Park, in the amount of $25,450.00.
Resolution No. 22-07, dated January 9, 2007, authorized the emergency
construction services to rebuild a brick wall at Golden Park. The Engineering
Department has determined the brick wall requires a metal wall section,
twenty-five feet (25') high and forty feet (40') long for ?Batter?s Eye?:
Original Contract Amount 89,239.90
Change Order 1 25,450.00
New Contract Amount $ 114,689.90
Funding is available in the FY07 Budget: General Fund ? Miscellaneous ?
Contingency; 0101-590-2000-CONT-9801.
* * * * * *
(B) CHANGE ORDER ONE FOR ENGINEERING SERVICES RELATED TO THE CLOSURE OF THE OLD
CAMP LANDFILL ? RFP NO. 06-0009
It is requested that Council authorize the execution of Change Order 1 with
Jordan, Jones & Goulding, Inc., for additional engineering services required
for the Closure of the Old Camp Landfill, in the amount of $42,620.00.
Resolution No. 239-06, dated June 13, 2006, authorized the engineering contract
for the landfill closure. Jordan, Jones & Goulding, Inc., has encountered two
activities that were not anticipated when the project began:
DESCRIPTION ESTIMATED COST
Application for 404 permit from U.S. Army Corps of Engineers:
Closure of the landfill will require construction of stream bank improvements
along the Chattahoochee River and other potential impacts on existing wetlands
within the landfill closure area. Such activities require issuance of a 404
permit under the Clean Water Act. Jordan, Jones & Goulding, Inc. developed a
wetlands delineation map, performed a cultural survey and anticipates
investigating mussel habitat. 22,110.00
Riverkeeper Project:
A Jordan, Jones & Goulding, Inc., representative met twice with City officials
and representatives of the Chattahoochee Riverkeeper organization. The City
asked Jordan, Jones & Goulding, Inc., to perform surface water sampling
adjacent to the landfill and in the river. This change order provides for
Jordan, Jones and Goulding to perform two rounds of sampling and interpretation
and consulting regarding the results. 20,510.00
Total for Change Order 1 $42,620.00
Original Contract Amount 165,164.00
Change Order 1 42,620.00
New Contract Amount $ 207,784.00
Funding is available in FY07Budget: Multi-Government Project Fund, EDI Special
Projects Grant ? Engineering/Architect Services; 0216-130-3493-EDI-6371 and
Integrated Waste Management Fund, Integrated Waste Supported Capital Projects ?
CIP Integrated Waste/Contingency; 0207-660-4000-9801-CPIW-20600-20010.
* * * * * *
(C) LARGE BUCKET TRUCK - RFB NO. 07-0056
It is requested that Council authorize the purchase of two (2) cab and chassis
from Beck Motor Company (Albany, GA), in the amount of $110,772.00; and two (2)
55? aerial device bodies from Altec Industries (Birmingham, AL), in the amount
of $156,202.00.
The bucket trucks are replacement units that will be used by the Traffic
Engineering Division to repair and replace traffic lights at intersections
throughout the City.
Invitations were mailed to one hundred ninety-seven vendors and specifications
were posted on the City?s website; bid responses were received on April 4, 2007
from eight bidders. This bid has been advertised, opened and reviewed. The
bidders were:
Option 1 Option 2 Option 3
Cab/Chassis Body Complete Unit
(2 units) (2 units) (2 units)
Unit Cost Total Cost Unit CostTotal CostUnit CostTotal Cost
Beck Motor (Albany, GA) $ 55,386.00 $ 110,772.00 NO BID NO BID
Altec Industries (Birmingham, AL) $ 57,114.00 $ 114,228.00 $78,101.00$156,202.00
$135,215.00$270,430.00
Bill Heard Chevrolet (Columbus, GA) $ 55,754.00 $ 111,508.00 NO BID NO BID
Freightliner of Montgomery (Montgomery, AL) $ 56,997.00 $ 113,994.00 NO BID NO
BID
Carl Black Automotive Group (Kennesaw, GA) $ 57,691.00 $ 115,382.00 NO BID NO
BID
OG Hughes (Knoxville, TN) $ 60,920.00 $ 121,840.00 $ 82,197.00 $ 164,394.00 NO
BID
Peter Bilt (Montgomery, AL) $ 67,636.00 $ 135,272.00 NO BID NO BID
Terex Utilities (White House, TN) 1 NO BID NO BID $ 131,988.00 $ 263,976.00
1 Terex Utilities failed to include the required product literature and
warranty for the cab and chassis. Therefore, the vendor?s bid was deemed
incomplete.
Funds for one bucket truck in the amount of $133,487.00 are budgeted in the
FY07 Budget: General Fund ? Engineering ? Traffic Engineering - Heavy Trucks;
0101-250-2100-TRAF-7723; and funds for one bucket truck in the amount of
$133,487.00 are budgeted in the FY07 Budget: Bond & Lease Purchase Pools Fund ?
Finance ? GMA Lease Purchase Pool ? Off Road Equipment; 0542-200-5000-GMA-7725.
* * * * * * *
(D) EMERGENCY REPAIR AND UPGRADE OF THE SECURITY SYSTEM AT THE
GOVERNMENT CENTER COMPLEX
It is requested that Council approve payment to Tech System, Inc., (Duluth
Georgia), in the amount of $60,000.00, for the emergency repair and upgrade of
the Security System at the Government Center Complex.
During a February storm, a lightning strike damaged a computer board in the
City?s security system. As a result of the damage, the Sheriff?s office could
not track who came in or out of the Government Center complex or change
security identification cards. Additionally, $30,000 was approved for an
upgrade to the system during the Mid-Year Budget Adjustment. Since the repair
was needed immediately, and the pending upgrade had been approved, an emergency
purchase was approved by the City Manager to handle both situations as
expediently as possible.
The repair and upgrade is required from Tech System, Inc., because the vendor
provided and installed the Security System when it was purchased, per
Resolution #547-05.
Funding is available in the FY07 Budget: Special Project Capital Project Fund
- General Fund Supported Capital Projects ? Operating Materials ? Government
Center Security; 0508-660-1000-CPGF-6728-22237-20070.
* * * * * * *
(E) TRAFFIC SIGNAL CONTRACTOR SERVICES (ANNUAL CONTRACT) ? RFB NO. 05-0080
It is requested that Council amend Resolution #419-05 (approved September 6,
2005) to change the name of awarded vendor from O. H. Cable to Signal One.
Resolution #419-05 authorized the annual contract for traffic signal contractor
services which was awarded to O. H. Cable to provide services on an ?as needed
basis?. The Purchasing Division has received notification that O. H. Cable?s
name has been changed to Signal One and will continue the contract under the
same terms of the original contract.
* * * * * * *
(F) PURCHASE OF FULL-SIZE SEDAN FOR CITY MANAGER
It is requested that Council approve the purchase of one (1) full-size sedan,
via Georgia State-Wide Contract, SWC S-050483, from Allan Vigil Ford, (Morrow,
GA) in the amount of $20,282.00.
The sedan is a replacement vehicle for the1998 full-size vehicle currently
driven by the City Manager.
Funds are budgeted in FY07 Budget: General Fund ? Non-Categorical ?
Automobiles; 0101-590-3000-NCAT-7721.
* * * * * * * *
(G) RESCUE TRAINING FOR FIRE/EMS
It is requested that Council approve payment to Rescue Training Associates
(RTA) (Pompano Beach, Florida), in the amount of $28,500.00 for Rescue
Training services for the Department of Fire and EMS.
As of January 2006 the Department of Fire and EMS is attempting to bring the
department?s technical rescue team inline with national accepted standards.
Currently the National Fire Protection Agency is the only agency that has
published nationally accepted standards concerning technical rescue. These
standards are outlined in NFPA 1670 Operations and Training for Technical
Search and Rescue Incidents (2004 ed.) and NFPA 1006 Rescue Technician
Professional Qualifications (2003 ed.). NFPA 1670 standard identifies seven
specific disciplines that are addressed in detail (each is considered a
technical rescue discipline), provides three operational levels (awareness,
operations, technicians) and outlines specific requirements (training levels)
that must be met for each operational level. NFPA 1670 specifically addresses
seven technical rescue disciplines.
The disciplines that the standard covers are:
- Structural Collapse Rescue
- Rope Rescue
- Confined Space Rescue
- Vehicle and Machinery Rescue
- Water Rescue--- ice, surf, dive, and swift water
- Trench Rescue
- Wilderness Rescue
This training will enable the department to provide building collapse rescue
operations to the City.
Currently the department has developed the awareness level and trained the
rescue team members to this level. The department plans to have all field
personnel trained to this level by mid 2007. In an effort to reduce costs the
department has looked at the Georgia Fire Academy for this training, but
currently the training is not available through the Academy. However, Rescue
Training Associates will come to the City and provide the training at a rate
that is more economical than the travel expense that would be incurred to send
approximately 30 personnel to be trained. The difference in cost for the
on-site training compared to the out-of-town training is approximately $19,200.
Rescue Training Associates (RTA) is the only known vendor who has the only
portable Slope Floor/Raker Wall and Window/Door shore training units in the
country. These units allow personnel to conduct simultaneous collapse rescue
training on several different training scenarios. Due to the portable
simulation units and the availability of the training, RTA is considered an
only known source to provide the training in accordance with article 3-114 of
the Procurement Ordinance.
Funds are budgeted in the FY07 Budget as follows: ($15,000) General Fund ?
Fire & EMS ? Special Operation ? Education and Training,
0101-410-2600-SPCO-6601 and ($13,500) General Fund ? Fire & EMS ? Special
Operations ? Travel, Schools and Conferences, 0101-410-2600-SPCO-6641.
?ITEM A?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDER 1 WITH GERALD BROOKS
CONSTRUCTION SERVICES, INC., FOR ADDITIONAL SERVICES REQUIRED FOR THE BRICK
WALL AT GOLDEN PARK, IN THE AMOUNT OF $25,450.00
WHEREAS, Resolution No. 22-07, dated January 9, 2007, authorized the emergency
construction services to rebuild a brick wall at Golden Park; and,
WHEREAS, the Engineering Department has determined the brick wall
requires a metal wall section, twenty-five feet (25') high and forty feet (40')
long for ?Batter?s Eye?:
Original Contract Amount 89,239.90
Change Order 1 25,450.00
New Contract Amount $ 114,689.90
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute Change Order 1
with Gerald Brooks Construction, Inc., for additional services required for the
brick wall at Golden Park, in the amount of $25,450.00. Funding is available
in the FY07 Budget: General Fund ? Miscellaneous ? Contingency;
0101-590-2000-CONT-9801.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2007 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDER 1 WITH JORDAN, JONES &
GOULDING, INC., FOR ADDITIONAL ENGINEERING SERVICES REQUIRED FOR THE CLOSURE OF
THE OLD CAMP LANDFILL, IN THE AMOUNT OF $42,620.00.
WHEREAS, Resolution No. 239-06, dated June 13, 2006, authorized the engineering
contract for the landfill closure; and,
WHEREAS, closure of the landfill will require construction of stream
bank improvements along the Chattahoochee River and other potential impacts on
existing wetlands within the landfill closure area. Additionally, the City
asked Jordan, Jones & Goulding, Inc., to perform surface water sampling
adjacent to the landfill and in the river. This change order provides for
Jordan, Jones and Goulding to perform two rounds of sampling and interpretation
and consulting regarding the results.
Original Contract Amount 165,164.00
Change Order 1 42,620.00
New Contract Amount $ 207,784.00
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute Change Order 1 with
Jordan, Jones & Goulding, Inc., for additional engineering services required
for the Closure of the Old Camp Landfill, in the amount of $32,140.00. Funding
is available in FY07Budget: Multi-Government Project Fund, EDI Special
Projects Grant ? Engineering/Architect Services; 0216-130-3493-EDI-6371 and
Integrated Waste Management Fund, Integrated Waste Supported Capital Projects ?
CIP Integrated Waste/Contingency; 0207-660-4000-9801-CPIW-20600-20010.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2007 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) CAB AND CHASSIS FROM BECK
MOTOR COMPANY (ALBANY, GA), IN THE AMOUNT OF $110,772.00; AND TWO (2) 55?
AERIAL DEVICE BODIES FROM ALTEC INDUSTRIES (BIRMINGHAM, AL), IN THE AMOUNT OF
$156,202.00.
WHEREAS, the bucket trucks are replacement units that will be used by the
Traffic Engineering Division to repair and replace traffic lights at
intersections throughout the City.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase two (2) cab and chassis
from Beck Motor Company (Albany, GA), in the amount of $110,772.00; and two (2)
55? aerial device body from Altec Industries (Birmingham, AL), in the amount of
$156,202.00. Funds for one bucket truck in the amount of $133,487.00 are
budgeted in the FY07 Budget: General Fund ? Engineering ? Traffic Engineering
- Heavy Trucks; 0101-250-2100-TRAF-7723 and funds for one bucket truck in the
amount of $133,487.00 are budgeted in the FY07 Budget: Bond & Lease Purchase
Pools Fund ? Finance ? GMA Lease Purchase Pool ? Off Road Equipment;
0542-200-5000-GMA-7725.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2007 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM D?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING PAYMENT TO TECH SYSTEM, INC., (DULUTH
GEORGIA), IN THE AMOUNT OF $60,000, FOR THE EMERGENCY REPAIR AND UPGRADE OF THE
SECURITY SYSTEM AT THE GOVERNMENT CENTER COMPLEX.
WHEREAS, during a February storm, a lightning strike damaged a computer
board in the City?s security system. As a result of the damage, the Sheriff?s
Office could not track who came in or out of the Government Center complex or
change security identification cards. Additionally, $30,000 was approved for
an upgrade to the system during the Mid-year adjustment; and,
WHEREAS, since the repair was needed immediately, and the pending
upgrade had been approved, an emergency purchase was approved by the City
Manager to handle both situations as expediently as possible; and,
WHEREAS, the repair and upgrade is required from Tech System, Inc.,
because the vendor provided and installed the Security System when it was
purchased, per Resolution #547-05.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Tech
System, Inc., (Duluth Georgia), in the amount of $60,000, for the emergency
repair and upgrade of the Security System at the Government Center Complex.
Funding is available in the FY07 Budget: Special Project Capital Project Fund
- General Fund Supported Capital Projects ? Operating Materials ? Government
Center Security; 0508-660-1000-CPGF-6728-22237-20070.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2007 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM E?
A RESOLUTION
NO.___________
A RESOLUTION AMENDING RESOLUTION #419-05 (APPROVED SEPTEMBER 6, 2005)
TO CHANGE THE NAME OF AWARDED VENDOR, O. H. CABLE, TO SIGNAL ONE.
WHEREAS, Resolution #419-05 authorized the annual contract for traffic
signal contractor services, which was awarded to O. H. Cable; and,
WHEREAS, the Purchasing Division received notification that O. H.
Cable?s name has been changed to Signal One and will continue the contract
under the same terms of the original contract.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
Resolution # 419-05 is hereby amended, changing the name of awarded vendor, O.
H. Cable, to Signal One. Signal One will continue the contractual
obligations under the same terms of the original contract.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the __________ day of ____________, 2007 and adopted at said meeting by
the affirmative
vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
__________________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM F?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) FULL-SIZE SEDAN, VIA GEORGIA
STATE-WIDE CONTRACT, SWC S-050483, FROM ALLAN VIGIL FORD, (MORROW, GA) IN THE
AMOUNT OF $20,282.00.
WHEREAS, the sedan is a replacement vehicle for the1998 full-size vehicle
currently driven by the City Manager.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) full-size sedan,
via Georgia State-Wide Contract, SWC S-050483, from Allan Vigil Ford, (Morrow,
GA) in the amount of $20,282.00. Funds are budgeted in FY07 Budget: General
Fund ? Non-Categorical ? Automobiles; 0101-590-3000-NCAT-7721.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2007 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM G?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING PAYMENT TO RESCUE TRAINING ASSOCIATES (RTA) (POMPANO
BEACH, FLORIDA), IN THE AMOUNT OF $28,500.00 FOR RESCUE TRAINING SERVICES FOR
THE DEPARTMENT OF FIRE AND EMS.
WHEREAS, as of January 2006 the Department of Fire and EMS is
attempting to bring the department?s technical rescue team inline with national
accepted standards. Currently the National Fire Protection Agency is the only
agency that has published nationally accepted standards concerning technical
rescue; and,
WHEREAS, currently the department has developed the awareness level and
trained the rescue team members to this level. The department plans to have all
field personnel trained to this level by mid 2007; and,
WHEREAS, Rescue Training Associates (RTA) is the only known vendor who
has the only portable Slope Floor/Raker Wall and Window/Door shore training
units in the country. These units allow personnel to conduct simultaneous
collapse rescue training on several different training scenarios. Due to the
portable simulation units and the availability of the training, RTA is
considered an only known source to provide the training in accordance with
article 3-114 of the Procurement Ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Rescue Training
Associates (RTA) (Pompano Beach, Florida), in the amount of $28,500.00 for
Rescue Training services for the Department of Fire and EMS. Funds are
budgeted in the FY07 Budget as follows: ($15,000) General Fund ? Fire & EMS ?
Special Operation ? Education and Training, 0101-410-2600-SPCO-6601 and
($13,500) General Fund ? Fire & EMS ? Special Operations ? Travel, Schools and
Conferences, 0101-410-2600-SPCO-6641.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2007 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
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