Agenda Item # 3
Columbus Consolidated Government
Council Meeting
August 11, 2015
Agenda Report # 14
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) UPGRADE OF THE GIS TAX PARCEL MAP DATABASE ? RFP NO. 15-0024
It is requested that Council approve a contract with Geographic Technologies
Group, Inc., to upgrade the GIS tax parcel map database. The vendor will
transform the CCG?s GIS parcel map database, that is derived from existing
Geodatabase format, and implement the ArcGIS for Land Records Solution. This
project will be accomplished in five (5) basic phases:
? Phase 1 ? Needs Assessment
? Phase 2 ? Implementation Plan
? Phase 3 ? Migration to the ArcGIS for Land Record Data Model (Parcel Fabric
Technology)
? Phase 4? Map Publishing
? Phase 5 (Optional) ? ArcGIS for Parcel Editing Solution Training
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on March 6, 2015.
This RFP has been advertised, opened and evaluated. Proposals were received on
April 10, 2015 from the following offerors:
Geographic Technologies Group, Inc. (Goldsboro, NC)
Timmons Group (Richmond, VA)
ProWest & Associates, Inc. (Walker, MN)
Sidwell (St. Charles, IL)
Bruce Harris & Associates, Inc. (Batavia, IL)
W K Dickson & Co., Inc. (Atlanta, GA)
Superior Information Technologies (Southfield, MI)
The following events took place after receipt of proposals:
RFP MEETINGS/EVENTS
Description Date Held Agenda/Action
Pre-Evaluation Meeting April 21, 2015 Purchasing advised evaluation committee members of the
RFP rules and process. Project Manager provided overview and expectations of
the project. Proposals were disbursed to each committee member to review.
1st Evaluation Meeting May 19, 2015 Discussed each proposal. During discussion, a question
was submitted by a committee member to be asked of each proposer. Responses
from proposers were forwarded to committee members on May 29, 2015.
2nd Evaluation Meeting June 11, 2015 A very brief discussion of responses received.
Afterwards, the voting members of the committee confirmed they were ready to
perform their individual evaluations.
Evaluation forms completed June 18, 2015 ? July 29, 2015 Evaluation forms were completed and
returned to Purchasing for compilation results.
Evaluation results completed July 29, 2015 Results were sent to Evaluation Committee members.
Recommendation received July 29, 2015 Evaluation Committee voted to award to highest ranked
vendor.
Proposals were reviewed by the Evaluation Committee members, which consisted of
one representative from Finance, one representative from Planning, and one
representative from the Tax Assessor?s Office, who served as voting members.
The committee also consisted of one non-voting advisory member from GIS.
Award Recommendation:
The evaluation committee deemed the proposal from Geographic Technologies
Group, Inc., most responsive to the RFP specifications. Therefore the
Evaluation Committee, as reflected by their comments provided below, recommends
award of the contract to Geographic Technologies Group, Inc. for the following
reasons:
? Vendor?s staff consists of a full range of GIS professionals, specifically
qualified in ESRI geodatabase development and migration that are essential in
order to implement the recommended improvements. Vendor provided a good detail
client work history on projects that consisted of various ranges of the project
scope for the referenced client. The owners are published writers in GIS
professional magazines and have received various GIS awards within the last 3
to 4 years.
? The vendor detailed, step by step, how each key feature of the phases would
be carried out, the type of hardware, software and technical components that
would be utilized and the delivery method of the data conversion. Examples
were given when explaining each component of each phase for better clarity of
their approach and why it was deemed necessary to utilize a certain approach
for a component in each phase. Vendor received an award for their technology
in Map Publishing for Local Governments.
? Vendor provided a very thorough chart detailing the project timeframe of
project from start to completion; the duration of each phase and each key
personnel involved in each phase and their background. Vendor provided
additional information regarding each of the principles they utilize to ensure
the Quality Control and Quality Assurance.
? Vendor detailed the type of methods they use to provide technical support,
train, educate and resolve complaints. Examples of issues and resolutions
showing the commitment of technical support and training. I was very impressed
with their commitment. Though not specifically mentioned, it is understood
that their commitment to their clients is long term.
? Vendor provided the costs of each phase and any associated costs for
additional services if needed. Cost estimates were below my expectations for a
firm with this much experience and expertise.
Vendor Experience/Qualifications:
? Founded in 1997, Geographic Technologies Group (GTG) has provided
implementation services to local government organizations throughout the
country.
? Provided services for the following Government Entities/Clients:
o Forsyth County, Georgia
o Athens-Clarke County, Georgia
o Unalaska, Alaska
o Hoover, Alabama
o Davie, Florida
o Wayne County, North Carolina
o Calvert County, Maryland
? Geographic Technologies Group is an award-winning company receiving a
multitude of honors and awards including:
o Esri 2012 Special Achievement in GIS
o Esri 2011 International Award for Mobile Applications
o Esri Business Partner of the Year Award
o URISA and American City and County Excellence Award in GIS
o URISA Exemplary Systems in Government Awards
o Florida City and County Management Association Award for Innovative Technology
o Herb Stout Award for Exemplary Use of GIS Technology in Local Government.
The City?s Procurement Ordinance Article 3-110, Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services, governs
the RFP Process. During the RFP process, there is no formal opening due to the
possibility of negotiated components of the proposal. In the event City
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
Therefore, the evaluation results and cost information has been submitted to
the City Manager in a separate memo for informational purposes.
This project is a support system for the on-going upgrade for the Tax
Assessor?s Office; therefore, funding has been appropriated, in the amount of
$75,000.00, as part of that project. Funds are budgeted in the FY16 Budget as
follows: Bond and Lease Purchase Pools ? Finance ? GMA Lease Purchase Pool ?
Capital Expend-Over $5,000; 0542-200-5000-GMA-7761.
* * * * *
(B) ANNUAL SOFTWARE LICENSE MAINTENANCE FOR PERMITTING SYSTEM AND BUSINESS
LICENSE SYSTEM
It is requested that Council approve the payment to Tyler Technologies (Dallas,
TX) in the amount of $62,944.56 for annual software license maintenance for the
Energov Software Permitting System utilized by Inspections and Code; and the
Energov Software Business License System utilized by the Finance Department?s
Revenue Division. This maintenance payment will cover ongoing support for both
systems from July 1, 2015 through June 30, 2016.
This maintenance provides Information Technology, Inspections and Codes,
Engineering, Planning and the Revenue Division with software enhancements,
documentation updates, Users Group support and hot line support for the Energov
Building Inspection System and Business License System.
Both systems were originally purchased from Energov per Resolution #655-05 for
the Business License System; and Resolution #234-08 for the Permitting System.
Energov was already providing maintenance support for the Business License
system, purchased in 2005. In 2008, during negotiations with Energov to
provide the Permitting System, software maintenance for both systems was
combined as a cost savings measure. In November 2012, Tyler Technologies
acquired Energov.
Funds are budgeted in the FY16 Budget: General Fund ? Information Technology ?
Software Lease; 0101 ? 210 ? 1000 ? ISS ? 6541.
* * * * *
(C) TRANSIT ENHANCEMENT EQUIPMENT (ANNUAL CONTRACT) ? RFB NO. 15-0030
It is requested that Council authorize the purchase of transit enhancement
equipment from Swartz Associates, Inc. (Naples, FL) and Innocom Corporation
(Columbus, OH). METRA has budgeted $45,000, per year, for the purchase of
transit enhancements. METRA anticipates purchasing 30 each (Benches with
Backs), 50 each (Benches without Backs) and 13 each (Single Face Info Centers),
on an ?as needed basis?.
Metra will utilize the transit enhancement equipment to replace missing,
broken and worn out equipment along the bus routes and at the Transit Facility.
The contract period shall be for one (1) year, with the option to renew for
four (4) additional twelve- month periods. Contract renewal is contingent upon
the mutual agreement of the contractor and the City. The previous 5-year
contract was awarded to Swartz Associates, Inc. and Innocom Corporation.
Bid specifications were posted on the web pages of the Purchasing Division and
Georgia Procurement Registry. Two bids were received on June 10, 2015. This
bid has been advertised, opened and reviewed. The bidders were:
Funds are budgeted each fiscal year for this ongoing expense: Transportation
Fund ? Transportation - Federal Transportation Administration - Capital
Expenditure Under $5,000, 0751-610-2400-MFTA-7763. This purchase is funded:
80% Federal, 10% State and 10% Local.
* * * * *
(D) PLAYGROUND MULCH ? (ANNUAL CONTRACT) ? RFB NO. 10-0053
It is requested that Council approve the annual contract to purchase playground
mulch from Lainer Plans, Inc. /dba/ KorKat (Carrolton, GA) for the estimated
contract value of $53,190.00. The playground mulch will be required on an ?as
needed basis? and will be used for protective surfacing under and around
playground equipment at various City parks.
The term of the contract shall be for two years, with the option to renew for
three (3) additional twelve-month periods. Contract renewal will be contingent
upon the mutual agreement of the City and the Contractor. The previous 5-year
contract was awarded to Bliss Products and Services, Inc.
Bid specifications were posted on the City?s website and the Georgia
Procurement Registry. Bid responses were received on July 22, 2015 from three
bidders. This bid has been advertised, opened and reviewed. The bidders were:
DESCRIPTION/
VENDORS EST. QTY Lainer Plains, dba KorKat (Carrolton, GA) Bliss Products & Services
(Lithia Springs, GA) PlayCore Wisconsin dba GameTime, Inc. (Longwood, FL)
Playground Mulch
100 Cubic Yard Load 30 Unit Cost - $1,773.00
Total Cost - $53,190.00 Unit Cost - $1,890.00
Total Cost - $56,700.00 Unit Cost - $2,100.00
Total Cost - $63,000.00
Funds are budgeted each fiscal year for this on-going expense: General Fund -
Parks and Recreation ? Park Services ? Operating Materials;
0101-270-2100-PSRV-6728
* * * * *
(E) STATE MANDATED ANNUAL WORKERS? COMPENSATION FEES
It is requested that Council approve payment to the State Board of Workers?
Compensation, in the amount of $36,380.24, for annual assessment dues.
The dues are payable to the State Board of Workers' Compensation every year for
the employer's share of the Board's operating expenses and for contributions to
the Subsequent Injury Trust Fund, which is still paying out on injuries prior
to 2008. The assessment is based on the number of employees and the payroll.
Funds are budgeted in FY16 Budget as follow: Risk Management Internal Service
Fund ? Human Resources ? Workers? Compensation ? Contractual Services; 0860 ?
220 ? 3820 ? WCOM - 6319.
* * * * *
(F) HIGH PERFORMANCE MOBILE DATA COMPUTERS FOR POLICE DEPARTMENT
It is requested that Council approve the purchase of Twenty-Five (25) High
Performance Mobile Data Computers/with Automatic Vehicle Location (AVL), Model
Number MW8100, from Motorola (Columbus, GA), in the amount of $233,087.50, for
the Police Department.
The equipment will be installed in pursuit vehicles approved to be purchased
for the Police Department.
This purchase is part of a continuing project aimed at equipping all
appropriate public safety vehicles with advanced technology, in order to
maximize the efficiency of public safety response calls, for service, from the
public. Per Resolution No. 431-00 (RFP No. 00-0022), Council awarded a
contract to Motorola to provide mobile data units for public safety
departments. To maintain uniformity of the equipment, the City has continued to
purchase the equipment from Motorola. Consequently, the vendor is considered
the only known source to provide the equipment, in accordance with the
Procurement Ordinance, Article 3-114.
Funding in the amount of $186,470.00, for Twenty (20) units, is budgeted in the
FY16 Budget: LOST/Public Safety ? Police ? Public Safety Lost ? Automobiles.
Funding in the amount of $46,617.50, for Five (5) units, was budgeted in the
FY15 Budget and carried over to FY16: General Fund ? Police ? Motor Transport
? Automobiles; 0101 ? 400 ? 3230 ? MOTR ? 7721.
* * * * *
(G) DECLARATION OF SURPLUS EQUIPMENT AT THE CIVIC CENTER
It is requested that Council declare the following equipment at the Civic
Center, as surplus, in accordance with Section 7-501 of the Charter of Columbus
Consolidated: Two Daktronics Scoreboards, 2008 John Deer Gator, Two
Refrigerated Display Cases, Beer Tower, Sephra Chocolate Fountain, Douwe Coffee
Maker, Hot Dog Roller, J & J Snack Food Oven (small), Hot Dog Warmer, Chef Mate
Meat Grinder, Berkel Mixer, Merco Pizza Warmer, Univex Food Shredder, and
Berkel Slicer.
Some items have been placed out of service due to normal wear and tear.
However, the majority of the items are those that have been acquired through
the numerous changes in food and beverage contract providers over the years.
Due to the Civic Center?s in-house transition, these items are no longer
needed. Revenue acquired through sale will be used to offset costs of those
changes
The surplus items will be disposed of either through GovDeals or by live
auction. GovDeals provides services to various government agencies allowing
the sale of surplus and confiscated items via the Internet. The Auction Way,
the City?s contracted auctioneer, will conduct the auction, if it is determined
a Live auction will be held.
Revenue from the sale of the equipment will be deposited in the Civic Center
Fund ? Government Wide Revenue ? Miscellaneous.
* * * * *
(H) PURCHASE OF VARIOUS SUPPLIES FROM GEORGIA CORRECTIONAL INDUSTRIES (GCI)
? GEORGIA STATE CONTRACT
It is requested that Council approve the purchase of various supplies from
Georgia Correctional Industries (GCI), via Georgia State Contract,
GCI-INTRGOVT. The various supplies will be purchased by City departments on an
?as needed basis?. The effective date of the contract is January 1, 1999
through January 28, 2099, with the option to renew.
GCI is a self-sufficient authority owned by the state, operating under the
Georgia Department of Corrections. Their manufacturing, food production and
processing programs are funded by the high-quality products and services they
sell to government agencies. As state inmates are used in the manufacture of
the goods, GCI sells only to government entities or contractors working for
government entities.
The GCI contract provides another source Departments can use to purchase
various supply items such as: chemicals/janitorial supplies, paint, signs,
inmate supplies, furniture, etc?.
Funds are budgeted each fiscal year for this on-going expense, various
departments - Operating Materials; 6728 and other appropriate line-items.
* * * * *
(I) UPGRADE AND INTERFACE OF FIRE ALARM CONTROL SYSTEMS AT THE JAIL
It is requested that Council authorize the payment to Columbus Fire & Safety
(Columbus, GA), in the amount of $69,683.00, for the upgrade and interface of
fire alarm control systems at the Jail. The vendor will also provide
maintenance and support (hardware and software), on an ?as needed basis?, as
well as, monthly monitoring services.
The Jail Needs Assessment Study conducted in 2012 identified the fire alarm
systems as a mixture of technology from the 1980?s through 2000 with components
in a state of reduced functionality, problematic interoperability, and subject
to false alarms requiring un-necessary dispatch of Fire / EMS resources. The
Sheriff?s Office identified this purchase as a critical need and a Life/Safety
corrective action.
Funding, for the initial upgrade and interface, are budgeted in the FY16 Budget
as follows: L.O.S.T. Fund - Sheriff ? Jail ? Capital Outlay Over $5,000;
0102-550-9900- LOST-7761. Funding for the ?as needed? maintenance/support and
monitoring services will be budgeted in the appropriate line-items each fiscal
year.
* * * * *
(J) CHANGE ORDER 1 FOR VALENCIA DRIVE CULVERT REPLACEMENT
It is requested that Council authorize Change Order 1 with Alexander
Contracting Company, Inc. (Fortson, GA) in the amount of $35,758.10 for the
Valencia Drive Culvert Replacement project.
Per Resolution No. 350-14, Council authorized the culvert replacement at
Valencia Drive. The primary need for Change Order 1 is for additional work due
to drainage issues adjacent to the project site.
Document Description Amount
Original Contract Culvert Replacement at Valencia Drive 282,543.35
Change Order 1 Additional work due to drainage issues adjacent to the project
site. 35,758.10
New Contract Amount $318,301.45
Funds are budgeted in the FY16 Budget: Paving Fund Supported Capital Projects
? Drainage/Street Improvements ? Valencia Drive Bridge Replacement; 0508-660-3
* * * * *
(K) MEMBERSHIP DUES FOR GEORGIA MUNICIPAL ASSOCIATION
It is requested that Council approve payment to the Georgia Municipal
Association (GMA) in the amount of $35,505.16 for 2015 - 2016 membership dues
for the City of Columbus, Georgia.
GMA is a voluntary, non-profit organization that provides legislative advocacy,
education, employee benefit and technical consulting services to its members.
Funds are budgeted in the FY16 Budget: General Fund - Legislative ? City
Council - Membership Dues and Fees; 0101-100-1000-CNCL-6657.
?ITEM A?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING TO APPROVE THE CONTRACT WITH GEOGRAPHIC
TECHNOLOGIES GROUP, INC. (GOLDSBORO, NC), TO UPGRADE THE GIS TAX PARCEL MAP
DATABASE.
WHEREAS, an RFP was administered (RFP 15-0024) and proposals were received from
seven offerors; and,
WHEREAS, the proposal submitted by Geographic Technologies Group, Inc.
(Goldsboro, NC) met all proposal requirements and was evaluated most responsive
to the RFP.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to approve the contract with
Geographic Technologies Group, Inc. (Goldsboro, NC), to upgrade the GIS tax
parcel map database. Funds are budgeted in the FY16 Budget as follows: Bond
and Lease Purchase Pools ? Finance ? GMA Lease Purchase Pool ? Capital
Expend-Over $5,000; 0542-200-5000-GMA-7761.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2015 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING PAYMENT TO TYLER TECHNOLOGIES (DALLAS, TX) IN
THE AMOUNT OF $62,944.56 FOR ANNUAL SOFTWARE LICENSE MAINTENANCE FOR THE
ENERGOV SOFTWARE PERMITTING SYSTEM UTILIZED BY INSPECTIONS AND CODE, AND THE
ENERGOV SOFTWARE BUSINESS LICENSE SYSTEM UTILIZED BY THE FINANCE DEPARTMENT?S
REVENUE DIVISION. THIS MAINTENANCE PAYMENT WILL COVER ONGOING SUPPORT FOR BOTH
SYSTEMS FROM JULY 1, 2015 THROUGH JUNE 30, 2016.
WHEREAS, this maintenance provides Information Technology, Inspections
and Codes, Engineering, Planning and the Revenue Division with software
enhancements, documentation updates, Users Group support and hot line support
for the Energov Building Inspection System and Business License System; and,
WHEREAS, both systems were originally purchased from Energov per
Resolution #655-05 for the Business License System; and Resolution #234-08 for
the Permitting System. Energov was already providing maintenance support for
the Business License system, purchased in 2005. In 2008, during negotiations
with Energov to provide the Permitting System, software maintenance for both
systems was combined as a cost savings measure. In November 2012, Tyler
Technologies acquired Energov.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to Tyler
Technologies (Dallas, TX) in the amount of $62,944.56 for annual software
license maintenance for the Energov Software Permitting System utilized by
Inspections and Code, and the Energov Software Business License System utilized
by the Finance Department?s Revenue Division. This maintenance payment will
cover ongoing support for both systems from July 1, 2015 through June 30,
2016. Funds are budgeted in the FY16 Budget: General Fund ? Information
Technology ? Software Lease; 0101 ? 210 ? 1000 ? ISS ? 6541.
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2015 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF TRANSIT ENHANCEMENT EQUIPMENT
FROM SWARTZ ASSOCIATES, INC. (NAPLES, FL) AND INNOCOM CORPORATION (COLUMBUS,
OH). METRA HAS BUDGETED $45,000, PER YEAR, FOR THE PURCHASE OF TRANSIT
ENHANCEMENTS.
WHEREAS, Metra anticipates purchasing 30 each (Benches with Backs), 50
each (Benches without Backs) and 13 each (Single Face Info Centers), on an ?as
needed basis?; and,
WHEREAS, Metra will utilize the transit enhancement equipment to
replace missing, broken and worn out equipment along the bus routes and at the
Transit Facility; and,
WHEREAS, the contract period shall be for one (1) year, with the option
to renew for four (4) additional twelve- month periods. Contract renewal is
contingent upon the mutual agreement of the contractor and the City.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase transit
enhancement equipment from Swartz Associates, Inc. (Naples, FL) and Innocom
Corporation (Columbus, OH). METRA has budgeted $45,000, per year, for the
purchase of transit enhancements. Funds are budgeted each fiscal year for this
ongoing expense: Transportation Fund ? Transportation - Federal Transportation
Administration - Capital Expenditure Under $5,000, 0751-610-2400-MFTA-7763.
This purchase is funded: 80% Federal, 10% State and 10% Local.
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2015 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT FOR THE PURCHASE OF
PLAYGROUND MULCH FROM LANIER PLANS, INC./DBA/KORKAT (CARROLLTON, GA) FOR THE
ESTIMATED CONTRACT VALUE AMOUNT OF $53,190.00.
WHEREAS, the playground mulch will be required on an ?as needed basis?
and will be used for protective surfacing under and around playground
equipment; and,
WHEREAS, the term of the contract period shall be for two years, with
the option to renew for three additional twelve-month periods, if agreeable to
both parties.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to enter into an annual
contract to purchase playground mulch from Lainer Plans, Inc./dba/ KorKat
(Carrolton, GA) for the estimated contract value amount of $53,190.00. Funds
are budgeted each fiscal year for this on-going expense: General Fund - Parks
and Recreation ? Park Services ? Operating Materials; 0101-270-2100-PSRV-6728.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2015 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING PAYMENT TO THE STATE BOARD OF WORKERS? COMPENSATION,
IN THE AMOUNT OF $36,380.24, FOR ANNUAL ASSESSMENT DUES.
WHEREAS, the dues are payable to the State Board of Workers' Compensation every
year for the employer's share of the Board's operating expenses and for
contributions to the Subsequent Injury Trust Fund, which is still paying out on
injuries prior to 2008. The Assessment is based on the number of employees and
the payroll.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to the State Board
of Workers? Compensation, in the amount of $36,380.24, for annual assessment
dues. Funds are budgeted in FY16 Budget as follow: Risk Management Internal
Service Fund ? Human Resources ? Workers? Compensation ? Contractual Services;
0860 ? 220 ? 3820 ? WCOM - 6319.
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of __________, 2015 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE PURCHASE OF TWENTY-FIVE (25) HIGH PERFORMANCE
MOBILE DATA COMPUTERS/WITH AUTOMATIC VEHICLE LOCATION (AVL), MODEL NUMBER
MW8100, FROM MOTOROLA (COLUMBUS, GA), IN THE AMOUNT OF $233,087.50.
WHEREAS, the equipment will be installed in pursuit vehicles approved to be
purchased for the Police Department; and,
WHEREAS, this purchase is part of a continuing project aimed at equipping all
appropriate public safety vehicles with advanced technology, in order to
maximize the efficiency of public safety response calls, for service, from the
public. Per Resolution No. 431-00 (RFP No. 00-0022), Council awarded a
contract to Motorola to provide mobile data units for public safety
departments. To maintain uniformity of the equipment, the City has continued to
purchase the equipment from Motorola. Consequently, the vendor is considered
the only known source to provide the equipment, in accordance with the
Procurement Ordinance, Article 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase Twenty-Five (25)
High Performance Mobile Data Computers/with Automatic Vehicle Location (AVL),
Model Number MW8100, from Motorola (Columbus, GA), in the amount of
$233,087.50. Funding in the amount of $186,470.00, for Twenty (20) units, is
budgeted in the FY16 Budget: LOST/Public Safety ? Police ? Public Safety Lost
? Automobiles. Funding in the amount of $46,617.50, for Five (5) units, is
budgeted in the FY16 Budget: General Fund ? Police ? Motor Transport ?
Automobiles; 0101 ? 400 ? 3230 ? MOTR ? 7721.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ________, 2015 and adopted at said meeting by the affirmative
vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM G?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE DECLARATION OF THE FOLLOWING EQUIPMENT AT THE
CIVIC CENTER, AS SURPLUS, IN ACCORDANCE WITH SECTION 7-501 OF THE CHARTER OF
COLUMBUS CONSOLIDATED: TWO DAKTRONICS SCOREBOARDS, 2008 JOHN DEER GATOR, TWO
REFRIGERATED DISPLAY CASES, BEER TOWER, SEPHRA CHOCOLATE FOUNTAIN, DOUWE COFFEE
MAKER, HOT DOG ROLLER, J & J SNACK FOOD OVEN (SMALL), HOT DOG WARMER, CHEF MATE
MEAT GRINDER, BERKEL MIXER, MERCO PIZZA WARMER, UNIVEX FOOD SHREDDER, AND
BERKEL SLICER.
WHEREAS, some items have been placed out of service due to normal wear and
tear. However, the majority of the items are those that have been acquired
through the numerous changes in food and beverage contract providers over the
years. Due to the Civic Center?s in-house transition, these items are no
longer needed. Revenue acquired through sale will be used to offset costs of
those changes; and,
WHEREAS, the surplus items will be disposed of either through GovDeals or by
live auction, whichever is in the best interest of the City. GovDeals provides
services to various government agencies allowing the sale of surplus and
confiscated items via the Internet. The Auction Way, the City?s contracted
auctioneer, will conduct the auction, if it is determined a Live auction will
be held.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to declare the following equipment
at the Civic Center, as surplus, in accordance with Section 7-501 of the
Charter of Columbus Consolidated: Two Daktronics Scoreboards, 2008 John Deer
Gator, Two Refrigerated Display Cases, Beer Tower, Sephra Chocolate Fountain,
Douwe Coffee Maker, Hot Dog Roller, J & J Snack Food Oven (small), Hot Dog
Warmer, Chef Mate Meat Grinder, Berkel Mixer, Merco Pizza Warmer, Univex Food
Shredder, and Berkel Slicer. Revenue from the sale of the equipment will be
deposited in the Civic Center Fund ? Government Wide Revenue ? Miscellaneous.
________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of __________, 2015 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM H?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF VARIOUS SUPPLIES FROM GEORGIA
CORRECTIONAL INDUSTRIES (GCI), VIA GEORGIA STATE CONTRACT, GCI-INTRGOVT. THE
VARIOUS SUPPLIES WILL BE PURCHASED BY CITY DEPARTMENTS ON AN ?AS NEEDED
BASIS?.
WHEREAS, GCI is a self-sufficient authority owned by the state, operating under
the Georgia Department of Corrections. Their manufacturing, food production
and processing programs are funded by the high-quality products and services
they sell to government agencies; and,
WHEREAS, as state inmates are used in the manufacture of the goods, GCI sells
only to government entities or contractors working for government entities; and,
WHEREAS, the GCI contract provides another source Departments can use to
purchase various supply items such as: chemicals/janitorial supplies, paint,
signs, inmate supplies, furniture etc?.; and,
WHEREAS, the contract will remain in effect through January 28,
2099, with the option to renew.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase various supplies
from Georgia Correctional Industries (GCI), via Georgia State Contract,
GCI-INTRGOVT on an ?as needed basis?. Funds are budgeted each fiscal year for
this on-going expense, various departments - Operating Materials; 6728, and
other appropriate line-items.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2015 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM I?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE PAYMENT TO COLUMBUS FIRE & SAFETY (COLUMBUS, GA),
IN THE AMOUNT OF $69,683.00, FOR THE UPGRADE AND INTERFACE OF FIRE ALARM
CONTROL SYSTEMS AT THE JAIL; AS WELL AS, MAINTENANCE/SUPPORT (HARDWARE AND
SOFTWARE), ON AN ?AS NEEDED BASIS?, AND MONTHLY MONITORING SERVICES.
WHEREAS, the Jail Needs Assessment Study conducted in 2012 identified the fire
alarm systems as a mixture of technology from the 1980?s through 2000 with
components in a state of reduced functionality, problematic interoperability,
and subject to false alarms requiring un-necessary dispatch of Fire / EMS
resources; and,
WHEREAS, the Sheriff?s Office identified this purchase as a critical need and a
Life / Safety corrective action; and,
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to Columbus Fire &
Safety (Columbus, GA), in the amount of $69,683.00, for the upgrade and
interface of fire alarm control systems at the Jail, as well as, maintenance
and support (hardware and software), on an ?as needed basis?, and monthly
monitoring services. Funding, for the initial upgrade and interface, is
budgeted in the FY16 Budget as follows: L.O.S.T. Fund - Sheriff ? Jail ?
Capital Outlay Over $5,000; 0102-550-9900- LOST-7761. Funding for the ?as
needed? maintenance/support, and monthly monitoring services will be budgeted
in the appropriate line-items each fiscal year.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ________, 2015 and adopted at said meeting by the affirmative
vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM J?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDER 1 WITH ALEXANDER
CONTRACTING COMPANY, INC. (FORTSON, GA) IN THE AMOUNT OF $35,758.10 FOR THE
VALENCIA DRIVE CULVERT REPLACEMENT PROJECT.
WHEREAS, per Resolution No. 350-14, Council authorized the culvert
replacement at Valencia Drive; and,
WHEREAS, the primary need for Change Order 1 is for additional work due
to drainage issues adjacent to the project site.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute Change Order 1
with Alexander Contracting Company, Inc. (Fortson, GA) in the amount of
$35,758.10 for the Valencia Drive Culvert Replacement project. Funds are
budgeted in the FY16 Budget: Paving Fund Supported Capital Projects ?
Drainage/Street Improvements ? Valencia Drive Bridge Replacement;
0508-660-3000-CPPF-7622-21084-20140.
____________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _______ day of ____________, 2015 and adopted at said meeting by the
Affirmative vote of ___________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
"ITEM K?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING PAYMENT TO THE GEORGIA MUNICIPAL ASSOCIATION (GMA), IN
THE AMOUNT OF $35,505.16, FOR 2015- 2016 MEMBERSHIP DUES.
WHEREAS, membership dues are for the City of Columbus, Georgia; and,
WHEREAS, GMA is a voluntary, non-profit organization that provides legislative
advocacy, educational, employee benefit and technical consulting services to
its members.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to render payment to the Georgia
Municipal Association in the amount of $35,505.16 for 2015 - 2016 membership
dues for the City of Columbus, Georgia. Funds are budgeted in the FY16 Budget:
General Fund - Legislative ? City Council - Membership Dues and Fees;
0101-100-1000-CNCL-6657.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2015 and adopted at said meeting by
the Affirmative vote of __________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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