CITY MANAGER'S AGENDA
8/13/2013
I. HISTORIC WESTVILLE INCORPORATION - LIVING HISTORY MUSEUM RELOCATION:
Authorization is requested to enter into a Memorandum of Understanding
(MOU) with Historic Westville, Inc., to relocate the Living History Museum to
the Oxbow Meadows site and authorizing conveyance of approximately 35 acres of
property, formerly known as the Orchard Grove Mobile Home Park, to Westville to
locate the Living History Museum and lease two tracts of land for economic
development and recreational purposes. An agenda report, agreement, map,
exhibit and resolution are attached. Click link to access documents
II. T-MOBILE ROOFTOP LEASE AGREEMENT:
Authorization is requested to execute a new Lease Agreement for
antennae and building space on the Columbus Consolidated Government Center
building, 100 10th Street, with T-Mobile South LLC., to operate and maintain a
telecommunications facility with annual rent of $15,208.75. The agreement will
be for 5 years with options to renew for four additional terms with a fixed 15%
rent increase for each term. An agenda report, lease agreement, map and
resolution are attached. Click link to access documents
III. FY2014 GEORGIA DEPARTMENT OF TRANSPORTATION - TRANSPORTATION PLANNING
CONTRACT:
Authorization is requested to execute a contract with the Georgia Department of
Transportation for Financial Assistance of $251,141.93 with a 20% local match
of $62,785.48 for a total of $313,927.41 to carry out the FY 2014
Transportation Planning Work Activities of the Columbus-Phenix City
Transportation Study (C-PCTS). An agenda report and resolution are attached.
Click link to access documents
IV. FISCAL YEAR 2012 HOMELAND SECURITY GRANT - MUSCOGEE COUNTY SHERIFF'S OFFICE:
Authorization is requested to submit an application, and if approved,
accept a grant in the amount of $3,500 with no local match, or that approved
amount, from the Georgia Emergency Management Agency for the Department of
Homeland Security Fiscal Year 2012 Homeland Security Grant Program/State
Homeland Security Program to provide supplies and equipment for the Explosive
Detection Canine Program. An agenda report and resolution are attached. Click
link to access documents
CITY MANAGER'S AGENDA
8/13/2013
Page 2
V. 2013 HOMELAND SECURITY GRANT PROGRAM - COLUMBUS FIRE/EMS DEPARTMENT:
Authorization is requested to submit an application and ,if approved,
accept a grant in the amount of $26,000, or as otherwise awarded, with no local
match from the 2012 Homeland Security Grant Program for maintenance of
equipment received as part of a 2008 Hazardous Grant. An agenda report and
resolution are attached. Click link to access documents
VI. PURCHASES: Click link to access documents
Approval is requested of item "A" thru "G":
A. Mid-Size Hydraulic Seeder & Mulcher
B. Windrow Turner - National Joint Powers Alliance (NJPA) Contract
C. Mobile Command Vehicle Satellite System -- Annual Maintenance Renewal
(Sheriff's Office)
D. Muscogee County Jail Gate Controller Replacements - Federal General Services
Administration (GSA) Contract
E. Annual Transmission System Service Contract
F. Emergency Notification System -Annual Payment
G. Tractor - National Purchasing Partners (NPP) Contract
Emergency Purchase ? Information Only
Emergency Purchase of Construction for Pipe Replacement Services at North
Highland:
On August 8, 2013, the Engineering Department requested emergency construction
services for pipe replacement at North Highland. During the investigation of
flooding at the North Highland Access Point construction, the Engineering
Department discovered a 36" high density polyethylene pipe that had partially
collapsed and other sections had holes. This is the pavilion area that is
currently under construction by Georgia Power. The pavilion was removed during
the construction of the weir structure required as part of the Whitewater
project. Uptown was also nearing completion of the cul-de-sac for the northern
Whitewater drop off. A sinkhole had previously been reported, but due to the
construction, was inaccessible for videoing. Since there are multiple
contractors in the area, and the construction zone is very small, Scott Bridge,
who is under contract with Uptown, was requested to provide a quote for the
pipe replacement.
The emergency construction services are needed to prevent further delays in the
cited projects, as well as, avoid additional conflicts by adding another
contractor to the already congested area. The City Manager approved the
emergency purchase on August 8, 2013. The estimated cost for the pipe
replacement is $43,560.00, any additional drainage material needed to backfill,
under concrete, will be an additional $32.00 per ton; other additional costs
may be incurred for various contingencies.
Funds are available in the FY14 Budget: Special Project/Capital Project Fund ?
Capital Projects ? Sewer Fund Supported Projects ? Drainage/Street Improvements
? Pipe Rehabilitation; 0508 - 660 -2000 ? CPSF -7622 ? 20770 ? 20140
CITY MANAGER'S AGENDA
8/13/2013
Page 3
Bid Advertisements
(Schedule opening bid dates)
August 14, 2013
1. South Lumpkin Road Roundabout ? RFB No. 14-0001
Scope of Bid
Construct a roundabout at the intersection of South Lumpkin Road and Columbus
Water Works Road; provide approximately 3,500 linear feet of road pavement
improvements, including all drainage structures; provide pavement markings,
traffic signs, lighting, and landscaping; and provide traffic control and
warning devices.
August 21, 2013
1. Moon Road Widening ? Wilbur Drive to Whittlesey Boulevard ? RFB No. 14-0005
Scope of Bid
The work consists of widening Moon Road from Whittlesey Boulevard to Wilbur
Drive. The section of Moon Road is a two lane road and the project will widen
the roadway to three lanes, with turning lanes at street intersections. The
construction improvements also include all drainage structures, curb and
gutters, traffic signals, pavement markings, and other appurtenances.
2. Swim Gear (Annual Contract) ? RFB No. 14-0002
Scope of Bid
Provide various types of swimming gear on an ?as needed? basis to the Columbus
Parks and Recreation Division. The contract term shall be for two (2) years,
with the option to renew for three (3) additional twelve-month periods.
August 23, 2013
1. A Mandatory Site Visit is scheduled at 9:00 a.m. on Friday, August 23, 2013.
Attendees shall convene at the entrance of the Claflin School building, which
is located at 1532 Fifth Avenue, Columbus GA.
August 28, 2013
1. Forrest Road Bridges ? Cooper Creek and Bull Creek ? RFB No. 14-0007
Scope of Bid
The work consists of replacing bridges at Cooper Creek and Bull Creek located
on Forrest Road. In addition, the work includes some roadway improvements to
include all drainage structures, concrete curb and gutters, and asphalt
paving. The work also includes pavement markings; traffic signs and
signalization; and sidewalks.
August 30, 2013
1. Redevelopment Plan for Claflin School ? RFP No. 14-0002
Scope of RFP
The City of Columbus is requesting proposals from experienced, creative
architects, building and real estate development firms OR a philanthropic
individual or nonprofit group to present a redevelopment plan for adaptive
reuse of the Claflin School building that will be consistent with applicable
deed restrictions and preserve the historic site.
September 4, 2013
1. Weracoba Creek Retaining Wall Replacement ? RFB No. 14-0009
Scope of Bid
The work consists of removing and replacing a section of an existing retaining
wall located within Weracoba Creek and adjacent to Cherokee Avenue. The work
also includes pavement markings, installation of guard rails, and concrete
hardscapes work.
September 11, 2013
1. Schatulga Road / Corporate Ridge Parkway Roundabout ? RFB No. 14-0010
Scope of Bid
Construct a roundabout at the intersection of Schatulga Road and
Corporate Ridge Parkway. The work includes all drainage structures; concrete
curb and gutters; asphaltic concrete paving; and splitter islands. The work
also includes pavement markings, traffic signs, and landscaping.
Attachments
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