Agenda Item # 2
Columbus Consolidated Government
Council Meeting
12/09/2014
Agenda Report # 58
TO: Mayor and Council
SUBJECT: Property Lease - Oberlin Drive
INITIATED BY: David Arrington, Deputy City Manager
Recommendation: Approval is requested to execute a lease with Columbus
Botanical Gardens, Inc. for property located at 3508 Oberlin Drive for a period
of 10 years with an option to renew for an additional 10 year period.
Background: In Resolution 243-14, Council authorized the acceptance of
approximately 2.9 acres of property located at 3508 Oberlin Drive from the
State of Georgia. The property is located adjacent to Columbus Botanical
Gardens property. The parcel was previously utilized by Columbus Technical
College in the horticultural program. Columbus Technical College discontinued
the horticultural program and no longer utilizes the property. The property
was declared surplus by the State of Georgia and conveyed to the City by Quit
Claim earlier this year.
Analysis: The Columbus Botanical Gardens, Inc. has expressed an interest in
the Oberlin Drive property to expand the services provided by the
organization. The Botanical Gardens is currently in the process of developing
a 10 year Master Plan. The proposed uses of the property will include walking
trails, floral gardens, gazebos, benches for visitors and other low intensity
activities consistent with a public garden. The terms of the lease will
include the following elements.
Initial term of 10 years with an option to renew for an additional 10 years for
$1.00 per year beginning January 1, 2015.
Organization will be required to maintain general liability insurance coverage
of $1 million.
Agree to hold the City harmless for any activity on the property.
Prohibited from constructed permanent structures on the property.
Any improvements to the property will require prior approval by the City
Manager.
The Botanical Gardens will be responsible for mitigating any adverse impacts to
adjacent properties.
Termination of the lease by either party with 90 days written notice.
Financial Considerations: None
Projected Annual Fiscal Impact Statement: None
Legal Considerations: Council must approve all lease agreements.
Recommendations/ Actions: Authorize the City Manager to execute a lease with
Columbus Botanical Gardens for property located at 3508 Oberlin Drive for a
period of 10 years with an option to renew for an additional 10 year period.
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A LEASE AGREEMENT FOR
10 YEARS WITH AN OPTION TO RENEW FOR AN ADDITIONAL 10 YEAR PERIOD WITH THE
COLUMBUS BOTANICAL GARDENS, INC. FOR PROPERTY LOCATED AT 3508 OBERLIN DRIVE.
WHEREAS, Council authorized in Resolution 243-14 the acceptance by Quit Claim
of property located at 3508 Oberlin Drive from the State of Georgia; and,
WHEREAS, the property was previously utilized by Columbus Technical College as
part of their Horticultural Program in partnership with the Columbus Botanical
Gardens. The Horticultural Program has since been eliminated and the College
no longer had a use for the property; and,
WHEREAS, the Columbus Botanical Gardens has expressed an interest in leasing
the property to develop a walking trail and other low intensity activities
consistent with a public garden. The organization is in the process of
developing a 10 year master plan and desires to include the property in the
plan for expanding services to the public; and,
WHEREAS, the proposed lease will be for $1.00 per year for an initial 10 year
period with an option to renew for an additional 10 year period. The lease
will include requirements to maintain general liability insurance in an amount
of $1 million, prohibit permanent structures on the site, include a termination
clause by either party with 90 days written notice, and require prior approval
by the City Manager for any improvements on the site; and,
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
The City Manager is hereby authorized to enter into a lease agreement for with
the Columbus Botanical Gardens, Inc. for $1.00 per year for an initial period
of 10 years with an option to renew for an additional 10 years for property
located at 3508 Oberlin Drive. The City Manager is further authorized to sign
any and all documents relating to the lease agreement and other matters
relating to the property.
___________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of _____________ 2014, and adopted at said meeting by the
affirmative vote of _____________ members of said Council.
Councilor Allen voting .
Councilor Baker voting .
Councilor Barnes voting .
Councilor Buck voting ___________.
Councilor Davis voting .
Councilor Henderson voting .
Councilor Huff voting .
Councilor Thomas voting .
Councilor Turner-Pugh voting .
Councilor Woodson voting .
_
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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