Agenda Item # 1
Columbus Consolidated Government
Council Meeting
June 21, 2011
Agenda Report # 654
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) THERMAL IMAGERS ? RFP NO. 11-0027
It is requested that Council authorize the purchase of twelve (12) thermal
imagers, from Nafeco (Decatur, AL). The thermal imagers will be used by the
Columbus Fire and Emergency Medical Services Department to locate victims, heat
sources, hidden fires, etc. during search/rescue and overhaul of the fire scene
using infrared technology that illuminates heat sources.
Thermal imagers will provide the following capabilities:
Allows firefighters to ?see? in an environment of smoke, darkness, steam, vapor
clouds or heat-permeable areas.
Dramatically reduces search and rescue time.
Locating fire extensions.
Determining entry and ventilation points.
Speeds process of locating the seat of the fire.
Helps locate ?hot spots?, and other facilities overhaul.
May be useful in hazardous materials incidents, i.e., determining liquids
levels in containers.
Incident Commander may utilize the Infrared Thermal Imaging Equipment to help
them determine the effectiveness of the fire fighting strategy they are using.
Infrared Thermal Imaging Equipment can be used to determine the location and
extent of the fire; it can be used on the exterior of the building, as well as,
on the inside when rescue may be a priority.
Request for proposal invitations were mailed to eighty-three vendors and
specifications were posted on the City?s website and the Georgia Procurement
Registry. The RFP has been advertised, opened and evaluated. Proposals were
received on May 13, 2011, from the following three offerors:
Nafeco (Decatur, AL)
FireLine, Inc. (Winder, GA)
Georgia Fire & Rescue Supply (Canton, GA)
The proposals were reviewed by the Evaluation Committee members, which
consisted of representatives from the Columbus Fire & EMS Department, as well
as, a representative from the City Manager?s Office.
Each offeror was required to submit their proposed thermal imager for testing
purposes.
The City?s Procurement Ordinance Article 3-110, Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services, governs
the RFP Process. During the process of an RFP there is no formal opening, due
to the possibility of negotiated components of the proposal. In the event
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
If Council does not approve the recommended offeror, the RFP specifications
will be re-advertised. Therefore, the evaluation results and cost information
has been submitted to the City Manager in a separate memo for informational
purposes.
Funds are budgeted in the FY11 Budget: LOST-Public Safety Fund ? Fire & EMS ?
Public Safety-LOST ? Capital Expend-Over $5,000; 0102-410-9900-LOST-7761 and
General Fund ? Fire & EMS ? Fire & EMS Special Operations ? Capital Expend-Over
$5,000; 0101-410-2600-SPCO-7761.
* * * * * * * * *
(B) MAINFRAME DISK STORAGE AND TAPE STORAGE SYSTEM
It is requested that Council approve the purchase of an IBM z10 - 2098-A01
2086-110 Mainframe Computer System, IBM DS6800 Storage Device, IBM 3592-E06
Tape Drives and Controller; including: installation, upgrade to current version
of VSE/ESA Operating System and migration services, from IBM in the amount of
$1,071,492.00, payable over a 60-month period. The first three (3) years cost
of $613,044, includes installation and migration data services; and the cost
for the remaining two (2) years will be $458,448.
The IBM z10 - 2098 Mainframe will replace the current mainframe, which is
almost six years old. The new mainframe also replaces the operating system,
which is out of date, and must be upgraded because it is no longer supported by
IBM, and cannot be upgraded to the latest versions without a hardware upgrade.
The IBM DS6800 Disk Storage device will replace the current IBM Enterprise
Storage Server, which is also over five years old. This purchase will be
accomplished via an IBM Enterprise Growth Offering (EGO) that includes the cost
of all hardware, software, annual maintenance, as well as, installation, and
migration services, paid over 60 months, for a total cost of $1,071,492.
Current software and hardware maintenance expense is already budgeted for the
present mainframe, disk storage system and tape storage system at $396,594 per
year
The City has standardized with IBM equipment; therefore purchase is considered
an Only Known Source procurement, per the Procurement Ordinance.
Funds are available in the FY12 Budget, and will be allocated in subsequent
budget years for the hardware and software in the following account line items:
Information Technology ? Computer Lease and Software Lease; 0101-210-1000-6542
and 6541.
?ITEM A?
A RESOLUTION
NO.____
A RESOLUTION AUTHORIZING THE PURCHASE OF TWELVE (12) THERMAL IMAGERS FROM
NAFECO (DECATUR, AL) TO BE USED BY THE COLUMBUS FIRE AND EMERGENCY MEDICAL
SERVICES DEPARTMENT.
WHEREAS, an RFP was administered (RFP 11-0027) and three proposals were
received from qualified offerors; and,
WHEREAS, the proposal submitted by Nafeco met all proposal requirements and was
evaluated most responsive to the RFP.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase twelve (12)
thermal imagers from Nafeco, for the Columbus Fire and Emergency Medical
Services Department. Funds are budgeted in the FY11 Budget: LOST-Public Safety
Fund ? Fire & EMS ? Public Safety-LOST ? Capital Expend-Over $5,000;
0102-410-9900-LOST-7761 and General Fund ? Fire & EMS ? Fire & EMS Special
Operations ? Capital Expend-Over $5,000; 0101-410-2600-SPCO-7761.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2011 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO.____
A RESOLUTION AUTHORIZING THE PURCHASE AN IBM Z10 - 2098-A01 2086-110
MAINFRAME COMPUTER SYSTEM, IBM DS6800 STORAGE DEVICE, IBM 3592-E06 TAPE DRIVES
AND CONTROLLER; INCLUDING: INSTALLATION, UPGRADE TO CURRENT VERSION OF VSE/ESA
OPERATING SYSTEM AND MIGRATION SERVICES, FROM IBM IN THE AMOUNT OF
$1,071,492.00, PAYABLE OVER A 60-MONTH PERIOD. THE FIRST THREE (3) YEARS COST
OF $613,044, INCLUDES INSTALLATION AND MIGRATION DATA SERVICES; AND THE COST
FOR THE REMAINING TWO (2) YEARS WILL BE $458,448.
WHEREAS, the IBM z10 - 2098 Mainframe will replace the current
mainframe, which is almost six years old. The new mainframe also replaces the
operating system, which is out of date, and must be upgraded because it is no
longer supported by IBM, and cannot be upgraded to the latest versions without
a hardware upgrade. The IBM DS6800 Disk Storage device will replace the
current IBM Enterprise Storage Server, which is also over five years old; and,
WHEREAS, this purchase will be accomplished via an IBM Enterprise Growth
Offering (EGO) that includes the cost of all hardware, software, annual
maintenance, as well as, installation, and migration services, paid over 60
months, for a total cost of $1,071,492.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase an IBM z10 - 2098-A01
2086-110 Mainframe Computer System, IBM DS6800 Storage Device, IBM 3592-E06
Tape Drives and Controller; including: installation, upgrade to current version
of VSE/ESA Operating System and migration services, from IBM in the amount of
$1,071,492.00, payable over a 60-month period. The first three (3) years cost
of $613,044, includes installation and migration data services; and the cost
for the remaining two (2) years will be $458,448. Funds are available in the
FY12 Budget, and will be allocated in subsequent budget years for the hardware
and software in the following account line items: Information Technology ?
Computer Lease and Software Lease; 0101-210-1000-6542 and 6541.
____________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2011 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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