CITY MANAGER'S AGENDA
3/22/2011
I. FY2012 HOLIDAY SCHEDULE:
Authorization is requested for approval of the attached Holiday Schedule for
the FY2012 Budget Year. It is recommended that Friday, December 23, 2011, be
designated as the floating holiday. An agenda report and resolution are
attached. Click link to access documents
(APPROVED)
II. COLUMBUS CIVIC CENTER AND NEW ICE RINK - REVISED RENTAL RATES PRIVATE ICE
TIME:
Authorization is requested for the approval of the Columbus Civic Center and
Ice Rink rental rates for ice time through June 30, 2011. An ordinance with
final rates will be part of the FY12 Budget. An agenda report, fee schedule
and resolution are attached. Click link to access documents (APPROVED)
III. 10-YEAR PLAN TO END HOMELESSNESS IMPLEMENTATION:
Authorization is requested to enter into an agreement with the Chattahoochee
Valley United Way Agency for the implementation of the City's 10 Year Plan to
End Homelessness from CDBG Entitlement Funds. An agenda report and resolution
are attached. Click link to access documents (APPROVED)
IV. MEMORANDUM OF AGREEMENT FOR ENHANCEMENTS TO RIVERDALE CEMETERY SEXTON'S
OFFICE:
Authorization is requested to enter into a Memorandum of Understanding
(MOU) with the Riverdale-Porterdale Cemetery Foundation to make additional
enhancements to the Riverdale Cemetery Sexton's Office in the amount of
$62,807.38 utilizing the City's current vendor. All construction costs and any
other additional related costs, including ongoing maintenance of these
improvements, will be the responsibility of the Riverdale-Porterdale Cemetery
Foundation. An agenda report and resolution are attached. Click link to
access documents
(APPROVED)
V. COLUMBUS LIONS - RENEWAL LEASE AGREEMENT:
Authorization is requested to enter into a three-year Lease Agreement with
Columbus Indoor Football Team, LLC d/b/a Columbus Lions. An agenda report,
lease agreement and resolution are attached. Click link to access
documents (APPROVED)
CITY MANAGER'S AGENDA
3/22/2011
Page 2
VI. GEORGIA SOUTHWESTERN RAILROAD, INC. - LEASE AGREEMENT:
Authorization is requested to execute a lease agreement with Georgia
Southwestern Railroad, Inc., for reimbursement of expenses incurred for
railroad crossing improvements at crossing on Old Cusseta Road. An agenda
report, lease agreement and resolution are attached. Click link to
access documents (APPROVED)
VII. RETIRED VOLUNTEER SERVICE PROGRAM:
Authorization is requested to submit an application and if approved accept
$32,555 in funds from the Corporation for National and Community Service for
the RSVP Program. An agenda report and resolution are attached. Click
link to access documents (APPROVED)
VIII. JUDICIAL COUNCIL OF GEORGIA STANDING COMMITTEE ON ACCOUNTABILITY COURTS:
Authorization is requested to submit an application and if approved,
accept funds from the Judicial Council of Georgia Standing Committee on
Accountability Courts for the operation of a Juvenile Drug Court Program. The
exact amount of funding awarded through this grant will not be known until FY12
State budget has been announced. An agenda report and resolution are
attached. Click link to access documents (APPROVED)
IX. DIESEL EMISSIONS REDUCTION ACT GRANT:
Authorization is requested to enter in to an agreement with University of
Georgia and if approved, accept a grant for up to $ 271,500. from the
Southeast Diesel Collaborative (SEDC) via the US Environmental Protection
Agency (EPA). An agenda report and resolution are attached. Click
link to access documents (APPROVED)
X. STREET ACCEPTANCE - GRANITE FIELD COURT AND THAT PORTION OF GRANITE FIELD
DRIVE LOCATED IN SECTION ELEVEN, PHASE TWO, IVY PARK:
Authorization is requested for the acceptance of a deed to Granite Field Court
and that portion of Granite Field Drive located in Section Eleven, Phase Two,
Ivy Park. The Department of Engineering has inspected these streets and
recommends the acceptance. An agenda report, map and resolution are
attached. Click link to access documents (APPROVED)
CITY MANAGER'S AGENDA
3/8/2011
Page 3
XI. STREET ACCEPTANCE - THAT PORTION OF WESTWIND DRIVE LOCATED IN SECTION SIX -
CROSSWINDS:
Authorization is requested for the acceptance of a deed to that portion of
Westwind Drive located in Section Six - Crosswinds. The Department of
Engineering has inspected this street and recommends the acceptance. An agenda
report, map and resolution are attached. Click link to access
documents (APPROVED)
XII. PURCHASES: Click link to access documents
Approval is requested of items "A thru "K":
A. Paper Products and Related Supplies for the Civic Center (APPROVED)
B. Service Contract for Fire Extinguishers (APPROVED)
C. Change Order #4 - Fire Station No. 2, 33rd Street/11th Avenue (APPROVED)
D. Mobile Data Computer Upgrade/Replacement for Police Department (APPROVED)
E. Mobile Data Computer Software Provision and Installation (APPROVED)
F. High Performance Data Modems for Mobile Data Terminals (APPROVED)
G. Administrative Vehicles - 2011 Crown Victoria (APPROVED)
H. Walking Trail Improvements at Lakebottom Park (APPROVED)
I. Workload Assessment Study for Superior Court (Delayed from 3/8/2011)
(APPROVED)
J. Mobile Career Resource Assessment Unit (APPROVED)
K. Box Culvert and Check Valve Materials for Contract II of the Flood
(APPROVED)
Abatement Project - 6th Avenue and Side Streets System (APPROVED)
XIII. CLERK OF SUPERIOR COURT/BOARD OF EQUALIZATION (BOE) REQUEST:
City Manager Hugley will provide a recommendation regarding the Clerk of
Superior Court's request concerning the Board of Equalization.
XIV. BENEFITS MANAGER - UPDATE:
Director of Human Resources Tom Barron will provide a followup update
on Benefits Manager Process.
CITY MANAGER'S AGENDA
3/8/2011
Page 4
Bid Advertisements
(Schedule opening bid dates)
March 23, 2011
1. Grease Interceptor/Trap System ? RFB No. 11-0053
Scope of Bid
In accordance with the Columbus Water Works Sanitary Sewer & Disposal Ordinance
#04-74, provide and install (1) 3000-gallon in-ground grease trap system at
Muscogee County Jail. The system must be completely installed no later than
April 23, 2011.
2. Roof Replacement at Muscogee County Prison ? RFB No. 11-0048
Scope of Bid
Provide all labor, equipment and materials to install a new SBS modified
bitumen roof system at the Muscogee County Prison, which is located at 7175
Sacerdote Lane, Columbus GA. Written requests for approval of any materials
submitted on this project as "Equals or Substitutes" for the specified material
must be submitted prior to or at the March 2, 2011 mandatory pre-bid
conference/site visit.
March 30, 2011
1. Official Tax Matter Notices ? RFB No. 11-0052
Scope of Bid
The Muscogee County Board of Tax Assessors requires printing and mailing
services for approximately sixty eight thousand five hundred (68,500) official
tax matter notices to be distributed to citizens of Muscogee County.
April 1, 2011
1. Cab and Chassis with Combination Street Sweeper Body ? RFP No. 11-0019
Scope of Bid
The Columbus Consolidated Government (the City) is requesting proposals from
qualified vendors to provide one (1) cab and chassis with combination street
sweeper body to be used by the Heavy Equipment Division of the Public Services
Department.
2. Refrigerated Cargo Van with Extended Body ? RFP No. 11-0020
Scope of Bid
The Columbus Consolidated Government (the City) is seeking proposals from
qualified vendors to provide a refrigerated cargo van with extended body to be
used by the Coroner?s Office.
April 6, 2011
1. Full Size 4x4 Sport Utility Vehicles ? RFB No. 11-0019
Scope of Bid
Provide two (2) Full Size 4x4 Sport Utility Vehicles to be used by the Columbus
Office of Homeland Security.
CITY MANAGER'S AGENDA
3/8/2011
Page 5
Bid Advertisements
(Schedule opening bid dates)
April 13, 2011
1. Extended Cab, 4x2 Pickup Trucks ? RFB No. 11-0057
Scope of Bid
Provide two (2) Extended Cab, 4x2 Pickup Trucks to be used by the Columbus
Parks and Recreation Department.
April 15, 2011
1. Needs Assessment Study for the Muscogee County Jail ? RFP No. 11-0022
Scope of RFP
Columbus Consolidated Government is soliciting proposals from qualified firms
to provide a Needs Assessment Study for the Muscogee County Jail.
Attachments
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