MINUTES
COUNCIL OF COLUMBUS, GEORGIA
CONSENT AGENDA/WORK SESSION
JANUARY 31, 2017
The meeting of the Council of Columbus, Georgia was called to order at 9:04
A.M., Tuesday, January 31, 2017, on the 2nd Floor of the Citizens Service
Center, located at 3111 Citizens Way, Columbus, Georgia. Honorable Teresa Pike
Tomlinson, Mayor, presiding.
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PRESENT: Present other than Mayor Tomlinson and Mayor Pro Tem Evelyn Turner
Pugh were Councilors Mike Baker, Jerry Barnes, Glenn Davis, R. Walker Garrett,
Bruce Huff, Judy W. Thomas, Evelyn Woodson, with Councilor Berry Henderson
taking his seat at 9:08 a.m. City Manager Isaiah Hugley, City Attorney Clifton
Fay, Clerk of Council Tiny B. Washington and Deputy Clerk of Council Lindsey
Glisson were also present.
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ABSENT: Councilor R. Gary Allen was absent.
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INVOCATION: Offered by Bishop L.D. Skinner, Sr. of Bread of Life Christian
Center.
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PLEDGE: Led by Mayor Tomlinson.
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CONSENT AGENDA:
THE FOLLOWING TWO ORDINANCES WERE SUBMITTED AND EXPLAINED BY CITY ATTORNEY
FAY AND ADOPTED BY THE COUNCIL:________________________________________
An Ordinance (17-6) - Adopting a text amendment to the Unified Development
Ordinance (UDO) to amend Article 4 of Chapter 8 to update the soil erosion and
sedimentation control for stormwater discharge permit as requested by Georgia
Environmental Protection Division (EPD).
Councilor Thomas moved the adoption of the ordinance. Seconded by
Councilor Woodson, and without discussion the motion carried unanimously by
those eight councilors present, with Councilor Henderson being absent for the
vote and Allen being absent from this meeting.
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An Ordinance (17-7)- Amending the Zoning Atlas of the Consolidated
Government of Columbus, Georgia; this amendment changes certain boundaries of a
district located 822 5th Avenue (parcel # 019-018-016) from GC (General
Commercial) Zoning District to RMF1 (Residential Multi-family 1) Zoning
District.
Councilor Woodson made a motion to adopt the ordinance. Seconded by
Councilor Huff, and without discussion the motion carried unanimously by those
nine councilors present, with Councilor Allen being absent from this meeting.
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THE FOLLOWING RESOLUTIONS WERE APPROVED BY THE COUNCIL:
A Resolution (32-17) - Requesting approval of Council for the City Manager
and the Finance Director to make payment of a total of $27,892.60 to Earl W.
Ransom for damages resulting from a motor vehicle accident which occurred on
December 9, 2016, in exchange for a full release.
Councilor Thomas made a motion to approve the resolution. Seconded by
Councilor Baker, and without discussion the motion
carried unanimously by those nine councilors present, with Councilor Allen
being absent from this meeting.
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A Resolution (33-17)- Authorizing the approval to enter into an amendment
to the agreement for Indigent Defense Services between Circuit Public Defender
Office of the Chattahoochee Judicial Circuit and Muscogee County in the amount
of $136,799 from February 2017 to June 2017 and authorize an additional payment
to the Georgia Public Defender Standards Council (GPDSC) in the amount of
$109,268 paid in four monthly installments of $27,317 each.
Councilor Woodson made a motion to approve the resolution. Seconded by
Mayor Pro Tem Turner Pugh, and without discussion the motion carried
unanimously by those nine councilors present, with Councilor Allen being absent
from this meeting.
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THE FOLLOWING ADD-ON RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY
ATTORNEY FA6Y AND ADOPTED BY THE COUNCIL: _______________________
A Resolution (34-17) - Appointing Robert S. Wilson as Recorder Pro-Tem for
the Recorder?s Court of Columbus, Georgia.
City Attorney Fay said that he has distributed around the Council table, a
resolution that would authorize the temporary appointment of Robert S. Wilson
as a Recorder Pro Tem for the Recorder?s Court and said that this is the
position in which Julius Hunter was previously serving in. He said if there are
no other nominees, Mr. Wilson can be appointed. There were no additional
nominees submitted.
Councilor Woodson made a motion to adopt the resolution. Seconded by Mayor
Pro Tem Turner Pugh and carried unanimously by those nine councilors present,
with Councilor Allen being absent from this meeting.
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WORK SESSION AGENDA:
Breathe Easy Columbus
Mr. Perry Alexander, Co-Chair, 7651 River Crest Drive, representing the
Breathe Easy Columbus Coalition, came forward and introduced the other members
of the Coalition who were present with him this morning, to include Ms. Jamie
Austin, Ms. Nicole Lett, Dr. Tara Underwood, Mr. Brian Anderson, Mr. Buddy
Nelms, Mr. Michael Cortez, and Ms. Sherell Radcliff, and Ms. Yomi Habaya.
After Mr. Alexander introduced those who were present with him, and are
members of the Coalition, he then outlined some of the various activities that
they have been involved in since the coalition has been organized. He said
Breath Easy Columbus is a community coalition and they have partners from
private business, to include various organizations, who are represented on the
Commission, as well as individuals represented by the medical profession. He
said their primary mission is to work with our community and moved towards a
smoke-free environment in public places; particular in workplace sites and
public places, as well. He said they were established in 2013 and for the last
three and a half years, they have been working to educate the community about
the dangers of second hand smoke. He said that education has taken various
forms and he then mentioned several of them. He also outlined several of the
events that they have attended during the past three years.
Mr. Alexander said every time they go somewhere, they talk to people about
the devastation which is caused by secondhand smoke; and said they will present
additional information to you today about that.
He said they have been busy and taken this phase of their work very seriously
and think that it is time to move from community education to policy
initiation.
Ms. Nicole Lett then came forward and presented the following information
to the Council, as outlined below.
What is secondhand smoke?
? Secondhand smoke is a mixture of the smoke exhaled from the lungs of smokers
and the smoke given off by the burning end of a cigarette, pipe, or cigar.
? Contains more than 4,000 substances, 40 are known to cause cancer.
? Exposure can contribute to or cause severe health problems to include,
cancer, emphysema, heart disease, sudden death infant syndrome (SIDS), and
asthma.
Immediate Effects of Secondhand Smoke
Ms. Lett also showed a chart detailing the immediate effects of secondhand
smoke. She also showed a chart that shows some groups that have higher exposure
to secondhand smoke and its harmful effects.
A video of an interview with the owner and employees of the Loft in
downtown Columbus was then shown to the Mayor and Council which highlighted the
comments of those employees who have enjoyed transitioning from a smoke
environment to now, a smoke-free environment.
The following additional information was also submitted.
? Random Digit Dial Survey of 400 Columbus residents-Completed 2013
? Focus Groups at Health Expo- Completed -2013
? Media Campaign-Ongoing
? Radio
? Billboards
? Facebook, Twitter, Webpage
? Television Ads and Interviews
? Indoor Air Quality Survey of 16 venues? Completed - 2013
The objective of this stuidy was to assess exposure to
secondhand smoke among employees and patrons of Columbus hospitality venues ?
restaurants, stand0alone bars, and clubs.
Accomplishments Thus Far?Random Digit Dial Results
? There is strong support in the community for very restrictive policies in
most indoor spaces. The survey results indicate that 75.6% think smoking should
never be allowed in workplaces; 79.1% think smoking should never be allowed in
restaurants.
Indoor Air Quality Survey Results
? The objective of this study was to assess exposure to secondhand smoke among
employees and patrons of Columbus hospitality venues ? restaurants, stand-alone
bars, and clubs.
? October 18, 2013 between the hours of 8:25PM and 3:36AM
? 16 venues in Columbus, Georgia
Columbus Venue Air Quality Results
Ms. Lett also showed a chart outlining the various venue and the air
quality results from each of those. She then showed several slides which
provides information as it relates to secondhand smoke in housing, secondhand
smoke harms children, secondhand smoke drifts through doors, windows, hallways,
and ventilation ducts, and through gaps around outlets, fixtures, and walls.
Ventilation systems, air purifiers, and sealing up cracks cannot prevent
secondhand smoke from drifting throughout buildings.
Georgia Cities and Counties with Model Smokefree Ordinances
City/County Approximate Population Size Passage Date Enactment Date
Buena Vista, GA 2,206 3/2/2004 4/1/2004
Morrow, GA 7,338 ? 8/22/2006
Savannah, GA 145,674 8/26/2010 1/1/2011
Chatham County 286,956 2/24/2012 3/25/2012
Pooler, GA 23,133 12/1/2014 1/1/2015
Clarkston 12,215 8/4/2016 9/4/2016
Total 477,522
Ms. Jamie Austin then came forward and presented the following
information, as outlined.
What do we believe?
? Everyone has the right to breathe smoke-free air.
? There is no safe level of exposure to secondhand smoke.
? All employees, residents, and visitors should be free and protected from
exposure to secondhand smoke.
Mr. Brian Anderson, CEO of the Columbus Chamber of Commerce, Mr. Buddy
Nelms and Ms. Sherell Radcliff, came forward and expressed their views
regarding this matter.
In conclusion, Mr. Perry Alexander came forward again and stated as he has
said earlier, they have been active in educating the community for the past
three years and now they think it is time for us to move from education to
policy implementation.
He said that they distributed to the Mayor and members of the Council, a
model ordinance that we shared with you in the past, which is the exact
document that the six other cities in Georgia used to go smoke free. He said
there was also a letter presented to Mayor and Council from Mr. Scott Hill, CEO
of Columbus Regional and he is offering his support to the proposal.
After the conclusion of Breath Easy Coalition?s presentation, and
Mr. Alexander concluding his remarks, said what they need to ask the Council
for, is to issue a call for an ordinance, which is the next proper step.
Councilor Thomas said she of you might know that she lived in California
for a number of years and was also a smoker. She said she used to smoke three
packs a day because she loved to smoke and said that the State of California
then said no more smoking in public buildings. She then asked, what am I going
to do. Then, they said no smoking on airplanes; what am I going to do because,
I fly all the time; and then they said, no smoking in restaurants. She then
said, why am I still smoking, because everywhere I go, I can?t smoke; so I
quit.
She said in the State of California the only place that you can smoke is
in your own private home and car. She said she doesn?t know of a
single business that has gone out of business because people can?t smoke in
that facility. She also said she does not know of a single flight that has
been canceled because people could not smoke on that plane.
Councilor Thomas said it has made a difference in her life, as well as in
the lives of other people; the secondhand smoke. She said she never knew what
she was doing to herself. She said she quit smoking because she could not
smoke where she happened to be; and said, as a side bonus to that, she got
healthier.
Councilor Thomas said she would be more than glad to ask our City Attorney
to bring us an ordinance and let us look at it and see what we can do. She said
if this would be appropriate, she would ask the City Attorney to do that.
City Attorney Fay said they would be glad to work on a draft ordinance;
however, there are a couple of areas that we are going to have to look at, as
far as grandfathering bars and restaurants, who have put in State law allowed
ventilation areas. He said there may be a few of those in Columbus; and said
that private clubs are also exempt under the State law from these restrictions,
and maybe there is a way we can address that. He said we would work on a draft
to try to address those issues.
Mayor Tomlinson said this was a question that she had; because a lot
of local communities are passing ordinances, which bar these State loopholes.
She said normally that is not be allowed because usually there is a
pre-exemption clause in these statues unless there is some sort of statutory
provision that says otherwise provided by local law or something.
City Attorney Fay said he is not aware of that. He said we could possibly
grandfather the two or three that has ventilation systems.
Mayor Pro Tem Turner Pugh, Councilors Huff and Woodson said that they
would also like to co-sponsor the ordinance.
Mr. Alexander said it is their understanding that Georgia, by
Constitution, is a non pre-exempted State and that each local municipality has
the right to exceed the State law in this instance and said that is how these
six Georgia cities have approached it.
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METHANE GAS PROPOSAL:
Ms. Pat Biegler, Director of Public Works came forward and made a
presentation to the Mayor and Council regarding the Methane Gas Proposal and
presented the following presentation, as outlined below.
Background:
Pine Grove Landfill is approaching the time where a methane collection system
must be installed.
- Options:
1. Produce electricity for direct use in:
Recycling
MCP
Facilities
2. Use for fuel
3. Sell energy back to the grid
4. Place gas in the pipeline
Questions
What is the most BENEFICIAL USE OF THE METHANE?
Is there sufficient gas to MAKE ONE OR MORE OF THESE ALTERNATIVES FEASIBLE?
IS IT COST EFFECTIVE TO CONNECT Schatulga gas extraction to the new pine grove
system?
What is the best way to fund construction of:
u New Extraction system AT PINEGROVE ($1m)
u Needed EQUIPMENT FOR the CHOSEN OPTION
u Replace Schatulga extraction system ($1m)
u How best to operate and maintain OPTION CHOSEN
With assistance from our environmental consultant we put out an RFP for a firm
to:
? Study options
? Propose a solution
? Present to council for approval
? Construct extraction system at Pine Grove and construct whatever best
option is recommended
? Replace Schatulga system and connect
Enerdyne Power Systems Inc. responded to the RFP and William Brinkler is here
this morning to present their recommendations and next steps to you
Landfill Gas Development Partnership Update
Enerdyne Power Systems Inc. responded to the RFP and William Brinkler is here
this morning to present their recommendations and next steps to you
Mr. William Brinker, then came forward a
Company Overview
? Founded in 1991 by Bill Brinker and headquartered in Charlotte, North
Carolina, Enerdyne Power Systems, Inc. (?Enerdyne?) provides a comprehensive
solution for Landfill Gas Development.
? Over the last 25 years, Enerdyne has developed and/or constructed nearly 60
projects
? We operate primarily across three entities that cover all aspects of the
development life cycle of a landfill gas project
Enerdyne
Develops, owns, operates and consults on landfill gas to energy projects
National footprint with projects throughout the U.S.
Current portfolio includes five operating LFG projects with various end uses:
Electricity
High Btu
Medium Btu
Advanced One
Provides complete landfill gas construction services including:
Wellfield construction
Plant construction
Equipment installation
to operate nationally with unlimited general contractor in multiple states
Advance
Manufacturer of equipment for the Landfill Gas Industry
Product offering includes:
Blower / Flare Skids
Siloxane removal
Gas dehydration
Hydrogen Sulfide removal
Values, Vision, Mission
Values: Family, Trust, Stewardship, Responsibility, Respect, & a Commitment to
Excellence
Vision: To be a Company that is surrounded by people who embody our values and
achieve our goals; that is equitable; that promotes purpose; and encourages our
employees to create meaningful quality of life.
Mission: To Utilize LFG to Benefit in the Communities where we Live, Work, and
Play.
LFG 101
Columbus Consolidated Government
Landfill Gas (LFG) 101:
Trash
Gas ? Methane, Carbon-Monoxide, Oxygen,
Nitrogen/Balance
End-Uses ? Power, Direct Use, Pipeline, Fuel
Executive Summary
Summary
3/10/16 - Enerdyne Responded to RFP#16-0010 ? LFG Development Partner & LFGTE
Project 3/10/16
Deal Summary:
? EPS to form a special purpose entity (SPE) to build , own, and operate the
project @ no cost to CCG
? SPE Enters in 20 year Contract with CCG (matches Power Purchase Agreement
(PPA) term)
? SPE to hold all contracts, permits, etc. ? so project can stand alone on its
own
? SPE to pay the CCG a Fee based on Gas used in the Plant @ $.40/mmBTU
? Prelim. Evaluation showed a 1-3MW Power Project ? Assumed New & Old Sites are
Connected.
? Our Due Diligence has confirmed is Project is Viable
? Enough Power for Approx. 1,500 +/- homes according to the EPA?s LMOP
Calculator
7/6/16 - Short Listed - Management Presentation in CCG & Site Visit
7/21/16 - Selected to enter into negations
9/23/16 - LOI Executed between Enerdyne and CCG
Allows EPS 120 days Due Diligence
10/9/16 ? Draft Environmental Services Agreement (ESA) sent to CCG
12/1/16 ? Notice Sent to CCG that DD is going well and the project appears
viable ? looking for feedback on the ESA
12/15/16 ? Meeting Set to provide updates to Public Works Staff & Consultants
1/31/17 ? Meeting Set to Present Finding to Council
Due Diligence Updates
Columbus Consolidated Government
Project Highlights
He went into some details in pointing out the project highlights,
included.
Next Steps
Execute Environment Agreement
Secure PPA
Finish Permitting
Construction
Commercial Operations
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CONVENTION & VISITORS BUREAU MID-YEAR:
Mr. Peter Bowden, President, CEO came forward and presented the following
mid-year update to the Council, and provided the following information, as
outlined below.
Meetings Held-
? Our goal for the year is 333 Meetings?
? Six months into the fiscal year?we?re tracking 187?
? Or 56% of goal?
Total Leads Sent-
? Our Goal for the fiscal year is 262 for Total Leads Sent.
? Currently we?re at 104?
? Which is 40% of goal?
? We?re off by 10%.
(move to next slide)
Working to increase leads Sent:
Client Communication: 101%
Request RFP (Requests for Proposal: 52%
RFPs Received: 42%
? The team has added extra measures and certain make up the difference...
? Since Client Communication is huge?
? Talking with the client?
? Asking for the RFP?
? Doubling those efforts? will give us the needed results?to more confirmed
businesses .
? We?ve also put a focus on Leads sent?
? Because today?s leads, impact new business next year and years beyond.
? Another trend we?re watching and working to overcome?
? To maintain goals for Room Nights and Economic Impact?
? Is meeting and attendee patterns and habits..
? As they change, were working to remain proactive?
? Adjusting our marketing to meet those head on.
Client Communication-
? With a goal for the fiscal year?
? Of 10,548 touches (meaning phone calls, email, in person, postcard mailing,
etc.).
? The team is currently 10,665
? Or 101% of goal?
? And continues to push hard every day with targeted market segment campaigns.
Sales Missions-
? A goal of 64 Sales Missions.
? We are Currently at 53 Missions
? Or 83% of goal.
? At our current pace?
? We are looking to surpass this goal by the end of the year?
? One initiative we?re looking to ramp up?
? What we call ?TEAM? sales?
? We we partner with one our meeting venues?
? For a planned sales blitz to hot prospects?
? This is usually the staff, members from the meeting venue and even hotel
sales members?.
? We?ve found in the past that this really makes a favorable impression on
clients when we conduct
? Because we flip the sales call?
? Instead of a pitch?
? It?s a listening session that turns into a problem solving situation?
? That earns us the opportunity to bid on business
Site Visits-
? With a goal of 34 Site Visits?
? And 19 completed?
? We?re right where we need to be at 56% of goal.
? We have a number of internal market segment goals.
? I want to talk about the top three?
Military Reunions-
? The first?
? Military reunions?
? big business for Columbus.
? There?s a goal to confirm 29 Military Reunions in FY 2017-
? Currently we reach 23 thus far
? Or 79% of Goal.
? Reunions that are actually taking place this year?
? With a goal of 25
? We?ve surpassed that with 38 Reunions?
? Or 152% of goal.
Group Leisure-
? The second? Group Leisure?
? This is where we focus on hosting MotorCoach groups for both day trips and
overnight stays.
? The goal is hosting 7 Overnight trips-
? We are currently at goal? and expect this number to increase.
? We turn our attention day trips
? We?re tracking 154% of goal with 20 Day trips,
? This is the year of implementing new ideas.
? We?re conducting a ?FAM Tour To Go? this February with Capitol Bus Lines in
Columbia, SC?
? We?ll be presenting Columbus to 40 Group Tour Leaders.
? We?re also hosting a FAM Tour in March with Kaleo Tours and 30 Planners?
? Who?ll visit Columbus and the Region.
? Super proud of the team stepping up and trying new things and making it
happen!
Bring Your Meeting Home-
? And number 3?
? Bring Your Meeting Home
? This is where we focus on working with locals?
? To encourage them to partner with the CVB?
? to assist in bringing meetings that they?re involved with(Meetings,
Sorority/Fraternity, Reunion, etc.) have those meetings in Columbus.
? The team has focused on City Department Heads, Rotary, Chamber Members, and
Columbus State University.
? Year to date we have met with 16 prospects?
? Totaling 66% of goal.
? And Currently we are turned 11 Meetings Definite?
? Or 92% of goal.
? That?s where we are?
? Our story year to date?
? It?s a good story
? Not without its challenges
? But the team has a strong marketing campaign and sales strategy
At the conclusion of his presentation, Mr. Bowen showed the new
destination film that was recently created by the Convention & Visitors
Bureau.
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Inspections & Code Departmental Update:
Mr. John Hudgison came forward and provided an update of his department
and the various improvements that has been done since he was appointed as the
Director of the Inspections & Code Department.
DEPARTMENTAL IMPROVEMENTS
Mr. John Hudgison, Director of the Inspections and Codes Department came
forward and highlight various changes that have been made to the department
since he was appointed as Department Director.
? Morale
? Career Ladder
? Reevaluation of ISO BCEGS
? Implemented placing colored decals on vehicles
? Revised Policies and Procedures
? Digital Plans Submission
? GIS Integration
PUBLIC OUTREACH
? Digital Information Board
? Informational Handouts
? Invitation for Pre-Design Meetings
? Public Forums
? New Website
? Facebook Page
DEMOLITIONS
? 24 Houses torn down since 2016
? Priority on burned houses
BOARDING
? Passed Ordinance Revision back in April 2016
ESRI SMART COMMUNITIES
? Department applied and received a grant for over $14,000 in software and
hardware for the ESRI & Leica Smart Communities Innovation Challenge.
? Only City in the Southeast to receive the grant.
? Will help Sign Regulations and Enforcement.
DEPARTMENT INTERACTIONS
? Department has renewed relationships with:
? ICC (International Code Council)
? DCA (Department of Community Affairs)
? BOAG (Building Officials Association of Georgia)
? GACE (Georgia Association of Code Enforcement)
Proposed UDO & Columbus Code Changes
Building Permits & Certificates of Occupancy
BUILDING CONSTRUCTION
? UDO Section 8.9.1.A change would be:
? Issuance of Permits. When required, building permits shall be issued in
conformance with the technical codes adopted and amended by the City under the
Georgia Uniform Codes Act.
UNIFORM CODES ACT
Building Permit Defined
BUILDING PERMIT
? Required
? Work exempt from Permit
? Repairs
? Emergency Repairs
BUILDING PERMIT
? Required (Cited directly from 2012 International Building Code)
? Any owner or authorized agent who intends to construct, enlarge, alter,
repair, move, demolish or change the occupancy of a building or structure, or
to erect, install, enlarge, alter, repair, remove, convert or replace any
electrical, gas, mechanical or plumbing system, the installation of which is
regulated by this code, or to cause any such work to be done, shall first make
application to the building official and obtain the required permit.
WORK EXEMPT FROM PERMIT
Painting, papering, tiling and carpeting
Cabinets, counter tops and similar finish work
Temporary structures and stages
Above ground swimming pools less than 24 inches deep
Swings and Playground equipment
Window Awnings supported by an exterior wall
BUILDING PERMIT
? Repairs
? Ordinary minor repairs may be made with the approval of the building official
without a permit, provided that such repairs shall not violate any of the
provisions of the technical codes.
? Such repairs shall not include the cutting away of any wall, partition or
portion thereof, the removal or cutting of any structural beam or loadbearing
support, or the removal or change of any required means of egress, or
rearrangement of parts of a structure affecting the egress requirements; other
work affecting public health or general safety.
? Emergency Repairs
? Where equipment replacements and repairs must be performed in an emergency
situation, the permit application shall be submitted within the next working
business day to the building official.
CERTIFICATES OF OCCUPANCY
? Columbus Code Section 8-14.6.A.1 ? Certificates
? (1) Building occupancy. A new building shall not be occupied or a change made
in the occupancy, nature or use of a building or part of a building, business
license name or description change until after the building official has issued
a certificate of occupancy. Said certificate shall not be issued until all
required electrical, gas, mechanical, plumbing and fire protection systems have
been inspected for compliance with the technical codes and other applicable
laws and ordinances and released by the building official.
? UDO Section 8.9.4. - Certificate of Occupancy Required.
? A. Issuance Required. A certificate of occupancy must be issued prior to the
occupancy or use of any new or newly renovated building or structure, in
accordance with the Development Review Procedures and Permits Chapter of this
Ordinance.
IN CONCLUSION
? Would like to repeal the entire Chapter 10 Article 8 & 9 of the UDO to remove
conflicts with Columbus Code.
? All pertinent info on procedure of building permitting outside of Inspections
& Code to be moved to Chapter 8 ? Article 9 of the UDO.
? Certificates of Occupancy to be addressed in Columbus Code and a fine for
violations to be added.
? All technical codes and definitions will be in Chapter 8 of the Columbus
Code.
After the conclusion of his presentation, Mr. Hudgison then responded to
questions of members of the Council.
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PUBLIC AGENDA PRESENTATION UPDATE:
Deputy City Manager Lisa Goodwin came forward and provide another
presentation on the Public Agenda Process, which is outlined below.
She said this presentation has been presented before; however, it has
been updated.
Public Agenda Criteria
Current Process
? Contact Clerk of Council?s Office prior to 12 Noon on the Friday before
appearance on Public Agenda
? Application/Public Agenda Form is submitted
? They appear before Council on any issue they wish to speak on for 5 minutes
with an additional 5 minutes granted (10 minutes total)
Survey of other Cities
Ms. Goodwin submitted a survey of other cities, which included the order
of when they allow their citizens to speak, as well as the length of time that
they allow them to speak.
2016 PUBLIC AGENDA APPEARANCES
Attendees Percentage
City Wide Issues 40 56%
Public Service Announcements/ 29 40%
Non-Profit Organizations
Employee Issues/Concerns 1 .01%
TOTAL 71
LENGTH OF COUNCIL MEETINGS
? Held a total of 30 Meetings
? Length of meetings range from 1 hour 40 minutes to 6 hours and 57 minutes.
? Average length of meetings: 3.21 Hours
Public Agenda Appearances
? 71 Appearances
? 10 Minutes on Avg. each; 11.83 Hours
? Equates to roughly 4 Council Meetings dedicated to Public Agenda appearances.
PROPOSED PUBLIC AGENDA CRITERIA
I. Must complete Public Agenda Request Form through the Clerk of Council?s
Office not later than 12 Noon prior to public agenda appearance (NO CHANGE)
II. If item is on 1st Reading, no need to sign up to be heard, no time limit
III. If appearance is to:
o Invite Council to an event, share information regarding services or introduce
council to a new venture, business or organization, appearance will
automatically be scheduled on the 1st Tuesday of the Month during the
Proclamation/Recognition Session
IV. If appearance is to discuss:
o An item on the agenda
o A previous agenda item
o An issue that council has direct authority over, OR
o An issue with City Operations
o They will be placed on the Public Agenda for the 2nd or 4th Tuesday of the
Month during a regular Business Session of their choice.
V. Allow 5 Minutes to be heard on Public Agenda
After the conclusion of her presentation, Ms. Goodwin then
responded to questions of the Council.
*** *** ***
HEALTH & WELLNESS CENTER:
Ms. Reather Hollowell, Human Resources Director came forward and gave the
following presentation, as it relates to the Health and Wellness Center.
HWC Site Requirements
? Minimum of 4 exam rooms, 6 exam rooms preferred
? Waiting area, reception area, staff work area, lab area, pharmacy, secure
storage, physician office and restroom (1 required, 2 preferred)
? Off street parking for staff and patients (12-15 spaces minimum)
? Secure location for early and late office hours
? Medical Office Space needs to be
? Inviting to employees/patients
? Assurance of confidentiality- medical information and for appointments
? Will present the best image for employees/CCG
HWC Current Location
? 2000 10th Ave, Suite 410
Ms. Hollowell showed a map of the property at its current location as
listed above, as well; as provided additional information regarding the
property, as listed below. .
? 2,154 SF (option to add 797 SF - Total of 2,951 SF)
? Space is well laid out
? 4 exam rooms, 2 restrooms and public restrooms outside front door
? Class A/B facility
? Includes all major maintenance
? Convenient to other medical services, campus security and excellent
off-street parking
? 5-year lease with escape clause; 120 day notification
? Additional 797 SF space available now
? $49,547 Estimated Annual Rent
She also showed a picture of the facility and what it current looks like,
as well as what it would look like once the renovations are done.
Site B Option for HWC
? 1110 13th Street, Suite A&B
? 3,000 SF, Space could be designed to specifications
? Limited parking; additional parking spaces may be acquired
? Convenient and adjacent to other medical offices
? Class A facility; Class B location
? Off busy street
? No security; limited privacy
? Minimum of 60 days for renovation improvements
? $42,000 Estimated Annual Rent
? 5 year lease
Site C Option for HWC
? 2200 Hamilton Road, Suite A
? 2,774 SF Space could be designed to specifications
? Limited Parking
? Convenient and adjacent to other medical offices
? Class A/B facility
? Security and Privacy not an issue
? $41,610 Estimated Annual Rent
? 5 year lease
HWC Site Requirements
? A small savings in rent may not justify increase in other costs:
? Expense of moving from one location to another
? Address change on letterhead, other printed materials
? Patients adjusting to new location
? Patient satisfaction with current location
After the conculsion of her presentation, Ms. Hollowelll then responded to
questions of Mayor and the members of the Council.
*** *** ***
FINANCE
? Finance Monthly Report
Angelica Alexander, Director of Finance came forward and gave the
monthly finance report.
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With there being no further business to come before the Council, Mayor
Tomlinson then entertained a motion for adjournment. Mayor Pro Tem Turner Pugh
so moved. Seconded by Councilor Huff and carried unanimously by those nine
members of Council present, with Councilor Allen being absent for this meeting,
with the time of adjournment being 12:33 p.m.
Tiny B. Washington, MMC
Clerk of Council
The Council of Columbus, Georgia
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