CITY MANAGER'S AGENDA
3/23/2010
I. WESTERN REGIONAL CRIME LAB:
Authorization is requested to enter into an agreement with the Georgia Bureau
of Investigation to extend up to $66,525.00 for the specific purpose of
keeping the Western Regional Crime Lab open for the remainder of Fiscal Year
2010. A resolution is attached. Click link to access documents. Approved.
II. 10-YEAR HOMELESS PLAN - AMENDMENT TO LETTER OF AGREEMENT WITH THE
CUNNINGHAM CENTER FOR LEADERSHIP DEVELOPMENT:
Authorization is requested to amend the Letter of Agreement with the
Cunningham Center for Leadership Development (CLLD) to develop a 10-Year Plan
for the eradication of homelessness. An agenda report, letter of agreement,
timeline and resolution are attached.
Click link to access documents. Approved.
III. STREET ACCEPTANCE - WOODDALE COURT, PORTION OF WOODVILLE COURT - THE
SECOND ADDITION TO WHITESVILLE WALK:
Authorization is requested to accept a deed to Wooddale Court and that
portion of Woodville Court located in the Second Addition to Whitesville Walk.
The Department of Engineering has inspected these streets and recommends
acceptance. An agenda report, map and resolution are attached. click link to
access document. Click link to access documents. Approved.
IV. ACCEPTANCE OF DETENTION BASIN - FIRST ADDITION TO WHITESVILLE WALK:
Authorization is requested for the acceptance of a deed to a 0.856 acres
Detention Basin located in the First Addition to Whitesville Walk. The
Department of Engineering has inspected this detention basin and recommends the
acceptance. An agenda report, resolution and map are attached. Click link to
access documents. Approved.
There will be pre-council briefing Tuesday at 4:30 p.m. in the Council
Chambers as follows:
-- Baker Village Revitalization Program - Revised
CITY MANAGER'S AGENDA
3/23/2010
Page 2
V. STREET ACCEPTANCE - PORTION OF SPLENDOR WAY AND PORTION FOXHALL COURT -
SECTION THREE, BRIDGEMILL:
Authorization is requested for the acceptance of a deed to that portion of
Splendor Way and Foxhall Court located in Section Three, BridgeMill. The
Department of Engineering has inspected these streets and recommends the
acceptance. An agenda report, resolution and map are attached. Click link to
access documents. Approved.
VI. WOOLDRIDGE HEIGHTS SUBDIVISION - DESIGN VARIANCES:
Authorization is requested for denial of a request for design variances
for Wooldridge Heights Subdivision as described in the attached resolution
requested by Wooldridge Heights Development, Inc. An agenda report, map and
resolution are attached. Click link to access documents. Approved.
VII. PURCHASES: Click link to access documents.
Approval is requested of items "A" thru "D":
A. Mobile Data Terminal (MDT) Server Maintenance Support Approved.
B. Automated Vehicle Location System (AVL) (Annual Contract) Approved.
C. Full Size 4x4 Pick Up Trucks Approved.
D. Maintenance Services for Security Surveillance
Equipment (Annual Contract) Approved.
VIII. DEPARTMENT UPDATE - CIVIC CENTER:
Dale Hester, Civic Center Director, will present an update of the Columbus
Civic Center activities. Delayed
CITY MANAGER'S AGENDA
3/23/2010
Page 3
Bid Advertisements
(Schedule bid opening dates)
March 24, 2010
1. Oil & Lubricants (Annual Contract) ? RFB No. 10-0047
Scope of Bid
Provide various types of oil & lubricants on an ?as needed? basis to
the Columbus Consolidated Government (the City) to be utilized by METRA Transit
Department. The initial term of this contract shall be for three years, with
the option to renew for two additional twelve-month periods.
2. Paper & Plastic Products (Annual Contract) ? RFB No. 10-0050
Scope of Bid
Provide paper and plastic products, of various types and quantities, to
the Public Services department on an ?as needed? basis. The contract period
will be for two (2) years with the option to renew for three (3) additional
twelve-month periods.
March 25, 2010
1. Roof Replacement at Columbus Stockade ? RFB No. 10-0048
A Mandatory Pre-Bid Conference/Site Visit is scheduled at 11:00 AM (Eastern) on
Thursday, March 25, 2010 in the Conference Room of Muscogee County Jail, which
is located at 700 10th Street, Columbus, GA. Attendees should go to the main
entrance (front of the Jail) and ask to be directed to Administration. Vendors
will be allowed a 10-minute grace period. Any vendor who is not present in the
conference room within 10 minutes after the time slated for the beginning of
the mandatory pre-bid conference/site visit shall not be allowed to participate
any further in the bid process. Written requests for approval of any materials
submitted on this project as "Equals or Substitutes" for the specified material
must be submitted prior to or at the mandatory pre-bid conference/site visit.
March 26, 2010
1. Emergency Clean-up and Debris Removal (Annual Contract) ? RFP No.
10-0018
Scope of RFP
Provide services for emergency clean-up and removal of debris that may result
from natural (storm, fallen trees, etc.) or man made disasters (terrorism,
remnants of destroyed buildings, etc.) on an ?as needed basis?. The contract
will be for two years, with the option to renew for three (3) additional
twelve-month periods. Contract renewal will be contingent upon the mutual
agreement of the city and the Contractor.
2. Update of Pre-Disaster Mitigation Plan ? RFP No. 10-0017
Scope of RFP
The Emergency Management Division of the Columbus Fire and Emergency Medical
Services, Columbus Consolidated Government (the City) desires to update the
existing Pre-Disaster Mitigation Plan according to the requirements of the
Disaster Mitigation Act of 2000. The scope of work was designed in conformance
with FEMA Plan Guidance requirements.
CITY MANAGER'S AGENDA
3/23/2010
Page 4
Bid Advertisements
(Schedule bid opening dates)
(cont'd)
March 31, 2010
1. Building Improvements for the Historic Train Depot (Re-Bid) ? RFB No. 10-0046
Scope of Bid
The work includes, but is not limited to, the installation of HVAC drain pans,
electrical fixture replacement, interior and exterior painting, carpet
replacement, and interior and exterior carpentry work. The City will only
consider bids from contractors with experience in restoration work for historic
structures.
2. Commercial Zero-Turn-Radius Mowers ? RFB No. 10-0045
Scope of Bid
Provide five (5) Commercial Zero-Turn-Radius Mowers. The mowers will be used by
the Right-of-Way Maintenance Division of the Public Services Department to
handle the Riverwalk Maintenance, as well as replace older mowers in our fleet.
April 7, 2010
1. Roof Replacement at Columbus Stockade ? RFB No. 10-0048
Scope of Bid
Provide all labor, equipment and materials to re-roof Stockade Building
designated flat roofs. Tear off existing BUR and replace with high performance
modified bitumen built-up roof system with flood coat and new pea gravel, new
metal flashing, new gutters and downspouts.
Written requests for approval of any materials submitted on this project as
"Equals or Substitutes" for the specified material must be submitted prior to
or at the mandatory pre-bid conference/site visit.
2. Building Improvements at Britt David Park ? RFB No. 10-0049
Provide building improvements at Britt David Park, which is located at 2700
West Britt David Road, Columbus, GA. Vendors may bid on one or both options:
Option 1: Remove and dispose (19) active and (2) stationary windows, and
furnish and install new horizontal metal sliding metal window units. Install
six (6) hollow core luan door units.
Option 2: Remove and dispose wood stairs and fabricate and install steel
stairs.
April 9, 2010
1. Grinding & Disposal of Yard Waste Material (Annual Contract) ? RFP
No. 10-0019
Scope of RFP
Operate a program to Grind and Dispose of Yard Waste Material for the Columbus
Consolidated Government. Contract term shall be for two years with the option
to renew for three (3) additional twelve-month periods. Contract renewal will
be contingent upon the mutual agreement of the City and the Contractor.
CITY MANAGER'S AGENDA
3/23/2010
Page 5
Bid Advertisements
(Schedule bid opening dates)
(cont'd)
2. Provision, Installation, Testing and Service of LPG Propane Systems
and Vehicle Refueling (Annual Contract) ? RFP No. 10-0020
Scope of RFP
Turnkey installation to provide, install, test and service certified, LPG
(Propane) motor fuel systems and Propane for refueling of vehicles. The term of
this contract shall be for three (3) years with the option to renew for two (2)
twelve-month periods. The renewal of the contract is contingent upon the
mutual agreement of the City and the Contractor.
April 14, 2010
1. Storm Drain Rehabilitation ? Stimulus Rehab Contract II ? RFB No. 10-0052
Scope of Bid
The project consists of the following elements: The project consists of
performing cured-in-place storm sewer repairs as follows: approximately 150
feet of 12 inch diameter RCP pipe, 1,595 feet of 15 inch diameter RCP pipe, 440
feet of 18 inch diameter RCP pipe and 105 feet of 36 inch diameter RCP pipe,
and miscellaneous point repairs, camera inspection, and manhole adjustments.
The City will only consider bids from Pre-Qualified Contractors.
2. Lakebottom Park Walking Trail Improvements ? RFB No. 10-0043
Scope of Bid
Provide installation of park benches, trash receptacles, and concrete handicap
ramps. Additional work includes dumping, spreading and compacting M-10
screening material and replacing treated lumber used for trail edging.
All work shall be performed in accordance with the State of Georgia, Department
of Transportation ? Standard Specifications, Construction of Transportation
Systems, 2001 Edition or as Amended and in accordance with the contract
documents.
Attachments
No attachments for this document.