Agenda Item #______
Columbus Consolidated Government
Council Meeting
May 28, 2019
Agenda Report #_____
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) ON- CALL GENERAL CONTRACTOR SERVICES (ANNUAL CONTRACT) ? RFP NO.
19-0021
It is requested that Council authorize the execution of annual contracts with
Corporate Vision, Inc. (Douglasville, GA), Freeman & Associates, Inc.
(Columbus, GA), Graddy Construction, Inc. (Columbus, GA), Prime Contractors,
Inc. (Powder Springs, GA) and Principle Construction (Columbus, GA) for general
contracting services on an as-needed basis. The contractors will submit quotes
to the Engineering Department for each project that arises during the course of
the contract.
The City frequently finds throughout the year the need to repair or renovate
various City-owned facilities. In many cases, the scope of the project is
outside of the capabilities of City staff. This contract will be utilized to
engage with qualified firms in order to fast track design and construction of
the proposed project. The services may include, but are not limited to,
renovation of facilities for ADA compliance, life safety improvements,
structural repairs, fa?ade and roof repairs, construction of new ancillary
facilities on existing City properties, and repair disaster damage.
The initial term of the contrast will be for two (2) years with the option to
renew for three (3) additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
Annual Contract History:
This is a new annual contract.
RFP Advertisement and Receipt of Proposals:
Specifications were posted on the web page of the Purchasing Division and the
Georgia Procurement Registry on March 25, 2019. This RFP has been advertised,
opened and evaluated. Five (5) proposals were received on August 26, 2019 from
the following vendors:
Corporate Vision, Inc. (Douglasville, GA)
Freeman & Associates, Inc. (Columbus, GA)
Graddy Construction, Inc. (Columbus, GA)
Prime Contractors, Inc. (Powder Springs, GA)
Principle Construction (Columbus, GA)
The following events took place after receipt of proposals:
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Pre-Evaluation Meeting 05/01/19 The Purchasing Manager advised evaluation committee
members of the RFP rules and process, and the project manager provided an
overview. Proposals were disbursed to each committee member to review.
1st Evaluation Meeting 05/13/19 Committee members discussed the proposals; the committee
did not request clarification or additional information.
Evaluation Forms Sent 05/13/19 Evaluation forms were forwarded to voting committee
members.
Evaluation Results 05/20/19 Evaluation forms were completed and returned to Purchasing
for compilation results, which were then forwarded to the Evaluation Committee
members for review.
Award Recommendation 05/20/19 The Evaluation Committee unanimously voted to
award the contract to all five responding contractors.
Evaluation Committee:
The proposals were reviewed by the Evaluation Committee, which consisted of two
(2) voting members from the Engineering Department and (1) voting member from
the Public Works Department.
Award Recommendation:
The evaluation committee deemed all proposals as responsive to the RFP
specifications. Therefore the Evaluation Committee, as reflected by their
comments provided below, recommends award of the contracts for the following
reasons:
? Corporate Vision, Inc.
o With fifteen (15) years of experience of on time and within budget project,
Corporate Vision has the necessary experience to carry out projects for CCG.
o They appear to be able to handle jobs of all sizes; they reported [projects
ranging] from $2.5 million to $11,000. This shows me that they will take on
any project.
o Contractor?s work history details experience with multiple types of projects,
including projects with mechanical, electrical and plumbing subcontractors.
? Freeman & Associates:
o They have extensive access to manpower and equipment needed to complete
projects on time and within budget.
o The client work history shows many large projects with private and government
agencies. They show they have a good working relationship with many architects
and owners.
o Freeman & Associates has completed several renovation style projects for
local government entities. That experience will be valuable for this contract.
? Graddy Construction, Inc.
o Graddy Construction has completed projects while the building being remodeled
was still in use. This could be useful experience for projects that CCG might
be contracting out for in the future.
o They have completed projects for the City and did them on time and within
budget. From this, we know they can provide the services we need.
o Graddy has completed several renovation projects locally and will be able to
use local subcontractors to quickly fulfill any needs.
? Prime Contractors, Inc.
o Prime Contractors has carried out several extensive renovation projects,
giving them the necessary experience to work on larger scale projects that CCG
might have in the future.
o They have a good working relationship with many of the local architects and
other trades.
o Prime Contractors? work history includes a correctional facility. This
experience is important as this contract may cover work in the Muscogee County
Jail or Prison.
? Principle Construction
o This contractor has extensive work history with completing projects in
emergency situations and working with insurance companies. This could be a
great asset.
o They seem to do more restoration services, which would fit our needs.
o Principle Construction has recently completed projects with the Columbus
Consolidated Government and has experience coordinating with various
departments within the City.
Vendor Qualifications/Experience:
? Corporate Vision, Inc.:
o Corporate Vision was established in 2004 and has experience performing
various construction services such as new construction, renovation, repair,
alteration, upgrade and maintenance scopes of work.
o Corporate Vision has served as a partner in the development of strategic
plans for governmental organizations, housing authorities, non-profit
organizations and public school districts. These partnerships have resulted in
the performance of more than 300 projects similar to the services required
under this RFP.
o The contractor has experience in maintaining federal reporting requirements
to ensure workers, public housing residents and certain minority, women or
disadvantaged business enterprises benefit from the use of federal funds
through the use of programs such as Davis Bacon Wage Act, MBE/WBE/DBE
requirements and Section 3 policies.
? Freeman & Associates, Inc.:
o Freeman & Associates is a family owned business that is headquartered in
Columbus, GA.
o The Freeman family has been associated in the construction business since
1959, beginning with Bob Carter & Associates and started Freeman & Associates,
Inc. in 1978.
o The company currently employs 35 full-time, excluding fluctuations in field
personnel, and has exceeded 100 employees at times.
o The company shares the 2001 Build Georgia award for the TSYS Riverfront
Campus and Riverwalk projects.
? Graddy Construction, Inc.:
o Graddy Construction was started in 2002 by Mercer Graddy as an S Type
Corporation. The company is a licensed commercial general contractor with the
State of Georgia.
o The principals of the company have a combined 60 plus years of experience in
the construction industry.
o Graddy Construction maintains a fleet of (4) 2500 HD work truck, a John Deere
3720 tractor, multiple equipment trailers and all the necessary generators and
power/hand tools. The company also has open rental accounts with all the major
equipment rental companies in Columbus.
o The company?s experience in Value Engineering and cost control consistently
brings projects under budget.
? Prime Contractors, Inc.:
o Prime Contractors is a Georgia corporation, founded in 1979.
o The vendor has the capability to provide adequate equipment to construct
projects.
o The president of the company has 43 years of experience in all facets of the
construction industry, with an extensive background in program management,
project management, facilities maintenance, design-build and negotiated
projects.
o The vice president of the company has 33 years of experience in all facets of
the construction industry. He is versed in contract negotiations, project
estimating, impending design problems, document preparation, building code and
regulations, material purchasing and site management through certification of
occupancy.
? Principle Construction:
o Their services include general contracting, construction management,
design-build, and water mitigation and general repairs.
o Principle Construction works for many insurance agencies, homeowners, and
several national programs.
o Principle Construction uses DASH to track projects and interfaces DASH with
Sage for accounting management.
The City?s Procurement Ordinance Article 3-110 (Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services) governs
the RFP Process. During the RFP process, there is no formal opening due to the
possibility of negotiated components of the proposal. In the event City
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
Therefore, the evaluation results and cost information has been submitted to
the City Manager in a separate memo for informational purposes.
Funding will be identified as each project arises.
* * * * * *
(B) MENTAL HEALTH SERVICES FOR MUSCOGEE COUNTY JAIL (ANNUAL CONTRACT) ? RFP NO.
19-0017
It is requested that Council authorize the execution of a an annual contract
with New Horizons Community Service Board d/b/a New Horizons Behavioral Health
(Columbus, GA) to provide comprehensive mental health services for inmates
incarcerated at Muscogee County Jail.
The services shall meet or exceed the requirements of the 8th amendment of the
United States Constitution and are commensurate with the services accessible
within our community. Minimally, the services required under the contract shall
include the following clinical interventions:
A. A broad spectrum of mental health services within the confines of the Jail
that should include but is not limited to a special needs unit, suicide
prevention, psychiatric services and medication management, substance abuse
treatment, group therapy, individual counseling, 24-hour crisis intervention,
case management and discharge planning. The provider must show an ability to
offer a continuum of care coordinating with treatment received by the inmate in
the community prior to incarceration and treatment to be received post
discharge.
B. Intake screening to identify, assess, refer, and diagnose patients for
mental illness, personality disorders associated with significant functional
impairment, dementia, autism, developmental disabilities, PTSD, substance
induced psychosis, substance abuse and withdrawal, suicide risk and
intervention. Inmates with mental health needs will be evaluated by a qualified
mental health professional in a timely manner as defined by operating policies
and procedures.
C. Jail Diversion: to identify and refer those patients who may benefit most
from and would be appropriate to refer to community or state mental health
services whether inpatient or outpatient through programs such as Mental Health
Court, Drug Court, Veterans Court, and referrals to ACT Teams, the State Mental
Health Hospital, or Community Crisis Centers.
D. Training programs to enhance the annual training of both medical and
security staff related to mental health, behavior management, substance abuse,
and suicide prevention.
E. Administrative duties to include participation in treatment teams with jail
personnel, designing policies and procedures regarding mental health care which
are consistent with other Jail policies and procedures, and making personnel
and record keeping services available to assist the Jail in monitoring its
compliance with the Department of Justice?s inspections and reporting
requirements under a Consent Agreement dated September 19, 1999.
F. The contractor will provide an adequate Medical Records System for inmates
requiring mental health services. The ability of this system to interface with
the Homeless Management Information System or other community based health care
resources, will receive favorable evaluation. All information entered in any
medical record whether electronic or hard copy will remain the property of the
Muscogee County Sheriff?s Office (MCSO) and must be accessible by the MCSO in
perpetuity.
G. The successful contractor and the Jail will negotiate measurable performance
standards that will be used to evaluate the contract on an ongoing basis. The
contractor will be responsible for quality improvement analysis around these
performance standards.
H. The successful contractor shall also be responsible for providing mental
health service to county inmates housed at the Muscogee County Prison. There
are 48 dedicated beds devoted to Muscogee County and shall provide mental
health services as needed.
I. Detailed staffing and service requirements, as specified.
The initial term of the contract will be for two (2) years with the option to
renew for three (3) additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
Annual Contract History:
The previous five-year contract was awarded on March 31, 2012 (Resolution No.
67-12) to New Horizons. On May 2, 2017, the Purchasing Manager extended the
contract for one year, at the request of the Sheriff?s Office. On March 13,
2018 (Resolution No. 99-18), Council authorized a contract extension for an
additional one-year period, at the request of the Sheriff?s Office.
RFP Advertisement and Receipt of Proposals:
Specifications were posted on the web page of the Purchasing Division and the
Georgia Procurement Registry on March 4, 2019. This RFP has been advertised,
opened and evaluated. Two (2) proposals were received on April 3, 2019 from
the following vendors:
New Horizons Community Service Board d/b/a New Horizons Behavioral Health
(Columbus, GA)
CorrectHealth Muscogee, LLC (Atlanta, GA)
The following events took place after receipt of proposals:
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Pre-Evaluation Meeting 04/10/19 The Purchasing Manager advised evaluation committee
members of the RFP rules and process, and the project manager provided an
overview. Proposals were disbursed to each committee member to review.
1st Evaluation Meeting 04/24/19 Committee members discussed the proposals. It was
deemed necessary for the responding vendors to acknowledge receipt of the
January 2015 Memorandum of Agreement (MOA) between the United States Department
of Justice (DOJ) and the Consolidated Government of Columbus, Georgia, and to
acknowledge the Memorandum will govern the services under this Request for
Proposals.
Acknowledgement Requested & Received 04/30/19 The MOA document was forwarded to both
vendors, and both vendors acknowledged as requested above.
Evaluation Forms Sent 04/30/19 Evaluation forms were forwarded to voting committee
members.
Evaluation Results 05/10/19 Evaluation forms were completed and returned to Purchasing
for compilation results, which were then forwarded to the Evaluation Committee
members for review.
Negotiation Request 05/17/19 The Evaluation Committee unanimously voted to
request a best and final offer from New Horizons Behavioral Health, the highest
ranked vendor. A letter was forwarded to the vendor.
Negotiation Response 05/20/19 New Horizons Behavioral Health indicated they are
unable to lower their pricing. The response was forwarded to the Evaluation
Committee.
Award Recommendation 5/21/19 The Committee elected to award the contract to New Horizons
Behavioral Health, the highest ranked vendor.
Evaluation Committee:
The proposals were reviewed by the Evaluation Committee, which consisted of two
(2) voting members from the Muscogee County Sheriff?s Office and one (1) voting
member from the Muscogee County Marshal?s Office. Two (2) additional Muscogee
County Sheriff?s Office representatives and (1) City Attorney?s Office
representatives served as non-voting advisors.
Award Recommendation:
The evaluation committee deemed the proposal from New Horizons Behavioral
Health as most responsive to the RFP specifications. Therefore the Evaluation
Committee, as reflected by their comments provided below, recommends award of
the contract to New Horizons Behavioral Health for the following reasons:
? This contractor has been providing mental health services for the Muscogee
County Jail for the past seven years, since April 1, 2012. They are the area's
Tier 1 provider of core services and are contracted with and work closely with
the Georgia Department of Behavioral Health and Development Disabilities
throughout the local area of the Chattahoochee Valley. They have a network of
community based outpatient services and relationships with local organizations
to provide treatment to individuals once they leave the jail setting. It is
important that New Horizons has relationships with organizations within our
community to assist individuals once they are released from the Jail.
? The company provides services in 8 counties, according to their
qualifications and experience. The vendor specifically states that "all
services will be provided on site", and that they "do not" plan on using
"Telemedicine". I believe that this type of "one-on-one" contact will aid in
the mental health evaluation process. The medical personnel of the vendor
appears to be stellar. They are all local medical professionals who all
provide a level of support that one might expect from a localized vendor. They
speak of an extensive network of community services that can provide referrals
and access to additional mental health treatment.
? New Horizons is the current contractor at the Muscogee County Jail. They
have continued to work well with Jail staff and medical vendors. They continue
to not only serve the inmates but work closely with our drug, veteran and
probate courts to serve the best interest of those in their care. They seek
solutions by building close relationships with community programs and agencies,
such as group homes and treatment facilities, to provide a quality of life for
those released. The duties performed outweigh their proposed costs.
Vendor Qualifications/Experience:
? The New Horizons Community Service Board is a public corporation created in
state law (O.C.G.A. 37-2-6) to provide services to persons with mental
illnesses, developmental disabilities and/or addictive diseases. The service
area is Chattahoochee, Clay, Harris, Muscogee, Quitman, Randolph, Stewart, and
Talbot counties in west central Georgia.
? New Horizons has provided community mental health, developmental disabilities
and addiction disease services since the 1960s. Prior to 1994, New Horizons
Behavioral Health was originally known as The Columbus Area Mental Health,
Mental Retardation and Substance Abuse Program.
? While providing services at the Muscogee County Jail, New Horizons has
successfully worked toward the closure of the Department of Justice oversight
of mental health services at the Jail, resulting in all mental health
requirements to be considered ?in substantial compliance? at last report.
? New Horizons Behavioral Health collaborated with the Jail during the
initiation of the Muscogee County Mental Health Court.
? New Horizon?s extensive network of community services and history of
electronic medical records dating back to 2007 allows mental health staff
members at the Jail to access an extremely large database of treatment history.
? New Horizons has worked to develop relationships with the forensic
psychologists at West Central Georgia Regional Hospital, who provide the
court-ordered evaluations for some individuals in jail.
The City?s Procurement Ordinance Article 3-110 (Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services) governs
the RFP Process. During the RFP process, there is no formal opening due to the
possibility of negotiated components of the proposal. In the event City
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
Therefore, the evaluation results and cost information has been submitted to
the City Manager in a separate memo for informational purposes.
Funds are budgeted each fiscal year for this ongoing expense: General Fund ?
Sheriff ? Medical ? Consulting; 0101-550-2650-MEDD-6315.
* * * * * *
(C) UTILITY TRACTORS (RE-BID) - RFB NO. 19-0047 ? GA STATE CONTRACT PURCHASE
It is requested that Council authorize the purchase of three (3) utility
tractors (John Deere 5055E 2WD) from Deere & Company (Cary, NC), delivering
dealer SunSouth, LLC (Columbus, GA), via Georgia State Contract
#99999-001-SPD0000102. The unit price of each tractor is $19,691.81, plus
$1,100.00 per unit for PowerGard Protection Plan, equaling a total of
$20,791.81 per unit, for a grand total price of $62,375.43.
The tractors were approved in the FY19 Budget and will be used by Urban
Forestry and Beautification staff for cutting and maintenance of the City?s
large right-of-way areas.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry. Three (3) bids were received on April 24,
2019. This bid has been advertised, opened and reviewed. The bidders were:
Vendors SunSouth, LLC
(Columbus, GA) Tidewater
(Smithville, GA) Atlantic & Southern Equipment1
(Morrow, GA)
Manufacturer/Model John Deere 5055E 2WD Case IH Farmall 65A
UNIT PRICE $22,315.00 $22,489.00
TOTAL PRICE (3 UNITS) $66,945.00 $67,467.00 NON-COMPLIANT
1 Atlantic & Southern Equipment - Vendor rejected because sealed bid included
several options for bid pricing; also did not include correct Revised 3
Detailed Specification Response Pages.
SunSouth, LLC (Columbus, GA) was the low bidder. However, the Georgia State
Contract price is lower than the submitted bid price. Section VII Cooperative
Contract Purchase Option of the bid specifications states, ?The City reserves
the right to make this purchase via any comparable Cooperative Contract, if the
contract cost is lower and meets the City?s requirements.? Deere & Company
holds the Georgia State Contract for this mower, and SunSouth, LLC is the
delivering dealer. SunSouth, LLC has agreed to sell the units at the Georgia
State Contract price.
Funds are budgeted in the FY19 Budget as follows: Paving Fund ? Public Works ?
Right of Way Maintenance ? Off Road Equipment ? 0203-260-3120-ROWM-7725.
* * * * *
(D) EDUCTOR TRUCK ? RFB NO. 19-0038 ? SOURCEWELL CONTRACT (FORMERLY NATIONAL
JOINT POWERS ALLIANCE)
It is requested that Council authorize the purchase of one (1) eductor truck
(Vac-Con V312HE/1000 Combo Sewer Cleaner with Ford gas aux engine 10 cyl.) from
Atlantic Machinery, Inc. (Silver Springs, MD), via Sourcewell (formerly NJPA),
per Cooperative Contract #122017-AMI for the amount of $353,983.00.
The vehicle was approved in the FY19 Budget and will be used by Stormwater
Maintenance staff to clean stormwater pipes and inlets throughout Muscogee
County.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry. Two (2) bids were received on March 20,
2019. This bid has been advertised, opened and reviewed. The bidders were:
Vendors Environmental Products of GA
(Atlanta, GA) Adams Equipment Co. Inc.
(Austell, GA)
Manufacturer/Model Vactor 2100i/
Freightliner 114 SD Vac-Con Freightliner
V312/1000/1145D
UNIT PRICE $369,690.00 $375,054.00
Environmental Products of GA (Atlanta, GA) was the low bidder. However,
Atlantic Machinery, Inc. holds the Sourcewell Cooperative Contract for this
equipment, and offers the unit at a lower price than the submitted bid price.
Section VII Cooperative Contract Purchase Option of the bid specifications
states, ?The City reserves the right to make this purchase via any comparable
Cooperative Contract, if the contract cost is lower and meets the City?s
requirements.?
The purchase will be accomplished via Request for Proposal (RFP) #122017,
initiated by Sourcewell, whereby Atlantic Machinery, Inc. was one of the
successful vendors contracted to provide Sewer Vacuum, Hydro-Excavation, and
Street Sweeper Equipment with Related Accessories and Supplies. The contract,
which commenced February 20, 2018, is good through February 20, 2022. This
Contract may be extended for a fifth year, at Sourcewell?s discretion.
Sourcewell (formerly National Joint Powers Alliance) is a self-supporting
government organization, partnering with education, government, and nonprofits
to boost student and community success. Created in 1978 as one of Minnesota?s
nine service cooperatives, they offer training and shared services to
central-Minnesota members. Throughout North America, they offer a cooperative
purchasing program with over 200 awarded vendors on contract. Sourcewell is
driven by service and the ability to strategically reinvest in member
communities. The bid process utilized by Sourcewell meets the requirements of
the City?s Procurement Ordinance; additionally, cooperative purchasing is
authorized per Article 9-101 of the Procurement Ordinance.
Funds are budgeted in the FY19 Budget as follows: Sewer (Stormwater) Fund ?
Public Works ? Sewer Maintenance ? Heavy Trucks ? 0202-260-3210-SWRM-7723.
* * * * *
(E) GPS OFFENDER MONITORING SERVICES FOR THE SHERIFF?S OFFICE
It is requested that Council approve payment to Buddi, US, LLC (Palm Harbor,
FL), in the amount of, $13,364.00, for GPS offender monitoring services for the
Sheriff?s Office.
The Sheriff?s Office utilizes Buddi, US LLC to provide GPS offender monitoring
services as an alternative to incarceration.
Funds are budgeted in the FY19 Budget: General Fund ? Sheriff ? Administration
? Contractual Services; 0101 ? 550 ? 1000 ? SHRF ? 6319.
* * * * *
(F) POSITION ANALYSIS SERVICES
It is requested that Council approve payment to Columbus State University, in
the amount of $15,750.00, for providing position analysis services.
CSU performed position classification analysis services for 42 positions @ $375
each, in preparation for the FY20 Budget. CSU is the only known local source
with the resources to perform the analysis.
Funds are budgeted in the FY19 Budget: Special Project/Capital Project Fund ?
Capital Projects - General Fund Supported Capital Project ? Consulting ?
Health, Pension, & Personnel Reports; 0508 ? 660 ? 1000 ? CPGF ? 6315 ? 22234 ?
20060.
* * * * *
(G) COMPUTERS FOR SHERIFF?S OFFICE PURSUIT VEHICLES
It is requested that Council approve the purchase of computers for the
Sheriff?s Office from Motorola Solutions, Inc., (Atlanta, GA) in the amount of
$65,275.00 (25 units @ $2,611.00 each), via Georgia Statewide Contract
#980-280008.
The computers (Panasonic Toughbook In-car Solution) will be installed in
Sheriff?s Office pursuit vehicles. These units will replace outdated computers.
Funds are budgeted in the FY19 Budget: Multi-Government Project Fund ? Sheriff
? NCS-X Implementation Assistance Grant ? Computer Equipment; 0216 ? 550 ? 3620
? NCSX ? 7751.
?ITEM A?
A RESOLUTION
NO. __________
A RESOLUTION AUTHORIZING THE EXECUTION OF ANNUAL CONTRACTS WITH
CORPORATE VISION, INC. (DOUGLASVILLE, GA), FREEMAN & ASSOCIATES, INC.
(COLUMBUS, GA), GRADDY CONSTRUCTION, INC. (COLUMBUS, GA), PRIME CONTRACTORS,
INC. (POWDER SPRINGS, GA) AND PRINCIPLE CONSTRUCTION (COLUMBUS, GA) FOR GENERAL
CONTRACTING SERVICES ON AN AS-NEEDED BASIS. THE CONTRACTORS WILL SUBMIT QUOTES
TO THE ENGINEERING DEPARTMENT FOR EACH PROJECT THAT ARISES DURING THE COURSE OF
THE CONTRACT.
WHEREAS, an RFP was administered (RFP No. 19-0021) and five proposals were
received; and,
WHEREAS, the proposals submitted by Corporate Vision, Inc. (Douglasville, GA),
Freeman & Associates, Inc. (Columbus, GA), Graddy Construction, Inc. (Columbus,
GA), Prime Contractors, Inc. (Powder Springs, GA) and Principle Construction
(Columbus, GA) met all proposal requirements and were evaluated responsive to
the RFP, and,
WHEREAS, the term of this contract shall be for two (2) years with the
option to renew for three (3) additional twelve-month periods.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute contracts with Corporate
Vision, Inc. (Douglasville, GA), Freeman & Associates, Inc. (Columbus, GA),
Graddy Construction, Inc. (Columbus, GA), Prime Contractors, Inc. (Powder
Springs, GA) and Principle Construction (Columbus, GA) for general contracting
services on an as-needed basis. The contractors will submit quotes to the
Engineering Department for each project that arises during the course of the
contract. Funding will be identified as each project arises.
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________
Councilor Barnes voting __________
Councilor Crabb voting __________
Councilor Davis voting __________
Councilor Garrett voting __________
Councilor House voting __________
Councilor Huff voting __________
Councilor Thomas voting __________
Councilor Turner Pugh voting __________
Councilor Woodson voting __________
_______________________________ _____________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM B?
A RESOLUTION
NO. __________
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH NEW
HORIZONS COMMUNITY SERVICE BOARD d/b/a NEW HORIZONS BEHAVIORAL HEALTH
(COLUMBUS, GA) TO PROVIDE COMPREHENSIVE MENTAL HEALTH SERVICES FOR INMATES
INCARCERATED AT MUSCOGEE COUNTY JAIL.
WHEREAS, an RFP was administered (RFP No. 19-0017) and two proposals were
received; and,
WHEREAS, the proposal submitted by New Horizons Community Service Board dba New
Horizons Behavioral Health was evaluated most responsive to the RFP; and,
WHEREAS, the term of this contract shall be for two (2) years with the
option to renew for three (3) additional twelve-month contract periods.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute an annual contract with
New Horizons Community Service Board d/b/a New Horizons Behavioral Health
(Columbus, GA) to provide comprehensive mental health services for inmates
incarcerated at Muscogee County Jail. Funds are budgeted each fiscal year for
this ongoing expense: General Fund ? Sheriff ? Medical ? Consulting;
0101-550-2650-MEDD-6315.
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
___ day of ____________, 2019 and adopted at said meeting by the affirmative
vote of _________ members of said Council.
Councilor Allen voting __________
Councilor Barnes voting __________
Councilor Crabb voting __________
Councilor Davis voting __________
Councilor Garrett voting __________
Councilor House voting __________
Councilor Huff voting __________
Councilor Thomas voting __________
Councilor Turner Pugh voting __________
Councilor Woodson voting __________
_______________________________ _____________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM C?
A RESOLUTION
NO. _________
A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) UTILITY TRACTORS
(JOHN DEERE 5055E 2WD) FROM DEERE & COMPANY (CARY, NC), DELIVERING DEALER
SUNSOUTH, LLC (COLUMBUS, GA), VIA GEORGIA STATE CONTRACT
#99999-001-SPD0000102. THE UNIT PRICE FOR EACH TRACTOR IS $19,691.81, PLUS
$1,100.00 PER UNIT FOR POWERGARD PROTECTION PLAN, EQUALING A TOTAL OF
$20,791.91 PER UNIT, FOR A GRAND TOTAL PRICE OF $62,375.43.
WHEREAS, the vehicle was approved in the FY19 Budget and will be used by Urban
Forestry and Beautification staff for cutting and maintenance of the City?s
large right-of-way areas; they are replacement units; and,
WHEREAS, SunSouth, LLC (Columbus, GA) was the low bidder. However, the
Georgia State Contract price is lower than the submitted bid price. Section
VII Cooperative Contract Purchase Option of the bid specifications states, ?The
City reserves the right to make this purchase via any comparable Cooperative
Contract, if the contract cost is lower and meets the City?s requirements.?
Deere & Company holds the Georgia State Contract for this mower, and SunSouth,
LLC is the delivering dealer. SunSouth, LLC has agreed to sell the units at
the Georgia State Contract price.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase three (3)
utility tractors (John Deere 5055E 2WD) from Deere & Company (Cary, NC),
delivering dealer SunSouth, LLC (Columbus, GA), via Georgia State Contract
#99999-001-SPD0000102. The unit price of each tractor is $19,691.81, plus
$1,100.00 per unit for PowerGard Protection Plan, equaling a total of
$20,791.81 per unit, for a grand total price of $62,375.43. Funds are budgeted
in the FY19 Budget as follows: Paving Fund ? Public Works ? Right of Way
Maintenance ? Off Road Equipment ? 0203-260-3120-ROWM-7725.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________
Councilor Barnes voting __________
Councilor Crabb voting __________
Councilor Davis voting __________
Councilor Garrett voting __________
Councilor House voting __________
Councilor Huff voting __________
Councilor Thomas voting __________
Councilor Turner Pugh voting __________
Councilor Woodson voting __________
_______________________________ _____________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM D?
A RESOLUTION
NO. _________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) EDUCTOR TRUCK (VAC-CON
V312HE/1000 COMBO SEWER CLEANER WITH FORD GAS AUX ENGINE 10 CYL.) FROM
ATLANTIC MACHINERY, INC. (SILVER SPRINGS, MD), VIA SOURCEWELL COOPERATIVE
CONTRACT #122017-AMI, FORMERLY NATIONAL JOINT POWERS ALLIANCE (NJPA), FOR THE
AMOUNT OF $353,983.00.
WHEREAS, the vehicle was approved in the FY19 Budget and will be used by
Stormwater Maintenance staff to clean stormwater pipes and inlets throughout
Muscogee County; it is a replacement vehicle; and,
WHEREAS, Environmental Products of GA (Atlanta, GA) was the low
bidder. However, Atlantic Machinery, Inc. holds the Sourcewell Cooperative
Contract for this equipment, and offers the unit at a lower price than the
submitted bid price. Section VII Cooperative Contract Purchase Option of the
bid specifications states, ?The City reserves the right to make this purchase
via any comparable Cooperative Contract, if the contract cost is lower and
meets the City?s requirements.?; and,
WHEREAS, Sourcewell, formerly National Joint Powers Alliance (NJPA), is a
self-supporting government organization, partnering with education, government,
and nonprofits to boost student and community success. Created in 1978 as one
of Minnesota?s nine service cooperatives, they offer training and shared
services to central-Minnesota members. Throughout North America, they offer a
cooperative purchasing program with over 200 awarded vendors on contract.
Sourcewell is driven by service and the ability to strategically reinvest in
member communities. Contract #122017-AMI, adopted by Sourcewell, is a
cooperative contract available for use by any governmental entity. The City?s
Procurement Ordinance, Article 9-101, authorizes the use of cooperative
purchasing; and,
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) eductor
truck (Vac-Con V312HE/1000 Combo Sewer Cleaner with Ford gas aux engine 10
cyl.) from Atlantic Machinery, Inc. (Silver Springs, MD), via Sourcewell
Cooperative Contract #122017-AMI for the amount of $353,983.00. Funds are
budgeted in the FY19 Budget as follows: Sewer (Stormwater) Fund ? Public Works
? Sewer Maintenance ? Heavy Trucks ? 0202-260-3210-SWRM-7723.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________
Councilor Barnes voting __________
Councilor Crabb voting __________
Councilor Davis voting __________
Councilor Garrett voting __________
Councilor House voting __________
Councilor Huff voting __________
Councilor Thomas voting __________
Councilor Turner Pugh voting __________
Councilor Woodson voting __________
_______________________________ _____________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM E?
A RESOLUTION
NO. _________
A RESOLUTION AUTHORIZING PAYMENT TO BUDDI, US, LLC (PALM HARBOR, FL),
IN THE AMOUNT OF, $13,364.00, FOR GPS OFFENDER MONITORING SERVICES FOR THE
SHERIFF?S OFFICE.
WHEREAS, the Sheriff?s Office utilizes Buddi, US LLC to provide GPS
offender monitoring services as an alternative to incarceration.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to render payment to Buddi,
US, LLC (Palm Harbor, FL), in the amount of, $13,364.00, for GPS offender
monitoring services for the Sheriff?s Office. Funds are budgeted in the FY19
Budget: General Fund ? Sheriff ? Administration ? Contractual Services; 0101 ?
550 ? 1000 ? SHRF ? 6319.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________
Councilor Barnes voting __________
Councilor Crabb voting __________
Councilor Davis voting __________
Councilor Garrett voting __________
Councilor House voting __________
Councilor Huff voting __________
Councilor Thomas voting __________
Councilor Turner Pugh voting __________
Councilor Woodson voting __________
_______________________________ _____________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM F?
A RESOLUTION
NO. _________
A RESOLUTION AUTHORIZING PAYMENT TO COLUMBUS STATE UNIVERSITY, IN THE
AMOUNT OF $15,750.00, FOR PROVIDING POSITION ANALYSIS SERVICES.
WHEREAS, CSU performed position classification analysis services for 42
positions @ $375 each, in preparation for the FY20 Budget. CSU is the only
known local source with the resources to perform the analysis.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to render payment to
Columbus State University, in the amount of $15,750.00, for providing position
analysis services. Funds are budgeted in the FY19 Budget: Special
Project/Capital Project Fund ? Capital Projects - General Fund Supported
Capital Project ? Consulting ? Health, Pension, & Personnel Reports; 0508 ? 660
? 1000 ? CPGF ? 6315 ? 22234 ? 20060.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________
Councilor Barnes voting __________
Councilor Crabb voting __________
Councilor Davis voting __________
Councilor Garrett voting __________
Councilor House voting __________
Councilor Huff voting __________
Councilor Thomas voting __________
Councilor Turner Pugh voting __________
Councilor Woodson voting __________
_______________________________ _____________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM G?
A RESOLUTION
NO. _________
A RESOLUTION AUTHORIZING THE PURCHASE OF COMPUTERS FOR THE SHERIFF?S
OFFICE FROM MOTOROLA SOLUTIONS, INC., (ATLANTA, GA) IN THE AMOUNT OF $65,275.00
(25 UNITS @ $2,611.00 EACH), VIA GEORGIA STATEWIDE CONTRACT #980-280008.
WHEREAS, the computers (Panasonic Toughbook In-car Solution) will be installed
in Sheriff?s Office pursuit vehicles; and,
WHEREAS, these units will replace outdated computers.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase of computers for
the Sheriff?s Office from Motorola Solutions, Inc., (Atlanta, GA) in the amount
of $65,275.00 (25 units @ $2,611.00 each), via Georgia Statewide Contract
#980-280008. Funds are budgeted in the FY19 Budget: Multi-Government Project
Fund ? Sheriff ? NCS-X Implementation Assistance Grant ? Computer Equipment;
0216 ? 550 ? 3620 ? NCSX ? 7751.
__________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________
Councilor Barnes voting __________
Councilor Crabb voting __________
Councilor Davis voting __________
Councilor Garrett voting __________
Councilor House voting __________
Councilor Huff voting __________
Councilor Thomas voting __________
Councilor Turner Pugh voting __________
Councilor Woodson voting __________
_______________________________ _____________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
DATE: May 28, 2019
TO: Mayor and Councilors
FROM: Finance Department
SUBJECT: Advertised Bids/RFPs
May 31, 2019
1. Traffic Incident Management Services & Towing Services (Re-Bid) (Annual
Contract) ? RFP No. 19-0022
Scope of RFP
Columbus Consolidated Government invites qualified vendors to submit proposals
to provide Traffic Incident Management Services (TIMS) for Public Safety
Departments (Option 1) and Towing Services for City-owned vehicles (Option 2).
The services will be procured on an as-needed basis. Vendors may submit
proposals for one or both options.
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