Agenda Item # 6
Columbus Consolidated Government
Council Meeting
April 29, 2008
Agenda Report # 275
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) FOUR-DOOR SEDAN FOR SPECIAL ENFORCEMENT
It is requested that Council approve the purchase of one (1) four-door sedan,
via Georgia State Contract, SWC S-050483, from Bill Heard Chevrolet, (Columbus,
GA) in the amount of $14,860.00.
The sedan is a replacement unit that will be used by the Special Enforcement
Division of the Public Services Department. The sedan will be assigned to a
Special Enforcement Officer to enforce city codes and ordinances relating to
solid waste violations, business license checks, etc.
Funds were approved in the FY08 Mid-Year Budget Amendment: General Fund ?
Public Services ? Special Enforcement ? Automobiles; 0101-260-2400-SPCL-7721.
* * * * * * * *
(B) ZERO-TURN-RADIUS MOWERS
It is requested that Council approve the purchase of ten (10) zero-turn-radius
mowers, via Georgia State Contract, SWC S-080775, from Moridge Manufacturing,
Inc., (Moundridge, KS) for a total purchase amount of $73,458.68.
The mowers are replacement units that will be used by the Parks Services
Division of the Parks and Recreation Department and the Right of Way
Maintenance and Cemetery Division of the Public Services Department.
Funds in the amount of $44,592.00 were approved in the FY08 Mid-Year Budget
Amendment: General Fund ?Miscellaneous ? Contingency; 0101-590-2000-CONT-9801.
Funds in the amount of $21,650.01 were approved in the FY08 Mid-Year Budget
Amendment: Paving Fund ? Public Services ? Right of Way Maintenance ?
Machinery; 0203-260-3120-ROWM-7715. Funds in the amount of $7,216.67 are
available in the FY08 Budget: Cemetery Perpetual Care Fund ? Public Services ?
Riverdale Cemetery ? Machinery; 0975-260-3620-RVRD-7715.
* * * * * * *
(C) EMERGENCY RELOCATION OF UTILITY
It is requested that Council approve the emergency procurement of construction
services from Bell South/AT&T, in the amount of $20,315.55, for the relocation
of utilities associated with the ongoing 6th Avenue Flood Abatement Project.
The emergency relocation of the cables and removal of the poles (between 5th
Street and 6th Street on 6th Avenue) is necessary to allow the 6th Avenue flood
abatement project to proceed on schedule. The City Manager approved the
emergency purchase on April 16, 2008.
Originally, it was anticipated that the poles would be moved at Bell South?s
expense under the franchise agreement, however, it was determined that the
agreement did not include provisions for moving utility poles.
Funds are available in the FY08 Budget: Special Project-Capital Project Fund ?
Capital Projects ?Sewer Fund Supported Capital Project ? Drainage/Street
Improvements ? 6th Avenue Flood Abatement; 0508-660-2000-CPSF-7622-20797-20080.
* * * * * *
(D) SWIM GEAR (ANNUAL CONTRACT) - RFB NO. 08-0042
It is requested that Council approve the purchase of swim gear for the
estimated annual contract value of $26,840.00 from The Lifeguard Store, Inc.
The Parks & Recreation Department will purchase, on an ?as needed basis?,
various swim gear such as: 2-piece swim outfits, shorts, swim trunks, caps and
sun visors for pool staff and swimming instructors.
The contract term shall be for two years, with the option to renew for three
additional twelve-month periods, contingent upon the mutual agreement of the
City and the Contractor.
Bid specifications were posted on the City?s website; three bid responses were
received on February 27, 2008. This bid has been advertised, opened and
reviewed. The bidders were:
Estimated Annual Contract Value
The Lifeguard Store, Inc. (Normal, FL) $ 26,840.00
Kastaway Swimwear (Marietta, GA) $ 27,471.00
Dive Quarters, Inc. (Virginia Beach, VA)
$ 29,886.40*
*Dive Quarters, Inc. failed to provide required copy of company business
license; therefore the vendor?s bid was deem incomplete.
Funds are budgeted each fiscal year for this on going expense: Parks &
Recreation ? Aquatics - Uniforms, 0101-270-4413-AQUT-6781.
* * * * * *
(E) POTTERY SUPPLIES (ANNUAL CONTRACT) ? RFB NO. 08-0019
It is requested that Council approve the purchase of pottery supplies from
Mid-South Ceramic and rescind Resolution No. 487-07, which awarded the contract
to Daven?s Ceramic Center.
Daven?s Ceramic Center failed to honor the signed contract, whereby the unit
costs were to include shipping costs. The vendor was unwilling to work with
the City toward a mutual solution. Therefore, the contract was cancelled.
Mid-South Ceramic was the next lowest bidder and has agreed to honor the bid
prices submitted, October 15, 2007, for a twelve-month period for the estimated
annual amount of $6,637.70.
Funds are budgeted for this on going expense: General Fund ? Parks &
Recreation ? Pottery Shop ? Other Purchased Services, 0101-270-4434-POTT-6699;
General Fund ? Parks & Recreation ? Pottery Shop ? Supplies-Fee Based Program,
0101-270-4434-POTT-6729.
* * * * * *
(F) TURNOUT GEAR
It is requested that Council approve the purchase of one hundred (100) sets of
turnout gear including: Fusion Turnout Coats, Fusion Turnout Pants and
Suspenders from NAFECO (Decatur, AL)) in the amount of $113,400.00. The
turnout gear is replacement/new recruit gear that will be utilized by the
Fire/EMS Department.
To accommodate this purchase as expediently as possible, the City is
participating in an Invitation for Bid administered by the City of Alexander
City, AL. The City?s Procurement Ordinance, Article 9-101, ?Cooperative
Purchasing Authorized,? allows for participation in this IFB.
The Invitation for Bid administered by the City of Alexander City, AL, IFB No.
07-24, is an annual contract for turnout gear. NAFECO was the successful
vendor. The procurement process administered by the City of Alexander City
meets the procurement requirements of Columbus Consolidated Government; and
NAFECO has agreed to provide one hundred (100) sets of turnout gear to the City
under the same contract terms and prices.
Funds are budgeted in FY08 Budget: General Fund ? Fire & EMS ?
Logistics/Support ? Uniforms; 0101-410-3610-LOGI-6781.
* * * * * * *
(G) LIVE SCAN FINGERPRINT SYSTEM UPGRADE
It is requested that Council approve the purchase of an upgrade to the Identix
Live Scan Fingerprint System from Identix, Inc., in the amount of $40,552.00.
The upgraded system, the TP3800 model, has the ability to take palm prints, and
will be used in conjunction with existing Identix equipment utilized by the
Police Department.
Identix, Inc., developed this equipment. Therefore, per the Procurement
Ordinance, Article 3-114, the vendor is considered the only known source to
provide and maintain the equipment.
Funds were approved in the FY08 Mid-Year Budget Amendment: General Fund ?
Sheriff ? Jail ? Capital Expenditures Over $5,000; 0101-550-2600-JAIL-7761.
* * * * * * *
(H) PORTABLE X-RAY MACHINE
It is requested that Council approve the purchase of one (1) portable x-ray
machine from Hagemeyer North America, (Columbus, GA) in the amount of
$14,750.00.
The portable x-ray machine is an additional unit needed, by the Muscogee County
Prison, to enhance prison security. The equipment will be used to screen
inmates as they return from work crews prior to re-entering the prison.
This purchase is made via the US Communities Government Purchasing Alliance,
which is supported by the Georgia Municipal Association. U.S. Communities
Government Purchasing Alliance is a nonprofit instrumentality of government
that assists local and state government agencies, school districts (K-12),
higher education, and nonprofits in reducing the cost of purchased goods
through pooling the purchasing power of public agencies nationwide. This is
accomplished through competitively solicited contracts for quality products
through lead public agencies.
Funds were approved in the FY08 Mid-Year Budget Amendment: General Fund?
Muscogee County Prison ? Warden ? Capital Expenditures Over $5,000.00;
0101-420-1000-MCCI-7761.
?ITEM A?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) FOUR-DOOR SEDAN, VIA
GEORGIA STATE CONTRACT, SWC S-050483, FROM BILL HEARD CHEVROLET, (COLUMBUS, GA)
IN THE AMOUNT OF $14,860.
WHEREAS, the sedan is a replacement unit that will be used by the
Special Enforcement Division of the Public Services Department. The sedan will
be assigned to a Special Enforcement Officer to enforce city codes and
ordinances relating to solid waste violations, business license checks, etc.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) four-door sedan,
via Georgia State Contract, SWC S-050483, from Bill Heard Chevrolet, (Columbus,
GA) in the amount of $14,860. Funds were approved in the FY08 Mid-Year Budget
Amendment: General Fund ? Public Services ? Special Enforcement ? Automobiles;
0101-260-2400-SPCL-7721.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of __________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE PURCHASE OF TEN (10) ZERO-TURN-RADIUS
MOWERS, VIA GEORGIA STATE CONTRACT, SWC S-080775, FROM MORIDGE MANUFACTURING,
INC., (MOUNDRIDGE, KS) FOR A TOTAL PURCHASE AMOUNT OF $73,458.68.
WHEREAS, the mowers are replacement units that will be used by the
Parks Services Division of the Parks and Recreation Department and the Right of
Way Maintenance and Cemetery Division of the Public Services Department.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase ten (10)
zero-turn-radius mowers, via Georgia State Contract, SWC S-080775, from Moridge
Manufacturing, Inc., (Moundridge, KS) for a total purchase amount of
$73,458.68. Funds in the amount of $44,592.00 were approved in the FY08
Mid-Year Budget Amendment: General Fund ?Miscellaneous ? Contingency;
0101-590-2000-CONT-9801. Funds in the amount of $21,650.01 were approved in the
FY08 Mid-Year Budget Amendment: Paving Fund ? Public Services ? Right of Way
Maintenance ? Machinery; 0203-260-3120-ROWM-7715. Funds in the amount of
$7,216.67 are available in the FY08 Budget: Cemetery Perpetual Care Fund ?
Public Services ? Riverdale Cemetery ? Machinery; 0975-260-3620-RVRD-7715.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE EMERGENCY PROCUREMENT OF CONSTRUCTION
SERVICES FROM BELL SOUTH/AT&T, IN THE AMOUNT OF $20,315.55, FOR THE RELOCATION
OF UTILITIES ASSOCIATED WITH THE ONGOING 6TH AVENUE FLOOD ABATEMENT PROJECT.
WHEREAS, the emergency relocation of cables and removal of the poles (between
5th Street and 6th Street on 6th Avenue) was necessary to allow the 6th Avenue
flood abatement project to proceed on schedule; and,
WHEREAS, the City Manager approved the emergency purchase on April 16, 2008.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment for the procurement
of construction services from Bell South/AT&T, in the amount of $20,315.55, for
the emergency relocation of utilities associated with the ongoing 6th Avenue
Flood Abatement Project. Funds are available in the FY08 Budget: Special
Project-Capital Project Fund ? Capital Projects ?Sewer Fund Supported Capital
Project ? Drainage/Street Improvements ? 6th Avenue Flood Abatement;
0508-660-2000-CPSF-7622-20797-20080.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM D?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING AN ANNUAL CONTRACT TO PURCHASE VARIOUS TYPES
OF SWIM GEAR, FROM THE LIFEGUARD STORE, INC., FOR THE ESTIMATED ANNUAL CONTRACT
VALUE OF $26,840.00.
WHEREAS, the Parks & Recreation Department will purchase, on an ?as
needed basis?, various swim gear such as: 2-piece swim outfits, shorts, swim
trunks, caps and sun visors for pool staff and swimming instructors, and;
WHEREAS, the initial contract term shall be for two years, with options
to renew for three additional twelve-month periods, contingent upon the mutual
agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into an annual
contract to purchase various types of swim gear, from The Lifeguard Store,
Inc., for the estimated annual contract value of $26,840.00. Funds are
budgeted each fiscal year for this on going expense: Parks & Recreation ?
Aquatics - Uniforms, 0101-270-4413-AQUT-6781.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
___________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM E?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF POTTERY SUPPLIES ON AN ?AS NEEDED
BASIS? FROM MID-SOUTH CERAMIC FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF
$6,637.70; AND RESCIND RESOLUTION NO. 487-07 WHICH AWARDED THE CONTRACT TO
DAVEN?S CERAMIC CENTER.
WHEREAS, Daven?s Ceramic Center failed to honor the signed contract, whereby
the unit costs were to include shipping costs. The vendor was unwilling to
work with the City toward a mutual solution. Therefore, the contract was
cancelled; and,
WHEREAS, Mid-South Ceramic was the next lowest bidder and has agreed to honor
the bid prices submitted, October 15, 2007, for a twelve-month period.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
Part I
Resolution No. 487-07 is hereby rescinded.
Part II
That the City Manager is hereby authorized to purchase pottery supplies
on an ?as needed basis from Mid-South Ceramic for the estimated annual contract
value of $6,637.70. Funds are budgeted for this on-going expense: General
Fund ? Parks & Recreation ? Pottery Shop ? Other Purchased Services,
0101-270-4434-POTT-6699; General Fund ? Parks & Recreation ? Pottery Shop ?
Supplies-Fee Based Program, 0101-270-4434-POTT-6729.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
___________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM F?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE HUNDRED (100) SETS OF
TURNOUT GEAR FROM NAFECO (DECATUR, AL) IN THE AMOUNT OF $113,400. THE TURNOUT
GEAR IS REPLACEMENT/NEW RECRUIT GEAR THAT WILL HE UTILIZED BY THE FIRE/EMS
DEPARTMENT.
WHEREAS, to accommodate this purchase as expediently as possible, the City is
participating in an IFB administered by the city of Alexander City, AL. The
City?s Procurement Ordinance, Article 9-101, ?Cooperative Purchasing
Authorized,? allows for participation in this IFB; and,
WHEREAS, the IFB administered by the City of Alexander City, AL, IFB No. 07-24,
is an annual contract for turnout gear. NAFECO was the successful vendor. The
procurement process administered by the city of Alexander City, AL meets the
procurement requirements of Columbus Consolidated Government; and NAFECO has
agreed to provide one hundred (100) sets of turnout gear under the same
contract terms and prices.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one hundred (100) sets
of turn out gear from NAFECO (Decatur, AL) in the amount of $113,400.00. Funds
are budgeted in FY08 Budget: General Fund ? Fire & EMS ? Logistics/Support ?
Uniforms; 0101-410-LOGI-6781.
__________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM G?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE PURCHASE OF AN UPGRADE TO THE IDENTIX LIVE
SCAN FINGERPRINT SYSTEM FROM IDENTIX, INC., IN THE AMOUNT OF $40,552.00.
WHEREAS, the upgraded system, the TP3800 model, has the ability to take palm
prints, and will be used in conjunction with existing Identix equipment
utilized by the Police Department; and,
WHEREAS, Identix, Inc., developed this equipment. Therefore, per the
Procurement Ordinance, Article 3-114, the vendor is considered the only known
source to provide and maintain the equipment.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase an upgrade to
the Identix Live Scan Fingerprint System from Identix, Inc., in the amount of
$40,552. Funds were approved in the FY08 Mid-Year Budget Amendment: General
Fund ? Sheriff ? Jail ? Capital Expenditures Over $5,000;
0101-550-2600-JAIL-7761.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM H?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) PORTABLE X-RAY MACHINE
FROM HAGEMEYER NORTH AMERICA, (COLUMBUS, GA) IN THE AMOUNT OF $14,750.
WHEREAS, the portable x-ray machine is an additional unit needed, by
the Muscogee County Prison, to enhance prison security. The equipment will be
used to screen inmates as they return from work crews prior to re-entering the
prison, and;
WHEREAS, this purchase is made via the US Communities Government
Purchasing Alliance, which is supported by the Georgia Municipal Association.
U.S. Communities Government Purchasing Alliance is a nonprofit instrumentality
of government that assists local and state government agencies, school
districts (K-12), higher education, and nonprofits in reducing the cost of
purchased goods through pooling the purchasing power of public agencies
nationwide. This is accomplished through competitively solicited contracts for
quality products through lead public agencies.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) portable x-ray
machine from Hagemeyer North America, (Columbus, GA) in the amount of
$14,750.00. Funds were approved in the FY08 Mid-Year Budget Amendment:
General Fund? Muscogee County Prison ? Warden ? Capital Expenditures Over
$5,000.00; 0101-420-1000-MCCI-7761.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
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