Agenda Item #______
Columbus Consolidated Government
Council Meeting
June 18, 2019
Agenda Report #_____
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) FIELD MAINTENANCE EQUIPMENT FOR PARKS AND RECREATION ? GEORGIA
STATEWIDE CONTRACT
On May 28, 2019, Council authorized the purchase of field maintenance equipment
for the Parks and Recreation Department to prepare for the 2019 USA Softball
International Cup. The equipment will be purchased from Jerry Pate Turf &
Irrigation (Atlanta, GA), via Georgia State Contract #99999-SPD-SPD0000102-0014
for a grand total price of $203,162.18, and includes:
Equipment Quantity Unit Price Dealer Prep
& Delivery Total Price
Toro Reelmaster 3100-D w/misc options 4 $33,521.34 $1,340.85 $135,426.21
Toro Turf Aerothatch 1 $4,496.08 $44.96 $4,541.04
Toro Turf Aerator 687 w/misc options 1 $6,202.56 $62.03 $6,264.59
Toro Multi Pro 1750 Sprayer (175 Gallon) w/misc options 1 $34,019.31 $340.19 $34,359.50
Toro Versa Vac Sweeper 1 $22,347.37 $223.47 $22,570.84
$203,162.18
The equipment will be used by staff of the Parks and Recreation Department to
prepare and maintain the softball fields for the 2019 USA Softball
International Cup, to be held in Columbus, GA July 1-7, 2019 at the South
Commons Softball Complex. All of the equipment is new.
Funds are budgeted in the FY19 Budget: [Reelmaster 3100 D - $135,426.21] -
General Fund ? Parks and Recreation ? Park Services ? Off Road Equipment;
0101-270-2100-PSRV-7725.
Funds are budgeted in the FY19 Budget: [Aerothatch, Turf Aerator 687, Multi
Pro 1750 Sprayer , and Versa Vac Sweeper - $67,735.97] - General Fund ? Parks
and Recreation ? Park Services ? Machinery; 0101-270-2100-PSRV-7715.
* * * * * *
(B) INMATE VEHICLE FOR PARKS AND RECREATION ? GEORGIA STATEWIDE CONTRACT
It is requested that Council approve the purchase of an inmate vehicle for the
Parks and Recreation Department from Wade Ford (Smyrna, GA), via Georgia State
Contract #99999-SPD-SPD0000155-0014 in the amount of $46,031.00.
On May 28, 2019, Council authorized the purchase of an inmate vehicle for the
Parks and Recreation Department. The vehicle will be utilized for transporting
inmates, and for work details by providing maintenance and upkeep of the City's
property and greenery. This is new equipment.
Funds are budgeted in the FY19 Budget: General Fund ? Parks and Recreation ?
Park Services ? Light Trucks; 0101-270-2100-PSRV-7722.
* * * * * *
(C) ATHLETIC EQUIPMENT MAINTENANCE/REPAIR SERVICES (ANNUAL CONTRACT) ? RFB NO.
19-0034
It is requested that Council approve the execution of an annual contract with
Ready Fitness (Buford, GA) to provide athletic equipment maintenance/repair
services, on an ?as needed basis?, for the Columbus Police Department and the
Parks and Recreation Department. The Columbus Police Department will contract
for a quarterly cost of $534.00 for Regularly Scheduled Maintenance,
Labor/Repair Rate of $80.00/hr, and Labor/Repair Rate for After Hours/Emergency
Repairs of $80/hr, with Parts at Cost plus 10%, plus Freight. Due to budgetary
restraints, the Parks and Recreation Department will contract only for
Labor/Repair Rate of $80.00/hr on an ?as needed? basis. The departments spent
approximately $16,251.80 during the last contract term for these services.
Maintenance services will be performed on a regular quarterly and systematic
schedule on athletic equipment located in the Public Safety Gym.
Maintenance repairs will be performed on an ?as needed? basis for athletic
equipment housed at City Recreation Centers, including: 29th Street Recreation
Center, Fluellen Recreation Center, Fox Senior Center, Frank Chester Recreation
Center, Gallops Senior Center, Haygood Gym, Northside Recreation Center,
Psalmond Road Recreation Center, and the Shirley Winston Recreation Center.
The contract term will be for two years, with the option to renew for three
additional twelve-month periods. Contract renewal is contingent upon the
mutual agreement of the City and the contracted vendor.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry. One (1) bid was received on May 15, 2019.
This bid has been advertised, opened and reviewed. The bidders were:
Regularly Scheduled Maintenance Costs Labor / Repair Rate
VENDORS Police Dept.
(Cost per Month) Parks & Rec
(Cost per Quarter) Hourly Rate After Hours /
Emergency Repairs
(per Hour) Parts at Cost?
( Y / N )
Ready Fitness (Buford, GA) $534.00 $1,262.00 $80.00 $80.00 N
(Cost + 10% + Freight)
Per the RFB General Provisions, Item #8, Receipt of One Sealed Bid, a survey of
vendors was conducted. It was determined that the one bid received was from
the only responsive, responsible bidder.
Ready Fitness has been notified in writing that the Parks and Recreation
Department will not award the Regularly Scheduled Maintenance (Per Quarter) or
the After Hours/Emergency Repairs due to budgetary constraints.
Funds will budgeted each fiscal year for this ongoing expense:
Columbus Police Department: General Fund ? Police ? Support Service ?
Miscellaneous Equipment ? 0101-400-2200-STAF-6519.
Parks and Recreation Department: General Fund ? Parks and Recreation ?
Recreation Services ? Contractual Services ? 0101-270-2400-RECR-6319.
* * * * * *
(D) WORK UNIFORMS (ANNUAL CONTRACT) ? RFB NO. 19-0006
It is requested that Council approve an annual contract for the purchase of
work uniforms from Golden Standard Uniform Company (Atlanta, GA) for the
estimated contract value of $62,589.00, GEW, Inc. (Columbus, GA) for the
estimated contract value of $17,280.14 and All American Uniforms (Columbus, GA)
for the estimated contract value of $4,630.00, on an ?as needed basis?, for the
annual total estimated contract value of $84,499.14. The uniforms will be
utilized by the following City Departments: METRA, Public Works, Engineering,
Civic Center and other Departments, as needed.
The initial term of the contract shall be for two (2) years, with the option to
renew for three (3) additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
Bid specifications were posted on the web page of the Purchasing Division and
the Georgia Procurement Registry. Five (5) bids were received on January 30,
2019. This bid has been advertised, opened and reviewed. The bidders were:
Cintas
(Columbus, GA) Aramark*
(Salem, VA) Golden Standard Uniform Co.
(Atlanta, GA) GEW Inc.
(Columbus, GA) All American Uniform
(Columbus, GA)
REVISED Section I. METRA: 19,321.65 6,515.74 No Bid 16,198.34 18,332.00
REVISED Section II. Public Works: 120,985.30 83,543.40 62,589.00 88,398.50 81,775.00
REVISED Section III. Engineering: 4,721.25 3,062.70 5,154.75 4,824.90 4,630.00
Section IV. Civic Center: 1,405.20 1,499.40 597.00 1,081.80 1,920.00
VENDOR TOTAL BID: $ 146,433.40 $ 94,621.24 $ 68,340.75 $ 110,503.54 $ 106,657.00
TOTAL AWARD BY VENDOR: $ 62,589.00 $ 17,280.14 $ 4,630.00
*Letter sent to vendor on February 25, 2019, requesting missing items. Vendor
did not reply and therefore deemed non-responsive to this bid.
Funds are budgeted each fiscal year for this on-going expense: Various
Departments - Uniforms; 6781.
* * * * * *
(E) CHANGE ORDER 2 FOR MELROSE DRIVE, BOXWOOD BOULEVARD & DECATUR STREET BRIDGE
REPLACEMENTS ? RFB NO. 17-0028
It is requested that Council authorize the execution of Change Order 2 with
Southeastern Site Development, Inc. (Newnan, GA) in the amount of $119,410.80
for the Melrose Drive, Boxwood Boulevard & Decatur Street Bridge Replacements.
The initial scope of the project included removal and replacement of three (3)
bridges over Lindsey Creek, which are located on Melrose Drive, Boxwood
Boulevard, and Decatur Street, and one (1) replacement of bridge decking
located on Waterford Road. The intent was to award the four (4) bridge
projects to one contractor; however, the total bids exceeded the amounts
budgeted. Per Resolution No. 92-17, Southeastern Site Development, Inc. was
awarded a contract for Boxwood Boulevard Bridge replacement and Kiewit
Infrastructure South Co. was awarded a contract for the Waterford Road Bridge
retrofit.
Southeastern Site Development, Inc. was also the low bidder for the Decatur
Street and Melrose Drive bridge replacements. The Contractor agreed to hold
their pricing for the Decatur Street and Melrose Drive bridges until funding
became available. Through Change Order 1 and per Resolution No. 184-18,
Council awarded the Decatur Street and Melrose Drive Bridge replacements to
Southeastern Site Development, Inc.
Change Order 2 is necessary to complete the bridge replacements at Boxwood
Boulevard, Melrose Drive and Decatur Street. The major items include a
temporary road to provide access to emergency services vehicles while the
Decatur Street Bridge was being replaced, a 6? waterline bypass to maintain
water services while Melrose Drive Bridge was being replaced, additional 20?
water main on Melrose Drive, and additional asphalt work on all three bridges.
Document Description Amount
Original Contract Boxwood Boulevard Bridge Replacement 996,852.75
Change Order 1 Decatur Street and Melrose Drive Bridge Replacements 2,501,570.73
Change Order 2 Temporary road to provide access to emergency services vehicles
while the Decatur Street Bridge was being replaced, a 6? waterline bypass to
maintain water services while Melrose Drive Bridge was being replaced,
additional 20? water main on Melrose Drive, and additional asphalt work on all
three bridges. 119,410.80
New Contract Amount $ 3,617,834.28
Funding is available in the FY19 Budget: 0510-660-7000-TSPL-7661-65001-20140;
T-SPLOST Fund-Capital Projects ? T-SPLOST ? General Construction ? Boxwood
Bridge, 0508-660-3000-CPPF-7661-24017-20180; Special Projects - Capital
Projects Fund ? Capital Projects ? Paving Fund Supported Capital Projects ?
General Construction ? Melrose Bridge, 0540-695-2126-TXRB-7661-53050-20140;
1999 Sales Tax Project Fund ? 1999 SPLOST- 99 SPLOST Road/Bridge/Street ?
General Construction ? Melrose Drive Bridge Replacement,
0508-660-3000-CPPF-7661-24018-20180; Special Projects - Capital Projects Fund ?
Capital Projects ? Paving Fund Supported Capital Projects ? General
Construction ? Decatur Street Bridge, and 0508-660-3000-CPPF-7661-21083-20140;
Special Projects - Capital Projects Fund ? Capital Projects ? Paving Fund
Supported Capital Projects ? General Construction ? Decatur Street Bridge
Replacement
* * * * * * * *
(F) PAYMENT FOR LOCAL PHONE SERVICE BILLING
It is requested that Council approve payment to AT&T for local phone service
billing in the approximate amount of $25,000, per month; for account numbers:
706-003-7470-470, approximately $5,500.00 per month, and account numbers
706-003-8869-869, approximately, $18,500.00 per month.
This local phone service billing includes the following: Ambulance service,
T-1 lines, the actual phone number blocks, (prefix 225 and 653 etc?), analog
fax lines, and other analog lines, and includes connections to places like the
landfills and other specialized buildings.
Resolution #202-03 authorized the purchase of a telephone system upgrade from
AT&T (formerly Bellsouth/BSFS) via a five-year lease contract, while also
renewing the contract with the vendor for a ten (10) year period to guarantee
the current rate for the phone system. That 10-year contract has expired.
Consequently, approval for the continued payments is required.
Funds will be budgeted in the appropriate fiscal years for local telephone
service: General Fund - Information Technology ? Telephone;
0101-210-1000-ISS-6621.
* * * * * * * *
(G) ANNUAL MAINTENANCE: DISASTER RECOVERY RECORDING FOR THE REAL ESTATE
COMPUTER SYSTEM
It is requested that Council approve the payment to Tyler Technologies (Dallas,
TX), in the amount of $12,380.60, for the annual maintenance of disaster
recovery recording for the Real Estate Computer System utilized by the Clerk of
Superior Court. This payment covers the disaster recovery recording for the
period for the period July 1, 2019 ? June 30, 2020.
Per Resolution #104-11, Council approved the purchase of the Real Estate
Computer system from Tyler Technologies. Tyler Technologies developed the
software; they are the only company that can offer maintenance on the
software. Therefore, the vendor is considered an Only Known Source, per
Section 3-114 of the Procurement Ordinance.
Funds are budgeted in the FY20 Budget: General Fund ? Information Technology ?
Software Lease; 0101 ? 210 ? 1000 ? ISS ? 6541.
* * * * * * * *
(H) ANNUAL TAG READER MAINTENANCE FOR POLICE DEPARTMENT
It is requested that Council approve the payment to Selex-ES, Inc. (Greensboro,
NC), in the amount of $10,725.00 for annual maintenance for tag readers. The
payment will cover the period from 7/1/2019 ? 6/30/2020.
The tag reader is an image-processing technology used to identify vehicles by
their license plates. The Police Department mounts the system on pursuit
vehicles to expedite the identification of stolen cars, expired car tags and
wanted individuals.
The original purchase of the tag readers was approved by Council per Resolution
#133-15 and the purchase was made from Madden & Associates. Selex-ES, Inc. is
associated with Madden and Associates. The Police Department has paid for the
maintenance of the tag readers since the original purchase.
Funds are budgeted in the FY20 Budget: General Fund ? Police ? Support
Services ? Miscellaneous Equipment Maintenance; 0101 ? 400 ? 2200 ? STAF ? 6519.
* * * * * * * *
(I) STATE MANDATED SOLID WASTE DISPOSAL FEES
It is requested that Council authorize payment to the Georgia Department of
Natural Resources for state mandated solid waste disposal fees in the amount of
$54,540.75. The fee is based on the total amount of solid waste disposed in a
year. A total of 74,205.10 tons of solid waste was disposed, at Pine Grove
Landfill, between January 1, 2018 and December 31, 2018.
Funds are budgeted in the FY19 Budget: Integrated Waste Management Fund -
Public Services - Pine Grove Landfill ? State Mandated Waste Dump Fees;
0207-260-3560-PGRO-9208.
* * * * * * * *
(J) INMATE HOUSING SERVICES
It is requested that Council approve payment to the Harris County Board of
Commissioners, in the amount of $20,310.00, for housing Muscogee County inmates
at the Harris County Jail.
When requested, due to safety or security concerns, some inmates will be housed
in outside facilities. These requests typically involve an inmate that may be a
witness in a case where other inmates are involved in the same case; or where
the inmate poses a significant security threat.
Funds are budgeted in the FY19 Budget: General Fund ? Sheriff ? Jail ? Other
Purchased Services; 0101 ? 550 ? 2600 ? JAIL ? 6699.
* * * * * * * *
(K) GARBAGE TRUCK REPAIR
It is requested that Council approve payment to Rush Truck Center (Columbus,
Georgia), in the amount of $29,103.95 for the repair of a 2004 Peterbilt
Garbage Truck, Vehicle #6974.
This garbage truck was inspected, and it was determined the equipment needed a
new engine. This equipment is used by the Waste Collection Division to collect
residential household waste.
Rush Truck Center was selected to perform the repair because they are the only
certified Peterbilt Repair Center in the local area for this type of heavy duty
equipment.
Funds are budgeted in the FY19 Budget: Integrated Waste Fund - Public Works -
Solid Waste Collection - Auto Parts and Supplies; 0207-260-3510-GARB-6721.
* * * * * * * *
(L) PHARMACEUTICAL AGREEMENT FOR FIRE & EMS
It is requested that Council approve the pharmaceutical agreement with The
Medical Center, Inc., d/b/a/ Piedmont Columbus Regional Midtown (Columbus, GA)
to provide pharmacy services for the Fire & EMS Department. The Department
must have this agreement in place in order to re-new their EMS License with the
Georgia Department of Public Health. The agreement term is twenty-five (25)
months and is renewable in conjunction with the Fire & EMS License renewal.
The pharmacy services include the provision of pharmaceutical supplies, i.e.,
Morphine, pain medications, Cardiac Medications, IV fluids, etc?.. These
supplies are used to restock the ambulance pouch kits and drug boxes when they
have depleted supplies after certain emergencies. This process is used to
ensure the ambulances have all the needed supplies for the next required
response.
The City will pay for the supplies in accordance with the agreement in the form
of a Dispensing Fee for the actual service of replenishing the pouch kit and
drug box. The price per pouch kit shall be $16; pouch kits contain more
commonly used medications, i.e. diabetic meds, etc...that are replenished more
often. The price per drug box shall be $25.00 per box, which includes cardiac,
seizure and controlled substance meds that are replenished less frequently.
For the drugs, IV fluids and products within the pouch and box, the City will
pay the same amount Piedmont paid for the items.
Funds are budgeted each fiscal year for this ongoing expense: General Fund ?
Fire & EMS ? Logistics/Support ? Pharmacy Services; 0101 ? 410 ? 3610 ? LOGI ?
6323.
* * * * * * * *
(M) COURSE INSTRUCTORS FOR THE DEPARTMENT OF HUMAN RESOURCES/THE LEARNING
CENTER (ANNUAL CONTRACT) ? RFP NO. 19-0003
It is requested that Council authorize the execution of an annual contract with
The Leadership Institute at Columbus State University (Columbus, GA) for
instruction services on an ?as needed? basis. The Contractor will provide
instructors to teach new and innovative training that will be beneficial to
City employees that will include, but not limited to: Business Writing, Meeting
Planning, Documentation, Evaluations and Discipline, Project Management,
Interviewing, Firing and Hiring, Workplace Safety, Sexual Harassment and
Discrimination, Customer Services, as well as Media Relations. The department
has $15,000.00 in the FY20 Budget for this project, and the recommended
vendor?s cost proposal is within the budgeted amount.
The initial term of the contrast will be for two (2) years with the option to
renew for three (3) additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
Annual Contract History:
The previous five-year contract was awarded, on August 14, 2012 (Resolution
238-12), to Business Resource Center, a division of the Pastoral Institute
(Columbus, GA).
RFP Advertisement and Receipt of Proposals:
Specifications were posted on the web page of the Purchasing Division and the
Georgia Procurement Registry on September 5, 2018. This RFP has been
advertised, opened and evaluated. Fourteen (14) proposals were received on
October 19, 2018 from the following vendors:
The Leadership Institute at Columbus State University (Columbus, GA)
Fly High Coaching, LLC (Jacksonville, FL)
Taybrok Solutions, LLC (Marietta, GA)
The Business Transformation Co., Inc. (Columbus, GA)
The GoodLife Agency (Detroit, MI)
Daily Works Workforce Solution (Stockbridge, GA)
The Horsley Group (Douglasville, GA)
Teal Talents, Inc. (Coconut Creek, FL)
JH Business Services (Decatur, GA)
Sentinel Security Group (Suffolk, VA)
Sherida Habersham & Associates, LLC (Dublin, GA)
Preyear Advocacy Solutions Team (Moss Point, MS)
Esdras Innovations, Inc. (Atlanta, GA)
Alexander At?ta Associates, Inc. (Conyers, GA)
The following events took place after receipt of proposals:
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Pre-Evaluation Meeting 01/08/19 The Purchasing Manager advised evaluation committee
members of the RFP rules and process, and the project manager provided an
overview. Proposals were disbursed to each committee member to review.
1st Evaluation Meeting 02/05/19 Committee members discussed the proposals; the committee
requested one clarification.
Clarification letter 02/06/19 Letter of clarification sent to vendor.
Extension letters 02/06/19 Letters to extend the Time for Consideration were sent to all
vendors, and agreement received thereof.
Vendor response 02/07/19 Vendor clarification forwarded to Committee
Evaluation Forms Sent 02/20/19 Evaluation forms were forwarded to voting committee
members.
Evaluation Results 05/15/19 Evaluation forms were completed and returned to Purchasing
for compilation results, which were then forwarded to the Evaluation Committee
members for review.
2nd Evaluation Meeting 06/10/19 Committee members discussed evaluation scores and
recommendation.
Award Recommendation 06/10/19 The Evaluation Committee unanimously voted to
award the contract to the top ranked vendor, The Leadership Institute at
Columbus State University (CSU). Committee requested that Purchasing acquire
pricing from CSU for ?Lunch and Learn? (LNL) topics in addition to requesting
their ?Best and Final Offer.?
Letter/Response 06/12/19 A letter was sent to CSU requesting ?Best and Final
Offer? as well as pricing for LNL topics. CSU forwarded their response along
with pricing for LNL?s.
Committee Approval 06/13/19 Committee unanimously approved to proceed with the
recommendation to Council.
Evaluation Committee:
The proposals were reviewed by the Evaluation Committee, which consisted of one
(1) voting member from the Inspections & Codes Department, one (1) voting
member from the Solicitor General?s Office, one (1) voting member from the
Human Resources Department, and one (1) advisory member from the Human
Resources Department.
Award Recommendation:
The Evaluation Committee deemed the top ranked proposal as responsive to the
RFP specifications. Therefore, the Evaluation Committee, as reflected by their
comments provided below, recommends award of the contract for the following
reasons:
? The Leadership Institute at Columbus State University
o CSU?s Leadership Institute qualifications, credentials, and experience are
excellent. The client work history is extensive, having provided services for
large companies, governmental and quasi-governmental agencies.
o Directly correlated the classes they can provide with what was asked in RFP.
Additional classes provided gives HR other options for training. The courses
range from employee development to supervisory skills reinforcement.
Individual may receive college credit hours.
o Most varied group of instructors. Many times, it is good to have many
different voices providing instruction. Also, do not have to worry about
cancellations with people available.
Vendor Qualifications/Experience:
? The Leadership Institute at Columbus State University:
o The Leadership Institute at Columbus State University has been in business
since 2005. It is a university-based consulting group providing expertise and
training in leadership development, team building, assessments, and strategic
planning.
o Columbus State University is a Southern Association of Colleges and Schools
(SACS) accredited university and part of the University System of Georgia.
o The faculty at CSU?s Leadership Institute specialize in facilitating change
management, people development, driving for results, enhancing business acumen,
and relationship building through developed communication skills.
o All facilitators hold a Masters degrees or higher in their areas of expertise.
o The Leadership Institute at Columbus State University has provided similar
services to Phoebe Health Systems (Albany, GA), Georgia Association of
Convention and Visitor Bureaus (Augusta, GA), Columbus Water Works (Columbus,
GA), National Management Resources (LaGrange, GA), and Brasfield & Gorrie
(Birmingham, AL).
The City?s Procurement Ordinance Article 3-110 (Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services) governs
the RFP Process. During the RFP process, there is no formal opening due to the
possibility of negotiated components of the proposal. In the event City
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
Therefore, the evaluation results and cost information has been submitted to
the City Manager in a separate memo for informational purposes.
Funds will be budgeted each fiscal year for this on-going expense; General Fund
- Human Resources ? Human Resources ? Consulting Services,
0101-220-2100-HRDR-6315; General Fund - Human Resources ? Human Resources ?
Contractual Services, 0101-220-1000-HRDR-6319.
?ITEM A?
A RESOLUTION
NO. _________
A RESOLUTION AUTHORIZING THE PURCHASE OF FIELD MAINTENANCE equipment
for the Parks and Recreation Department to prepare for the 2019 USA Softball
International Cup. the equipment will be purchased from Jerry Pate Turf &
Irrigation (Atlanta, GA), via Georgia State Contract #99999-SPD-SPD0000102-0014
for a grand total price of $203,162.18, AND includes:
Equipment Quantity Unit Price Dealer Prep
& Delivery Total Price
Toro Reelmaster 3100-D w/misc options 4 $33,521.34 $1,340.85 $135,426.21
Toro Turf Aerothatch 1 $4,496.08 $44.96 $4,541.04
Toro Turf Aerator 687 w/misc options 1 $6,202.56 $62.03 $6,264.59
Toro Multi Pro 1750 Sprayer (175 Gallon) w/misc options 1 $34,019.31 $340.19 $34,359.50
Toro Versa Vac Sweeper 1 $22,347.37 $223.47 $22,570.84
$203,162.18
WHEREAS, the equipment will be used by staff of the Parks and
Recreation Department to prepare and maintain the softball fields for the 2019
USA Softball International Cup, to be held in Columbus, GA July 1-7, 2019 at
the South Commons Softball Complex. All of the equipment is new.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase field
maintenance equipment for the Parks and Recreation Department to prepare for
the 2019 USA Softball International Cup. The equipment will be purchased from
Jerry Pate Turf & Irrigation (Atlanta, GA), via Georgia State Contract
#99999-SPD-SPD0000102-0014 for a Grand Total price of $203,162.18, and includes:
Equipment Quantity Unit Price Dealer Prep
& Delivery Total Price
Toro Reelmaster 3100-D w/misc options 4 $33,521.34 $1,340.85 $135,426.21
Toro Turf Aerothatch 1 $4,496.08 $44.96 $4,541.04
Toro Turf Aerator 687 w/misc options 1 $6,202.56 $62.03 $6,264.59
Toro Multi Pro 1750 Sprayer (175 Gallon) w/misc options 1 $34,019.31 $340.19 $34,359.50
Toro Versa Vac Sweeper 1 $22,347.37 $223.47 $22,570.84
$203,162.18
Funds are budgeted in the FY19 Budget: [Reelmaster 3100 D - $135,426.21] -
General Fund ? Parks and Recreation ? Park Services ? Off Road Equipment;
0101-270-2100-PSRV-7725.
Funds are budgeted in the FY19 Budget: [Aerothatch, Turf Aerator 687, Multi
Pro 1750 Sprayer, and Versa Vac Sweeper - $67,735.97] - General Fund ? Parks
and Recreation ? Park Services ? Machinery; 0101-270-2100-PSRV-7715.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________
Councilor Barnes voting __________
Councilor Crabb voting __________
Councilor Davis voting __________
Councilor Garrett voting __________
Councilor House voting __________
Councilor Huff voting __________
Councilor Thomas voting __________
Councilor Turner Pugh voting __________
Councilor Woodson voting __________
_______________________________ _____________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
________________________________________________________________________________
________________________________________________________________________________
__________
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) INMATE VEHICLE for the
Parks and Recreation Department from WADE FORD (SMYRNA, GA), via Georgia State
Contract #99999-SPD-SPD0000155-0006 IN THE AMOUNT OF $46,031.00.
WHEREAS, on May 28, 2019, Council authorized the purchase of an inmate
vehicle for the Parks and Recreation Department. The vehicle will be utilized
for transporting inmates, and for work details by providing maintenance and
upkeep of the City's property and greenery. This is new equipment.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) inmate
vehicle for the Parks and Recreation Department from Wade Ford (Smyrna, GA),
via Georgia State Contract #99999-SPD-SPD0000155-0006 in the amount of
$46,031.00. Funds are budgeted in the FY19 Budget: General Fund ? Parks and
Recreation ? Park Services ? Light Trucks; 0101-270-2100-PSRV-7722.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2019 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________
Councilor Barnes voting __________
Councilor Crabb voting __________
Councilor Davis voting __________
Councilor Garrett voting __________
Councilor House voting __________
Councilor Huff voting __________
Councilor Thomas voting __________
Councilor Turner Pugh voting __________
Councilor Woodson voting __________
_______________________________ _____________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM C?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF an annual contract with READY FITNESS
(BUFORD, GA) to provide ATHLETIC EQUIPMENT maintenance/ REPAIR services on an
?as needed basis?, for the Columbus Police Department and the Parks and
Recreation Department. The Columbus Police Department will contract for a
quarterly cost of $534.00 for Regularly Scheduled Maintenance, Labor/Repair
Rate of $80.00/hr, and Labor/Repair Rate for After Hours/Emergency Repairs of
$80/hr with Parts at Cost plus 10%, plus Freight. Due to budgetary restraints,
the Parks and Recreation Department will contract only for Labor/Repair Rate of
$80.00/hr on an ?as needed? basis. the DEPARTEMENTS SPENT APPROXIMATELY
$16,251.80 DURING THE LAST CONTRACT TERM FOR THESE SERVICES.
WHEREAS, the maintenance services will be performed on a regular monthly and
systematic schedule on athletic equipment located in the Public Safety Gym.
Maintenance repairs will be performed, on an ?as needed? basis, for athletic
equipment housed at City Recreation Centers, including: 29th Street Recreation
Center, Fluellen Recreation Center, Fox Senior Center, Frank Chester Recreation
Center, Gallops Senior Center, Haygood Gym, Northside Recreation Center,
Psalmond Road Recreation Center, and the Shirley Winston Recreation Center; and,
WHEREAS, the contract term will be for two years, with the option to renew for
three additional twelve-month periods. Contract renewal is contingent upon the
mutual agreement of the City and the contracted vendor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into an annual
contract with Ready Fitness (Buford, GA) to
provide athletic equipment maintenance/repair services on an ?as needed basis?,
for the Columbus Police Department and the Parks and Recreation Department.
The Columbus Police Department will contract for a quarterly cost of $534.00
for Regularly Scheduled Maintenance, Labor/Repair Rate of $80.00/hr, and a
Labor/Repair Rate for After Hours/Emergency Repairs of $80/hr, with Parts at
Cost plus 10% plus Freight. Due to budgetary restraints, the Parks and
Recreation Department will contract only for Labor/Repair Rate of $80.00/hr on
an ?as needed? basis. The departments spent approximately $16,251.80 during
the last contract term for these services. Funds will budgeted each fiscal
year for this ongoing expense:
Columbus Police Department: General Fund ? Police ? Support Service ?
Miscellaneous Equipment ? 0101-400-2200-STAF-6519.
Parks and Recreation Department: General Fund ? Parks and Recreation ?
Recreation Services ? Contractual Services ? 0101-270-2400-RECR-6319.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2019 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________
Councilor Barnes voting __________
Councilor Crabb voting __________
Councilor Davis voting __________
Councilor Garrett voting __________
Councilor House voting __________
Councilor Huff voting __________
Councilor Thomas voting __________
Councilor Turner Pugh voting __________
Councilor Woodson voting __________
_______________________________ _____________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM D?
A RESOLUTION
NO. __________
A RESOLUTION AUTHORIZING AN ANNUAL CONTRACT FOR THE PURCHASE OF WORK
UNIFORMS FROM GOLDEN STANDARD UNIFORM COMPANY (ATLANTA, GA), FOR THE ESTIMATED
CONTRACT VALUE OF $62,589.00, GEW, INC. (COLUMBUS, GA), FOR THE ESTIMATED
CONTRACT VALUE OF $17,280.00 AND ALL AMERICAN UNIFORMS (COLUMBUS, GA) FOR THE
ESTIMATED CONTRACT VALUE OF $4,630.00; ON AN ?AS NEEDED? BASIS, FOR THE TOTAL
ESTIMATED ANNUAL CONTRACT VALUE OF $$84,499.14.
WHEREAS, the uniforms will be utilized by the following City Departments:
METRA, Public Works, Engineering, Civic Center and other Departments, as
needed; and,
WHEREAS, the contract period shall be for two years, with the option to renew
for three additional twelve-month periods. Contract renewal will be contingent
upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to enter into an annual
contract to purchase work uniforms from Golden Standard Uniform Company
(Atlanta, GA), for the estimated contract value of $62,589.00, GEW, Inc.
(Columbus, GA), for the estimated contract value of $17,280.00, and All
American Uniforms (Columbus, GA), for the estimated contract value of
$4,630.00; on an ?as needed? basis, for the total estimated annual contract
value of $84,499.14. Funds are budgeted each fiscal year for this on-going
expense: Various Departments - Uniforms; 6781.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the______ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________
Councilor Barnes voting __________
Councilor Crabb voting __________
Councilor Davis voting __________
Councilor Garrett voting __________
Councilor House voting __________
Councilor Huff voting __________
Councilor Thomas voting __________
Councilor Turner Pugh voting __________
Councilor Woodson voting __________
_______________________________ _____________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM E?
A RESOLUTION
NO. __________
A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDER 2 WITH
SOUTHEASTERN SITE DEVELOPMENT, INC. (NEWNAN, GA) IN THE AMOUNT OF $119,410.80
FOR THE MELROSE DRIVE, BOXWOOD BOULEVARD AND DECATUR STREET BRIDGE REPLACEMENTS.
WHEREAS, per Resolution No. 92-17, Southeastern Site Development, Inc. was
awarded a contract for Boxwood Boulevard Bridge replacement and Kiewit
Infrastructure South Co. was awarded a contract for the Waterford Road Bridge
retrofit; and,
WHEREAS, through Change Order 1 and per Resolution No. 184-18, Council awarded
the Decatur Street and Melrose Drive Bridge replacements to Southeastern Site
Development, Inc.; and,
WHEREAS, Change Order 2 is necessary to complete the bridge replacements at
Boxwood Boulevard, Melrose Drive and Decatur Street. The major items include a
temporary road to provide access to emergency services vehicles while the
Decatur Street Bridge was being replaced, a 6? waterline bypass to maintain
water services while Melrose Drive Bridge was being replaced, additional 20?
water main on Melrose Drive, and additional asphalt work on all three bridges.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute Change Order 2 with
Southeastern Site Development, Inc. (Newnan, GA) in the amount of $119,410.80
for the Melrose Drive, Boxwood Boulevard and Decatur Street Bridge
Replacements. Funding is available in the FY19 Budget: Funding is available
in the FY19 Budget: 0510-660-7000-TSPL-7661-65001-20140; T-SPLOST Fund-Capital
Projects ? T-SPLOST ? General Construction ? Boxwood Bridge,
0508-660-3000-CPPF-7661-24017-20180; Special Projects - Capital Projects Fund ?
Capital Projects ? Paving Fund Supported Capital Projects ? General
Construction ? Melrose Bridge, 0540-695-2126-TXRB-7661-53050-20140; 1999 Sales
Tax Project Fund ? 1999 SPLOST- 99 SPLOST Road/Bridge/Street ? General
Construction ? Melrose Drive Bridge Replacement,
0508-660-3000-CPPF-7661-24018-20180; Special Projects - Capital Projects Fund ?
Capital Projects ? Paving Fund Supported Capital Projects ? General
Construction ? Decatur Street Bridge, and 0508-660-3000-CPPF-7661-21083-20140;
Special Projects - Capital Projects Fund ? Capital Projects ? Paving Fund
Supported Capital Projects ? General Construction ? Decatur Street Bridge
Replacement
_____________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the______ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________
Councilor Barnes voting __________
Councilor Crabb voting __________
Councilor Davis voting __________
Councilor Garrett voting __________
Councilor House voting __________
Councilor Huff voting __________
Councilor Thomas voting __________
Councilor Turner Pugh voting __________
Councilor Woodson voting __________
_______________________________ _____________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM F?
A RESOLUTION
NO. _________
A RESOLUTION AUTHORIZING PAYMENT TO AT&T FOR LOCAL PHONE SERVICE
BILLING IN THE APPROXIMATE AMOUNT OF $25,000, PER MONTH; FOR ACCOUNT NUMBERS:
706-003-7470-470, APPROXIMATELY $5,500.00 PER MONTH, AND ACCOUNT NUMBERS
706-003-8869-869, APPROXIMATELY, $18,500.00 PER MONTH.
WHEREAS, local phone service billing includes the following: Ambulance
service, T-1 lines, the actual phone number blocks, (prefix 225 and 653 etc?),
analog fax lines, and other analog lines, and includes connections to places
like the landfills and other specialized buildings; and,
WHEREAS, Resolution #202-03 authorized the purchase of a telephone system
upgrade from AT&T (formerly Bellsouth/BSFS) via a five-year lease contract,
while also renewing the contract with the vendor for a ten (10) year period to
guarantee the current rate for the phone system. That 10-year contract has
expired. Consequently, approval for the continued payments is required.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to AT&T for
local phone service billing in the approximate amount of $25,000, per month;
for account numbers: 706-003-7470-470, approximately $5,500.00 per month, and
account numbers 706-003-8869-869, approximately, $18,500.00 per month. Funds
will be budgeted in the appropriate fiscal years for local telephone service:
General Fund - Information Technology ? Telephone; 0101-210-1000-ISS-6621.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________
Councilor Barnes voting __________
Councilor Crabb voting __________
Councilor Davis voting __________
Councilor Garrett voting __________
Councilor House voting __________
Councilor Huff voting __________
Councilor Thomas voting __________
Councilor Turner Pugh voting __________
Councilor Woodson voting __________
_______________________________ _____________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM G?
A RESOLUTION
NO. _________
A RESOLUTION AUTHORIZING PAYMENT TO TYLER TECHNOLOGIES (DALLAS, TX), IN
THE AMOUNT OF $12,380.60, FOR THE ANNUAL MAINTENANCE OF DISASTER RECOVERY
RECORDING FOR THE REAL ESTATE COMPUTER SYSTEM UTILIZED BY THE CLERK OF SUPERIOR
COURT. THIS PAYMENT COVERS THE DISASTER RECOVERY RECORDING FOR THE PERIOD FOR
THE PERIOD JULY 1, 2019 ? JUNE 30, 2020.
WHEREAS, per Resolution #104-11, Council approved the purchase of the Real
Estate Computer system from Tyler Technologies. Tyler Technologies developed
the software; they are the only company that can offer maintenance on the
software. Therefore, the vendor is considered an Only Known Source, per
Section 3-114 of the Procurement Ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to render payment to Tyler
Technologies (Dallas, TX), in the amount of $12,380.60, for annual maintenance
of the disaster recovery recording for the Real Estate Computer System utilized
by the Clerk of Superior Court. This payment covers the disaster recovery
recording for the period for the period July 1, 2019 ? June 30, 2020. Funds
are budgeted in the FY20 Budget: General Fund ? Information Technology ?
Software Lease; 0101 ? 210 ? 1000 ? ISS ? 6541.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________
Councilor Barnes voting __________
Councilor Crabb voting __________
Councilor Davis voting __________
Councilor Garrett voting __________
Councilor House voting __________
Councilor Huff voting __________
Councilor Thomas voting __________
Councilor Turner Pugh voting __________
Councilor Woodson voting __________
_______________________________ _____________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM H?
A RESOLUTION
NO. _________
A RESOLUTION AUTHORIZING PAYMENT TO SELEX-ES, INC. (GREENSBORO, NC), IN
THE AMOUNT OF $10,725.00 FOR ANNUAL MAINTENANCE FOR TAG READERS. THE PAYMENT
WILL COVER THE PERIOD FROM 7/1/2019 ? 6/30/2020.
WHEREAS, the tag reader is an image-processing technology used to identify
vehicles by their license plates. The Police Department mounts the system on
pursuit vehicles to expedite the identification of stolen cars, expired car
tags and wanted individuals; and,
WHEREAS, the original purchase of the tag readers was approved by Council per
Resolution #133-15 and the purchase was made from Madden & Associates.
Selex-ES, Inc. is associated with Madden and Associates. The Police
Department has paid for the maintenance of the tag readers since the original
purchase. This purchase is considered an Only Known Source, per Section 3-114
of the Procurement Ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to render payment to payment
to Selex-ES, Inc. (Greensboro, NC), in the amount of $10,725.00 for annual
maintenance for tag readers. The payment will cover the period from 7/1/2019
? 6/30/2020. Funds are budgeted in the FY20 Budget: General Fund ? Police ?
Support Services ? Miscellaneous Equipment Maintenance; 0101 ? 400 ? 2200 ?
STAF ? 6519.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________
Councilor Barnes voting __________
Councilor Crabb voting __________
Councilor Davis voting __________
Councilor Garrett voting __________
Councilor House voting __________
Councilor Huff voting __________
Councilor Thomas voting __________
Councilor Turner Pugh voting __________
Councilor Woodson voting ___________
_____________________________ _____________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM I?
A RESOLUTION
NO. _________
A RESOLUTION AUTHORIZING PAYMENT TO THE GEORGIA DEPARTMENT OF NATURAL
RESOURCES FOR STATE MANDATED SOLID WASTE DISPOSAL FEES IN THE AMOUNT OF
$54,540.75.
WHEREAS, the fee is based on the total amount of solid waste disposed in a
year. A total of 74,205.10 tons of solid waste was disposed, at Pine Grove
Landfill, between January 1, 2018 and December 31, 2018.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to render payment to the
Georgia Department of Natural Resources for state mandated solid waste disposal
fees in the amount of $54,540.75. The fee is based on the total amount of
solid waste disposed in a year. A total of 74,205.10 tons of solid waste was
disposed, at Pine Grove Landfill, between January 1, 2018 and December 31,
2018. Funds are budgeted in the FY19 Budget: Integrated Waste Management
Fund - Public Services - Pine Grove Landfill ? State Mandated Waste Dump Fees;
0207-260-3560-PGRO-9208.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________
Councilor Barnes voting __________
Councilor Crabb voting __________
Councilor Davis voting __________
Councilor Garrett voting __________
Councilor House voting __________
Councilor Huff voting __________
Councilor Thomas voting __________
Councilor Turner Pugh voting __________
Councilor Woodson voting ___________
_____________________________ _____________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM J?
A RESOLUTION
NO. _________
A RESOLUTION AUTHORIZING PAYMENT TO THE HARRIS COUNTY BOARD OF
COMMISSIONERS, IN THE AMOUNT OF $20,310.00, FOR HOUSING MUSCOGEE COUNTY INMATES
AT THE HARRIS COUNTY JAIL.
WHEREAS, when requested, due to safety or security concerns, some
inmates will be housed in outside facilities. These requests typically involve
an inmate that may be a witness in a case where other inmates are involved in
the same case; or where the inmate poses a significant security threat.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to render payment to the
Harris County Board of Commissioners, in the amount of $20,310.00, for housing
Muscogee County inmates at the Harris County Jail. Funds are budgeted in the
FY19 Budget: General Fund ? Sheriff ? Jail ? Other Purchased Services; 0101 ?
550 ? 2600 ? JAIL ? 6699.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________
Councilor Barnes voting __________
Councilor Crabb voting __________
Councilor Davis voting __________
Councilor Garrett voting __________
Councilor House voting __________
Councilor Huff voting __________
Councilor Thomas voting __________
Councilor Turner Pugh voting __________
Councilor Woodson voting ___________
_____________________________ _____________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM K?
A RESOLUTION
NO. _________
A RESOLUTION AUTHORIZING PAYMENT TO RUSH TRUCK CENTER (COLUMBUS,
GEORGIA), IN THE AMOUNT OF $29,103.95 FOR THE REPAIR OF A 2004 PETERBILT
GARBAGE TRUCK, VEHICLE #6974.
WHEREAS, this garbage truck was inspected, and it was determined the equipment
needed a new engine. This equipment is used by the Waste Collection Division
to collect residential household wastel and,
WHEREAS, Rush Truck Center was selected to perform the repair because they are
the only certified Peterbilt Repair Center in the local area for this type of
heavy duty equipment.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to render payment to Rush
Truck Center (Columbus, Georgia), in the amount of $29,103.95 for the repair of
a 2004 Peterbilt Garbage Truck, Vehicle #6974. Funds are budgeted in the FY19
Budget: Integrated Waste Fund - Public Works - Solid Waste Collection - Auto
Parts and Supplies; 0207-260-3510-GARB-6721.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________
Councilor Barnes voting __________
Councilor Crabb voting __________
Councilor Davis voting __________
Councilor Garrett voting __________
Councilor House voting __________
Councilor Huff voting __________
Councilor Thomas voting __________
Councilor Turner Pugh voting __________
Councilor Woodson voting ___________
_____________________________ _____________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM L?
A RESOLUTION
NO. _________
A RESOLUTION AUTHORIZING THE PHARMACEUTICAL AGREEMENT WITH THE
MEDICAL CENTER, INC., D/B/A/ PIEDMONT COLUMBUS REGIONAL MIDTOWN (COLUMBUS, GA)
TO PROVIDE PHARMACY SERVICES FOR THE FIRE & EMS DEPARTMENT. THE DEPARTMENT
MUST HAVE THIS AGREEMENT IN PLACE IN ORDER TO RE-NEW THEIR EMS LICENSE WITH THE
GEORGIA DEPARTMENT OF PUBLIC HEALTH. THE AGREEMENT TERM IS TWENTY-FIVE (25)
MONTHS AND IS RENEWABLE IN CONJUNCTION WITH THE FIRE & EMS LICENSE RENEWAL.
WHEREAS, the pharmacy services include the provision of pharmaceutical
supplies, i.e., Morphine, pain medications, Cardiac Medications, IV fluids,
etc?.. These supplies are used to restock the ambulance pouch kits and drug
boxes when they have depleted supplies after certain emergencies. This process
is used to ensure the ambulances have all the needed supplies for the next
required response; and,
WHEREAS, the City will pay for the supplies in accordance with the agreement in
the form of a Dispensing Fee for the actual service of replenishing the pouch
kit and drug box. The price per pouch kit shall be $16; pouch kits contain
more commonly used medications, i.e. diabetic meds, etc...that are replenished
more often. The price per drug box shall be $25.00 per box, which includes
cardiac, seizure and controlled substance meds that are replenished less
frequently. For the drugs, IV fluids and products within the pouch and box,
the City will pay the same amount Piedmont paid for the items.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager and the Chief EMA Director/Fire & EMS are hereby
authorized to enter into a pharmaceutical agreement with The Medical Center,
Inc., d/b/a/ Piedmont Columbus Regional Midtown (Columbus, GA) to provide
pharmacy services for the Fire & EMS Department. The Department must have this
agreement in place in order to re-new their EMS License with the Georgia
Department of Public Health. The agreement term is twenty-five (25) months
and is renewable in conjunction with the Fire & EMS License renewal. Funds
are budgeted each fiscal year for this ongoing expense: General Fund ? Fire &
EMS ? Logistics/Support ? Pharmacy Services; 0101 ? 410 ? 3610 ? LOGI ? 6323.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________
Councilor Barnes voting __________
Councilor Crabb voting __________
Councilor Davis voting __________
Councilor Garrett voting __________
Councilor House voting __________
Councilor Huff voting __________
Councilor Thomas voting __________
Councilor Turner Pugh voting __________
Councilor Woodson voting ___________
_____________________________ _____________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM M?
A RESOLUTION
NO. __________
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH THE
LEADERSHIP INSTITUTE AT COLUMBUS STATE UNIVERSITY (COLUMBUS, GA) FOR
INSTRUCTION SERVICES ON AN ?AS-NEEDED? BASIS. THE CONTRACTOR WILL PROVIDE
INSTRUCTORS TO TEACH NEW AND INNOVATIVE TRAINING THAT WILL BE BENEFICIAL TO
CITY EMPLOYEES THAT WILL INCLUDE, BUT NOT LIMITED TO: Business Writing, Meeting
Planning, Documentation, Evaluations and Discipline, Project Management,
Interviewing, Firing and Hiring, Workplace Safety, Sexual Harassment and
Discrimination, Customer Services, as well as Media Relations. The department
has $15,000.00 in the FY20 Budget for this project, and the recommended
vendor?s cost proposal is within the budgeted amount.
WHEREAS, an RFP was administered (RFP No. 19-0003) and fourteen proposals were
received; and,
WHEREAS, the proposal submitted by The Leadership Institute at Columbus State
University (Columbus, GA) met all proposal requirements and was evaluated
responsive to the RFP, and,
WHEREAS, the term of this contract shall be for two (2) years with the
option to renew for three (3) additional twelve-month periods.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a contract with The
Leadership Institute at Columbus State University (Columbus, GA) for
instruction services on an ?as-needed? basis. The Contractor will provide
instructors to teach new and innovative training that will be beneficial to
City employees that will include, but not limited to: Business Writing, Meeting
Planning, Documentation, Evaluations and Discipline, Project Management,
Interviewing, Firing and Hiring, Workplace Safety, Sexual Harassment and
Discrimination, Customer Services, as well as Media Relations. Funds will be
budgeted each fiscal year for this on-going expense; General Fund - Human
Resources ? Human Resources ? Consulting Services, 0101-220-2100-HRDR-6315;
General Fund - Human Resources ? Human Resources ? Contractual Services,
0101-220-1000-HRDR-6319.
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2019 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________
Councilor Barnes voting __________
Councilor Crabb voting __________
Councilor Davis voting __________
Councilor Garrett voting __________
Councilor House voting __________
Councilor Huff voting __________
Councilor Thomas voting __________
Councilor Turner Pugh voting __________
Councilor Woodson voting __________
_______________________________ _____________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
DATE: June 18, 2019
TO: Mayor and Councilors
FROM: Finance Department
SUBJECT: Advertised Bids/RFPs
June 19, 2019
1. Bus Shelters (Annual Contract) ? RFB No. 19-0051
Scope of Bid
METRA is requesting qualified vendors to provide Bus Shelters on an ?as needed?
basis. The contract term will be for three years.
Attachments
No attachments for this document.