Agenda Item # 6
Columbus Consolidated Government
Council Meeting
August 9, 2016
Agenda Report # 29
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) CONSTRUCTION SERVICES FOR BIBB MILL RIVERWALK ? RFP NO. 16-0017
It is requested that Council authorize the execution of a construction contract
with Scott Bridge Company, Inc. (Opelika, AL) for the Bibb Mill Riverwalk.
The project will consist of a new Riverwalk trail, approximately 2000 feet in
length, connecting the existing Riverwalk to the north and south. The new
Riverwalk trail will go through a portion of the existing remains of the Bibb
Mill structure. The new Riverwalk project will consist of a 12?-0? wide
concrete and asphalt path. The project will have amenities such as area
lighting, benches, trash receptacles, and landscaping appropriate to the area
and consistent with standards used on other adjacent Riverwalk projects. From
this project site, the Riverwalk proceeds south for approximately 13 miles to
the Fort Benning National Infantry Museum and north for approximately 3 miles
to the Lake Oliver Marina.
Scott Bridge Company will provide the following services:
A. Construction of the project
B. Construction management and administration
C. Quality control documented to the Owner
D. Project/field engineering
E. Construction supervision
F. Conduct regular meetings with Owner and maintain minutes
G. Provide to Owner monthly schedules
H. Provide for necessary testing of materials
I. Obtain all required permits
J. Pay for all goods and services and provide the Owner with proper releases.
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on April 13, 2016. A Mandatory Pre-Proposal
Conference/Site Visit was held on April 26, 2016; four (4) contracting
companies were represented at the Mandatory Pre-Proposal Conference/Site
Visit.
This RFP has been advertised, opened and evaluated. Proposals were received on
May 13, 2016 from the following vendors:
Scott Bridge Company, Inc. (Opelika, AL)
Southeastern Site Development, Inc. (Newnan, GA)
The following events took place after receipt of proposals:
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Pre-/1st Evaluation Meeting 07/13/16 The Pre-Evaluation and First Evaluation committee
meetings were combined. The Purchasing Manager advised evaluation committee
members of the RFP rules and process, and the project manager provided an
overview.
Proposals were disbursed to each committee member to review during the
meeting. After discussing each proposal, the committee decided to invite both
vendors for oral presentations.
Evaluation Forms/Results 07/18/16 Evaluation forms were completed and returned to Purchasing
for compilation results. The results were sent to the Evaluation Committee
members.
Vendor presentations 07/21/16 Both vendors provided oral presentations of their proposals.
Immediately after the last team provided their presentation, a final ballot was
taken of each voting committee member. With a vote of 4 to 1, the committee
recommended award to Scott Bridge Company.
Evaluation Committee:
The proposals were reviewed by the Evaluation Committee, which consisted of (2)
voting members from the Public Works Department, (1) voting member from the
Parks & Recreation Department, (1) voting member from the Planning Department,
and (1) voting member from the Engineering Department. A representative from
the Inspections & Code Department and (2) representatives from Hecht Burdeshaw
Architects, the City?s contracted architectural firm for the project, served as
non-voting advisors.
Award Recommendation:
The evaluation committee deemed the proposal from Scott Bridge Company most
responsive to the RFP specifications. Therefore, the Evaluation Committee, as
reflected by their comments provided below, recommends award of the contract to
Scott Bridge Company for the following reasons:
? Scott Bridge Company has successfully implemented value-engineering on
previous projects; this experience enhances the possibility of lowering the
overall construction costs.
? Scott Bridge Company has the experience to complete a project of this
magnitude and complexity. Their presentation on staging and scheduling proved
that they have a well thought out, achievable plan to complete this project.
? Scott Bridge Company will subcontract with a local company, Alexander
Contracting Company, Inc., who has provided satisfactory work as a prime
contractor on other City projects.
? The company is extremely qualified to carry out this kind of work and has
been doing this type of work for close to a century. They are especially
equipped to deal with waterfront construction, dredging, etc. Their experience
making the white water course was phenomenal.
? The Contractor provided multiple examples of projects that are similar in
scope but significantly larger than this project.
? The company has extensive history in Columbus on some of its largest scale
projects, such as the Riverwalk, 14th Street Bridge restoration, and US 80/185
interchange.
Vendor Experience/Qualifications:
Scott Bridge Company, Inc. has been building bridges in Alabama and throughout
the southeast since 1933, when I. J. ?Jud? Scott, Sr. and his brother Fred
started in the construction business.
? Scott Bridge Company specializes in Heavy Highway & Civil, Bridge, and Marine
construction.
? During its first twenty (20) years, Scott Bridge Company constructed
highways, bridges, dams, airports, and water treatment plants; but in the
1950s, the company became well known for its expertise in bridge construction
over water.
? The company has five (5) in-house engineering staff members who are capable
of assisting with any type of redesign for the Bibb Mill project.
? Scott Bridge Company is a prequalified contractor for Georgia Department of
Transportation (GDOT).
? Scott Bridge Company was chosen from a group of international teams to design
and build two (2) structures for the Rowing and Yachting competitions for the
1996 Olympic Games in Atlanta, GA.
? In 2005, the company?s strength and experience in emergency repairs led to it
being named lead contractor for repairing and rebuilding eight (8) miles of
bridges owned by CSX and Northfolk Southern railroads, in the Gulf Coast
region, that were damaged by Hurricane Katrina.
? Scott Bridge Company maintains an excellent, ongoing relationship with the
Corps of Engineers, U.S. Fish and Wildlife, ADEM and local organizations
concerned with the welfare of natural resources.
? Scott Bridge Company was awarded the Hurricane Creek Keepers Association?s
Environmental Stewardship Award for 2011.
? Scott Bridge Company has one of the largest fleet of contractor-owned lattice
boom crawler cranes and the largest fleet of sectional barges in the Gulf
States.
? The highlight of Scott Bridges Company?s recent work was the float-out,
float-in of the new 375-foot CSX Railroad vertical lift span bridge across the
Mobile River near Hurricane, AL. Locally referred to as the 14-mile ?Sheldon
Morgan? Bridge, this 2-year, $72 million project was funded via the
Truman-Hobbs Act by the U.S. Coast Guard, the ARRA stimulus bill and CSX.
Scott Bridge Company?s engineers proposed, and CSX approved, a Value
Engineering redesign that reduced the owner?s cost and, in hindsight, avoided
significant potential costs and delays for all involved. This bridge project,
the longest movable span of all CSX-owned bridges in the eastern United States,
was highly successful due to the partnership of multiple U.S. Government
agencies; CSX Transportation; the Warrior-Tombigbee Waterway Users Association;
and Scott Bridge Company and its subcontractors and suppliers.
Client Work History / (Partial list of Completed Projects for past 3 years):
o UpTown Columbus (Columbus, GA) ? Chattahoochee Whitewater Course (02/2012 ?
11/2013)
This project was for the construction of a whitewater rafting and kayaking
course that spans over two miles. It was a very challenging project due to the
unknowns of the river and the unpredictable river flows. The project was
completed on time and within budget.
o Georgia Department of Transportation (Columbia and Lincoln Counties, GA) ?
Replacement of State Road 47 Bridge over Little River (11/2013 ? 08/2016)
This design-build project was for the removal of an old steel span bridge and
replacing with a modern concrete bridge on a new alignment with wider travel
lanes and shoulders. The project was completed in record time.
o Georgia Department of Transportation (Augusta, GA) ? I-20/I-520 Interchange
Reconstruction (2007 ? 2009)
This was a low bid project that consisted of five (5) bridges, and at the time,
the 3rd largest project let by GDOT. A major Value Engineering proposed by
Scott Bridge Company was accepted by GDOT, which resulted in the redesign of
the flyover bridges from poured-in-place box girders to curved steel plate
grinders. This Value Engineering saved GDOT over $3 million and expedited the
project completion by nine (9) months.
The City?s Procurement Ordinance Article 3-110, Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services, governs
the RFP Process. During the RFP process, there is no formal opening due to the
possibility of negotiated components of the proposal. In the event City
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
Therefore, the evaluation results and cost information has been submitted to
the City Manager in a separate memo for informational purposes.
The estimated budget for this project is $8,600,000.00, which is funded by the
GDOT Transportation Investment Act (TIA) of 2010. Funding Source: T-SPLOST
Projects ? Capital Projects ? General Construction ? Riverwalk;
0510-660-7000-TSPL-7661-60001-20140.
* * * * * *
(B) ?CM/GC AT RISK? SERVICES FOR CITY MILL RIVERWALK ? RFP NO. 16-0015
It is requested that Council authorize the execution of a construction
contract, using the Construction Management/General Contractor at Risk project
delivery method, with Southeastern Site Development, Inc. (Newnan, GA) for the
City Mill Riverwalk.
The project will consist of approximately 750 feet in length connecting the
existing Riverwalk to the north and south. The new Riverwalk trail will be
located between the existing City Mill buildings, creating a courtyard between
the buildings. The new Riverwalk project will consist of a 12?-0? wide
concrete path. The project will have amenities such as area lighting, benches,
trash receptacles, and landscaping appropriate to the area and consistent with
standards used on other adjacent Riverwalk projects. From this project site,
the Riverwalk proceeds south for approximately 12 miles to the Fort Benning
National Infantry Museum and north for approximately 4 miles to the Lake Oliver
Marina.
The project will be developed using a ?negotiated team approach? between the
Owner and Southeastern Site Development, which will perform its duties within
the guidelines and terms of a ?Construction Management/General Contractor at
Risk? agreement. The entire team will consist of Owner?s representatives and
Project Manager, Owner?s Architect, Architect?s consultants, Southeastern Site
Development, and subcontractors all working together in a cooperative
?partnering? manner.
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on March 28, 2016. A Mandatory Pre-Proposal
Conference/Site Visit was held on April 13, 2016; seven (7) contracting
companies were represented at the Mandatory Pre-Proposal Conference/Site
Visit.
This RFP has been advertised, opened and evaluated. Proposals were received on
April 29, 2016 from the following vendors:
Southeastern Site Development, Inc. (Newnan, GA)
Alexander Contracting Company, Inc. (Fortson, GA)
Brasfield & Gorrie, LLC (Columbus, GA)
?Earth-Scapes, Inc. (Phenix City, AL)
?In an email dated June 29, 2016 to the Purchasing Division, Earth-Scapes, Inc.
withdrew its proposal from further consideration and evaluation.
The following events took place after receipt of the proposal:
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Pre-Evaluation Meeting 05/23/16 The Purchasing Manager advised evaluation committee
members of the RFP rules and process, and the project manager provided an
overview.
Proposals were disbursed to each committee member to review.
1st Evaluation Meeting 06/06/16 The committee discussed each of the four proposals
received. The Committee required clarification and/or additional information
from two of the four vendors.
Clarification Requests 06/22/16 Requests for clarification were forwarded to the two
aforementioned vendors.
Vendor Withdrawal 06/29/16 Earth-Scapes, Inc. withdrew from the RFP process.
Clarification Received 07/12/16 The second vendor submitted the requested clarification
information, which was forwarded to the Committee.
Evaluation Forms Completed 07/15/16 Evaluation forms were completed and returned to
Purchasing for compilation results.
Vendors Short-listed 07/26/16 The two (2) top-rated vendors were shortlisted.
Vendor presentations 08/01/16 The two (2) short-listed vendors provided oral presentations of
their proposals. Immediately after the last team provided their presentation,
a final ballot was taken of each voting committee member. With a vote of 4 to
1, the committee recommended award to Southeastern Site Development.
Evaluation Committee:
The proposals were reviewed by the Evaluation Committee, which consisted of (1)
voting member from the Engineering Department, (1) voting member from the
Planning Department, (1) voting member from the Parks & Recreation Department,
and (2) voting members from the Public Works Department. A representative from
the Inspections & Code Department and (2) representatives from Hecht Burdeshaw
Architects, the City?s contracted architectural firm for the project, served as
non-voting advisors.
Award Recommendation:
The evaluation committee deemed the proposal from Southeastern Site Development
most responsive to the RFP specifications. Therefore, the Evaluation
Committee, as reflected by their comments provided below, recommends award of
the contract to Southeastern Site Development for the following reasons:
? This company has constructed/managed several projects along the Riverwalk,
including portions next to the sensitive historical mills.
? Southeastern Site Development has provided quality work on previous City
projects, and has always been reasonable and accommodating.
? The contractor?s proposal describes a clear understanding of the desired CM
at-risk concept and how to proceed to have a successfully completed project.
? Southeastern Site Development is familiar with the current Riverwalk and the
desired final product, including the uniqueness of working along the
Chattahoochee River.
? The contractor outlined a plan of action to work with the City to keep the
project on schedule and to control costs.
? Southeastern Site Development provided a more detailed plan to accomplish the
work.
Vendor Experience/Qualifications
Southeastern Site Development began operating in May 2006 and self-performs
grading/site preparation, drainage/wet utilities, bridge construction and
demolition, concrete structures and flatwork, and brick and concrete paver
installation.
? Southeastern Site Development started as a small grading contractor focusing
on unique excavation projects. The Contractor?s ability to construct projects
on waterways that are typically ?outside the box? has lead the company into
other areas of work that are complementary to their business.
? Southeastern Site Development is located in Newnan, GA but if appropriate, a
field office will be established to provide a satellite for management resources
? Southeastern Site Development employs over 130 individuals including (8)
project managers, (7) superintendents, and multiple foremen; the construction
team is supported by an administrative staff of (4).
? The Contractor has experienced tremendous growth in the past several years,
leading to a sound financial position with a bonding capacity in excess of $50
million.
? Southeastern Site Development has roughly 140 pieces of equipment, including
excavators, dozers, loaders, and cranes.
Client Work History
? Columbus Consolidated Government
? Riverwalk ? 12th to 13th Street December 2008 ? June 2010
Scope of work included concrete flatwork, storm drain, grading, demolition,
installed 36? underdrain, retaining wall, form and pour Riverwalk Bike /
Pedestrian Path, irrigation, and landscaping.
? Riverwalk ? 13th ? 14th Street January 2014 ? October 2014
Scope of work included storm drain, site work, irrigation, and landscaping.
? Fall Line Trace Sign Enhancement June 2011 ? March 2012
Served in the capacity of Construction Management to enhance the Fall Line
Trace with directional signs, brick masonry columns, concrete flatwork, traffic
signals, and striping.
? Chattahoochee Riverwalk Stabilization April 2012 ? February 2013
Scope of work included erosion control, landscaping, and water diversion.
? City of Atlanta
? Design/Build of SE Atlanta Green Infrastructure Initiative February 2015 -
Present
Scope of work includes design of permeable pavers throughout the City of
Atlanta on various roads.
The City?s Procurement Ordinance Article 3-110, Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services, governs
the RFP Process. During the RFP process, there is no formal opening due to the
possibility of negotiated components of the proposal. In the event City
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
Therefore, the evaluation results and cost information has been submitted to
the City Manager in a separate memo for informational purposes.
The estimated budget for this project is $1,200,000.00, which is funded by the
GDOT Transportation Investment Act (TIA) of 2010. Funding Source: T-SPLOST
Projects ? Capital Projects ? General Construction ? Riverwalk;
0510-660-7000-TSPL-7661-60001-20140.
* * * * * *
(C) FORREST ROAD IMPROVEMENTS - FLOYD ROAD TO SCHATULGA ROAD ? RFB NO. 16-0036
It is requested that Council authorize the execution of a construction contract
with Alexander Contracting Company, Inc. (Fortson, GA) for the Forrest Road
Improvements project in the amount of $6,545,521.32. The scope of work
includes widening 2.21 miles of Forrest Road, from Floyd Road to Schatulga Road.
On May 23, 2016, bid documents were posted on the web pages of the Purchasing
Division and Georgia Procurement Registry. Six bids were received on July 13,
2016. This bid has been advertised, opened and reviewed. The bidders were:
Contractor Bid
Amount DBE
Participation
Alexander Contracting Company, Inc.
(Fortson, GA) $ 6,545,521.32 1.30%
?Landmark Grading Company, Inc.
(Ft. Mitchell, AL) 6,227,142.71 1.00%
Robinson Paving Company, Inc.
(Columbus, GA) 6,653,543.91 4.70%
Southeastern Site Development, Inc.
(Newnan, GA) 6,681,966.53 8.90%
Mc-Math Turner Construction Company
(Columbus, GA) 7,658,085.97 1.20%
C. W. Matthews
(Marietta, GA) 7,624,436.70 10.00%
?In accordance with the Georgia Security and Immigration Compliance Act,
Section 13-10-91 (b)(1), ?Before a bid for any such service is considered by a
public employer, the bid shall include a signed, notarized affidavit from the
contractor??. Landmark Grading Company did not include a notarized Georgia
Security and Immigration Compliance Act (E-Verify) affidavit. Therefore, the
bid from Landmark Grading Company was deemed non-responsive and did not receive
further consideration for award.
Funds are budgeted in the FY17 Budget: 2010 CBA Bonds ? Road/Street
Resurfacing/Construction ? General Construction - Forrest Road Phase I WD/S;
0559-800-2160-BARS-7661-82052-20100, and Paving Fund Supported Capital Projects
? General Construction ? FY16 LMIG; 0508-660-3000-CPPF-7661-21128-20160.
* * * * * *
(D) PROTECTIVE FIRE CLOTHING - (ANNUAL CONTRACT) - RFB NO. 17-0005
It is requested that Council approve the purchase of protective fire clothing
from NAFECO (Decatur, GA) for the estimated annual contract value of
$50,252.70. The protective fire clothing, which includes protective coats,
protective pants, suspenders, hood and gloves will be ordered on an ?as needed
basis? and utilized by Fire/EMS.
The term of the contract shall be for two (2) years with the option to renew
for three (3) additional twelve-month periods. The renewal will be contingent
upon the mutual agreement of the City and the Contractor.
Bid specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on June 21, 2016. Two (2) bids were received
on July 13, 2016 from the following vendors below. This bid has been
advertised, opened and reviewed. The bidders were:
Vendors/
Descriptions Protective Coats
Est. Qty: 30 Protective Pants
Est. Qty: 30 Suspenders
Est. Qty: 30 Hood
Est. Qty: 30 Gloves
Est. Qty: 30 Estimated
Annual Contract
Value
1. NAFECO
(Decatur, GA) $961.90 (ea.)
$28,857.00 (total) $595.90 (ea.)
$17,877.00 (total) $28.84 (ea.)
$865.20 (total) $22.69 (ea.)
$680.70 (total) $65.76 (ea.)
$1,972.80 (total) $50,252.70
2. Fireline, Inc.
(Winder, GA) $1,185.00 (ea.)
$35,550.00 (total) $810.00 (ea.)
$24,300.00 (total) Included w/pants $28.00 (ea.)
$840.00 (total) NB $60,690.00
Funds are budgeted each fiscal year for this ongoing expense: General Fund -
Fire & EMS - Logistic/Support ? Uniforms 0101-410-3610-LOGI-6781.
* * * * * *
(E) SOUTH LUMPKIN TRAIL PHASE II ? RFB NO. 17-0002
It is requested that Council authorize the execution of a construction contract
with Southeastern Site Development, Inc. (Newnan, GA) for Phase II of the South
Lumpkin Trail in the amount of $2,183,888.25.
The contractor will construct the proposed bridge for the South Lumpkin Trail
across U.S. 27 and 280 (Victory Drive). The work primarily involves
installation of sidewalk, street pavement, concrete curb and gutters, and
construction of a pedestrian bridge with landscaping.
On June 13, 2016, bid documents were posted on the web pages of the Purchasing
Division and Georgia Procurement Registry. Two bids were received on July 20,
2016. This bid has been advertised, opened and reviewed. The bidders were:
Contractor Bid
Amount ?DBE
Participation
Southeastern Site Development, Inc.
(Newnan, GA) $ 2,183,888.25 9.15%
Alexander Contracting Company, Inc.
(Fortson, GA) 2,604,256.12 15.10%
?This Georgia Department of Transportation funded project has a 9% DBE goal.
Funds are budgeted in the FY17 Budget: T-SPLOST Projects ? Capital Projects ?
General Construction ? South Lumpkin Trail; 0510-660-7000-TSPL-7661-60002-20140.
* * * * * *
(F) CHANGE ORDER 2 FOR VETERANS PARKWAY AND DOUBLE CHURCHES ROAD INTERSECTION
IMPROVEMENTS ? RFB NO. 15-0002
It is requested that Council authorize the execution of Change Order 2 for the
Veterans Parkway and Double Churches Road Intersection Improvements project
with C. W. Matthews Contracting Company, Inc. (Marietta, GA) in the amount of
$182,429.03.
Per Resolution No. 348-14, Council approved improvements to the intersection of
Veterans Parkway and Double Churches Road. The primary need for Change Order 2
is for revised signal poles per GDOT comments, thermoplastic pavement marking,
hydro-blasting removal of existing markings, asphalt patching with traffic
control, undercut for ditch paving, installation of Type T guardrail,
excavation of unsuitable subgrade material and replacing with Type III Rip Rap
and Geo Grid, and asphalt removal and replacement.
Document Description Amount
Original Contract Veterans Parkway and Double Churches Road intersection improvements 2,296,398.81
Change Order 1 Undercut excavation, storm drain pipe, temporary impact device for
TP W Beam, utility locate for steel casing, VP-3 inlet, install/remove detour
signs, and other additional work required for completion of the project. 77,469.05
Change Order 2 Revised signal poles per GDOT comments, thermoplastic pavement
marking, hydro-blasting removal of existing markings, asphalt patching with
traffic control, undercut for ditch paving, installation of Type T guardrail,
excavation of unsuitable subgrade material and replacing with Type III Rip Rap
and Geo Grid, and asphalt removal and replacement. 182,429.03
New Contract Amount $ 2,556,296.89
Funds are available in the FY17 Budget: Paving Fund Supported Capital Projects
? General Construction ? Veterans Double Churches;
0508-660-3000-CPPF-7661-21086-20150.
* * * * * *
(G) STATE MANDATED ANNUAL WORKERS? COMPENSATION FEES
It is requested that Council approve payment to the State Board of Workers?
Compensation, in the amount of $31,292.04, for annual assessment dues.
The dues are payable to the State Board of Workers' Compensation every year for
the employer's share of the Board's operating expenses and for contributions to
the Subsequent Injury Trust Fund, which is still paying out on injuries prior
to 2008. The assessment is based on the number of employees and the payroll.
Funds are budgeted in FY17 Budget as follow: Risk Management Internal Service
Fund ? Human Resources ? Workers? Compensation ? Contractual Services; 0860 ?
220 ? 3820 ? WCOM - 6319.
* * * * * *
(H) ADDITIONAL VOICE OVER IP LICENSING
It is requested that Council approve the purchase of additional voice over IP
licensing from CPAK Technology (Lagrange, GA) in the amount of $46,875.00, by
cooperative purchase via Georgia Statewide Contract, #99999-SPD-T20120501-0006.
As more and more sites are added to the City?s phone network, additional
licenses are required to add more VOIP IP phone lines as needed. Also, in order
to add more line functionality, a license is needed for each phone number.
Funds are available in the FY17 Budget: General Fund ? Information Technology ?
Telephone; 0101 ? 210 ? 1000 - ISS ? 6621.
* * * * * *
(I) SOFTWARE LEASE FOR MAINFRAME OPERATING SYSTEM
It is requested that Council approve payment to IBM Corporation for the
software lease for the Mainframe Operating System, at approximately $121,000.00
per year, which equates to a total cost of approximately $605,000.00 over the
next five years. Payments will be made quarterly beginning July 1, 2016 through
July 31, 2021.
Per Resolution #554-92, City Council approved the original purchase of the
Mainframe operating system from IBM. Over the years Council has also approved
upgrades to the system as needed. The mainframe runs various computer
programs utilized by City departments. This payment is for the required lease
of the actual operating system software that runs the mainframe.
Funds are available in the FY17 Budget: General Fund ? Information Technology ?
Software Lease; 0101 ? 210 ? 1000 - ISS ? 6541. Funds will be budgeted in
subsequent fiscal years for the remaining payments.
?ITEM A?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH SCOTT
BRIDGE COMPANY, INC. (OPELIKA, AL) FOR THE BIBB MILL RIVERWALK.
WHEREAS, an RFP was administered (RFP No. 16-0017) and two proposals were
received; and,
WHEREAS, the proposal submitted by Scott Bridge Company, Inc. met all proposal
requirements and was evaluated most responsive to the RFP.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a construction contract
with Scott Bridge Company, Inc. (Opelika, AL) for the Bibb Mill Riverwalk. The
estimated budget for this project is $8,600,000.00, which is funded by the GDOT
Transportation Investment Act (TIA) of 2010. Funding Source: T-SPLOST Projects
? Capital Projects ? General Construction ? Riverwalk;
0510-660-7000-TSPL-7661-60001-20140.
____________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the______ day of ____________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting _______.
Councilor Baker voting _______.
Councilor Barnes voting _______.
Councilor Davis voting _______.
Councilor Garrett voting _______.
Councilor Henderson voting _______.
Councilor Huff voting _______.
Councilor Thomas voting _______.
Councilor Turner Pugh voting _______.
Councilor Woodson voting _______.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT, USING THE
CONSTRUCTION MANAGEMENT/GENERAL CONTRACTOR AT RISK PROJECT DELIVERY METHOD,
WITH SOUTHEASTERN SITE DEVELOPMENT, INC. (NEWNAN, GA) FOR THE CITY MILL
RIVERWALK PROJECT.
WHEREAS, an RFP was administered (RFP No. 16-0015) and four proposals were
received; and,
WHEREAS, the proposal submitted by Southeastern Site Development, Inc. (Newnan,
GA) met all proposal requirements and was evaluated most responsive to the RFP.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a construction contract,
using the Construction Management/General Contractor at Risk project delivery
method, with Southeastern Site Development, Inc. (Newnan, GA) for the City Mill
Riverwalk. The estimated budget for this project is $1,200,000.00, which is
funded by the GDOT Transportation Investment Act (TIA) of 2010. Funding
Source: T-SPLOST Projects ? Capital Projects ? General Construction ?
Riverwalk; 0510-660-7000-TSPL-7661-60001-20140.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the______ day of ____________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting _______.
Councilor Baker voting _______.
Councilor Barnes voting _______.
Councilor Davis voting _______.
Councilor Garrett voting _______.
Councilor Henderson voting _______.
Councilor Huff voting _______.
Councilor Thomas voting _______.
Councilor Turner Pugh voting _______.
Councilor Woodson voting _______.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH
ALEXANDER CONTRACTING COMPANY, INC. (FORTSON, GA) FOR THE FORREST ROAD
IMPROVEMENTS PROJECT IN THE AMOUNT OF $6,545,521.32.
WHEREAS, the scope of work includes widening 2.21 miles of Forrest Road, from
Floyd Road to Schatulga Road.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a construction contract
with Alexander Contracting Company, Inc. (Fortson, GA) for the Forrest Road
Improvements project in the amount of $6,545,521.32. Funds are budgeted in the
FY17 Budget: 2010 CBA Bonds ? Road/Street Resurfacing/Construction ? General
Construction - Forrest Road Phase I WD/S; 0559-800-2160-BARS-7661-82052-20100,
and Paving Fund Supported Capital Projects ? General Construction ? FY16 LMIG;
0508-660-3000-CPPF-7661-21128-20160.
_________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_____day of____________________, 2016 and adopted at said meeting by the
affirmative vote of ______ members of said Council.
Councilor Allen voting _______.
Councilor Baker voting _______.
Councilor Barnes voting _______.
Councilor Davis voting _______.
Councilor Garrett voting _______.
Councilor Henderson voting _______.
Councilor Huff voting _______.
Councilor Thomas voting _______.
Councilor Turner Pugh voting _______.
Councilor Woodson voting _______.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF PROTECTIVE FIRE CLOTHING ON AN ?AS
NEEDED BASIS? FROM NAFECO (DECATUR, GA) FOR THE ESTIMATED ANNUAL CONTRACT VALUE
OF $50,252.70.
WHEREAS, the contracted vendors will provide protective fire clothing on an ?as
needed basis, and will be utilized by Fire/EMS; and
WHEREAS, the contract term shall be for two (2) years with an option to renew
for three (3) additional twelve month periods. Renewal of the contract is
contingent upon the mutual agreement of the City and the Contractors.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase protective fire clothing
on an ?as needed basis? from NAFECO (Decatur, GA) for the estimated annual
contract value of $50,252.70. The contract term shall be for two (2) years
with an option to renew for three (3) additional twelve month periods. Funds
are budgeted each fiscal year for this ongoing expense; General Fund - Fire &
EMS - Logistic/Support ? Uniforms, 0101-410-3610-LOGI-6781.
______________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ___________________, 2016 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting _______.
Councilor Baker voting _______.
Councilor Barnes voting _______.
Councilor Davis voting _______.
Councilor Garrett voting _______.
Councilor Henderson voting _______.
Councilor Huff voting _______.
Councilor Thomas voting _______.
Councilor Turner Pugh voting _______.
Councilor Woodson voting _______.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH
SOUTHEASTERN SITE DEVELOPMENT, INC. (NEWNAN, GA) FOR PHASE II OF THE SOUTH
LUMPKIN TRAIL IN THE AMOUNT OF $2,183,888.25.
WHEREAS, contractor will construct the proposed bridge for the South Lumpkin
Trail across U.S. 27 and 280 (Victory Drive). The work primarily involves
installation of sidewalk, street pavement, concrete curb and gutters, and
construction of a pedestrian bridge with landscaping.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a construction contract
with Southeastern Site Development, Inc. (Newnan, GA) for Phase II of the South
Lumpkin Trail in the amount of $2,183,888.25. Funds are budgeted in the FY17
Budget: T-SPLOST Projects ? Capital Projects ? General Construction ? South
Lumpkin Trail; 0510-660-7000-TSPL-7661-60002-20140.
____________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
________ day of____________, 2016 and adopted at said meeting by the
affirmative vote of ________ members of said Council.
Councilor Allen voting _______.
Councilor Baker voting _______.
Councilor Barnes voting _______.
Councilor Davis voting _______.
Councilor Garrett voting _______.
Councilor Henderson voting _______.
Councilor Huff voting _______.
Councilor Thomas voting _______.
Councilor Turner Pugh voting _______.
Councilor Woodson voting _______.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDER 2 FOR THE VETERANS
PARKWAY AND DOUBLE CHURCHES INTERSECTION IMPROVEMENTS PROJECT WITH C. W.
MATTHEWS CONTRACTING COMPANY, INC. (MARIETTA, GA) IN THE AMOUNT OF $182,429.03.
WHEREAS, the primary need for Change Order 2 is for revised signal poles per
GDOT comments, thermoplastic pavement marking, hydro-blasting removal of
existing markings, asphalt patching with traffic control, undercut for ditch
paving, installation of Type T guardrail, excavation of unsuitable subgrade
material and replacing with Type III Rip Rap and Geo Grid, and asphalt removal
and replacement.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute Change Order 2 for the
Veterans Parkway and Double Churches Intersection Improvements project with C.
W. Matthews Contracting Company, Inc. (Marietta, GA) in the amount of
$182,429.03. Funds are available in the FY17 Budget: Paving Fund Supported
Capital Projects ? General Construction ? Veterans Double Churches;
0508-660-3000-CPPF-7661-21086-20150.
______________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_____ day of______________, 2016 and adopted at said meeting by the affirmative
vote of ______ members of said Council.
Councilor Allen voting _______.
Councilor Baker voting _______.
Councilor Barnes voting _______.
Councilor Davis voting _______.
Councilor Garrett voting _______.
Councilor Henderson voting _______.
Councilor Huff voting _______.
Councilor Thomas voting _______.
Councilor Turner Pugh voting _______.
Councilor Woodson voting _______.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM G?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING PAYMENT TO THE STATE BOARD OF WORKERS? COMPENSATION,
IN THE AMOUNT OF $31,292.04, FOR ANNUAL ASSESSMENT DUES.
WHEREAS, the dues are payable to the State Board of Workers' Compensation every
year for the employer's share of the Board's operating expenses and for
contributions to the Subsequent Injury Trust Fund, which is still paying out on
injuries prior to 2008. The Assessment is based on the number of employees
and the payroll.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to the State Board
of Workers? Compensation, in the amount of $31,292.04, for annual assessment
dues. Funds are budgeted in FY17 Budget as follow: Risk Management Internal
Service Fund ? Human Resources ? Workers? Compensation ? Contractual Services;
0860 ? 220 ? 3820 ? WCOM - 6319.
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of __________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting _______.
Councilor Baker voting _______.
Councilor Barnes voting _______.
Councilor Davis voting _______.
Councilor Garrett voting _______.
Councilor Henderson voting _______.
Councilor Huff voting _______.
Councilor Thomas voting _______.
Councilor Turner Pugh voting _______.
Councilor Woodson voting _______.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM H?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE PURCHASE OF ADDITIONAL VOICE OVER IP LICENSING
FROM CPAK TECHNOLOGY (LAGRANGE, GA) IN THE AMOUNT OF $46,875.00, BY COOPERATIVE
PURCHASE VIA GEORGIA STATEWIDE CONTRACT, #99999-SPD-T20120501-0006.
WHEREAS, as more and more sites are added to the City?s phone network, additional
licenses are required to add more VOIP IP phone lines as needed; and,
WHEREAS, in order to add more line functionality, a license is needed for each
phone number.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
The City Manager is hereby authorized to purchase additional voice over IP
licensing from CPAK Technology (Lagrange, GA) in the amount of $46,875.00, by
cooperative purchase via Georgia Statewide Contract,
#99999-SPD-T20120501-0006. Funds are available in the FY17 Budget: General
Fund ? Information Technology ? Telephone; 0101 ? 210 ? 1000 - ISS ? 6621.
___________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting _______.
Councilor Baker voting _______.
Councilor Barnes voting _______.
Councilor Davis voting _______.
Councilor Garrett voting _______.
Councilor Henderson voting _______.
Councilor Huff voting _______.
Councilor Thomas voting _______.
Councilor Turner Pugh voting _______.
Councilor Woodson voting _______.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM I?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING PAYMENT TO IBM CORPORATION FOR THE SOFTWARE LEASE FOR
THE MAINFRAME OPERATING SYSTEM, AT APPROXIMATELY $121,000.00 PER YEAR, WHICH
EQUATES TO A TOTAL COST OF APPROXIMATELY $605,000.00 OVER THE NEXT FIVE YEARS.
PAYMENTS WILL BE MADE QUARTERLY BEGINNING JULY 1, 2016 THROUGH JULY 31, 2021.
WHEREAS, per Resolution #554-92, City Council approved the original purchase of
the Mainframe operating system from IBM. Over the years the system has been
upgraded; and,
WHEREAS, the mainframe runs various computer programs utilized by City
departments. This payment is for the required lease of the actual operating
system software that runs the mainframe.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
The City Manager is hereby authorized to make payment to IBM
Corporation for the software lease for the Mainframe Operating System, at
approximately $121,000.00 per year, which equates to a total cost of
approximately $605,000.00 over the next five years. Payments will be made
quarterly beginning July 1, 2016 through July 31, 2021. Funds are available in
the FY17 Budget: General Fund ? Information Technology ? Software Lease; 0101 ?
210 ? 1000 - ISS ? 6541. Funds will be budgeted in subsequent fiscal years for
the remaining payments.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting _______.
Councilor Baker voting _______.
Councilor Barnes voting _______.
Councilor Davis voting _______.
Councilor Garrett voting _______.
Councilor Henderson voting _______.
Councilor Huff voting _______.
Councilor Thomas voting _______.
Councilor Turner Pugh voting _______.
Councilor Woodson voting _______.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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