Agenda Item #9
Columbus Consolidated Government
Council Meeting
December 16, 2008
Agenda Report #352
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
______________________________________________________________________________
(A) CHANGE ORDER 2 FOR COLUMBUS SKATE PARK
It is requested that Council authorize Change Order 2 with California Skate
Park, Inc., in the amount of $155,000.00. Per Resolution No. 257-07, Council
authorized the execution of a contract with California Skate Parks, Inc., for
the design and build of the skate park.
Change Order 2 is needed for the installation of sports field lighting,
restrooms, shelter, and other amenities.
Original contract amount $ 700,000.00
Change Order 1 (per City Manager?s 10% approval) 70,000.00
Change Order 2 155,000.00
New contract amount $ 925,000.00
Funding is available in the FY09 Budget: Columbus Building Authority Lease
Revenue Bonds - Professional Services - Skateboard Park Super Center;
0554-200-2443-CBA-6311-40222-20030.
* * * * * *
(B) 16? UTILITY TRAILERS ? RFB NO. 08-0068
It is requested that Council approve the purchase of eight (8) 16? utility
trailers from Trailer World Acquisition Company, (Ozark, AL) for the total
purchase amount of $15,256.00.
The trailers are additional units that will be used by the Right-of-Way and
Landscape & Forestry Divisions of the Public Services Department; and the Parks
Services Division of the Parks and Recreation Department. The trailers will be
used to transport various landscaping equipment to areas throughout Muscogee
County.
Specifications were posted on the City?s website; bid responses were received
on June 18, 2008 from eleven bidders. This bid has been advertised, opened and
reviewed. The bidders were:
Vendors
Unit Cost (8 units)
Total Cost
Trailer World Acquisition Co. (Ozark, AL) $ 1,907.00 $
15,256.00
Larry's Trailer Sales (Columbus, GA) 1 $ 1,749.00 $
13,992.00
Air Tight (West Palm Beach, FL) $ 1,978.00 $ 15,824.00
McLendon Trailers (Phenix City, AL) $ 1,985.00 $ 15,880.00
Dudley's Outdoor (LaGrange, GA) $ 2,079.00 $ 16,632.00
All Pro Trailers (Starke, FL) 2 $ 2,396.00 $ 19,168.00
Central Georgia Equipment (Byron, GA) 3 $ 2,680.00 $
21,440.00
Verde, Inc. (Lake Wales, FL) $ 2,998.00 $ 23,984.00
Stephan Green Trailers (Farmingdale, NJ) $ 2,999.00 $
23,992.00
Hertz (Park Ridge, NJ) $ 4,403.82 $ 35,230.56
Holden Industries (Southwest City, MO) 4 $ 4,720.00 $
37,760.00
1 Larry?s Trailer Sales failed to include the required product literature.
Therefore, the vendor?s bid was deemed incomplete. The vendor has been
notified in writing.
2 All Pro Trailers failed to include the required product literature and
warranty. Therefore, the vendor?s bid was deemed incomplete. The vendor has
been notified in writing.
3 Central Georgia Equipment failed to include the required product warranty.
Therefore, the vendor?s bid was deemed incomplete. The vendor has been
notified in writing.
4 Holden Industries failed to include the required warranty. Therefore, the
vendor?s bid was deemed incomplete. The vendor has been notified in writing.
Funds in the amount of $5,721.00 are pending carryover into FY09: General Fund
? Parks & Recreation - Parks Services ? Rolling Stock;
0101-270-2100-PSRV-7726. Funds in the amount of $3,814.00 were approved in the
FY09 Budget: Paving Fund ? Public Services ? Landscape & Forestry ? Operating
Materials; 0203-260-2800-LAND-6728. Funds in the amount of $5,721.00 were
approved in the FY09 Budget: Paving Fund ? Public Services ? Right-of-Way
Maintenance ? Capital Expenditures Under $5,000; 0203-260-3120-ROWM-7763.
* * * * * *
(C) 25-YARD REFUSE COLLECTION BODIES - RFB NO. 09-0013
It is requested that Council authorize the purchase of two (2) 25-yard refuse
collection bodies from Consolidated Disposal Systems (Smyrna, GA) in the amount
of $110,892.00.
The refuse collection bodies will be mounted on a previously purchased cab and
chassis. The refuse collection trucks are replacement units that will be used
by the Solid Waste Collection Division, of the Public Services Department, for
curbside pick up of household garbage.
Specifications were posted on the City?s website; bid responses were received
on November 19, 2008 from four bidders. This bid has been advertised, opened
and reviewed. The bidders were:
Vendor Unit Price Total Price
(2 Units)
Consolidated Disposal System (Smyrna GA) $ 55,446.00 $ 110,892.00
EnviroWaste Equipment (Mableton GA) $ 59,727.00 $ 119,454.00
Cherokee Truck Equipment (Mableton GA) $ 64,386.00 $ 128,772.00
Kann Manufacturing Corp. (Guttenbert IA) $ 67,930.00 $ 135,860.00
Funds are budgeted in the FY09 Budget: Integrated Waste Management Fund ?
Public Services ? Solid Waste Collection ? Heavy Trucks;
0207-260-3510-GARB-7723.
* * * * * * * * * *
(D) EMERGENCY CONSTRUCTION SERVICES
It is requested that Council approve payment to Alexander Contracting Company,
Inc., in the amount of $10,332.94 for emergency construction services performed
at 12th Street and Broadway.
During the week of October 26, 2008 a cave-in occurred in the median at 12th
Street and Broadway. Due to the number of events scheduled during the week,
the work needed to be expedited to ensure the safety of citizens. Alexander
Contracting was the original contractor for the Streetscapes project,
therefore, in order for the warranties to remain in place the contractor was
contacted to repair the cave-in.
Funds are available in the FY09 Budget: 1999 Sales Tax Project Fund ? 1999
SPLOST ? 99 SPLOST Parks & Greenspace ? Engineering/Architect Services ?
Parks/Greenspace Improvements; 0540 ?695 ?2138 ? TXPG ? 6338 ? 50701-20060.
?ITEM A?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDER 2 WITH CALIFORNIA SKATE
PARK, INC., IN THE AMOUNT OF $155,000.00.
WHEREAS, per Resolution No. 257-07, Council authorized the execution of a
contract with California Skate Parks, Inc., for the design and build of the
skate park; and,
WHEREAS, Change Order 2 is needed for the installation of sports field
lighting, restrooms, shelter, and other amenities.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute Change Order 2 with
California Skate Park, Inc., in the amount of $155,000.00. Funding is
available in the FY09 Budget: Columbus Building Authority Lease Revenue Bonds
- Professional Services - Skateboard Park Super Center;
0554-200-2443-CBA-6311-40222-20030.
__________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _____________________, 2008 and adopted at said
meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF EIGHT (8) 16? UTILITY TRAILERS
FROM TRAILER WORLD ACQUISITION COMPANY, (OZARK, AL) FOR THE TOTAL PURCHASE
AMOUNT OF $15,256.00.
WHEREAS, the trailers are additional units that will be used by the
Right-of-Way and Landscape & Forestry Divisions of the Public Services
Department and the Parks Services Division of the Parks and Recreation
Department. The trailers will be used to transport various landscaping
equipment to areas throughout Muscogee County.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase eight (8)16?
utility trailers from Trailer World Acquisition Company, (Ozark, AL) for the
total purchase amount of $15,256.00. Funds in the amount of $5,721.00 are
pending carryover into FY09: General Fund ? Parks & Recreation - Parks
Services ? Rolling Stock; 0101-270-2100-PSRV-7726. Funds in the amount of
$3,814.00 were approved in the FY09 Budget: Paving Fund ? Public Services ?
Landscape & Forestry ? Operating Materials; 0203-260-2800-LAND-6728. Funds in
the amount of $5,721.00 were approved in the FY09 Budget: Paving Fund ? Public
Services ? Right-of-Way Maintenance ? Capital Expenditures Under $5,000;
0203-260-3120-ROWM-7763.
__________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) 25-YARD REFUSE COLLECTION
BODIES FROM CONSOLIDATED DISPOSAL SYSTEMS (SMYRNA, GA) IN THE AMOUNT OF
$110,892.00.
WHEREAS, the refuse collection bodies will be mounted on a previously purchased
cab and chassis. The refuse collection trucks are replacement units that will
be used by the Solid Waste Collection Division, of the Public Services
Department, for curbside pick up of household garbage.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase two (2) 25-yard
refuse collection bodies from Consolidated Disposal Systems (Smyrna, GA) in the
amount of $110,892.00. Funds are budgeted in the FY09 Budget: Integrated
Waste Management Fund ? Public Services ? Solid Waste Collection ? Heavy
Trucks; 0207-260-3510-GARB-7723.
__________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of __________________, 2008 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM D?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING PAYMENT TO ALEXANDER CONTRACTING COMPANY,
INC., IN THE AMOUNT OF $10,332.94 FOR EMERGENCY CONSTRUCTION SERVICES PERFORMED
AT 12TH STREET AND BROADWAY.
WHEREAS, during the week of October 26, 2008 a cave-in occurred in the
median at 12th Street and Broadway. Due to the number of events scheduled
during the week, the work needed to be expedited to ensure the safety of
citizens; and,
WHEREAS, Alexander Contracting was the original contractor for the
Streetscapes project; therefore, in order for the warranties to remain in place
the contractor was contacted to repair the cave-in.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Alexander
Contracting Company, Inc., in the amount of $10,332.94 for emergency
construction services performed at 12th Street and Broadway. Funds are
available in the FY09 Budget: 1999 Sales Tax Project Fund ? 1999 SPLOST ? 99
SPLOST Parks & Greenspace ? Engineering/Architect Services ? Parks/Greenspace
Improvements; 0540 ?695 ?2138 ? TXPG ? 6338 ? 50701-20060.
__________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of __________________, 2008 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
Attachments
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