Agenda Item # 6
Columbus Consolidated Government
Council Meeting
May 10, 2016
Agenda Report # 120
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) VENDOR NAME CHANGE FOR REMOVAL & RECYCLING/REUSE, SCRAP METAL, BULKY ITEMS
& SIMILAR MATERIAL FROM THE COLUMBUS LANDFILL AND OTHER LOCATIONS (ANNUAL
CONTRACT); RFB NO. 16-0004
It is requested that Council amend Resolution #22-16 (approved January 26,
2016) to change the name of the awarded vendor from Newell South, LLC (East
Point, GA) to Newell Recycling SE, LLC (East Point, GA) to continue providing
services for the removal & recycling/reuse, scrap metal, bulky items and
similar material from the Columbus Landfill and other locations.
Effective January 14, 2016, Newell South, LLC had its name changed to Newell
Recycling SE, LLC.
The contract was awarded on January 26, 2016 for two (2) years with the option
to renew for three (3) additional twelve-month periods. The contract is
currently in the initial contract period.
* * * * * *
(B) VENDOR NAME CHANGE FOR ELEVATOR MAINTENANCE SERVICES (ANNUAL CONTRACT);
RFB NO. 12-0038
It is requested that Council amend Resolutions #183-15 & #68-16 (approved June
23, 2015 & March 8, 2016) to change the name of the awarded vendor from Georgia
Elevator Company d/b/a Elevator Service Company (Columbus, GA) to Oracle
Elevator Company (Columbus, GA) to continue providing elevator maintenance
services.
Effective January 1, 2016, Georgia Elevator Company d/b/a Elevator Service
Company (Columbus, GA) had its name changed to Oracle Elevator Company
(Columbus, GA).
The contract commenced on July 1, 2015 for one (1) year with the option to
renew for four (4) additional twelve-month periods. The contract is currently
in the initial contract period.
* * * * * *
(C) UPGRADE OF ELEVATOR CARS #1 and #2 AT THE GOVERNMENT CENTER
It is requested that Council approve the purchase of an upgrade to elevator
cars #1 & #2 from Oracle Elevator Company (Columbus, GA), in the amount of
$273,000.
The upgrade of elevators #1 and #2, at the Government Center, will include: car
enclosure (the existing car enclosures will be stripped and new laminate panels
will be installed to match existing cars that have already been upgraded), car
signal fixtures (the existing car operating panels will be replaced with new
ones), control & drive system, doors & entrances, governors safeties, hall
signal fixtures, machines & motors, pit (the existing controllers will be
replaced with a state-of-the-art microprocessor-based control system, doors &
entrances (the existing door operator will be modified with a new solid-state
closed loop feedback control), governors & safeties (safeties will be
retained), hall signal fixtures (furnish and install new hall fixtures at all
landings on cars #1 & 2 including new hall lanterns), machines motors (the
existing machines will be retained), pit equipment (the existing pit equipment
will be retained), ropes, rails & counterweights (rails and counterweights will
be retained), wiring (all control wiring where required will be replaced to
meet all NEC code requirements) and miscellaneous work (will repair cab venting
on all cars these vents are required by code and have been covered up during
the past in house cab upgrades).
This upgrade will complete the modernization of all four elevator cars at the
Government Center. Upgrade of elevators #3 and #4 were completed by the
previous contractor in 2014.
Oracle Elevator Company (formerly Elevator Service Company) is the current
contracted vendor providing maintenance for all the City?s elevators.
Therefore, to maintain continuity, it is recommended that the vendor perform
the upgrade of elevator cars #1 and #2.
LOST Fund ? Infrastructure ? Public Works - Building Maintenance & Repair ?
Government Center Elevator Project; 0109-260-9901-MNTN-6521-96023-20160.
* * * * * *
(D) CONTRACT AMENDMENT 2 FOR 5-YEAR CONSOLIDATED PLAN, 1ST YEAR ANNUAL ACTION
PLAN AND ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING ? RFP NO. 16-0002
It is requested that Council authorize Contract Amendment 2 with Mullin &
Lonergan Associates (Pittsburgh, PA) in the amount of $7,500.00 for a HOME
Program Policies and Procedures Manual.
Per Resolution No. 304-15, Columbus Council awarded the referenced contract to
Mullin & Lonergan Associates. The contract includes a Consolidated Plan to
determine the needs of the community and how the Community Reinvestment
Division will spend CDBG and HOME funding for the next five (5) years. In
order to be allocated the HOME funding, the Community Reinvestment Division
must first submit a HOME policy and procedure manual, which shall outline all
of the required regulations that Columbus Consolidated Government must comply
with when performing the program and projects outlined in the Consolidated Plan.
Mullin & Lonergan agreed to complete the services and provide the final
deliverables no later than July 31, 2016, for a fee of $7,500.00. The
Community Reinvestment Division approves the proposal for the HOME Program
Policies and Procedures Manual.
Document Description Amount
Original Contract 5-Year Consolidated Plan and 1st Year Annual Action Plan $ 24,350.00
Amendment 1 Analysis of Impediments to Fair Housing 17,990.00
Amendment 2 HOME Policy and Procedures Manual 7,500.00
New Contract Amount $49,840.00
Funds are available in the FY16 Budget from Prior Year Funds: HOME Fund ?
Community Reinvestment ? HOME ? Professional Services; 0213-245-2500-HOME-6311.
"ITEM A?
A RESOLUTION
No.______
A RESOLUTION AMENDING RESOLUTION NO. 22-16 (APPROVED JANUARY 26, 2016) TO
CHANGE THE NAME OF THE AWARDED VENDOR FROM Newell South, LLC (East Point, GA)
to Newell Recycling SE, LLC (East Point, GA) TO CONTINUE PROVIDING SERVICES FOR
THE REMOVAL & RECYCLING/REUSE, SCRAP METAL, BULKY ITEMS AND SIMILAR MATERIAL
FROM THE COLUMBUS LANDFILL AND OTHER LOCATIONS.
WHEREAS, effective January 14, 2016, Newell South, LLC had its name changed to
Newell Recycling SE, LLC; and,
WHEREAS, the contract was awarded on January 26, 2016 for two (2) years with
the option to renew for three (3) additional twelve-month periods. The
contract is currently in the initial contract period.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
Resolution 22-16 (approved January 26, 2016) is hereby amended to change the
name of the awarded vendor from Newell South, LLC (East Point, GA) to Newell
Recycling SE, LLC (East Point, GA), to continue providing services for the
removal & recycling/reuse, scrap metal, bulky items and similar material from
the Columbus Landfill and other locations.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
No.____
A RESOLUTION AMENDING RESOLUTION NO. 183-15 & 68-16 (APPROVED JUNE 23, 2015 &
MARCH 8, 2016) TO CHANGE THE NAME OF THE AWARDED VENDOR FROM GEORGIA ELEVATOR
COMPANY D/B/A ELEVATOR SERVICE COMPANY (COLUMBUS, GA) to ORACLE ELEVATOR
COMPANY (COLUMBUS, GA) TO CONTINUE PROVIDING ELEVATOR MAINTENANCE SERVICES.
WHEREAS, effective January 1, 2016, Georgia Elevator Company d/b/a Elevator
Service Company had its name changed to Oracle Elevator Company; and,
WHEREAS, the contract was commenced on July 1, 2015 for one (1) year with the
option to renew for four (4) additional twelve-month periods. The contract is
currently in the initial contract period.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
Resolution No.83-15 & 8-16 (approved June 23, 2015 & March 8, 2016) is hereby
amended to change the name of the awarded vendor from Georgia Elevator Company
d/b/a Elevator Service Company (Columbus, GA) to Oracle Elevator Company
(Columbus, GA) to continue providing elevator maintenance services.
____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
"ITEM C?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE PURCHASE OF AN UPGRADE TO ELEVATOR CARS 1 & 2 FROM
ORACLE ELEVATOR COMPANY (COLUMBUS, GA), IN THE AMOUNT OF $273,000.
WHEREAS, the upgrade of elevators #1 and #2, at the Government Center, will
include: the upgrade will include: car enclosure (the existing car enclosures
will be stripped and new laminate panels will be installed to match existing
cars that have already been upgraded), car signal fixtures (the existing car
operating panels will be replaced with new ones), control & drive system, doors
& entrances, governors safeties, hall signal fixtures, machines & motors, pit
(the existing controllers will be replaced with a state-of-the-art
microprocessor-based control system, doors & entrances (the existing door
operator will be modified with a new solid-state closed loop feedback control),
governors & safeties (safeties will be retained), hall signal fixtures (furnish
and install new hall fixtures at all landings on cars #1 & 2 including new hall
lanterns), machines motors (the existing machines will be retained), pit
equipment (the existing pit equipment will be retained), ropes, rails &
counterweights (rails and counterweights will be retained), wiring (all control
wiring where required will be replaced to meet all NEC code requirements) and
miscellaneous work (will repair cab venting on all cars these vents are
required by code and have been covered up during the past in house cab
upgrades); and,
WHEREAS, this upgrade will complete the modernization of all four elevator cars
at the Government Center; and,
WHEREAS, Oracle Elevator Company (formerly Elevator Service Company) is the
current contracted vendor providing maintenance for all the City?s elevators.
Therefore, to maintain continuity, it is recommended that the vendor perform
the upgrade of elevator cars #1 and #2.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase an upgrade to elevator
cars 1 & 2 from Oracle Elevator Company (Columbus, GA), in the amount of
$273,000. LOST Fund ? Infrastructure ? Public Works - Building Maintenance &
Repair ? Government Center Elevator Project;
0109-260-9901-MNTN-6521-96023-20160.
____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
No._____
A RESOLUTION AUTHORIZING CONTRACT AMENDMENT 2 WITH MULLIN & LONERGAN ASSOCIATES
(PITTSBURGH, PA) IN THE AMOUNT OF $7,500.00 FOR A HOME PROGRAM POLICIES AND
PROCEDURES MANUAL.
WHEREAS, per Resolution No. 304-15, Columbus Council awarded the referenced
contract to Mullin & Lonergan Associates. The contract includes a Consolidated
Plan to determine the needs of the community and how the Community Reinvestment
Division will spend CDBG and HOME funding for the next five (5) years. In
order to be allocated the HOME funding, the Community Reinvestment Division
must first submit a HOME policy and procedure manual, which shall outline all
of the required regulations that Columbus Consolidated Government must comply
with when performing the program and projects outlined in the Consolidated
Plan; and,
WHEREAS, Mullin & Lonergan agreed to complete the services and provide the
final deliverables no later than July 31, 2016. The Community Reinvestment
Division approves the proposal for the HOME Program Policies and Procedures
Manual.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to amend the contract with Mullin &
Lonergan Associates (Pittsburgh, PA) in the amount of $7,500.00 for a HOME
Program Policies and Procedures Manual. Funds are available in the FY16 Budget
from Prior Year Funds: HOME Fund ? Community Reinvestment ? HOME ?
Professional Services; 0213-245-2500-HOME-6311.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
Attachments
No attachments for this document.