Columbus, Georgia

Georgia's First Consolidated Government

Post Office Box 1340
Columbus, Georgia, 31902-1340
(706) 653-4013
fax (706) 653-4016

Council Members

Agenda Item # 3



Columbus Consolidated Government

Council Meeting



July 29, 2008



Agenda Report # 300



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department



(A) OVERHEAD DOORS ? RFB NO. 08-0075



It is requested that Council authorize the execution of a contract with River

City Door Company, in the amount of $44,560.00, for overhead doors. River City

Door Company will provide all labor, equipment and materials to install

commercial overhead doors, track and operating hardware at Fire Station 4,

located at 200 N. Oakley Drive; Fire Station 8, located at 5844 Whitesville

Road; and Fire Station 11, located at 4617 Warm Springs Road. This project

includes ten (10) electrically operated overhead doors and eight (8) manually

operated overhead doors.



Bid invitations were mailed to eight vendors and specifications were posted on

the City?s web page. This bid has been advertised, opened and reviewed. The

bidders were:





Vendor Station 4 Station 8 Station 11 Total Bid

River City Door Company

(Columbus, GA) 14,360.00 15,840.00 14,360.00 $44,560.00

Atlanta's Professional Door

(Fayetteville, GA) 15,954.33 15,954.33 15,954.33 $47,862.99

Easy Rolling Garage Doors

(Waverly Hall, GA) 22,045.83 23,208.34 22,045.83 $67,300.00





Funds are available pending FY08 Carry-Over: Fire and EMS - Logistics/Support

- Miscellaneous Equipment Maintenance; 0101-410-3610-LOGI-6519.



* * * * * *



(B) MAINTENANCE AGREEMENTS FOR COMPUTER HARDWARE



It is requested that Council authorize payment to IBM, in the amount of

$47,992.00, to cover maintenance agreements for various computer hardware. The

cost covers parts and service 24-hours, 7-days per week. The maintenance

agreements cover the following equipment:



1 IBM 3745 Remote Communications Controller

4 IBM 3174 Fiber Optic Controllers

1 IBM 3590-A14 Rack

1 IBM 3590-A60 Tape Drive Controller

3 IBM 3590-B11 Tape Drives

1 IBM 3590-E11 Tape Drive

1 IBM 2761 InfoPrint Laser Printer

1 IBM 6262 2200 Line Printer

5 IBM E Series Servers



Funds are budgeted in the FY09 Budget: Information Technology ? Computer

Equipment Maintenance; 0101-210-1000- ISS-6511.



* * * * * *



(C) FLOORING ? RFB NO. 08-0074



It is requested that Council authorize the execution of a contract with Huckaby

Brothers Floor Covering, Inc., in the amount of $33,550.00, for flooring

services. Huckaby Brothers Floor Covering, Inc., will provide and install

vinyl composite tile at the four Super Centers and provide and install rubber

flooring at the gym of the Public Safety Building. For the areas not covered

by rubber flooring, the vendor will install approximately 190 square yards of

carpet with moisture-resistant backing.



Bid invitations were mailed to twenty-nine vendors and specifications were

posted on the City?s web page. A mandatory pre-bid conference/site visit was

held on June 24, 2008; one vendor was represented at the conference/site

visit. This bid has been advertised, opened and reviewed. The bidder was:



Description Huckaby Brothers Floor Covering

(Phenix City, AL)

Super Centers, Tile Flooring 19,450.00

Gym of Public Safety Building, Rubber Flooring 14,100.00

Total Cost $33,550.00





Funds are budgeted in the FY09 Budget for Super Centers: General Fund Supported

Capital Projects - Building Improvements - Super Center Carpet/Tile;

0508-660-1000-CPGF-7663-22255-20080.



Funds are available pending FY08 Carry-Over for the Public Safety Building

gym: Police - Support Services - Capital Expenditures over $5,000;

0101-400-2200-STAF-7761.



* * * * * *



(D) CHANGE ORDER 2 FOR EFFINGHAM WAY DRAINAGE IMPROVEMENTS PHASES I & II ? RFB

NO. 08-0001



It is requested that Council authorize the execution of Change Order 2 for

Effingham Way Drainage Improvements, with Abney Grading and Paving, Inc., in

the amount of $154,819.41. Resolution No. 402-07 authorized the execution of

the contract with Abney Grading and Paving, Inc.



The cost increase is due to unexpected and unforeseen work requirements

encountered during construction. One of the major causes involves the removal

of large amounts of mass granite rock beds to allow for construction to

proceed. The quantity of rock far exceeds the engineer?s expected amount and

the original scope of work. This type of work is expensive and is one of the

reasons for this change order.



Another major cause of the cost increase involves the constant attention that

the contractor must give to the installation and maintenance of soil erosion

control measures. This project site is located directly in a drainage ditch

that is subject to carrying heavy volumes of water during rainstorms. These

measures are constantly monitored in accordance with State Ordinances and may

be subject to changes and additions after each rainstorm. Recent rains have

resulted in many such adjustments and are another reason for this change order.



Original contract amount $ 1,723,689.00

Change Order 1 (per City Manager?s 10% approval) 144,984.36

Change Order 2 154,819.41

New contract amount $ 2,023,492.77



Funds are budgeted in FY09 Budget: Lease Revenue Bonds/2003A - Storm Water

Enhancement - Contingency - Effingham Way Storm Water;

0554-200-2439-CBA-9801-40238-20070.



* * * * * * *



(E) EMERGENCY DRAINAGE IMPROVEMENTS AT FORD DRIVE



It is requested the Council approve the emergency procurement of construction

services from KAM, Inc., (Columbus, GA), in the amount of $58,500.00, plus the

cost of unknown contingencies, to repair a drainage pipe on Ford Drive.



The defective drainage pipe, located on Ford Drive, has failed and caused a

dangerous sinkhole. As a result, the street paving surrounding the sinkhole is

failing and causing the sinkhole to increase in size.



The Engineering Department has prepared a construction plan for the corrective

measures needed to replace the defective 42" corrugated metal pipe crossing on

Ford Drive and released it to three local contractors for a price proposal.

The corrective measures needed are beyond the capabilities of the Public

Services Department and is further reason for soliciting the help of

professional contractors. The pipe is part of the storm sewer system in the

area and is buried approximately eleven feet. The street will have to be closed

to traffic while construction work proceeds. Several large drainage structures

to include curb inlets, will have to be constructed; in addition to the

replacement of the existing deteriorated C.M.P. with a new reinforced concrete

pipe.



The Engineering Department requested price quotes from the following

contractors:



Earthscapes, Inc. $152,725.00

Cline Construction Co. 88,000.00

KAM, Inc. 58,500.00



The contractors above were solicited for price quotes because they have

performed successfully on similar work for the City in the past. The wide

variety of pricing is not surprising because this type of work is subject to

unknown contingencies and several unforeseeable corrective measures may have to

be undertaken once construction work begins. These encounters of course could

give rise to price adjustments. The emergency purchase was approved the City

Manager on July 16, 2008.



Funds are available in the FY09 Budget: Special Project-Capital Project Fund ?

Capital Projects ? Sewer Fund Supported Capital Projects ? Contractual Services

? Pipe Rehabilitation; 0508-660-2000-CPSF-6319-20770-20040.



* * * * * * * *



(F) MOBILE DATA TERMINAL (MDT) SERVER AND PREMIER MDC SOFTWARE

MAINTENANCE SUPPORT



It is requested that Council authorize payment to Motorola (Schaumburg, IL) in

the amount of $99,150.00 for Mobile Data Terminal (MDT) Server, Premier MDC

Software Maintenance Support and air Mobile Software Support.



The maintenance provides hardware and software support for MDT Server hardware

located in the 911 Center, on a 24 x 7 x 365 schedule. It is the hardware

infrastructure that interfaces the MDTs in the Police Department, Sheriff?s

Office, Fire Department, Marshal?s Office and Inspections & Codes Division.

The maintenance period is July 1, 2008 through June 30, 2009.



All of the software and equipment was developed by Motorola and is proprietary

in nature. Therefore, the vendor is considered an Only Known Source, per

Section 3-114 of the Procurement Ordinance.



Funds are budgeted in the FY09 Budget: General Fund - Information Technology ?

Software Lease; 0101-210-1000-ISS-6541.



* * * * * *



(G) HOT ASPHALT & GENERAL ROAD REPAIR SERVICES(ANNUAL CONTRACT) - RFB NO.

08-0077



It is requested that Council approve the purchase of hot asphalt and general

road repair services, on an ?as needed? basis, from Southern Asphalt (A

Division of Robinson Paving Company) for the estimated annual contract value of

$1,947,512.00. The estimated contract value is based upon the annual usage by

Public Services and Engineering Department for street repairs. The contract

term will be for three years, with the option to renew for two additional

twelve-month periods. Contract renewal will be contingent upon the mutual

agreement of the City and the Contractor.



Sixteen bid invitations were mailed; one bid was received June 25, 2008. The

bidder was:

Southern Asphalt (A Division of Robinson Paving Company)



See attached tabulation sheet below:





Funds are budgeted each fiscal year for this ongoing expense: Paving Fund -

Public Services Department ? Repairs and Maintenance ? Street Repairs &

Maintenance ? Road Maintenance Materials; 0203-260-3110-REPR-6726, Special

Project ? Capital Project Fund ? Paving Fund Supported Capital Project ?

Contractual Services ? Resurfacing/Rehabilitation Program;

0508-660-3000-CPPF-6319, 21023-20090.



* * * * * * * *



(H) MAINTENANCE AGREEMENT FOR THE E911 PLANT INTEGRATED TELEPHONE SYSTEM

CONSOLE EQUIPMENT



It is requested that Council authorize payment to Motorola, in the amount of

$36,221.28, for the annual Maintenance Agreement (June 2008 through May 2009)

for the E911 Plant Integrated Telephone System Console Equipment.



The Police Department (through the E911 Center) uses Plant/Motorola Telephone

Console equipment to answer incoming 911 calls. This equipment is a critical

part of the Public Safety communications system. It has, since the initial

warranty expired, been covered by a comprehensive 24/7/365 maintenance

agreement with Motorola in order to assure rapid and accurate repairs and

minimal down time. This Maintenance Agreement will insure that the City

receives complete and cost effective support of this equipment and allows the

City to control the operating costs associated with the console equipment.



The E911 Telephone System and its various components were originally purchased

from Motorola. Therefore, the vendor is considered the only known source to

provide the maintenance service.



Funds are budgeted in FY09 Budget: Emergency Telephone Fund ? Police - E911 ?

Service Contracts; 0209-400-3220-E911-6513.

?ITEM A?



A RESOLUTION



NO.__________



A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH RIVER CITY

DOOR COMPANY, IN THE AMOUNT OF $44,560.00, FOR OVERHEAD DOORS.



WHEREAS, River City Door Company will provide all labor, equipment and

materials to install commercial overhead doors, track and operating hardware at

Fire Station 4, located at 200 N. Oakley Drive; Fire Station 8, located at 5844

Whitesville Road; and Fire Station 11, located at 4617 Warm Springs Road; and,



WHEREAS, this project includes ten (10) electrically operated overhead doors

and eight (8) manually operated overhead doors.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute a contract with

River City Door Company, in the amount of $44,560.00, for overhead doors.

Funds are available pending FY08 Carry-Over: Fire and EMS - Logistics/Support

- Miscellaneous Equipment Maintenance; 0101-410-3610-LOGI-6519.





Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.







_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor





?ITEM B?



A RESOLUTION



NO._____________



A RESOLUTION AUTHORIZING PAYMENT TO IBM, IN THE AMOUNT OF $47,992.00, TO COVER

MAINTENANCE AGREEMENTS FOR VARIOUS COMPUTER HARDWARE.



WHEREAS, the maintenance agreements provide for parts and service 24-hour,

7-days per week. The maintenance agreements cover the following equipment:



1 IBM 3745 Remote Communications Controller

4 IBM 3174 Fiber Optic Controllers

1 IBM 3590-A14 Rack

1 IBM 3590-A60 Tape Drive Controller

3 IBM 3590-B11 Tape Drives

1 IBM 3590-E11 Tape Drive

1 IBM 2761 InfoPrint Laser Printer

1 IBM 6262 2200 Line Printer

5 IBM E Series Servers



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to render payment to IBM, in

the amount of $47,992.00, to cover maintenance agreements for various computer

hardware. Funds are budgeted in the FY09 Budget: Information Technology ?

Computer Equipment Maintenance; 0101-210-1000- ISS-6511.





Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor





?ITEM C?

A RESOLUTION



NO.__________



A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH HUCKABY

BROTHERS FLOOR COVERING, INC., IN THE AMOUNT OF $33,550.00, FOR FLOORING

SERVICES.



WHEREAS, Huckaby Brothers Floor Covering, Inc., will provide and

install vinyl composite tile at the four Super Centers and provide and install

rubber flooring at the gym of the Public Safety Building. For the areas not

covered by rubber flooring, the vendor will install approximately 190 square

yards of carpet with moisture-resistant backing.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute a contract with

Huckaby Brothers Floor Covering, Inc., in the amount of $33,550.00 for flooring

services. Funds are budgeted in the FY09 Budget for Super Centers: General

Fund Supported Capital Projects - Building Improvements - Super Center

Carpet/Tile; 0508-660-1000-CPGF-7663-22255-20080. Funds are available pending

FY08 Carry-Over for the Public Safety Building gym: Police - Support Services

- Capital Expenditures over $5,000; 0101-400-2200-STAF-7761





Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.







_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM D?

A RESOLUTION



NO._________



A RESOLUTION AUTHORIZING THE , WITH ABNEY GRADING AND PAVING, INC., IN THE

AMOUNT OF $154,819.41, FOR EFFINGHAM WAY DRAINAGE IMPROVEMENTS.



WHEREAS, Council authorized the execution of the contract with Abney Grading

and Paving, Inc., per Resolution No. 402-07 authorized the execution of the

contract with Abney Grading and Paving, Inc; and,



WHEREAS, the cost increase is due to unexpected and unforeseen work

requirements encountered during construction. One of the major causes involves

the removal of large amounts of mass granite rock beds to allow for

construction to proceed. The quantity of rock far exceeds the engineer?s

expected amount and the original scope of work. This type of work is expensive

and is one of the reasons for this change order; and,



WHEREAS, another major cause to the cost increase involves the constant

attention that the contractor must give to the installation and maintenance of

soil erosion control measures. This project site is located directly in a

drainage ditch that is subject to carrying heavy volumes of water during

rainstorms. These measures are constantly monitored in accordance with State

Ordinances and may be subject to changes and additions after each rainstorm.

Recent rains have resulted in many such adjustments and are another reason for

this change order.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute Change Order 2 for

Effingham Way Drainage Improvements, with Abney Grading and Paving, Inc., in

the amount of $154,819.41. Funds are budgeted in FY09 Budget: Lease Revenue

Bonds/2003A - Storm Water Enhancement - Contingency - Effingham Way Storm

Water; 0554-200-2439-CBA-9801-40238-20070.





Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.



_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM E?

A RESOLUTION



NO._____________



A RESOLUTION AUTHORIZING THE EMERGENCY PROCUREMENT OF CONSTRUCTION SERVICES

FROM KAM, INC., (COLUMBUS, GA), IN THE AMOUNT OF $58,500.00, PLUS THE COST OF

UNKNOWN CONTINGENCIES, TO REPAIR A DRAINAGE PIPE ON FORD DRIVE.



WHEREAS, the defective drainage pipe, located on Ford Drive, has failed and

caused a dangerous sinkhole. As a result, the street paving surrounding the

sinkhole is failing and causing the sinkhole to increase in size; and,



WHEREAS, the Engineering Department has prepared a construction plan

for the corrective measures needed to replace the defective 42" corrugated

metal pipe crossing on Ford Drive and released it to the following three local

contractors for a price proposal:

Earthscapes, Inc. $152,725.00

Cline Construction Co. 88,000.00

KAM, Inc. 58,500.00

The contractors above were solicited for price quotes because they have

performed successfully on similar work for the City in the past; and,



WHEREAS, the wide variety of pricing is not surprising because this

type of work is subject to unknown contingencies and several unforeseeable

corrective measures may have to be undertaken once construction work begins.

These encounters of course could give rise to price adjustments. The

emergency purchase was approved the City Manager on July 16, 2008.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to continue with the emergency

procurement of construction services from KAM, Inc., (Columbus, GA), in the

amount of $58,500.00, plus the cost of unknown contingencies, to repair a

drainage pipe on Ford Drive. Funds are available in the FY09 Budget: Special

Project-Capital Project Fund ? Capital Projects ? Sewer Fund Supported Capital

Projects ? Contractual Services ? Pipe Rehabilitation;

0508-660-2000-CPSF-6319-20770-20040.





Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor





?ITEM F?

A RESOLUTION



NO._____________



A RESOLUTION AUTHORIZING THE PAYMENT TO MOTOROLA (SCHAUMBURG, IL) IN

THE AMOUNT OF $99,150.00 FOR MOBILE DATA TERMINAL (MDT) SERVER, PREMIER MDC

SOFTWARE MAINTENANCE SUPPORT AND AIR MOBILE SOFTWARE SUPPORT



WHEREAS, the maintenance provides hardware and software support for MDT Server

hardware located in the 911 Center, on a 24 x 7 x 365 schedule. It is the

hardware infrastructure that interfaces the MDTs in the Police Department,

Sheriff?s Office, Fire Department, Marshal?s Office and Inspections & Codes

Division. The maintenance period is July 1, 2008 through June 30, 2009; and,



WHEREAS,aAll of the software and equipment was developed by Motorola

and is proprietary in nature. Therefore, the vendor is considered an Only

Known Source, per Section 3-114 of the Procurement Ordinance.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to make payment to payment

to Motorola (Schaumburg, IL) in the amount of $99,150.00 for Mobile Data

Terminal (MDT) Server, Premier MDC Software Maintenance Support and air Mobile

Software Support. Funds are budgeted in FY09 Budget: General Fund -

Information Technology ? Software Lease; 0101-210-1000-ISS-6541.





Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.







_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor





?ITEM G?

A RESOLUTION



NO. __________



A RESOLUTION AUTHORIZING THE PURCHASE OF HOT ASPHALT & GENERAL ROAD REPAIR

SERVICES ON AN ?AS NEEDED? BASIS FROM SOUTHERN ASPHALT (A DIVISION OF ROBINSON

PAVING COMPANY) FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF $1,947,512.00.



WHEREAS, the hot asphalt & general road repair services will be utilized by

Public Services and Engineering Department for street repairs; and,



WHEREAS, the contract term will be for three years, with the option to renew

for two additional twelve month periods. Contract renewal will be contingent

upon the mutual agreement of the City and the Contractor.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase hot asphalt and

general road repair services on an ?as needed? basis from Southern Asphalt (A

Division of Robinson Paving Company) for the estimated annual contract value of

$1,947,512.00. Funds are budgeted each fiscal year for this ongoing expense:

Paving Fund - Public Services Department ? Repairs and Maintenance ? Street

Repairs & Maintenance ? Road Maintenance Materials; 0203-260-3110-REPR-6726,

Special Project ? Capital Project Fund ? Paving Fund Supported Capital Project

? Contractual Services ? Resurfacing/Rehabilitation Program;

0508-660-3000-CPPF-6319, 21023-20090.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.



_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM H?



A RESOLUTION



NO.____________



A RESOLUTION AUTHORIZING PAYMENT TO MOTOROLA, IN THE AMOUNT OF

$36,221.28, FOR THE ANNUAL MAINTENANCE AGREEMENT (JUNE 2008 THROUGH MAY 2009)

FOR THE E911 PLANT INTEGRATED TELEPHONE SYSTEM CONSOLE EQUIPMENT.



WHEREAS, the Police Department (through the E911 Center) uses Plant/Motorola

Telephone Console equipment to answer incoming 911 calls. This equipment is a

critical part of the Public Safety communications system; and,



WHEREAS, the equipment has, since the initial warranty expired, been covered by

a comprehensive 24/7/365 maintenance agreement with Motorola in order to assure

rapid and accurate repairs and minimal down time; and,



WHEREAS, this Maintenance Agreement will insure that the City receives complete

and cost effective support of this equipment and allows the City to control the

operating costs associated with the console equipment.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to make payment to Motorola,

in the amount of $36,221.28, for the annual Maintenance Agreement (June 2008

through May 2009) for the E911 Plant Integrated Telephone System Console

Equipment. Funds are budgeted in FY09 Budget, Emergency Telephone Fund,

Police, E911 ? Service Contracts; 0209-400-3220-E911-6513.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _________________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

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