Agenda Item # 3
Columbus Consolidated Government
Council Meeting
July 29, 2008
Agenda Report # 300
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) OVERHEAD DOORS ? RFB NO. 08-0075
It is requested that Council authorize the execution of a contract with River
City Door Company, in the amount of $44,560.00, for overhead doors. River City
Door Company will provide all labor, equipment and materials to install
commercial overhead doors, track and operating hardware at Fire Station 4,
located at 200 N. Oakley Drive; Fire Station 8, located at 5844 Whitesville
Road; and Fire Station 11, located at 4617 Warm Springs Road. This project
includes ten (10) electrically operated overhead doors and eight (8) manually
operated overhead doors.
Bid invitations were mailed to eight vendors and specifications were posted on
the City?s web page. This bid has been advertised, opened and reviewed. The
bidders were:
Vendor Station 4 Station 8 Station 11 Total Bid
River City Door Company
(Columbus, GA) 14,360.00 15,840.00 14,360.00 $44,560.00
Atlanta's Professional Door
(Fayetteville, GA) 15,954.33 15,954.33 15,954.33 $47,862.99
Easy Rolling Garage Doors
(Waverly Hall, GA) 22,045.83 23,208.34 22,045.83 $67,300.00
Funds are available pending FY08 Carry-Over: Fire and EMS - Logistics/Support
- Miscellaneous Equipment Maintenance; 0101-410-3610-LOGI-6519.
* * * * * *
(B) MAINTENANCE AGREEMENTS FOR COMPUTER HARDWARE
It is requested that Council authorize payment to IBM, in the amount of
$47,992.00, to cover maintenance agreements for various computer hardware. The
cost covers parts and service 24-hours, 7-days per week. The maintenance
agreements cover the following equipment:
1 IBM 3745 Remote Communications Controller
4 IBM 3174 Fiber Optic Controllers
1 IBM 3590-A14 Rack
1 IBM 3590-A60 Tape Drive Controller
3 IBM 3590-B11 Tape Drives
1 IBM 3590-E11 Tape Drive
1 IBM 2761 InfoPrint Laser Printer
1 IBM 6262 2200 Line Printer
5 IBM E Series Servers
Funds are budgeted in the FY09 Budget: Information Technology ? Computer
Equipment Maintenance; 0101-210-1000- ISS-6511.
* * * * * *
(C) FLOORING ? RFB NO. 08-0074
It is requested that Council authorize the execution of a contract with Huckaby
Brothers Floor Covering, Inc., in the amount of $33,550.00, for flooring
services. Huckaby Brothers Floor Covering, Inc., will provide and install
vinyl composite tile at the four Super Centers and provide and install rubber
flooring at the gym of the Public Safety Building. For the areas not covered
by rubber flooring, the vendor will install approximately 190 square yards of
carpet with moisture-resistant backing.
Bid invitations were mailed to twenty-nine vendors and specifications were
posted on the City?s web page. A mandatory pre-bid conference/site visit was
held on June 24, 2008; one vendor was represented at the conference/site
visit. This bid has been advertised, opened and reviewed. The bidder was:
Description Huckaby Brothers Floor Covering
(Phenix City, AL)
Super Centers, Tile Flooring 19,450.00
Gym of Public Safety Building, Rubber Flooring 14,100.00
Total Cost $33,550.00
Funds are budgeted in the FY09 Budget for Super Centers: General Fund Supported
Capital Projects - Building Improvements - Super Center Carpet/Tile;
0508-660-1000-CPGF-7663-22255-20080.
Funds are available pending FY08 Carry-Over for the Public Safety Building
gym: Police - Support Services - Capital Expenditures over $5,000;
0101-400-2200-STAF-7761.
* * * * * *
(D) CHANGE ORDER 2 FOR EFFINGHAM WAY DRAINAGE IMPROVEMENTS PHASES I & II ? RFB
NO. 08-0001
It is requested that Council authorize the execution of Change Order 2 for
Effingham Way Drainage Improvements, with Abney Grading and Paving, Inc., in
the amount of $154,819.41. Resolution No. 402-07 authorized the execution of
the contract with Abney Grading and Paving, Inc.
The cost increase is due to unexpected and unforeseen work requirements
encountered during construction. One of the major causes involves the removal
of large amounts of mass granite rock beds to allow for construction to
proceed. The quantity of rock far exceeds the engineer?s expected amount and
the original scope of work. This type of work is expensive and is one of the
reasons for this change order.
Another major cause of the cost increase involves the constant attention that
the contractor must give to the installation and maintenance of soil erosion
control measures. This project site is located directly in a drainage ditch
that is subject to carrying heavy volumes of water during rainstorms. These
measures are constantly monitored in accordance with State Ordinances and may
be subject to changes and additions after each rainstorm. Recent rains have
resulted in many such adjustments and are another reason for this change order.
Original contract amount $ 1,723,689.00
Change Order 1 (per City Manager?s 10% approval) 144,984.36
Change Order 2 154,819.41
New contract amount $ 2,023,492.77
Funds are budgeted in FY09 Budget: Lease Revenue Bonds/2003A - Storm Water
Enhancement - Contingency - Effingham Way Storm Water;
0554-200-2439-CBA-9801-40238-20070.
* * * * * * *
(E) EMERGENCY DRAINAGE IMPROVEMENTS AT FORD DRIVE
It is requested the Council approve the emergency procurement of construction
services from KAM, Inc., (Columbus, GA), in the amount of $58,500.00, plus the
cost of unknown contingencies, to repair a drainage pipe on Ford Drive.
The defective drainage pipe, located on Ford Drive, has failed and caused a
dangerous sinkhole. As a result, the street paving surrounding the sinkhole is
failing and causing the sinkhole to increase in size.
The Engineering Department has prepared a construction plan for the corrective
measures needed to replace the defective 42" corrugated metal pipe crossing on
Ford Drive and released it to three local contractors for a price proposal.
The corrective measures needed are beyond the capabilities of the Public
Services Department and is further reason for soliciting the help of
professional contractors. The pipe is part of the storm sewer system in the
area and is buried approximately eleven feet. The street will have to be closed
to traffic while construction work proceeds. Several large drainage structures
to include curb inlets, will have to be constructed; in addition to the
replacement of the existing deteriorated C.M.P. with a new reinforced concrete
pipe.
The Engineering Department requested price quotes from the following
contractors:
Earthscapes, Inc. $152,725.00
Cline Construction Co. 88,000.00
KAM, Inc. 58,500.00
The contractors above were solicited for price quotes because they have
performed successfully on similar work for the City in the past. The wide
variety of pricing is not surprising because this type of work is subject to
unknown contingencies and several unforeseeable corrective measures may have to
be undertaken once construction work begins. These encounters of course could
give rise to price adjustments. The emergency purchase was approved the City
Manager on July 16, 2008.
Funds are available in the FY09 Budget: Special Project-Capital Project Fund ?
Capital Projects ? Sewer Fund Supported Capital Projects ? Contractual Services
? Pipe Rehabilitation; 0508-660-2000-CPSF-6319-20770-20040.
* * * * * * * *
(F) MOBILE DATA TERMINAL (MDT) SERVER AND PREMIER MDC SOFTWARE
MAINTENANCE SUPPORT
It is requested that Council authorize payment to Motorola (Schaumburg, IL) in
the amount of $99,150.00 for Mobile Data Terminal (MDT) Server, Premier MDC
Software Maintenance Support and air Mobile Software Support.
The maintenance provides hardware and software support for MDT Server hardware
located in the 911 Center, on a 24 x 7 x 365 schedule. It is the hardware
infrastructure that interfaces the MDTs in the Police Department, Sheriff?s
Office, Fire Department, Marshal?s Office and Inspections & Codes Division.
The maintenance period is July 1, 2008 through June 30, 2009.
All of the software and equipment was developed by Motorola and is proprietary
in nature. Therefore, the vendor is considered an Only Known Source, per
Section 3-114 of the Procurement Ordinance.
Funds are budgeted in the FY09 Budget: General Fund - Information Technology ?
Software Lease; 0101-210-1000-ISS-6541.
* * * * * *
(G) HOT ASPHALT & GENERAL ROAD REPAIR SERVICES(ANNUAL CONTRACT) - RFB NO.
08-0077
It is requested that Council approve the purchase of hot asphalt and general
road repair services, on an ?as needed? basis, from Southern Asphalt (A
Division of Robinson Paving Company) for the estimated annual contract value of
$1,947,512.00. The estimated contract value is based upon the annual usage by
Public Services and Engineering Department for street repairs. The contract
term will be for three years, with the option to renew for two additional
twelve-month periods. Contract renewal will be contingent upon the mutual
agreement of the City and the Contractor.
Sixteen bid invitations were mailed; one bid was received June 25, 2008. The
bidder was:
Southern Asphalt (A Division of Robinson Paving Company)
See attached tabulation sheet below:
Funds are budgeted each fiscal year for this ongoing expense: Paving Fund -
Public Services Department ? Repairs and Maintenance ? Street Repairs &
Maintenance ? Road Maintenance Materials; 0203-260-3110-REPR-6726, Special
Project ? Capital Project Fund ? Paving Fund Supported Capital Project ?
Contractual Services ? Resurfacing/Rehabilitation Program;
0508-660-3000-CPPF-6319, 21023-20090.
* * * * * * * *
(H) MAINTENANCE AGREEMENT FOR THE E911 PLANT INTEGRATED TELEPHONE SYSTEM
CONSOLE EQUIPMENT
It is requested that Council authorize payment to Motorola, in the amount of
$36,221.28, for the annual Maintenance Agreement (June 2008 through May 2009)
for the E911 Plant Integrated Telephone System Console Equipment.
The Police Department (through the E911 Center) uses Plant/Motorola Telephone
Console equipment to answer incoming 911 calls. This equipment is a critical
part of the Public Safety communications system. It has, since the initial
warranty expired, been covered by a comprehensive 24/7/365 maintenance
agreement with Motorola in order to assure rapid and accurate repairs and
minimal down time. This Maintenance Agreement will insure that the City
receives complete and cost effective support of this equipment and allows the
City to control the operating costs associated with the console equipment.
The E911 Telephone System and its various components were originally purchased
from Motorola. Therefore, the vendor is considered the only known source to
provide the maintenance service.
Funds are budgeted in FY09 Budget: Emergency Telephone Fund ? Police - E911 ?
Service Contracts; 0209-400-3220-E911-6513.
?ITEM A?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH RIVER CITY
DOOR COMPANY, IN THE AMOUNT OF $44,560.00, FOR OVERHEAD DOORS.
WHEREAS, River City Door Company will provide all labor, equipment and
materials to install commercial overhead doors, track and operating hardware at
Fire Station 4, located at 200 N. Oakley Drive; Fire Station 8, located at 5844
Whitesville Road; and Fire Station 11, located at 4617 Warm Springs Road; and,
WHEREAS, this project includes ten (10) electrically operated overhead doors
and eight (8) manually operated overhead doors.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a contract with
River City Door Company, in the amount of $44,560.00, for overhead doors.
Funds are available pending FY08 Carry-Over: Fire and EMS - Logistics/Support
- Miscellaneous Equipment Maintenance; 0101-410-3610-LOGI-6519.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING PAYMENT TO IBM, IN THE AMOUNT OF $47,992.00, TO COVER
MAINTENANCE AGREEMENTS FOR VARIOUS COMPUTER HARDWARE.
WHEREAS, the maintenance agreements provide for parts and service 24-hour,
7-days per week. The maintenance agreements cover the following equipment:
1 IBM 3745 Remote Communications Controller
4 IBM 3174 Fiber Optic Controllers
1 IBM 3590-A14 Rack
1 IBM 3590-A60 Tape Drive Controller
3 IBM 3590-B11 Tape Drives
1 IBM 3590-E11 Tape Drive
1 IBM 2761 InfoPrint Laser Printer
1 IBM 6262 2200 Line Printer
5 IBM E Series Servers
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to render payment to IBM, in
the amount of $47,992.00, to cover maintenance agreements for various computer
hardware. Funds are budgeted in the FY09 Budget: Information Technology ?
Computer Equipment Maintenance; 0101-210-1000- ISS-6511.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH HUCKABY
BROTHERS FLOOR COVERING, INC., IN THE AMOUNT OF $33,550.00, FOR FLOORING
SERVICES.
WHEREAS, Huckaby Brothers Floor Covering, Inc., will provide and
install vinyl composite tile at the four Super Centers and provide and install
rubber flooring at the gym of the Public Safety Building. For the areas not
covered by rubber flooring, the vendor will install approximately 190 square
yards of carpet with moisture-resistant backing.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a contract with
Huckaby Brothers Floor Covering, Inc., in the amount of $33,550.00 for flooring
services. Funds are budgeted in the FY09 Budget for Super Centers: General
Fund Supported Capital Projects - Building Improvements - Super Center
Carpet/Tile; 0508-660-1000-CPGF-7663-22255-20080. Funds are available pending
FY08 Carry-Over for the Public Safety Building gym: Police - Support Services
- Capital Expenditures over $5,000; 0101-400-2200-STAF-7761
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM D?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE , WITH ABNEY GRADING AND PAVING, INC., IN THE
AMOUNT OF $154,819.41, FOR EFFINGHAM WAY DRAINAGE IMPROVEMENTS.
WHEREAS, Council authorized the execution of the contract with Abney Grading
and Paving, Inc., per Resolution No. 402-07 authorized the execution of the
contract with Abney Grading and Paving, Inc; and,
WHEREAS, the cost increase is due to unexpected and unforeseen work
requirements encountered during construction. One of the major causes involves
the removal of large amounts of mass granite rock beds to allow for
construction to proceed. The quantity of rock far exceeds the engineer?s
expected amount and the original scope of work. This type of work is expensive
and is one of the reasons for this change order; and,
WHEREAS, another major cause to the cost increase involves the constant
attention that the contractor must give to the installation and maintenance of
soil erosion control measures. This project site is located directly in a
drainage ditch that is subject to carrying heavy volumes of water during
rainstorms. These measures are constantly monitored in accordance with State
Ordinances and may be subject to changes and additions after each rainstorm.
Recent rains have resulted in many such adjustments and are another reason for
this change order.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute Change Order 2 for
Effingham Way Drainage Improvements, with Abney Grading and Paving, Inc., in
the amount of $154,819.41. Funds are budgeted in FY09 Budget: Lease Revenue
Bonds/2003A - Storm Water Enhancement - Contingency - Effingham Way Storm
Water; 0554-200-2439-CBA-9801-40238-20070.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM E?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE EMERGENCY PROCUREMENT OF CONSTRUCTION SERVICES
FROM KAM, INC., (COLUMBUS, GA), IN THE AMOUNT OF $58,500.00, PLUS THE COST OF
UNKNOWN CONTINGENCIES, TO REPAIR A DRAINAGE PIPE ON FORD DRIVE.
WHEREAS, the defective drainage pipe, located on Ford Drive, has failed and
caused a dangerous sinkhole. As a result, the street paving surrounding the
sinkhole is failing and causing the sinkhole to increase in size; and,
WHEREAS, the Engineering Department has prepared a construction plan
for the corrective measures needed to replace the defective 42" corrugated
metal pipe crossing on Ford Drive and released it to the following three local
contractors for a price proposal:
Earthscapes, Inc. $152,725.00
Cline Construction Co. 88,000.00
KAM, Inc. 58,500.00
The contractors above were solicited for price quotes because they have
performed successfully on similar work for the City in the past; and,
WHEREAS, the wide variety of pricing is not surprising because this
type of work is subject to unknown contingencies and several unforeseeable
corrective measures may have to be undertaken once construction work begins.
These encounters of course could give rise to price adjustments. The
emergency purchase was approved the City Manager on July 16, 2008.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to continue with the emergency
procurement of construction services from KAM, Inc., (Columbus, GA), in the
amount of $58,500.00, plus the cost of unknown contingencies, to repair a
drainage pipe on Ford Drive. Funds are available in the FY09 Budget: Special
Project-Capital Project Fund ? Capital Projects ? Sewer Fund Supported Capital
Projects ? Contractual Services ? Pipe Rehabilitation;
0508-660-2000-CPSF-6319-20770-20040.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM F?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PAYMENT TO MOTOROLA (SCHAUMBURG, IL) IN
THE AMOUNT OF $99,150.00 FOR MOBILE DATA TERMINAL (MDT) SERVER, PREMIER MDC
SOFTWARE MAINTENANCE SUPPORT AND AIR MOBILE SOFTWARE SUPPORT
WHEREAS, the maintenance provides hardware and software support for MDT Server
hardware located in the 911 Center, on a 24 x 7 x 365 schedule. It is the
hardware infrastructure that interfaces the MDTs in the Police Department,
Sheriff?s Office, Fire Department, Marshal?s Office and Inspections & Codes
Division. The maintenance period is July 1, 2008 through June 30, 2009; and,
WHEREAS,aAll of the software and equipment was developed by Motorola
and is proprietary in nature. Therefore, the vendor is considered an Only
Known Source, per Section 3-114 of the Procurement Ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to payment
to Motorola (Schaumburg, IL) in the amount of $99,150.00 for Mobile Data
Terminal (MDT) Server, Premier MDC Software Maintenance Support and air Mobile
Software Support. Funds are budgeted in FY09 Budget: General Fund -
Information Technology ? Software Lease; 0101-210-1000-ISS-6541.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM G?
A RESOLUTION
NO. __________
A RESOLUTION AUTHORIZING THE PURCHASE OF HOT ASPHALT & GENERAL ROAD REPAIR
SERVICES ON AN ?AS NEEDED? BASIS FROM SOUTHERN ASPHALT (A DIVISION OF ROBINSON
PAVING COMPANY) FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF $1,947,512.00.
WHEREAS, the hot asphalt & general road repair services will be utilized by
Public Services and Engineering Department for street repairs; and,
WHEREAS, the contract term will be for three years, with the option to renew
for two additional twelve month periods. Contract renewal will be contingent
upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase hot asphalt and
general road repair services on an ?as needed? basis from Southern Asphalt (A
Division of Robinson Paving Company) for the estimated annual contract value of
$1,947,512.00. Funds are budgeted each fiscal year for this ongoing expense:
Paving Fund - Public Services Department ? Repairs and Maintenance ? Street
Repairs & Maintenance ? Road Maintenance Materials; 0203-260-3110-REPR-6726,
Special Project ? Capital Project Fund ? Paving Fund Supported Capital Project
? Contractual Services ? Resurfacing/Rehabilitation Program;
0508-660-3000-CPPF-6319, 21023-20090.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM H?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING PAYMENT TO MOTOROLA, IN THE AMOUNT OF
$36,221.28, FOR THE ANNUAL MAINTENANCE AGREEMENT (JUNE 2008 THROUGH MAY 2009)
FOR THE E911 PLANT INTEGRATED TELEPHONE SYSTEM CONSOLE EQUIPMENT.
WHEREAS, the Police Department (through the E911 Center) uses Plant/Motorola
Telephone Console equipment to answer incoming 911 calls. This equipment is a
critical part of the Public Safety communications system; and,
WHEREAS, the equipment has, since the initial warranty expired, been covered by
a comprehensive 24/7/365 maintenance agreement with Motorola in order to assure
rapid and accurate repairs and minimal down time; and,
WHEREAS, this Maintenance Agreement will insure that the City receives complete
and cost effective support of this equipment and allows the City to control the
operating costs associated with the console equipment.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Motorola,
in the amount of $36,221.28, for the annual Maintenance Agreement (June 2008
through May 2009) for the E911 Plant Integrated Telephone System Console
Equipment. Funds are budgeted in FY09 Budget, Emergency Telephone Fund,
Police, E911 ? Service Contracts; 0209-400-3220-E911-6513.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of _________________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
Attachments
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