COLUMBUS IRON WORKS CONVENTION AND
TRADE CENTER AUTHORITY
MINUTES OF THE MONTHLY MEETING
JANUARY 26, 2012
12:00 NOON
The monthly meeting of the Columbus Iron Works Convention and Trade Center
Authority was held in the Board Room of the facility, at 12:00 noon, on
Thursday, January 26, 2012
Authority Members Present: Chairman Jed Harris, Vice Chairman Colin Martin, Ms.
Gloria Strode and Ms. Lori Auten
Authority Members Absent: Dr. Kim Peters
Administrative Members Present: Mr. Larry Campbell, Executive Director, Ms.
Cindy Ware, Finance Manager and Ms. Chasity Hall, Secretary
Guest Present: Cunningham Center for Leadership Development Director, Mr. Ed
Helton and Assistant Director, Ms. Shana Young
CALL TO ORDER
Prior to calling the meeting to order Vice Chairman Jed Harris recognized that
Chairman Lori Auten was again present at the meeting. Chairman Auten explained
to the Authority that she had been contacted to attend the meeting because Ms.
Audrey Hollingsworth had renounced her acceptance to serve as a member. She
stated, Vice Chairman Jed Harris should continue presiding over the meeting.
At 12:02 P.M., Vice Chairman Jed Harris called the meeting to order.
APPROVAL OF MINUTES
Vice Chairman Jed Harris asked if all members present had received and read the
minutes from the previous meeting. With no corrections or additions to be
made, Ms. Lori Auten made a motion to accept the minutes of the December 1,
2011 meeting as written. Ms. Gloria Strode then seconded the motion and it was
unanimously carried by all members present.
NEW BUSINESS
A. ELECTION OF NEW OFFICERS Assuming a new member would be
appointed and sworn in prior to the next meeting, Director, Larry Campbell
recommended the Authority continue with the election of new officers. During a
brief discussion, Vice Chairman Jed Harris stated that typically the officers
were elected based on their seniority to the board. With that said, Ms. Lori
Auten made a motion to elect Jed Harris as Chairman with Colin Martin as Vice
Chairman. Ms. Gloria Strode seconded the motion.
OLD BUSINESS
ESTABLISH HIRING PROCEDURE FOR NEW EXECUTIVE DIRECTOR
1. ED HELTON, DIRECTOR CUNNINGHAM CENTER FOR LEADERSHIP DEVELOPMENT
Cunningham Center for Leadership Development Director, Mr. Ed Helton and
Assistant Director, Ms. Shana Young, appeared before the Authority to give a
presentation on how their organization could assist the Authority in selecting
and hiring a new Executive Director for the Trade Center. After their
presentation the guest were excused to allow further discussion among the
Authority.
Vice Chairman Colin Martin made a motion to contract with the Cunningham Center
with the stipulation that the fee did not exceed 14 thousand dollars. Ms.
Gloria Strode stated that she did not feel she had enough information to make
such a decision at this time. She added that she knew that finding the right
person for the executive director position was crucial but she did not want to
enter into an agreement blindly. After an in-depth discussion, Chairman Jed
Harris recommended that the authority reschedule a special meeting in one week,
February 2, 2012 at 12:00 noon. This would give the members time to review the
information they had been given, therefore giving them the opportunity to make
a more informed decision. Chairman Harris also asked Larry to make available
to the authority members a copy of the current job description as well as the
salary range for the executive director position.
FINANCIAL REPORT
NOVEMBER 2011 See attached report.
DEBEMBER 2011 See attached report.
On a motion made by now Vice Chairman Colin Martin and seconded by Ms. Gloria
Strode, the financial reports were approved as prepared and presented by Ms.
Cindy Ware.
ADDITIONAL INFORMATION
Although not on the agenda, Larry shared with the Authority that CB&T
Bank had decided to remove the automated teller machine that was currently in
the lobby of the facility. Larry stated that the bank did not feel the machine
generated enough business on a daily basis. Larry added that although on a
daily bases the machine was not used that often, there were several repeat
events, namely the annual arts and craft show, Christmas Made in the South and
the numerous military functions throughout the year that would miss having a
machine available. Larry continued that he was looking into a few option for
these type events and that there was still an ATM in the Marriott Hotel across
the street.
Larry brought and shared with the Authority a framed copy of the
newspaper article featured in the Columbus Ledger Enquirer regarding the
customer service award the Trade Center had received Larry stated that the
Columbus Convention and Visitors Bureau had presented him with the artwork at
their last board meeting. Larry also brought in a copy of the latest Convention
South Magazine in which the Trade Center was featured.
ADJOURNMENT
With no further items of business to discuss, Chairman Jed Harris adjourned the
meeting at 1:23 p.m. Due to personnel issues a called meeting will be held,
Thursday February 2, 2012 at 12:00 noon. in the Board Room of the Columbus
Georgia Convention and Trade Center.
Jed Harris, Chairman Larry Campbell,
Executive Director
Trade Center Authority Columbus, GA Convention
and Trade Center
Attachments
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