CITY MANAGER'S AGENDA
May 22, 2018
I. STREET ACCEPTANCE - THAT PORTION OF TOWNES WAY LOCATED IN SECTION FIVE, THE
TOWNES AT SONOMA POINTE:
Approval is requested of the acceptance of that portion of Townes Way located
in Section Five, The Townes at Sonoma Pointe. The Engineering Department has
inspected said streets and recommends acceptance of the same.
II. DONATION BY WEST GEORGIA INSPECTORS ASSOCIATION:
Approval is requested to accept a donation of multiple smoke detectors totaling
in the amount of $1000 from the West Georgia Inspectors Association (WGIA) to
be used to assist the Fire Department?s efforts of fire prevention for the
Citizens of Columbus Georgia.
III. NORTHSIDE HIGH SCHOOL DONATION OF BATTING CAGES:
Approval is requested to accept a donation from Northside High School
to construct batting cages at Northside Recreation Center ball fields. The
approximate cost for the batting cage is $21,600. This will be at no cost to
the City as it is a private donation and Northside High School will be
responsible for the maintenance of the batting cages.
IV. FY18 NATIONAL CRIME STATISTICS EXCHANGE (NCS-X) GRANT:
Approval is requested to submit an application and accept, if
awarded, a National Crime Statistics Exchange (NCS-X) Initiative Grant for the
Federal Fiscal Year 2018 solicitation in the amount of $221,068, or as
otherwise awarded, with no local match requirement, to be used by the Muscogee
County Sheriff?s for eligible projects as defined in the grant, and to amend
the Multi-Governmental Fund by the amount of the award. The funding is to be
used to establish or enhance, through improved automation, the capabilities of
the agency to report incident-based crime data to the state Uniform Crime
Reporting (UCR) program or to the FBI?s National Incident-Based Reporting
System (NIBRS).
CITY MANAGER'S AGENDA
May 22, 2018
Page 2
V. ADULT DRUG COURT DISCRETIONARY GRANT PROGRAM FY18 COMPETITIVE GRANT
ANNOUNCEMENT:
Approval is requested to submit an application, and if approved,
accept $500,000.00 from the US Department of Justice for the operation of the
Muscogee County Adult Felony Drug Court, from January 1, 2019 to December 31,
2022 and to amend the Multi-governmental Fund by $500,000.00. The City is
required to provide a 25% cash or in kind matching funds to participate in this
grant program. The Department of Justice has provided funds to enhance Adult
Drug Courts. The funds are being provided through the US Department of
Justice to be utilized to operate courts in FY19-22. These funds will be used
to partner with New Horizons Behavioral Health to enhance the treatment options
of the Adult Drug Court and better serve the community with Medication Assisted
Treatment options. This award will also allow the court to partner with Dr.
Andrew Cox in providing clinical and program evaluation services to the court.
VI. 2018 GEORGIA ASSOCIATION OF EMS AND GEORGIA TRAUMA COMMISSION GRANT PHASE
#2:
Approval is requested to apply for and accept, if awarded, a grant of
$4,925.26, or as otherwise awarded, from Georgia Association of EMS and Georgia
Trauma Commission, with no local match required, and amend the
Multi-Governmental Fund by the amount of the award. The grant is for equipment
that will enhance the treatment of the trauma patients.
VII. PURCHASES:
Approval is requested of items "A" thru "H":
A. Elbeco Bodyshield External Vest Carriers for Sheriff's Office
B. Fire Sprinkler Service & Inspections (Annual Contract)
C. Air Conditioner Units
D. Auditing Services (Annual Contract)
E. Fort Benning/Brennan Road Roundabout and Streetscapes
F. Change Order 1 for Melrose Drive, Boxwood Boulevard & Decatur Street Bridge
Replacements and Waterford Road Bridge Improvements
G. Computer Removal/Installation/Programming Services for Police Department
H. Ford Expedition for Information Technology Department - Georgia Statewide
Contract
EMERGENCY PURCHASE ? INFORMATION ONLY
(I) EMERGENCY PURCHASE OF ALL-TERRAIN VEHICLE FOR FIRE & EMS:
On May 9, 2018 the Fire & EMS Department requested the emergency purchase of a
replacement all-terrain vehicle.
The new vehicle is required because the two vehicles the department currently
have are over ten years old. One unit has been deemed ?beyond repair? due to
the cost, and the other unit is currently being repaired. As a result, the
department has no way to rapidly respond to injuries or emergencies in hard to
reach areas such as the Riverwalk.
The purchase will be accomplished by cooperative contract, via Georgia
Statewide Contract # 99999-001-SPD0000072-0001, from Adrenalin Powersports
(Griffin, GA), in the amount of $13,479.70.
The City Manager approved the emergency purchase on May 9, 2018.
Funds are budgeted in the FY18 Budget: General Fund ? Fire & EMS ? Fire/EMS
Special Operations ? Operating Materials; 0101 ? 410 -2600 ? SPCO ? 6728.
EMERGENCY PURCHASE ? INFORMATION ONLY
(J ) REPLACEMENT OF PURSUIT VEHICLE FOR MARSHAL?S OFFICE:
On May 19, 2018, the Fire Department responded to 1506 6th Avenue in reference
to a vehicle fire. Upon their arrival, they discovered the Marshal?s Office
vehicle, M-6 (Body #11316), engulfed in flames coming from the engine
compartment. The vehicle was parked at the employee?s residence in the parking
lot. The vehicle is not salvageable.
Marshal Greg Countryman spoke with the City Manager on May 20, 2018 and he
indicated that he would approve the replacement of the vehicle as an emergency
purchase and submit it to City Council on May 22, 2018.
A new vehicle is required because the vehicle is a pursuit vehicle used in
Field Services for carrying out the primary function of the Office. There is
only one (1) spare vehicle remaining in the MCMO, it is not in good repair.
The vehicle is NEEDED to conduct general patrols, serve civil processes,
execute evictions, etc. mandated by the Office of the Marshal.
The replacement cost is approximately $35,000 to include the vehicle, computer
with installation/programming and build-out equipment.
Funding source to be determined.
VIII. MEMORANDUM OF UNDERSTANDING BODY EVOLUTION GYM: (Add-On)
Approval is requested to enter into a Memorandum of Agreement with Body
Evolution Gym wherein Body Evolution Gym will help maintain, promote and raise
money for funding to improve Theo McGhee Park located at 1140 Martin Luther
King Junior Boulevard, in partnership with the Parks and Recreation Department.
The goal of Body Evolution Gym is to replace and/or repair the existing
playground destroyed by vandalism.
IX. PRESENTATION AND UPDATE:
- - Human Resources/Payroll System Update - Reather Hollowell, HR Director,
Angelica Alexander, Finance Director and Forrest Toelle, IT Director
Bid Advertisements
(Schedule opening bid dates)
May 23, 2018
1. Service Contract for Various Types of Engines (Annual Contract) ? RFB No.
18-0052
Scope of Bid
Provide repair/rebuild various types of engines to METRA Transit System on an
?as needed? basis. The contract period will be for three years, with the option
to renew for two additional twelve-month periods.
2. HVAC Preventive Maintenance Services (Annual Contract) ? RFB No. 18-0053
Scope of Bid
Provide preventive maintenance and/or repair service for chillers at various
locations. The contract term shall be for three (3) years, with the option to
renew for two (2) additional twelve-month periods.
3. Concrete Pipe (Annual Contract) ? RFB No. 18-0055
Scope of Bid
Provide concrete pipe in various sizes on an ?as needed? basis for use by the
Public Works Department. The contract term will be for two (2) years with the
option to renew for three (3) additional twelve-month periods.
June 8, 2018
1. Legal Services for Real Estate Closings and HOME Program (Annual Contract) ?
RFP No. 18-0023
Scope of RFP
Provide Columbus Consolidated Government with professional legal services on an
?as needed basis? relating to real estate closings and HOME program.
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