Agenda Item # 4
Columbus Consolidated Government
Council Meeting
02/28/17
Agenda Report # 97
TO: Mayor and Council
SUBJECT: Georgia County Internship Program Grant Agreement
INITIATED BY: Human Resources Department
Recommendation: Approval is requested to submit an application and, if
approved, accept a grant for $2,173 from the association of county
commissioners of Georgia Civic Affairs Foundation to fund a 2017 summer intern
for the Human Resources department for ten weeks and to amend the
multi-governmental fund by the award amount.
Background: The Columbus Consolidated Government (CCG) employs approximately
3,000 people who work in various locations around the city. The CCG uses the
following methods of communicating with employees:
? ?All User? emails
? Limited space (66 characters on pay advices) messages
? Flyers
? Posters
? Word of Mouth by supervisors and department directors
While these methods of communications help to inform employees, none of them
are effective at transmitting information (on a timely basis) to employees who
are in the field without access to bulletin boards and computers. "All User"
emails are the easiest to send but many of the employees in the Police,
Fire/EMS, Sheriff, Marshal, Muscogee County Prison, Public Works, Parks and
Forestry and Metra departments don't have email addresses.
Analysis: The CCG will benefit greatly from a communication medium that allows
all employees to receive information regardless of their worksite. Most
employees have mobile phones that they carry with them (some departments
prohibit employees from having their phones on them while performing their job
duties) and CCG information may be transmitted to these devices for immediate
accessibility. Employees who are not permitted to use their phones during the
workday will be able to access information after their workday ends.
Financial Considerations: No matching funds are required for this grant.
Projected Annual Fiscal Impact Statement: None
Legal Considerations: None
Recommended /Actions: Approval is requested to submit an application and, if
approved, accept a grant for $2,173 from the association of county
commissioners of Georgia Civic Affairs Foundation to fund a 2017 summer intern
for the Human Resources department for ten weeks and to amend the
multi-governmental fund by the award amount.
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE CITY MANAGER TO SUBMIT AN APPLICATION AND, IF
APPROVED, ACCEPT A GRANT FOR $2,173 FROM THE ASSOCIATION OF COUNTY
COMMISSIONERS OF GEORGIA CIVIC AFFAIRS FOUNDATION TO FUND A 2017 SUMMER INTERN
FOR THE HUMAN RESOURCES DEPARTMENT FOR TEN WEEKS AND TO AMEND THE
MULTI-GOVERNMENTAL FUND BY THE AWARD AMOUNT.
WHEREAS, funds have been made available from the Association of County
Commissioners of Georgia Civic Affairs Foundation to the Columbus Consolidated
Government Human Resources Department for a ten week period during the 2017
summer months; and,
WHEREAS, these funds will be used to hire a college intern to develop
communication techniques and mediums to disseminate information to employees,
especially those who work in field operations without access to computers; and,
WHEREAS, employees can stay abreast and knowledgeable about CCG sponsored
activities, announcements, policies and general information regardless of their
worksite; and,
WHEREAS, the Association of County Commissioners of Georgia Civic Affairs
Foundation solicited its membership to submit applications for projects that
college interns can perform over a ten week period in the summer of 2017; and,
WHEREAS, the City does not have to provide a match to receive these funds.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to submit a grant
application to the Association of County Commissioners of Georgia Civic Affairs
Foundation to fund a summer intern for ten weeks during the 2017 summer and if
awarded accept a $2,173 grant to pay for the services of the intern.
_____________
Introduced at a regular meeting of the Council of Columbus. Georgia,
held the _____ day of ________________ 2017, and adopted at said meeting by the
affirmative vote of _______________ members of Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Turner Pugh voting __________.
Councilor Thomas voting __________.
Councilor Woodson voting __________.
_____________________________ _______________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
Attachments
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