Agenda Item # 1
Columbus Consolidated Government
Council Meeting
01/26/2016
Agenda Report #68
TO: Mayor and Council
SUBJECT: FY 2016 Georgia DOT - Supplemental Planning Contract
INITIATED BY: Planning Department
Recommendation: Approval is requested to execute a Supplemental Contract with
the Georgia Department of Transportation (GDOT) for additional funding for the
Columbus-Phenix City Transportation Study (C-PCTS).
Background: The Metropolitan Planning Organization (MPO) received a contract
from the Georgia DOT for the Federal Highway Administration (FHWA) Section 112
Funds to perform transportation planning activities identified in the
Columbus-Phenix City Unified Planning Work Program (UPWP) and said contract was
approved by Council on June 23, 2015. FHWA requires an annual report outlining
the activities, budget, and money spent during the fiscal year. The additional
funding that is being added to our FY 16 Budget are carry over funds from FY 15
and the remaining FY 16 Metropolitan Planning Funds based on the new
Transportation Bill, Fixing America's Surface Transportation Act (FAST Act).
Therefore, the C-PCTS presented an amendment to the MPO - Policy Coordinating
Committee on November 17, 2015 to amend the 2016 Unified Planning
Work Program to include the carry over funds.
Analysis: The Columbus-Phenix City Transportation Study (C-PCTS) serves as the
Metropolitan Planning Organization (MPO) for the urban area. The Transportation
Planning Division is the designated MPO recipient and project administrator of
Section 112 Transportation Planning Funds. The transportation planning funds
are designated for the Columbus-Phenix City MPO for the performance of
multi-modal transportation activities.
Financial Considerations: The additional Federal Funds in the amount of
$156,878.72 will be added to the original contract in the amount of $174,454.82
(80%) is requested in the form of a supplemental contract with the Georgia
Department of Transportation. The additional Local Match of $39,219.68 (20%)
will be added to the original local funds of $43,613.71 and will be drawn from
the Multi-Governmental Funds (Account 216). The following is a breakdown of
funding sources.
Projected Annual Fiscal Impact Statement: This is a supplemental contract with
GDOT which will require a 20% match from the General Fund.
Legal Considerations: The Columbus-Phenix City Transportation Study is in
compliance with all applicable planning requirements and certifications
necessary in order to receive the additional federal funds.
Recommendations/ Actions: Approve the resolution authorizing the City Manager
to sign contract to receive the additional Federal Funds for the FY 2016
Transportation Planning Activities.
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE CITY MANAGER OF COLUMBUS, GEORGIA TO EXECUTE A
SUPPLEMENTAL AGREEMENT WITH THE GEORGIA DEPARTMENT OF TRANSPORTATION ON BEHALF
OF THE CITY FOR FINANCIAL ASSISTANCE TO CARRY OUT THE FY 2016 TRANSPORTATION
PLANNING WORK ACTIVITIES OF THE COLUMBUS-PHENIX CITY TRANSPORTATION STUDY
(C-PCTS).
WHEREAS, the City entered into an agreement with the Georgia Department of
Transportation (GDOT) on June 23, 2015 for financial assistance; and,
WHEREAS, GDOT has increased the funding for the Columbus-Phenix City
Transportation Study with Carry Over Funds from FY 15 and additional funds due
to the modifications in Federal Funding based upon the new Transportation Bill,
Fixing America's Surface Transportation Act (FAST Act), which provided the
remaining FY 2016 Metropolitan Planning Funds. This will increase the amount of
Federal Funding (80%) from $174,454.82 to $331,333.54. The Local funding (20%)
has increased from $43,613.71 to $82,833.39; and,
WHEREAS, authorization is needed for the City Manager to enter into a
contractual agreement with GDOT to receive the additional funding.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
(1) That the City Manager is hereby authorized to execute said contract on
behalf of the Columbus Consolidated Government of Columbus, Georgia and accept
the additional funds in the amount of $156,878.72; and,
(2) That the City gives assurance that, should contract be executed, it is the
intent of the Council to commit $39,219.68 for the local match; and,
(3) That the City Manager is authorized to execute (or to delegate to the
Metropolitan Planning Organization) the execution of and file with such
application and assurance, or, other documents required by GDOT in connection
with the application, and to requisition state funds to reimburse the City for
eligible expenses under any resulting grant contracts.
___________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of _____________ 2016, and adopted at said meeting by the
affirmative vote of
____________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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