Agenda Item # 3
Columbus Consolidated Government
Council Meeting
03/28/2017
Agenda Report # 113
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) MELROSE DRIVE, BOXWOOD BOULEVARD & DECATUR STREET BRIDGE REPLACEMENTS AND
WATERFORD ROAD BRIDGE IMPROVEMENTS ? RFB NO. 17-0028
It is requested that Council authorize the execution of construction contracts
with Southeastern Site Development, Inc. (Newnan, GA) in the amount of
$996,852.75 for the Boxwood Boulevard Bridge Replacement and with Kiewit
Infrastructure South Co. (Peachtree City, GA) in the amount of $152,960.00 for
the Waterford Road Bridge Retrofit.
The initial scope of the project included removal and replacement of three (3)
bridges over Lindsey Creek, which are located on Melrose Drive, Boxwood
Boulevard, and Decatur Street, and one (1) replacement of bridge decking
located on Waterford Road. The intent was to award the four (4) bridge
projects to one contractor. However, the total bids exceed the amount budgeted
for the project. Therefore, the Engineering Department wishes to award the
contract for two (2) locations: the Boxwood Boulevard Bridge and the Waterford
Road Bridge.
Southeastern Site Development, Inc. is the apparent low bidder for the Decatur
Street and Melrose Drive bridge replacements. The vendor has agreed to hold
their pricing for said bridges for an additional six months until funding
becomes available.
Bid specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry. Two bids were received on January 11, 2017.
This bid has been advertised, opened and reviewed. The bidders were:
?Kiewit Infrastructure submitted a cost of $122,960.00 for the Waterford Road
Bridge Retrofit; however, since the City elected to partially award the
contract (per bridge) due to funding issues, the contractor requested
mobilization and indirect costs to manage the project. Therefore, the
contractor?s final cost for the Waterford Road Bridge Retrofit includes an
additional amount of $30,000.00, which was initially spread throughout all of
the four bridge locations.
Funding is available in the FY17 Budget: 1999 Sales Tax Project Fund ? 1999
SPLOST- 99 SPLOST Road/Bridge/Street ? General Construction ? Waterford Road
Bridge; 0540-695-2126-TXRB-7661-53039-20120 and T-SPLOST Projects Fund ?
Capital Projects ? T-SPLOST ? General Construction ? Boxwood Blvd Bridge
Replacement; 0510-660-7000-TSPL-7661-65001-20140. An additional allocation of
TSPLOST Discretionary funds in the amount $450,000 is required.
* * * * * * * * *
(B) AMMUNITION FOR POLICE DEPARTMENT
It is requested that Council approve the purchase of new ammunition from Golf
States Distributors (Montgomery, Al), in the amount of, $21,327.60. This will
be a cooperative purchase via Georgia Statewide Contract
#99999-SPD-ES40199379-0005.
The ammunition will be used by the Police Department for weapons recently
approved by Council on March 14, 2017.
Funds are budgeted in the FY17 Budget: General Fund ? Police ? Special
Operations ? Operating Materials; 0101 ? 400 ? 2700 ? POLC ? 6728.
* * * * * * * * *
(C) SMITH & WESSON WEAPON TRADE-IN/EXCHANGE FOR PUBLIC WORKS AND MUSCOGEE
COUNTY PRISON
It is requested that Council approve the trade-in/exchange of Smith and Wesson
weapons with Smyrna Police Distributors (Smyrna, GA) for the Public Works and
Muscogee County Prison Departments. Both departments will exchange weapons
to comply with the Georgia Statewide Department of Corrections transition from
the old 38 revolvers to the 9mm semi-automatic pistols. There will be no cost
to the City for the exchange.
Several months ago, the Public Works Department purchased 32 Glocks and
holsters in preparation for the required transition. However, ammunition still
needs to be acquired. Consequently, the Department is trading in thirty-two
(32) used Smith and Wesson weapons to apply toward the acquisition of 11,000
rounds of 9mm ammunition, and belt attached magazine holders in order to carry
extra ammo magazines. After the trade, the Department will have a credit of
$1,000 to obtain the magazine holders, as well as, any additional ammo or 9mm
related items that may be necessary. Any remaining funds from the trade will
be deposited as miscellaneous revenue.
Muscogee County Prison?s trade consists of receiving 40 new Glock 9mm pistols,
one (1) Ruger rifle, along with 30,000 rounds of ammunition, in exchange for
fifty-five (55) Glock Model 22s, and thirty-six (36) Smith and Wesson weapons.
There is no cost to the City associated with the weapons trade-in/exchange.
* * * * * * * * *
(D) MAINTENANCE OF THE VIDEO VISITATION SYSTEM , JUDICIAL ARRAIGNMENT SYSTEM
AND SECURITY EQUIPMENT
It is requested that Council approved payment to Lightspeed Datalinks
(Columbus, GA), in the amount of $21,183.00, for ongoing maintenance of the
Video Visitation System and Judicial Arraignment System utilized at the
Muscogee County Jail and for security equipment. This payment will cover
services provided in January, February and March.
The Video Visitation System and the Judicial Arraignment System allows inmates
to visit with their families and be arraigned by Superior Court judges, without
leaving their jail cells.
Funds are budgeted in the FY17 Budget: General Fund ? Sheriff ? Administration
? Service Contracts; 0101 ? 550 ? 1000 ? SHRF ? 6513; and General Fund ?
Sheriff ? Jail ? Service Contracts; 0101 550 ? 2600 ? JAIL - 6513.
?ITEM A?
A RESOLUTION
NO.____
A RESOLUTION AUTHORIZING THE EXECUTION OF construction contracts with
southeastern site development, inc. (Newnan, Ga) in the amount of $996,852.75
for the boxwood boulevard bridge replacement and with kiewit infrastructure
south co. (Peachtree city, Ga) in th eamount of $152,960.00 for the waterford
road bridge retrofit.
WHEREAS, the initial scope of the project included removal and
replacement of three (3) bridges over Lindsey Creek, which are located on
Melrose Drive, Boxwood Boulevard, and Decatur Street, and one (1) replacement
of bridge decking located on Waterford Road; and,
WHEREAS, the intent was to award the four (4) bridge projects to one
contractor. However, the total bids exceed the amount budgeted for the
project. Therefore, the Engineering Department wishes to award the contract
for two (2) locations: the Boxwood Boulevard Bridge and the Waterford Road
Bridge; and,
WHEREAS, Southeastern Site Development, Inc. is the apparent low bidder for the
Decatur Street and Melrose Drive bridge replacements. The vendor has agreed to
hold their pricing for said bridges for an additional six months until funding
becomes available.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute construction
contracts with Southeastern Site Development, Inc. (Newnan, GA) in the amount
of $996,852.75 for the Boxwood Boulevard Bridge Replacement and with Kiewit
Infrastructure South Co. (Peachtree City, GA) in the amount of $152,960.00 for
the Waterford Road Bridge Retrofit. Funding is available in the FY17 Budget:
1999 Sales Tax Project Fund ? 1999 SPLOST- 99 SPLOST Road/Bridge/Street ?
General Construction ? Waterford Road Bridge;
0540-695-2126-TXRB-7661-53039-20120 and T-SPLOST Projects Fund ? Capital
Projects ? T-SPLOST ? General Construction ? Boxwood Blvd Bridge Replacement;
0510-660-7000-TSPL-7661-65001-20140. An additional allocation of TSPLOST
Discretionary funds in the amount $450,000 is required.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________________, 2017 and adopted at said
meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF NEW AMMUNITION FROM GOLF STATES
DISTRIBUTORS (MONTGOMERY, AL), IN THE AMOUNT OF, $21,327.60. THIS WILL BE A
COOPERATIVE PURCHASE VIA GEORGIA STATEWIDE CONTRACT #99999-SPD-ES40199379-0005.
WHEREAS, the ammunition will be used by the Police Department for weapons
recently approved by Council on March 14, 2017.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase new ammunition from Golf
States Distributors (Montgomery, Al), in the amount of, $21,327.60. Funds are
budgeted in the FY17 Budget: General Fund ? Police ? Special Operations ?
Operating Materials; 0101 ? 400 ? 2700 ? POLC ? 6728.
____________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________________, 2017 and adopted at said
meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ _______________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO.____
A RESOLUTION AUTHORIZING THE TRADE-IN/EXCHANGE OF SMITH AND WESSON WEAPONS WITH
SMYRNA POLICE DISTRIBUTORS (SMYRNA, GA) FOR THE PUBLIC WORKS AND MUSCOGEE
COUNTY PRISON DEPARTMENTS. BOTH DEPARTMENTS WILL EXCHANGE WEAPONS TO COMPLY
WITH THE GEORGIA STATEWIDE DEPARTMENT OF CORRECTIONS TRANSITION FROM THE OLD 38
REVOLVERS TO THE 9MM SEMI-AUTOMATIC PISTOLS. THERE WILL BE NO COST TO THE CITY
FOR THE EXCHANGE.
WHEREAS, several months ago, the Public Works Department purchased 32 Glocks
and holsters in preparation for the required transition. However, ammunition
still needs to be acquired. Consequently, the Department is trading in
thirty-two (32) used Smith and Wesson weapons to apply toward the acquisition
of 11,000 rounds of 9mm ammunition, and belt attached magazine holders in order
to carry extra ammo magazines. After the trade, the Department will have a
credit of $1,000 to obtain the magazine holders, as well as, any additional
ammo or 9mm related items that may be necessary. Any remaining funds from the
trade will be deposited as miscellaneous revenue; and,
WHEREAS, Muscogee County Prison?s trade consists of receiving 40 new Glock 9mm
pistols, one (1) Ruger rifle, along with 30,000 rounds of ammunition, in
exchange for fifty-five (55) Glock Model 22s, and thirty-six (36) Smith and
Wesson weapons.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to trade-in/exchange Smith and
Wesson weapons with Smyrna Police Distributors (Smyrna, GA) for the Public
Works and Muscogee County Prison Departments. Both departments will exchange
weapons to comply with the Georgia Statewide Department of Corrections
transition from the old 38 revolvers to the 9mm semi-automatic pistols. There
will be no cost to the City for the exchange.
____________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________________, 2017 and adopted at said
meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________
________________________
Tiny B. Washington, Clerk of Council Teresa Pike
Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO.____
A RESOLUTION AUTHORIZING PAYMENT TO LIGHTSPEED DATALINKS (COLUMBUS,
GA), IN THE AMOUNT OF $21,183.00, FOR ONGOING MAINTENANCE OF THE VIDEO
VISITATION SYSTEM AND JUDICIAL ARRAIGNMENT SYSTEM UTILIZED AT THE MUSCOGEE
COUNTY JAIL AND FOR SECURITY EQUIPMENT. THIS PAYMENT WILL COVER SERVICES
PROVIDED IN JANUARY, FEBRUARY AND MARCH.
WHEREAS, The Video Visitation System and the Judicial Arraignment
System allows inmates to visit with their families and be arraigned by Superior
Court judges, without leaving their jail cells.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to
Lightspeed Datalinks (Columbus, GA), in the amount of $21,183.00, for ongoing
maintenance of the Video Visitation System and Judicial Arraignment System
utilized at the Muscogee County Jail and for security equipment. This payment
will cover services provided in January, February and March. Funds are
budgeted in the FY17 Budget: General Fund ? Sheriff ? Administration ? Service
Contracts; 0101 ? 550 ? 1000 ? SHRF ? 6513; and General Fund ? Sheriff ? Jail ?
Service Contracts; 0101 550 ? 2600 ? JAIL - 6513.
____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________
_______________________
Tiny B. Washington, Clerk of Council Teresa
Pike Tomlinson, Mayor
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