Agenda Item # 5
Columbus Consolidated Government
Council Meeting
August 23, 2016
Agenda Report # 33
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) DELAYED
LANDFILL GAS DEVELOPMENT PARTNER (LGDP) ? LANDFILL GAS TO BENEFICIAL
USE (LFGE) PROJECT (ANNUAL CONTRACT) ? RFP NO. 16-0010
It is requested that Council authorize the execution of a letter of intent with
Enerdyne Power Systems, Inc. (Charlotte, NC), and if the both parties are in
agreement to proceed with the project, it is further requested that Council
authorize the execution of the subsequent contract with Enerdyne Power Systems,
Inc. for a landfill gas development project.
The RFP was issued to identify a Landfill Gas Development Partner to develop a
Landfill Gas to Energy (LFGE) Project at the Pine Grove and Schatulga Road
Landfills. Landfill gas is approximately 50% methane which can be used as an
energy source. If approved, the City can begin the negotiation of an agreement
with Enerdyne Power Systems, Inc. to develop the LFGE project. The initial
phase of the project will determine if there is sufficient quality and quantity
of landfill gas for an energy project. A successful project should provide
financial and/or other benefits to the City.
Enerdyne Power Systems will perform all diligence with respect to the Pine
Grove Landfill and Schatulga Road Landfill. During the ?Diligence Period?,
which shall be for 120 days from the execution of the Letter of Intent,
Enerdyne Power Systems will determine the feasibility of the Landfill Gas
Project.
If Columbus Consolidated Government and Enerdyne Power Systems are in agreement
to proceed with the Landfill Gas Development project, Enerdyne Power Systems
will design, construct and initiate the operation of the landfill gas
collection, processing, conveyance and utilization system at the Pine Grove
Landfill and take over the existing operation at the Schatulga Road Landfill.
Enerdyne Power System will be required to present all design, construction,
operation, and maintenance plans to the City for approval. These plans will be
evaluated to determine and ensure that the proposed system does not interfere
with the City?s ability to operate and maintain the landfills in full
regulatory compliance.
The City recognizes that all recoverable landfill gas represents a potential
revenue stream through the generation of carbon credits and/or energy recovery,
and Enerdyne Power Systems is expected to maximize landfill gas recovery
through installation of a comprehensive Gas Collection and Control System
(GCCS) and proactive system expansion.
Enerdyne Power Systems shall install and operate a backup flare in addition to
a Landfill Gas to Beneficial Use (LFGE) facility to maximize carbon credit
generation when the beneficial use facility is offline. If the LFGE plant
reaches capacity, all surplus gas must be flared in order to maximize carbon
credit revenue. Enerdyne Power Systems will install a GCCS that meets the
requirements of the Climate Action Reserve (CAR) and the New Source Performance
Standards for Landfills (40 CFR 60 Subpart WWW) and implement a carbon credit
project monitoring plan in accordance with the most recent version of the CAR
Landfill Project Reporting Protocol. A proper system will include a methane
analyzer for both the flow to the flare and to the LFGE project, flow meters to
all combustion and/or control devices, recording devices, etc.
The City will retain all environmental compliance responsibilities associated
with the operation of the Pine Grove Landfill and post closure care for the
Schatulga Road Landfill. Construction and operation of the proposed Pine Grove
Landfill GCCS and beneficial use system must comply with all Federal, State and
local rules and regulations. Enerdyne Power Systems will be responsible for the
operation of both the Pine Grove and Schatulga Road GCCS systems and the
beneficial reuse system. The Engineering Department has confirmed that
including Schatulga Road Landfill in a combined beneficial use project with
Pine Grove Landfill will not trigger any additional air permitting for
Schatulga Road Landfill.
The initial term of the contract shall be for fifteen (15) years, with the
option to renew for two (2) additional 5-year periods. The contract renewal
will be contingent upon the mutual agreement of the City and the Contractor.
Annual Contract History:
This is a new annual contract.
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on February 1, 2016. This RFP has been
advertised, opened and evaluated. One proposal was received on March 15,
2016.
The Purchasing Division received one (1) statement of ?No Proposal Submission?,
from Flint EMC; the firm did not provide a reason for declining to submit a
proposal.
In accordance with Section 3-108, Item H of the Procurement Ordinance, the
Purchasing Division performed due diligence by conducting a survey of
non-responsive firms to determine if it was necessary to revise the
specifications to encourage more competition. The following (3) firms were
surveyed:
1. Greenfield Energy, LLC: ?The cost of installing the well field and a
pipeline from one landfill to the other was too much for such a small capacity
generation plant.?
2. DTE Biomass Energy: ?With the estimated amount of landfill gas production at
the landfills, we cannot put together an economic proposal for consideration.?
3. Triple Point Engineering: The vendor did not provide a response to the email.
Based on the responses to the survey, the Purchasing Division determined that
revisions were not required to the specifications. The Purchasing Division
opened the one (1) proposal received from the following firm:
Enerdyne Power Systems, Inc. (Charlotte, NC)
The following events took place after receipt of the proposal:
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Pre-/1st Evaluation Meeting 05/18/16 Due to only receiving one proposal, the
Pre-Evaluation and First Evaluation committee meetings were combined. The
Purchasing Manager advised evaluation committee members of the RFP rules and
process, and the project manager provided an overview. The proposal was
disbursed to each committee member to review during the meeting.
Vendor Presentation 07/06/16 The sole responsive firm provided an oral presentation of their
proposal.
Recommendation received 07/11/16 Via email, the committee members unanimously voted to
award to the sole responsive firm.
Evaluation Committee:
The proposal was reviewed by the Evaluation Committee, which consisted of (1)
voting member from the Engineering Department and (2) voting members from the
Public Works Department. A representative from the Atlantic Coast Consulting,
the City?s contracted engineering firm for the project, served as a non-voting
advisor.
Award Recommendation:
The evaluation committee unanimously recommends award of the contract to
Enerdyne Power Systems, Inc., the sole responding firm, as reflected by their
comments provided below:
1. There will be no expenditures for the City; Enerdyne Power Systems will
provide and pay for all labor, equipment and services.
2. The revenue will be shared with the City as soon as Enerdyne starts making
money.
3. Once a contract is in place, Enerdyne will be responsible for design,
construction and operation of the power plant, even to the point of negotiating
the sale of the power.
4. The firm?s experience on similar projects with other communities; the
projects are successful and currently ongoing.
5. The firm has sister companies to manufacture and install the equipment.
Vendor Experience/Qualifications:
? Enerdyne Power Systems, Inc., is a privately held family-owned firm, which
was formed in 1994 and has developed more than fifty (50) landfill gas to
beneficial use projects.
? The firm specializes in landfill gas development, consulting, management, and
operations.
? The firm has a sister company (Advanced Biogas Systems) that manufactures
equipment and a construction arm (Advanced One Development) that builds GCCS
and end-use projects.
? The founder and president of the firm was the national co-chair of the Solid
Waste Association of America, was awarded the 1999 EPA Landfill Methane
Outreach Program Industry Partner, the 2004 EPA LMOP Project of the Year, the
North Carolina Leadership in sustainability award for the decade from the North
Carolina Sustainable Energy Association, the 2008 EPA LMOP electric project of
the year, the 2011 EPA LMOP Industry Ally of the Year, and the Lifetime
Achievement Award by the Solid Waste Association of America.
? Client Work History:
o Cities of Alcoa, TN; City of Maryville, TN; and Blount County, TN
A turnkey landfill gas to energy project (2010 - current).
o Greenville County, SC
Two (2) turnkey landfill gas to energy projects (2008 - current and 2015 -
current)
o Montgomery County, TN and Stewart County, TN
A turnkey landfill gas to energy project (2010 - current)
o Waste Corporation of America (Arcadia, KS)
Two (2) turnkey landfill gas to energy project (2010 and 2013 - current)
o Onslow County, NC
A turnkey landfill gas to energy project (2013 - current)
The City?s Procurement Ordinance Article 3-110, Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services, governs
the RFP Process. During the RFP process, there is no formal opening due to the
possibility of negotiated components of the proposal. In the event City
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
Therefore, the evaluation results and cost information has been submitted to
the City Manager in a separate memo for informational purposes.
The City?s percentage of revenue will be deposited as miscellaneous revenue in
the Integrated Waste Fund.
* * * * * *
(B) ATHLETIC UNIFORMS (ANNUAL CONTRACT) ? RFB NO. 17-0003
It is requested that Council authorize the execution of an annual contract for
the purchase of various sizes of youth & adult basketball and boxing uniforms
from Ad-Wear & Specialty of Texas (Houston, TX), on an "as needed basis," for
the estimated annual contract value of $6,000.00. Based on average league
participation, the Parks and Recreation Department estimates spending
approximately $6,000.00 for uniforms.
The Parks and Recreation Division anticipate purchasing approximately 155
athletic uniforms per year over a five (5) year period. The Parks and
Recreation Division will utilize the uniforms to outfit participants in the
Columbus Youth Basketball League and the Columbus Boxing Program.
The contract term will be for two years, with the option to renew for three
additional twelve-month periods. Contract renewal is contingent upon the
mutual agreement of the contractor and the City.
RFB specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on June 14, 2016. Four bids were received on
July 20, 2016. This bid has been advertised, opened and reviewed. The bidders
were:
Description BRG Sports
(Elyria, OH)
Brand: Teamwork Athletic Apparel ?American Soccer Inc.
(Wilmington, CA)
*Brand: Score Denver Ad-Wear & Specialty of Texas
(Houston, TX)
Brand: Teamwork Athletic Apparel
Boxing: Ringside Columbus Trophy & Screenprinting
(Columbus, GA)
Brand: Teamwork Athletic Apparel
Basketball
Uniforms Jerseys Shorts Jerseys Shorts Jerseys Shorts Jerseys Shorts
Youth (S ? L) 27.03 11.48 8.20 6.20 11.95 9.17 15.00 11.30
Adult (S ? XL) 29.13 13.58 8.20 6.20 13.19 10.73 17.00 14.30
Adult (2X) 32.63 17.08 9.20 7.20 14.73 13.97 18.70 16.30
Adult (3X) 36.13 20.58 10.20 8.20 16.73 15.97 20.00 18.00
Adult (4X) 38.13 22.58 11.20 8.20 18.73 17.97 22.00 19.00
Boxing
Uniforms Jerseys Shorts Jerseys Shorts Jerseys Shorts Jerseys Shorts
Youth (S ? L) 10.00 23.00
Adult (S ? XL) 12.00 23.00
Adult (2X) 14.00 25.00
Adult (3X) 16.00 27.00
Adult (4X) 18.00 29.00
?As specified, ?Teamwork Athletic Apparel? is the standardized brand of
basketball uniforms for the combined Columbus/Phenix City Basketball League.
American Soccer Inc. proposed the brand ?Score Denver?. Therefore, the vendor
was deemed non-responsive. The Purchasing Division notified the vendor of the
findings on August 8, 2016, however the vendor did not reply.
Funds are budgeted in the FY17 Budget: General Fund ? Parks and Recreation ?
Athletics ? Contractual Services; 0101-270-3410-ATHL-6319 and General Fund ?
Parks and Recreation ? Recreation Services ? Contractual Services;
0101-270-2400-RECR-6319.
* * * * * *
(C) RETROFIT/UPGRADE OF CLOSED CIRCUIT CAMERA TRUCK
It is requested that Council authorize the purchase of the retrofit/upgrade of
the closed circuit camera truck from Adams Equipment Inc., (Austell, GA) in the
amount of $68,873.00, which is utilized by the Engineering Department to
inspect pipes and sewer lines, as well as, underground infrastructure assets.
The retrofit/upgrade is needed for the following reasons:
? Current operating system for the Truck?s computer is Windows XP which is no
longer supported by Microsoft. The updated computer will have Windows 7/10.
Updated hard drive will be 1 TB.
? Current Asset Management Software is Granite XP; the latest software is
Granite.net which is not compatible with Windows XP. The upgrade will include
the software, licensing and support.
? Current transporter controller is a flight stick, Cues has not used these
antiquated controllers in some time. The new controller will more closely
resemble a XBOX controller. We will be getting two controllers in the upgrade,
one wired and one wireless.
The retrofit/upgrade will also include:
? Updated Video Recording System, current system has VCR/DVD capability,
upgraded system will have DVD/SD/USB with Bluetooth
? New Power Management System & Gas-Powered Generator
? New countertop/cabinet
? Updated Reel Controller (feeds the telemetry cable that connects the truck to
the robot)
? Wireless Monitor to view video outside of the truck (to show
citizens/contractors/CCG staff) what we see)
? New Printer
? Two Days Training
In January, 2009, Per Resolution #10-09, Council authorized the purchase of the
closed circuit camera truck from Cues, Inc. Adams Equipment, Inc., is the
Georgia authorized dealer for Cues., to perform the retrofit/upgrade.
Funds are budgeted in the FY17 Budget: Sewer (Stormwater) Fund ? Engineering ?
Drainage ? Heavy Trucks; 0202 ? 250 ? 2300 ? DRAN ? 7723.
* * * * * *
(D) HYDRAULIC MINI EXCAVATOR ? GEORGIA STATEWIDE CONTRACT
It is requested that Council approve the purchase of one (1) Hydraulic Mini
Excavator (Caterpillar Model 303.5E2 0A or equivalent) from Yancey Brothers
Company (Austell, GA), in the amount of $40,812.00, via Georgia State Contract
#99999-001-SPD0000102-0025.
The equipment will be used by the staff of the Street Improvements Division to
grade curbs, gutters, and sidewalks, as well as, support all jobs and missions
related to the Street Improvements Division. This is replacement equipment.
Funds are budgeted in the FY17 Budget as follows: Paving Fund ? Public Works ?
Repairs and Maintenance ? Off Road Equipment; 0203-260-3110-REPR-7725.
* * * * *
(E) PAPER PRODUCTS AND RELATED SUPPLIES FOR THE CIVIC CENTER AND ICE RINK
(ANNUAL CONTRACT) ? RFB NO. 17-0004
It is requested that Council approve the purchase of paper products and related
supplies from COPACO (Columbus, GA) for the estimated annual contract value of
$23,081.79. The supplies will be purchased on an ?as needed basis?, and will
include the following: paper towels, bathroom tissue, facial tissue, toilet
seat covers, hand wash, air freshener and feminine products for the Columbus
Civic Center and Ice Rink. Contractor will be required to install product
dispensers and any other additional replacement dispensers on an ?as needed
basis?. All installed dispensers will become the property of the Civic Center
and Ice Rink after completion or termination of the contract.
The term of contract shall be for two years, with the option to renew for three
(3) additional twelve-month periods. Contract renewal will be contingent upon
the mutual agreement of the City and the Contractor.
RFB specifications were posted on the City?s website and Georgia Procurement
Registry. Three bid responses were received on August 3, 2016. This bid has
been advertised, opened and reviewed. The bidders were:
Interboro Packaging Corp. (Montgomery, NY) Central Poly Corp. (Linden, NJ) COPACO, Inc.
(Columbus, GA)
Delivery: Next Day (Add?l fee for ?emergency orders? may apply) 7 ? 10 Business Days Next Day
Est. Usage Unit Extended Unit Extended Unit Extended
Paper Towels (Brown) Wausau or Equal 250 Cs 28.70 7,175.00 28.23 7,057.50
Toilet Tissue, 2ply EcoGreen 300 Cs 35.08 10,524.00
Toilet Seat Covers 20 Cs 33.98 679.60
Soap, Green Seal Foam Luxury 25 Cs 28.98 724.50
Air Freshener Refills 3 Cs 34.76 104.19
Feminine Products:
Tampons 10 Cs 67.21 672.10
Sanitary Napkins 10 Cs 36.66 366.60
Envirox H2Orange 117M/P Cleaner 10 Cs 121.64 1,216.40
Liner Can 2 mil black, 55 Gal (Sample Required) 50 Cs 24.48 1,224.00 35.00 1,750.00 28.50
1,425.00
36? White Butcher Paper (Sample Required) 10 Cs 31.19 311.90
TOTAL COST: $12,24.00 $8,925.00 $23,081.79
Funds are budgeted each fiscal year for this on-going expense: Civic Center
Fund ? Civic Center ? Civic Center Operations - Operating Materials,
0757-160-1000-CIVC-6728.
* * * * *
(F) EDUCTOR TRUCK ? NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT
It is requested that Council approve the purchase of one (1) Eductor Truck
(Combination Jet/Vacuum Sewer Cleaner with all standard equipment V312E/1000)
from Atlantic Machinery, Inc. (Silver Spring, MD) in the amount of $342,510.00,
by cooperative purchase via National Joint Powers Alliance (NJPA) Contract
#022014-AMI.
The vehicle will be used by the staff of the Rainwater Division to clean inlets
and pipes throughout Muscogee County. It is a replacement vehicle.
The purchase will be accomplished via Request for Proposal (RFP) Contract
#022014-AMI, initiated by the National Joint Powers Alliance (NJPA), whereby
Atlantic Machinery, Inc., was one of the successful vendors contracted to
provide Sewer Vacuum, Hydro-Excavation, and/or Street Sweeper Equipment with
Related Accessories and Supplies. The contract, which commenced April 1, 2014,
is good through April 1, 2018, with an option to renew for a fifth year at the
discretion of NJPA. The National Joint Powers Alliance is a Service
Cooperative created by Minnesota Statute 123A.21. This statute was created in
1978 and revised in 1995 to allow participating governmental and municipal
agencies to reduce the cost of purchased goods by leveraging their combined
purchasing power. The bid process utilized by National Joint Powers Alliance
meets the requirements of the City?s Procurement Ordinance; additionally,
cooperative purchasing is authorized per Article 9-101 of the Procurement
Ordinance.
Funds are budgeted in the FY17 Budget: Sewer (Stormwater) Fund ? Public Works
? Sewer Maintenance ? Heavy Trucks; 0202-260-3210-SWRM-7723.
* * * * * *
(G) LANDSCAPE MATERIALS (ANNUAL CONTRACT) ? RFB NO. 15-0031
It is requested that Council approve the contract with Top Quality Straw, Inc.
(Phenix City, AL) to provide landscape materials for the estimated annual
contract value of $53,500. Top Quality Straw, Inc. (Phenix City, AL) will
provide various landscape materials to Columbus Consolidated Government on an
?as needed? to be used by Park Services, Public Works and Cooperative Extension
Departments.
Top Quality Straw, Inc. (Phenix City, AL) will replace the current contractor,
Bloomers Lawn Garden & More, LLC (Columbus, GA), who was awarded the contract
per Resolution #181-15 on June 23, 2015. Bloomers Lawn Garden & More, LLC has
failed to meet the following requirements of the contract:
? Make delivery within 72 hours after order has been placed.
? Vendor agreed if pine straw is purchased in bulk by tractor trailer load, the
trailer can be left on site until the next purchase.
Bloomers Lawn Garden & More, LLC was notified of the issues in writing by,
email, fax and certified mail, on August 2, 2016 and was giving 10 days to
rectify the complaint. Since the City received no response from the vendor
regarding the letter, and in accordance with the bid specifications, a
cancellation letter was issued to Bloomers Lawn Garden & More, LLC.
Consequently, in an effort to prevent any delays with the purchase of Landscape
Materials, the Purchasing Division sent Top Quality Straw, Inc. (Phenix City,
AL), the second lowest, responsive bidder, a written request to assume the
remaining years of the contract. Top Quality Straw, Inc. (Phenix City, AL)
has provided written confirmation to assume the remaining terms of the contract
at their original bid prices. The estimated contract value is as follows:
DESCRIPTION EST. QUANTITY UNIT PRICE
(PER BALE) TOTAL PRICE
PINE STRAW 1,000 $3.50 $3,500.00
LONG LEAF PINE STRAW 10,000 $3.50 $35,000.00
WHEAT STRAW 4,000 $3.75 $15,000.00
HAY 4,000 NB NB
TOTAL ESTIMATED CONTRACT VALUE $53,500.00
The term of the contract will be for one (1) year starting September 8, 2016,
with option to renew for three (3) additional twelve- month periods. Contract
renewal will be contingent upon the mutual agreement of the City and the
Contractor.
Funds are budgeted each fiscal year for this on-going expense: General Fund -
Parks and Recreation ? Park Services ? Operating Materials,
0101-270-2100-PSRV-6728; Paving Fund-Public Works - Right Of Way Maintenance -
Horticulture/Landscaping Supplies, 0203-260-3120-ROWM-6727; Integrated Waste
Management Fund - Public Services - Pine Grove Landfill -
Horticulture/Landscaping Supplies, 0207-260-3560-PGRO-6727.
* * * * * * *
(H-1) REFUSE TRUCKS (CHASSIS ONLY) ? NATIONAL JOINT POWERS ALLIANCE (NJPA)
CONTRACT
It is requested that Council approve the purchase of twenty-nine (29) refuse
truck chassis from National Auto Fleet Group (Watsonville, CA) at a unit price
of $157,511.00, and a total price of $4,567,819.00, by cooperative purchase via
National Joint Powers Alliance (NJPA) Contract #102811-NAF.
The refuse trucks were approved in the FY17 Budget, and will be used by the
staff of Waste Management Collection. These vehicles are replacements.
The purchase will be accomplished via Request for Proposal (RFP) Contract
#102811-NAF, initiated by the National Joint Powers Alliance (NJPA), whereby
National Auto Fleet Group, was one of the successful vendors contracted to
provide Passenger Cars, Light Duty, Medium Duty, and Heavy Duty Trucks with
Related Accessories. The contract, which commenced January 17, 2012, is good
through January 17, 2017. The National Joint Powers Alliance is a Service
Cooperative created by Minnesota Statute 123A.21. This statute was created in
1978 and revised in 1995 to allow participating governmental and municipal
agencies to reduce the cost of purchased goods by leveraging their combined
purchasing power. The bid process utilized by National Joint Powers Alliance
meets the requirements of the City?s Procurement Ordinance; additionally,
cooperative purchasing is authorized per Article 9-101 of the Procurement
Ordinance.
Funds are budgeted in the GMA Direct Lease Program.
(H-2) GMA LEASE FOR TWENTY-NINE (29) REFUSE TRUCKS (CHASSIS ONLY)
It is requested that Council authorize the City Manager to execute a Supplement
Lease under the GMA Direct Lease Program for the purchase of the twenty-nine
(29) refuse truck chassis at a unit price of $157,511.00, and a total price of
$4,567,819.00 as cited above in H-1.
* * * * * * *
(I-1) REFUSE TRUCKS (BODY ONLY) ? NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT
It is requested that Council approve the purchase of twenty-nine (29) refuse
truck bodies from Carolina Environmental Systems, Inc. (Austell, GA) at a unit
price of $88,424.00, and a total price of $2,829,568.00, by cooperative
purchase via National Joint Powers Alliance (NJPA) Contract #112014-THC.
The refuse trucks were approved in the FY17 Budget, and will be used by the
staff of Waste Management Collection. These vehicles are replacements.
The purchase will be accomplished via Request for Proposal (RFP) Contract
#112014-THC, initiated by the National Joint Powers Alliance (NJPA), whereby
The Heil Company, was one of the successful vendors contracted to provide
Passenger Cars, Light Duty, Medium Duty, and Heavy Duty Trucks with Related
Accessories. Carolina Environmental Systems, Inc. is the local contracted
dealer for the The Heil Co. The contract, which commenced December 16, 2014,
is good through December 16, 2018. The National Joint Powers Alliance is a
Service Cooperative created by Minnesota Statute 123A.21. This statute was
created in 1978 and revised in 1995 to allow participating governmental and
municipal agencies to reduce the cost of purchased goods by leveraging their
combined purchasing power. The bid process utilized by National Joint Powers
Alliance meets the requirements of the City?s Procurement Ordinance;
additionally, cooperative purchasing is authorized per Article 9-101 of the
Procurement Ordinance.
Funds are budgeted in the GMA Direct Lease Program.
(I-2) GMA LEASE FOR TWENTY-NINE (29) REFUSE TRUCKS (BODY ONLY)
It is requested that Council authorize the City Manager to execute a Supplement
Lease under the GMA Direct Lease Program for the purchase of the twenty-nine
(29) refuse truck bodies at a unit price of $88,424.00, and a total price of
$2,829,568.00 as cited above in I-1.
* * * * * * *
(J-1) GRAB-ALLS ? GEORGIA STATE CONTRACT
It is requested that Council approve the purchase of two (2) grab-all trucks
(2017 Freightliner M2 106 18' Petersen Trash Loader TL3) from Peach State
Freightliner, (Norcross, GA) at a unit price of $124,649.00, for a total price
of $249,298.00, via Georgia Statewide Contract #99999-SPD-SPD-0000039-0002.
Two (2) grab-all trucks were approved in the FY17 Budget utilizing GMA
Leasing. These vehicles will be used to pick up large items put out by
citizens at the curb. This is replacement equipment.
Funds are budgeted in the GMA Direct Lease Program.
* * * * * * *
(J-2) GMA LEASE FOR TWO (2) GRAB-ALLS
It is requested that Council authorize the City Manager to execute a Supplement
Lease under the GMA Direct Lease Program for the purchase of the two (2)
grab-all trucks at a unit price of $124,649.00, for a total price of
$249,298.00 as cited above in J-1.
* * * * * * *
(K-1) D6 WASTE HANDLER ? GEORGIA STATE CONTRACT
It is requested that Council approve the purchase of one (1) D6 waste handler
(bull dozer) from Yancey Bros. Company, (Fortson, GA) in the amount of
$411,562.00, by cooperative purchase via Georgia Statewide Contract
#99999-001-SPD0000102-0025.
The waste handler was approved in the FY17 Budget utilizing GMA Leasing. This
equipment will be used for daily operations at Pine Grove MSW Landfill, Pine
Grove C&D Landfill, and Granite Bluff Inert Landfill. This is replacement
equipment.
Funds are budgeted in the GMA Direct Lease Program.
* * * * * * *
(K-2) GMA LEASE FOR ONE (1) D6 WASTE HANDLER
It is requested that Council authorize the City Manager to execute a Supplement
Lease under the GMA Direct Lease Program for the purchase of the one (1) D6
waste handler at a unit price of $411,562.00 as cited above in K-1.
?ITEM A?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE EXECUTION OF A LETTER OF INTENT WITH ENERDYNE
POWER SYSTEMS, INC. (CHARLOTTE, NC), AND IF BOTH PARTIES ARE IN AGREEMENT TO
PROCEED WITH THE PROJECT, IT IS FURTHER REQUESTED THAT COUNCIL AUTHORIZE THE
EXECUTION OF THE SUBSEQUENT CONTRACT WITH ENERDYNE POWER SYSTEMS, INC. FOR A
LANDFILL GAS DEVELOPMENT PROJECT.
WHEREAS, an RFP was administered (RFP No. 16-0010) and one proposal was
received; and,
WHEREAS, in accordance with Section 3-108, Item H of the Procurement Ordinance,
the Purchasing Division performed due diligence by conducting a survey of
non-responsive firms to determine if it was necessary to revise the
specifications to encourage more competition. Based on the responses to the
survey, the Purchasing Division determined that revisions were not required;
and,
WHEREAS, the proposal submitted by Enerdyne Power Systems, Inc. met all
proposal requirements; and,
WHEREAS, the initial term of the contract shall be for fifteen (15)
years, with the option to renew for two (2) additional 5-year periods. The
contract renewal will be contingent upon the mutual agreement of the City and
the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a letter of intent with
Enerdyne Power Systems, Inc. (Charlotte, NC), and if the both parties are in
agreement to proceed with the project, it is further requested that Council
authorize the execution of the subsequent contract with Enerdyne Power Systems,
Inc. for a landfill gas development project. The City?s percentage of revenue
will be deposited as miscellaneous revenue in the Integrated Waste Fund.
________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the______ day of ____________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF ATHLETIC UNIFORMS ON AN ?AS NEEDED
BASIS? FROM AD-WEAR & SPECIALTY OF TEXAS (HOUSTON, TX) FOR THE ESTIMATED ANNUAL
CONTRACT VALUE OF $6,000.00.
WHEREAS, the contracted vendor will provide athletic uniforms on an ?as needed
basis, and will be utilized by Parks and Recreation to outfit participants of
the Youth Basketball League and the Columbus Boxing Program; and,
WHEREAS, the contract term shall be for two (2) years with an option to renew
for three (3) additional twelve month periods. Renewal of the contract is
contingent upon the mutual agreement of the City and the Contractors.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase athletic uniforms on an
?as needed basis? from Ad-Wear & Specialty of Texas (Houston, TX) for the
estimated annual contract value of $6,000.00. Funds are budgeted in the FY17
Budget: General Fund ? Parks and Recreation ? Athletics ? Contractual Services;
0101-270-3410-ATHL-6319 and General Fund ? Parks and Recreation ? Recreation
Services ? Contractual Services; 0101-270-2400-RECR-63191.
____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ___________________, 2016 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Garrett voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF THE RETROFIT/UPGRADE OF THE CLOSED
CIRCUIT CAMERA TRUCK FROM ADAMS EQUIPMENT INC., (AUSTELL, GA) IN THE AMOUNT OF
$68,873.00.
WHEREAS, the camera truck is utilized by the Engineering Department to inspect
pipes and sewer lines, as well as, underground infrastructure assets; and,
WHEREAS, the retrofit/upgrade is needed to replace an outdated computer
operating system, software, and transporter; as well as, to obtain new
equipment.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase the retrofit/upgrade of
the closed circuit camera truck from Adams Equipment Inc., (Austell, GA) in the
amount of $68,873.00. Funds are budgeted in the FY17 Budget: Sewer
(Stormwater) Fund ? Engineering ? Drainage ? Heavy Trucks; 0202 ? 250 ? 2300 ?
DRAN - 7723
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of __________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) HYDRAULIC MINI EXCAVATOR
(CATERPILLAR MODEL 303.5E2 0A OR EQUIVALENT) FROM YANCEY BROTHERS COMPANY
(AUSTELL, GA), IN THE AMOUNT OF $40,812.00, VIA GEORGIA STATE CONTRACT
#99999-001-SPD0000102-0025.
WHEREAS, the equipment will be used by the staff of the Street Improvements
Division to grade curbs, gutters, and sidewalks, as well as, support all jobs
and missions related to the Street Improvements Division. This is replacement
equipment.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) Hydraulic Mini
Excavator from Yancey Brothers Company (Austell, GA), in the amount of
$40,812.00. Funds are budgeted in the FY17 Budget as follows: Paving Fund ?
Public Works ? Repairs and Maintenance ? Off Road Equipment;
0203-260-3110-REPR-7725.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the______ day of ____________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE PURCHASE OF PAPER PRODUCTS AND RELATED SUPPLIES
FOR CIVIC CENTER AND ICE RINK FROM COPACO (COLUMBUS, GA) FOR THE ESTIMATED
ANNUAL CONTRACT VALUE OF $23,081.79.
WHEREAS, the supplies will be purchased on an ?as needed basis?, and will
include the following: paper towels, bathroom tissue, facial tissue, toilet
seat covers, hand wash, air freshener and feminine product; and,
WHEREAS, the term of contract shall be for two years, with the option to renew
for three additional twelve-month periods. Contract renewal will be contingent
upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase paper products and
related supplies from COPACO (Columbus, GA) for the estimated annual contract
value of $23,081.79. Funds are budgeted each fiscal year for this ongoing
expense: Civic Center Fund ? Civic Center ? Civic Center Operations ? Operating
Materials, 0757-160-1000-CIVC-6728.
___________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the______ day of ____________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) EDUCTOR TRUCK (COMBINATION
JET/VACUUM SEWER CLEANER WITH ALL STANDARD EQUIPMENT V312E/1000), FROM ATLANTIC
MACHINERY, INC. (SILVER SPRING, MD), IN THE AMOUNT OF $342,510.00, BY
COOPERATIVE PURCHASE VIA NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT
#022014-AMI.
WHEREAS, the vehicle will be used by the staff of the Rainwater Division to
clean inlets and pipes throughout Muscogee County. It is a replacement vehicle.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) Eductor Truck
from Atlantic Machinery, Inc. (Silver Spring, MD) in the amount of $342,510.00.
Funds are budgeted in the FY17 Budget: Sewer (Stormwater) Fund ? Public Works
? Sewer Maintenance ? Heavy Trucks; 0202-260-3210-SWRM-7723.
________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_____ day of___________, 2016 and adopted at said meeting by the affirmative
vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM G?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH TOP QUALITY
STRAW, INC. (PHENIX CITY, AL) TO PROVIDE LANDSCAPE MATERIALS FOR THE ESTIMATED
ANNUAL CONTRACT VALUE OF $53,500.00.
WHEREAS, Top Quality Straw, Inc. (Phenix City, AL) will provide various
landscape materials to Columbus Consolidated Government on an ?as needed? to be
used by Park Services, Public Works and Cooperative Extension Departments; and,
WHEREAS, Bloomers Lawn Garden & More, LLC (Columbus, GA), was awarded
the contract per Resolution #181-15 on June 23, 2015, but failed to meet
contract specification requirements; and,
WHEREAS, Top Quality Straw, Inc. (Phenix City, AL), the second low bidder, has
agreed to assume the remaining term of the contract.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute an annual contract with
Top Quality Straw, Inc. (Phenix City, AL), to provide landscape materials for
the estimated annual contract value of $53,500.00. Funds are budgeted each
fiscal year for this on-going expense: General Fund - Parks and Recreation ?
Park Services ? Operating Materials, 0101-270-2100-PSRV-6728; Paving
Fund-Public Works - Right Of Way Maintenance - Horticulture/Landscaping
Supplies, 0203-260-3120-ROWM-6727; Integrated Waste Management Fund - Public
Services - Pine Grove Landfill - Horticulture/Landscaping Supplies,
0207-260-3560-PGRO-6727.
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ______________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM H (1)?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE PURCHASE OF TWENTY-NINE (29) REFUSE TRUCK CHASSIS
FROM NATIONAL AUTO FLEET GROUP (WATSONVILLE, CA) AT A UNIT PRICE OF
$157,511.00, AND A TOTAL PRICE OF $4,567,819.00, BY COOPERATIVE PURCHASE, VIA
NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT #102811-NAF.
WHEREAS, the refuse trucks were approved in the FY17 Budget, and will be used
by the staff of Waste Management Collection. These vehicles are replacements.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase twenty-nine (29) refuse
truck chassis from National Auto Fleet Group, (Watsonville, CA), at the unit
price of $157,511.00, and a total price of $4,567,819.00. Funds are budgeted
in the GMA Direct Lease Program.
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM H (2)"
A RESOLUTION
NO.______
RESOLUTION FOR SUPPLEMENTAL LEASES
A RESOLUTION TO AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE ONE OR MORE
LEASE SUPPLEMENTS FOR A LEASE OR LEASES UNDER THE GMA DIRECT LEASING PROGRAM;
TO DESIGNATE SUCH LEASES AS QUALIFIED TAX-EXEMPT OBLIGATIONS; TO PROVIDE AN
EFFECTIVE DATE; AND FOR OTHER PURPOSES.
WHEREAS, the City has entered into a Master Lease (the ?Master Lease?) dated as
of ______________________, with Georgia Municipal Association, Inc. for the
leasing from time to time of certain equipment, machinery or other personal
property pursuant to Supplemental Leases;
NOW THEREFORE, BE IT RESOLVED OR ORDAINED AS FOLLOWS BY THE GOVERNING BODY OF
THE CITY:
1. The City Manager of the City is hereby authorized and directed to execute
and deliver a Lease Supplement pursuant to the Master Lease to put into effect
one or more leases for twenty-nine (29) refuse trucks (chassis only) (the
?Leased Property?); said officer of the City is authorized and directed in the
name and on behalf of the City to execute and deliver (i) one or more Lease
Supplements for items of the Leased Property in substantially the form attached
to the Master Lease, with such changes and additions as may be approved by said
officer, and (ii) such other documents as may be deemed by such officer to be
necessary or desirable to effect the purposes hereof or of the Master Lease,
and such execution shall constitute conclusive evidence that the executed
document has been authorized and approved hereby; the aforesaid officer is
further authorized to do all things necessary or appropriate to effectuate the
purposes hereof.
2. An appropriation in the City?s current operating budget has previously
been made which shall be sufficient to pay the ?Rentals? and the ?Termination
Payment? during the ?Starting Term? under such Lease Supplements; or
(check box if applicable)
An appropriation from unappropriated and unreserved funds in
the City?s current operating budget is hereby made for the ?Rentals? and the
?Termination Payment? during the ?Starting Term? under such Lease Supplements,
and the budget of the City is hereby amended to reflect such appropriation to
the extent necessary.
3. The lease or leases contemplated by the said Lease Supplements are hereby
designated ?Qualified Tax-Exempt Obligations? within the meaning of Section
265(b)(3) of the Internal Revenue Code of 1986, as amended, and said officer
shall be authorized to confirm such designation by execution of appropriate
documents in connection therewith.
4. This authorization shall be effective immediately.
CLERK?S CERTIFICATE
The undersigned hereby certifies that he or she is the Clerk of the Columbus,
Georgia (the ?City?), and that the foregoing is a true copy of the Resolution
or Ordinance [Check One] adopted by the governing body of the City at a meeting
duly held on the _______________ , 20___, at which a quorum was
present and acting throughout, and that the same has not been rescinded or
modified and is now is in full force and effect. Given under the seal of the
City, this ___________________, 20______.
(SEAL) __________________________________
City Clerk
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM I (1)?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF TWENTY-NINE (29) REFUSE TRUCK BODIES
FROM CAROLINA ENVIRONMENTAL SYSTEMS, INC. (AUSTELL, GA) AT A UNIT PRICE OF
$88,424.00, AND A TOTAL PRICE OF $2,829,568.00, BY COOPERATIVE PURCHASE, VIA
NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT #112014-THC.
WHEREAS, the refuse trucks were approved in the FY17 Budget, and will be used
by the staff of Waste Management Collection. These vehicles are replacements.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase twenty-nine (29) refuse
truck bodies from Carolina Environmental Systems, Inc., (Austell, GA), at the
unit price of $88,524.00, and a total price of $2,829,568.00. Funds are
budgeted in the GMA Direct Lease Program.
___________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ___________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM I (2)?
A RESOLUTION
NO.______
RESOLUTION FOR SUPPLEMENTAL LEASES
A RESOLUTION TO AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE ONE OR MORE
LEASE SUPPLEMENTS FOR A LEASE OR LEASES UNDER THE GMA DIRECT LEASING PROGRAM;
TO DESIGNATE SUCH LEASES AS QUALIFIED TAX-EXEMPT OBLIGATIONS; TO PROVIDE AN
EFFECTIVE DATE; AND FOR OTHER PURPOSES.
WHEREAS, the City has entered into a Master Lease (the ?Master Lease?) dated as
of ______________________, with Georgia Municipal Association, Inc. for the
leasing from time to time of certain equipment, machinery or other personal
property pursuant to Supplemental Leases;
NOW THEREFORE, BE IT RESOLVED OR ORDAINED AS FOLLOWS BY THE GOVERNING BODY OF
THE CITY:
1. The City Manager of the City is hereby authorized and directed to execute
and deliver a Lease Supplement pursuant to the Master Lease to put into effect
one or more leases for twenty-nine (29) refuse trucks (body only) (the ?Leased
Property?); said officer of the City is authorized and directed in the name and
on behalf of the City to execute and deliver (i) one or more Lease Supplements
for items of the Leased Property in substantially the form attached to the
Master Lease, with such changes and additions as may be approved by said
officer, and (ii) such other documents as may be deemed by such officer to be
necessary or desirable to effect the purposes hereof or of the Master Lease,
and such execution shall constitute conclusive evidence that the executed
document has been authorized and approved hereby; the aforesaid officer is
further authorized to do all things necessary or appropriate to effectuate the
purposes hereof.
2. An appropriation in the City?s current operating budget has previously
been made which shall be sufficient to pay the ?Rentals? and the ?Termination
Payment? during the ?Starting Term? under such Lease Supplements; or
(check box if applicable)
An appropriation from unappropriated and unreserved funds in
the City?s current operating budget is hereby made for the ?Rentals? and the
?Termination Payment? during the ?Starting Term? under such Lease Supplements,
and the budget of the City is hereby amended to reflect such appropriation to
the extent necessary.
3. The lease or leases contemplated by the said Lease Supplements are hereby
designated ?Qualified Tax-Exempt Obligations? within the meaning of Section
265(b)(3) of the Internal Revenue Code of 1986, as amended, and said officer
shall be authorized to confirm such designation by execution of appropriate
documents in connection therewith.
4. This authorization shall be effective immediately.
CLERK?S CERTIFICATE
The undersigned hereby certifies that he or she is the Clerk of the Columbus,
Georgia (the ?City?), and that the foregoing is a true copy of the Resolution
or Ordinance [Check One] adopted by the governing body of the City at a
meeting duly held on the _______________ , 20___, at which a
quorum was present and acting throughout, and that the same has not been
rescinded or modified and is now is in full force and effect. Given under the
seal of the City, this ___________________, 20______.
(SEAL) __________________________________
City Clerk
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM J (1)?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) GRAB-ALL TRUCKS (2017
FREIGHTLINER M2 106 18' PETERSEN TRASH LOADER TL3), FROM PEACH STATE
FREIGHTLINER, (NORCROSS, GA) AT THE UNIT PRICE OF $124,649.00, FOR A TOTAL
PRICE OF $249,298.00, VIA GEORGIA STATE CONTRACT #99999-SPD-SPD0000039-0002.
WHEREAS, two (2) grab-all trucks were approved in the FY17 Budget utilizing GMA
Leasing. These vehicles will be used to pick up large items put out by
citizens at the curb. This is replacement equipment.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase two (2) grab-all trucks
(2017 Freightliner M2 106 18' Petersen Trash Loader TL3) from Peach State
Freightliner, (Norcross, GA) at a unit price of $124,649.00, for a total price
of $249,298.00, via Georgia Statewide Contract #99999-SPD-SPD0000039-0002.
Funds are budgeted in the GMA Direct Lease Program.
________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_____ day of____________, 2016 and adopted at said meeting by the affirmative
vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
ITEM J(2) ?ITEM J (2)?
A RESOLUTION
NO.______
RESOLUTION FOR SUPPLEMENTAL LEASES
A RESOLUTION TO AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE ONE OR MORE
LEASE SUPPLEMENTS FOR A LEASE OR LEASES UNDER THE GMA DIRECT LEASING PROGRAM;
TO DESIGNATE SUCH LEASES AS QUALIFIED TAX-EXEMPT OBLIGATIONS; TO PROVIDE AN
EFFECTIVE DATE; AND FOR OTHER PURPOSES.
WHEREAS, the City has entered into a Master Lease (the ?Master Lease?) dated as
of ______________________, with Georgia Municipal Association, Inc. for the
leasing from time to time of certain equipment, machinery or other personal
property pursuant to Supplemental Leases;
NOW THEREFORE, BE IT RESOLVED OR ORDAINED AS FOLLOWS BY THE GOVERNING BODY OF
THE CITY:
1. The City Manager of the City is hereby authorized and directed to execute
and deliver a Lease Supplement pursuant to the Master Lease to put into effect
one or more leases for two (2) grab-all trucks (the ?Leased Property?); said
officer of the City is authorized and directed in the name and on behalf of the
City to execute and deliver (i) one or more Lease Supplements for items of the
Leased Property in substantially the form attached to the Master Lease, with
such changes and additions as may be approved by said officer, and (ii) such
other documents as may be deemed by such officer to be necessary or desirable
to effect the purposes hereof or of the Master Lease, and such execution shall
constitute conclusive evidence that the executed document has been authorized
and approved hereby; the aforesaid officer is further authorized to do all
things necessary or appropriate to effectuate the purposes hereof.
2. An appropriation in the City?s current operating budget has previously been
made which shall be sufficient to pay the ?Rentals? and the ?Termination
Payment? during the ?Starting Term? under such Lease Supplements; or
(check box if applicable)
An appropriation from unappropriated and unreserved
funds in the City?s current operating budget is hereby made for the ?Rentals?
and the ?Termination Payment? during the ?Starting Term? under such Lease
Supplements, and the budget of the City is hereby amended to reflect such
appropriation to the extent necessary.
3. The lease or leases contemplated by the said Lease Supplements are hereby
designated ?Qualified Tax-Exempt Obligations? within the meaning of Section
265(b)(3) of the Internal Revenue Code of 1986, as amended, and said officer
shall be authorized to confirm such designation by execution of appropriate
documents in connection therewith.
4. This authorization shall be effective immediately.
CLERK?S CERTIFICATE
The undersigned hereby certifies that he or she is the Clerk of the Columbus,
Georgia (the ?City?), and that the foregoing is a true copy of the Resolution
or Ordinance [Check One] adopted by the governing body of the City at a
meeting duly held on the _______________ , 20___, at which a
quorum was present and acting throughout, and that the same has not been
rescinded or modified and is now is in full force and effect. Given under the
seal of the City, this ___________________, 20______.
(SEAL) __________________________________
City Clerk
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_____ day of____________, 2016 and adopted at said meeting by the affirmative
vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Garrett voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM K (1)?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) D6 WASTE HANDLER, FROM
YANCEY BROS. COMPANY, (FORTSON, GA) IN THE AMOUNT OF $411,562.00, BY
COOPERATIVE PURCHASE, VIA GEORGIA STATE CONTRACT #99999-001-SPD0000102-0025.
WHEREAS, the waste handler was approved in the FY17 Budget utilizing GMA
Leasing. This equipment will be used for daily operations of Pine Grove MSW
Landfill, Pine Grove C&D Landfill, and Granite Bluff Inert Landfill. This is
replacement equipment.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) D6 waste handler
from Yancey Bros. Company, (Fortson, GA), in the amount of $411,562.00. Funds
are budgeted in the GMA Direct Lease Program.
________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_____ day of___________, 2016 and adopted at said meeting by the affirmative
vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM K (2)?
?ITEM K (2)?
A RESOLUTION
NO._______
RESOLUTION FOR SUPPLEMENTAL LEASES
A RESOLUTION TO AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE ONE OR MORE
LEASE SUPPLEMENTS FOR A LEASE OR LEASES UNDER THE GMA DIRECT LEASING PROGRAM;
TO DESIGNATE SUCH LEASES AS QUALIFIED TAX-EXEMPT OBLIGATIONS; TO PROVIDE AN
EFFECTIVE DATE; AND FOR OTHER PURPOSES.
WHEREAS, the City has entered into a Master Lease (the ?Master Lease?) dated as
of ______________________, with Georgia Municipal Association, Inc. for the
leasing from time to time of certain equipment, machinery or other personal
property pursuant to Supplemental Leases;
NOW THEREFORE, BE IT RESOLVED OR ORDAINED AS FOLLOWS BY THE GOVERNING BODY OF
THE CITY:
1. The City Manager of the City is hereby authorized and directed to execute
and deliver a Lease Supplement pursuant to the Master Lease to put into effect
one or more leases for one (1) D6 Waste Handler (the ?Leased Property?); said
officer of the City is authorized and directed in the name and on behalf of the
City to execute and deliver (i) one or more Lease Supplements for items of the
Leased Property in substantially the form attached to the Master Lease, with
such changes and additions as may be approved by said officer, and (ii) such
other documents as may be deemed by such officer to be necessary or desirable
to effect the purposes hereof or of the Master Lease, and such execution shall
constitute conclusive evidence that the executed document has been authorized
and approved hereby; the aforesaid officer is further authorized to do all
things necessary or appropriate to effectuate the purposes hereof.
2. An appropriation in the City?s current operating budget has previously
been made which shall be sufficient to pay the ?Rentals? and the ?Termination
Payment? during the ?Starting Term? under such Lease Supplements; or
(check box if applicable)
An appropriation from unappropriated and unreserved funds in
the City?s current operating budget is hereby made for the ?Rentals? and the
?Termination Payment? during the ?Starting Term? under such Lease Supplements,
and the budget of the City is hereby amended to reflect such appropriation to
the extent necessary.
3. The lease or leases contemplated by the said Lease Supplements are hereby
designated ?Qualified Tax-Exempt Obligations? within the meaning of Section
265(b)(3) of the Internal Revenue Code of 1986, as amended, and said officer
shall be authorized to confirm such designation by execution of appropriate
documents in connection therewith.
4. This authorization shall be effective immediately.
CLERK?S CERTIFICATE
The undersigned hereby certifies that he or she is the Clerk of the Columbus,
Georgia (the ?City?), and that the foregoing is a true copy of the Resolution
or Ordinance [Check One] adopted by the governing body of the City at a meeting
duly held on the _______________ , 20___, at which a quorum was
present and acting throughout, and that the same has not been rescinded or
modified and is now is in full force and effect. Given under the seal of the
City, this ___________________, 20______.
(SEAL) __________________________________
City Clerk
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
Attachments
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