Agenda Item # 3
Columbus Consolidated Government
Council Meeting
June 25, 2013
Agenda Report # 102
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) UNIFORMS FOR PUBLIC SAFETY DEPARTMENTS (ANNUAL CONTRACT) ? RFB NO.
13-0038
It is requested that Council approve the purchase of uniforms from All American
Uniforms (Columbus, GA), on an ?as needed basis?, for the estimated annual
contract value of $892,397.00. The uniforms will be utilized by the following
Public Safety Departments: Police, Sheriff, Marshal, Muscogee County Prison,
and Fire/EMS.
The contract period shall be for two years, with the option to renew for three
additional twelve-month periods. Contract renewal will be contingent upon the
mutual agreement of the City and the Contractor.
Bid postcard invitations were mailed to one-hundred and twenty-four vendors and
bid specifications were posted on the web page of the Purchasing Division, the
Georgia Procurement Registry, and DemandStar. One bid was received on May 29,
2013. This bid has been advertised, opened and reviewed. The bidder was:
DEPARTMENT ALL AMERICAN
UNIFORMS
(Columbus, GA)
SECTION 1: Police Dept $417,936.00
SECTION II: Muscogee County Sheriff?s Office 114,220.00
SECTION III: Muscogee County Marshal?s Office 17,032.00
SECTION IV: Muscogee County Prison 130,180.00
SECTION V: Fire & Emergency Medical Services 213,029.00
TOTAL AWARD $892,397.00
Funds are budgeted each fiscal year for this on going expense: General Fund ?
Police ? Support Services ? Uniforms; 0101-400-2200-STAF-6781, Sheriff ?
Detention ? Uniforms; 0101-550-2600-JAIL-6781, Marshal ? Municipal Court ?
Uniforms; 0101-530-3000-MRSH-6781, Muscogee County Prison ? Warden ? Uniforms;
0101-420-1000-MCCI-6781 and Fire/EMS - Logistics/Support - Uniforms,
0101-410-3610-LOGI-6781.
(B) UPGRADE FOR FIRE AND EMS PATIENT CARE SOFTWARE
It is requested that Council approve the purchase of a software upgrade to the
patient care software from ImageTrend, Inc., (Lakeville, MN) in the amount of
$44,220.00, plus the annual maintenance fee (after the first year) in the
amount of $6,220.00
Per Resolution #216-12, Council approved the purchase of patient care software
from ImageTrend, Inc., for the Fire and EMS Department. The software upgrade
Fire and EMS wishes to purchase at this time will work directly with the
software previously purchased. The new module upgrades will allow the
department to have one company that offers an all in one program providing a
system with powerful fire and EMS modules working together to facilitate data
collection, analysis and reporting. EMS and fire data can be collected
separately for incidents requiring only one type of reporting, or can be
collected in two associated reports that will copy shared data to reduce entry
time for incidents involving both types of data. The Fire Investigations
module allows the department to enter and track investigation records in
ImageTrend's Fire Bridge or Rescue Bridge module, from completing standard
forms to adding photographs or documents to be associated with the
investigation. Any investigation report entered into Fire Bridge or Rescue
Bridge can be associated with an NFIRS (National Fire Incident Reporting
System) report, allowing the department to quickly see important data related
to a specific occupant or property. The scheduler module integrates with the
ImageTrend EMS Service Bridge?, State Bridge? or Rescue Bridge? software to
populate NFIRS reports with vehicles and personnel based on scheduling at the
time of the call. It also works with schedules for investigations or
inspections to view the department?s full schedule at a glance without having
to launch separate modules. These are just a few things the software will
allow the department to accomplish.
Funds are budgeted in the FY13 Budget: LOST/Public Safety ? Fire & EMS ?
Public Safety/LOST ? Computer Equipment; 0102 ? 410 ? 9900 ? LOST ? 7751.
Funds will be budgeted in subsequent budget years to cover the annual software
support costs.
?ITEM A?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE PURCHASE OF UNIFORMS FROM ALL AMERICAN
UNIFORMS (COLUMBUS, GA), ON AN ?AS NEEDED BASIS?, FOR THE ESTIMATED ANNUAL
CONTRACT VALUE OF $892,397.00.
WHEREAS, the uniforms will be utilized by the following Public Safety
Departments: Police, Sheriff, Marshal, Muscogee County Prison, and Fire/EMS;
and,
WHEREAS, contract period shall be for two years, with the option to
renew for three additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase uniforms from All
American Uniforms (Columbus, GA), on an ?as needed basis?, for the estimated
annual contract value of $892,397.00. Funds are budgeted each fiscal year for
this on going expense; General Fund ? Police ? Support Services ? Uniforms;
0101-400-2200-STAF-6781, Sheriff ? Detention ? Uniforms;
0101-550-2600-JAIL-6781, Marshal ? Municipal Court ? Uniforms;
0101-530-3000-MRSH-6781, Muscogee County Prison ? Warden ? Uniforms;
0101-420-1000-MCCI-6781 and Fire/EMS - Logistics/Support - Uniforms,
0101-410-3610-LOGI-6781.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
___________ day of ____________, 2013 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE PURCHASE OF A SOFTWARE UPGRADE TO THE
PATIENT CARE SOFTWARE FROM IMAGETREND, INC., (LAKEVILLE, MN) IN THE AMOUNT OF
$44,220.00, PLUS THE ANNUAL MAINTENANCE FEE (AFTER THE FIRST YEAR) IN THE
AMOUNT OF $6,220.00
WHEREAS, per Resolution #216-12, Council approved the purchase of patient care
software from ImageTrend, Inc., for the Fire and EMS Department. The software
upgrade Fire and EMS wishes to purchase at this time will work directly with
the software previously purchased; and,
WHEREAS, the module upgrades will allow the department to have one company that
offers an all in one program providing a system with powerful fire and EMS
modules working together to facilitate data collection, analysis and reporting.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase of a software
upgrade to the patient care software from ImageTrend, Inc., (Lakeville, MN) in
the amount of $44,220.00, plus the annual maintenance fee (after the first
year) in the amount of $6,220.00. Funds are budgeted in the FY13 Budget:
LOST/Public Safety ? Fire & EMS ? Public Safety/LOST ? Computer Equipment;
0102 ? 410 ? 9900 ? LOST ? 7751. Funds will be budgeted in subsequent budget
years to cover the annual maintenance costs.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _____ day of____________________, 2013 and adopted at said meeting by
the affirmative vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
Attachments
No attachments for this document.