Agenda Item # 4
Columbus Consolidated Government
Council Meeting
January 10, 2017
Agenda Report # 79
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) DRUG TESTING SUPPLIES AND EQUIPMENT FOR ACCOUNTABILITY COURTS
It is requested that Council approve payments to Siemens Healthcare Diagnostics
(Dallas, TX), for recurring costs for drug testing supplies and equipment, in
the approximate amount of $10,000 - $15,000. The periodic costs cover, as
needed purchases, of drug testing supplies and equipment, required by
Accountability Courts such as: Adult Felony Drug Court, Juvenile Court, Mental
Health Court and Veterans Court.
Siemens Healthcare Diagnostics is the vendor contracted by and with the
Criminal Justice Coordinating Council of the State of Georgia to provide drug
testing supplies and equipment for Accountability Courts in Georgia. The
current contract began in October 1, 2012 ? June 30, 2013, with seven (7)
additional one-year renewal periods beginning July 1 and ending June 30th each
calendar year. The City?s Accountability Courts will participate in future
contracts awarded to Siemens, as directed by the Criminal Justice Coordinating
Council.
In the past, these payments did not require Council approval. However, on
November 15, 2016, Council reduced the approval threshold from $25,000 to
$10,000. Therefore, Council approval is now required. This agenda item and
attached resolution is needed to cover future payments, so the Accountability
Courts can continue to the receive the necessary supplies and equipment without
interruption. If payments are not rendered in a timely manner, services will
be discontinued.
Funds are budgeted, as needed, for this ongoing expenses as follows:
Multi-Govt. Project Fund ? Superior Court ? Adult Felony Drug Court - Drug
Testing, 0216 ? 500 ? 3191 ? ADRG ? 6325; Multi-Govt. Project Fund ? Superior
Court ? Juvenile Court - Drug Testing, 0216 ? 500 ? 3124 ? JUVE ? 6325;
Multi-Govt. Project Fund ? Superior Court ? Veteran Court - Contractual
Services, 0216 ? 500 ? 3140 ? MCVC ? 6319;
Multi-Govt. Project Fund ? Superior Court ? Mental Health Court - Contractual
Services, 0216 ? 500 ? 3150 ? MNHC ? 6319.
* * * * * * * * * *
(B) NETWORK SWITCH AND AP BUNDLE FOR COMER RECREATION CENTER AND GOVERNMENT
CENTER TOWER
It is requested that Council approve the purchase of a network switch and AP
bundle from C-Pak Technology Solutions (Lagrange, GA), in the amount of
$15,491.40. The purchase will be accomplished by cooperative contract via
Georgia Statewide Contract #9999-SPD-T20120501-006.
The network switch and AP bundle is needed for the Comer Recreation Center and
the Government Center Tower to continue wiring for the LAN?s (Local Area
Networks) at those locations. The bundle includes switching for network
connectivity, licensing, and wireless AP?s. Information Technology purchases
bundles, as needed, to conserve on the warranty; as the equipment does not need
to be on hand until ready to deploy.
Funds are budgeted in the FY17 Budget as follows: $7,745.70 budgeted in
General Fund ? Parks and Recreation ? Community Schools Operations ? Operating
Materials, 0101 ? 270 ? 3505 ? CSOP - 6728; $2,560.20 budgeted in General Fund
? Information Technology ? Software Lease, 0101 ? 210 ? 1000 ? ISS - 6541; and
$5,185.50 budgeted in General Fund ? Information Technology ? Miscellaneous
Equipment Maintenance, 0101 ? 210 ? 1000 ? ISS -6519.
* * * * * *
(C) AMEND THE BASKETBALL OFFICIATING SERVICES ANNUAL CONTRACT (RFB NO, 13-0023)
TO ADD ADULT FLAG FOOTBALL OFFICIATING SERVICES
It is requested that Council approve an amendment to the annual contract with
Columbus Basketball Official Association (Columbus, GA), for Basketball
Officiating Services, to add Adult Flag Football League Officiating Services.
The Parks and Recreation Department is adding an Adult Flag Football League to
the Department?s active recreational programming. The Adult Flag Football
League will require two (2) football officials that are familiar with Adult
Football Rules for every game. Games may be scheduled during the week after
6:00 pm, but before 11:00 pm, as well as, on Saturday and/or Sunday between the
hours of 8:00 am ? 8:00 pm. The season will start in mid-January and will be
completed by mid-March. Games may be played at any park that is maintained by
Columbus Parks and Recreation; however, the maximum number of sites scheduled
at a particular time is five (5) sites.
Columbus Basketball Official Association was awarded the contract to provide
Basketball Officiating Services, per Resolution No. 354-12 (RFB No. 13-0023),
on December 4, 2012. According to the Parks and Recreation Department,
Columbus Basketball Official Association is the only association in the local
area that can also provide football officiating services. Mr. Ben Elder, who
runs the Basketball Official Association, also runs the Football Official
Association. Officials outside of this area will not travel to other cities
for recreational programs.
Columbus Basketball Official Association (Columbus, GA) has provided written
confirmation and is willing to accept the contract amendment. The annual cost
for this additional service is as follows:
Cost for 2 Officials, per game, for Adult Flag Football League / Approx. 40
games
48.00 / $1,920.00
Funds are budgeted each year for this ongoing expense: General Fund - Parks &
Recreation ? Athletics ? Contractual Services; 0101-270-3410-ATHL-6319.
* * * * * *
(D) SUV ? GEORGIA STATEWIDE CONTRACT
It is requested that Council approve the purchase one (1) SUV (2017 Ford
Explorer) from Allan Vigil Ford (Morrow, GA), in the amount of $27,124.00, via
Georgia State Contract #99999-SPD-ES40199373-002.
This is a replacement vehicle that will be used by the Parks and Recreation
Department to transport various equipment, supplies, and materials to be used
for recreational purposes at numerous parks and recreational facilities.
Funds are available in the FY17 Budget as follows: General Fund ? Parks and
Recreation ? Parks and Recreation ? Automobiles; 0101-270-1000-PARK-7721.
?ITEM A?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING PAYMENTS TO SIEMENS HEALTHCARE DIAGNOSTICS (DALLAS,
TX), FOR RECURRING COSTS FOR DRUG TESTING SUPPLIES AND EQUIPMENT, IN THE
APPROXIMATE AMOUNT OF $10,000 - $15,000. THE PERIODIC COSTS COVER, AS NEEDED
PURCHASES, OF DRUG TESTING SUPPLIES AND EQUIPMENT, REQUIRED BY ACCOUNTABILITY
COURTS SUCH AS: ADULT FELONY DRUG COURT, JUVENILE COURT, MENTAL HEALTH COURT
AND VETERANS COURT.
WHEREAS, Siemens Healthcare Diagnostics is the vendor contracted by and with
the Criminal Justice Coordinating Council of the State of Georgia to provide
drug testing supplies and equipment for Accountability Courts in Georgia. The
contract began in October 1, 2012 ? June 30, 2013, with seven (7) additional
one-year renewal periods beginning July 1 and ending June 30th each calendar
year. The City?s Accountability Courts will participate in future contracts
awarded to Siemens, as directed by the Criminal Justice Coordinating Council;
and,
WHEREAS, In the past, these payments did not require Council approval.
However, on November 15, 2016, Council reduced the approval threshold from
$25,000 to $10,000. Therefore, Council approval is now required. This agenda
item and attached resolution is needed to cover future payments, so the
Accountability Courts can continue to the receive the necessary supplies and
equipment without interruption.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payments to Siemens
Healthcare Diagnostics (Dallas, TX), for recurring costs for drug testing
supplies and equipment, in the approximate amount of $10,000 - $15,000. The
periodic costs cover, as needed purchases, of drug testing supplies and
equipment, required by Accountability Courts such as: Adult Drug Court,
Juvenile Court, Mental Health Court and Veterans Court. Funds are budgeted, as
needed, for this ongoing expenses as follows: Multi-Govt. Project Fund ?
Superior Court ? Adult Felony Drug Court - Drug Testing, 0216 ? 500 ? 3191 ?
ADRG ? 6325; Multi-Govt. Project Fund ? Superior Court ? Juvenile Court -
Drug Testing, 0216 ? 500 ? 3124 ? JUVE ? 6325; Multi-Govt. Project Fund ?
Superior Court ? Veteran Court - Contractual Services, 0216 ? 500 ? 3140 ?
MCVC ? 6319; Multi-Govt. Project Fund ? Superior Court ? Mental Health Court -
Contractual Services, 0216 ? 500 ? 3150 ? MNHC ? 6319.
________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_____ day of____________________, 2017 and adopted at said meeting by the
affirmative vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE PURCHASE OF A NETWORK SWITCH AND AP BUNDLE FROM
C-PAK TECHNOLOGY SOLUTIONS (LAGRANGE, GA), IN THE AMOUNT OF $15,491.40. THE
PURCHASE WILL BE ACCOMPLISHED BY COOPERATIVE CONTRACT VIA GEORGIA STATEWIDE
CONTRACT #9999-SPD-T20120501-006.
WHEREAS, the network switch and AP bundle is needed for the Comer Recreation
Center and the Government Center Tower to continue wiring for the LAN?s (Local
Area Networks) at those locations. The bundle includes switching for network
connectivity, licensing, and wireless AP?s; and,
WHEREAS, Information Technology purchases bundles, as needed, to conserve on
the warranty; as the equipment does not need to be on hand until ready to
deploy.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase a network switch and AP
bundle from C-Pak Technology Solutions (Lagrange, GA), in the amount of
$15,491.40. The purchase will be accomplished by cooperative contract via
Georgia Statewide Contract #9999-SPD-T20120501-006. Funds are budgeted in the
FY17 Budget as follows: $7,745.70 budgeted in General Fund ? Parks and
Recreation ? Community Schools Operations ? Operating Materials, 0101 ? 270 ?
3505 ? CSOP - 6728; $2,560.20 budgeted in General Fund ? Information Technology
? Software Lease, 0101 ? 210 ? 1000 ? ISS - 6541; and $5,185.50 budgeted in
General Fund ? Information Technology ? Miscellaneous Equipment Maintenance,
0101 ? 210 ? 1000 ? ISS -6519.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_____ day of____________________, 2017 and adopted at said meeting by the
affirmative vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO.__________
A RESOLUTION TO AMEND THE ANNUAL CONTRACT WITH COLUMBUS BASKETBALL OFFICIAL
ASSOCIATION (COLUMBUS, GA) FOR BASKETBALL OFFICIATING SERVICES TO ADD ADULT
FLAG FOOTBALL LEAGUE OFFICIATING SERVICES.
WHEREAS, the Parks and Recreation Department is adding an Adult Flag Football
League to the Department?s active recreational programming. The Adult Flag
Football League will require two (2) football officials that are familiar with
Adult Football Rules for every game. Games may be scheduled during the week
after 6:00 pm, but before 11:00 pm, as well as, on Saturday and/or Sunday
between the hours of 8:00 am ? 8:00 pm. The season will start in mid-January
and will be completed by mid-March. Games may be played at any park that is
maintained by Columbus Parks and Recreation; however, the maximum number of
sites scheduled at a particular time is five (5) sites; and,
WHEREAS, Columbus Basketball Official Association (Columbus, GA) was awarded
the contract to provide Basketball Officiating Services, per Resolution No.
354-12 (RFB No. 13-0023), on December 4, 2012. According to the Parks and
Recreation Department, Columbus Basketball Official Association is the only
association in the local area that can also provide football officiating
services; and,
WHEREAS, Columbus Basketball Official Association (Columbus, GA) has provided
written confirmation and is willing to accept the contract amendment.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to amend the annual contract with
Columbus Basketball Official Association (Columbus, GA), for Basketball
Officiating Services, to add Adult Flag Football League Officiating Services.
Funds are budgeted each year for this ongoing expense: General Fund - Parks &
Recreation ? Athletics ? Contractual Services; 0101-270-3410-ATHL-6319.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) SUV (2017 FORD EXPLORER), FROM
ALLAN VIGIL FORD (MORROW, GA), IN THE AMOUNT OF $27,124.00, VIA GEORGIA STATE
CONTRACT #99999-SPD-ES40199373-002.
WHEREAS, this is a replacement vehicle that will be used by the Parks and
Recreation Department to transport various equipment, supplies, and materials
to be used for recreational purposes at numerous parks and recreational
facilities.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) SUV (2017 Ford
Explorer) from Allan Vigil Ford (Morrow, GA), in the amount of $27,124.00.
Funds are available in the FY17 Budget as follows: General Fund ? Parks and
Recreation ? Parks and Recreation ? Automobiles; 0101-270-1000-PARK-7721.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
Attachments
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