Agenda Item # 3
Columbus Consolidated Government
Council Meeting
April 8, 2008
Agenda Report # 267
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) CARGO VAN
It is requested that Council approve the purchase of three (3) cargo vans, via
Georgia State Contract, SWC S-050483, from Allan Vigil Ford, (Morrow, GA) at a
unit cost of $17,741.00 each, for a total purchase amount of $53,223.00.
The vans are replacement units that will be used by the Parks Services
Division, of the Parks and Recreation Department, to transport cleaning crews
and supplies to City owned recreation facilities.
Funds were approved in the FY08 Mid-Year Budget Amendment: General Fund ?Parks
and Recreation ? Parks Services ? Automobiles; 0101-270-2100-PSRV-7721.
* * * * * *
(B) PICKUP TRUCK
It is requested that Council approve the purchase of one (1) regular cab long
bed 4x2 pickup truck, via Georgia State Contract SWC S-050483, from Allan Vigil
Ford (Morrow, GA) in the amount of $19,557.00.
The truck is a replacement unit that will be used by the Parks Services
Division, of the Parks and Recreation Department, to pull an equipment trailer
with riding mowers to various job sites at City owned parks.
Funds were approved in the FY08 Mid-Year Budget Amendment: General Fund ?Parks
and Recreation ? Parks Services ? Light Trucks; 0101-270-2100-PSRV-7722.
(C) RADEYE RADIATION POCKET DETECTOR
It is requested that Council approve the purchase of four (4) Radeye radiation
pocket detectors from Hagemeyer North America, (Columbus, GA) in the amount of
$10,210.12.
The radiation pocket detectors are additional units that will be used by the
Office of Homeland Security. The items will provide additional safety to first
responders as they respond to known and unknown threats throughout the City.
These situations may involve acts of terrorism or accidental, which may expose
first responders to dangerous chemical exposure.
This purchase is being made via the US Communities Government Purchasing
Alliance, which is supported by the Georgia Municipal Association. U.S.
Communities Government Purchasing Alliance is a nonprofit instrumentality of
government that assists local and state government agencies, school districts
(K-12), higher education, and nonprofits in reducing the cost of purchased
goods through pooling the purchasing power of public agencies nationwide. This
is accomplished through competitively solicited contracts for quality products
through lead public agencies.
Funds were approved in the FY08 Budget: Multi-Gov?t Project Fund? Fire/EMS ?
Critical Infrastructure Projection Grant ? Capital Expenditures Over $5,000.00;
0216-410-3926-CIPG-7761.
* * * * * *
(D) TROPHIES & OTHER MISCELLANEOUS AWARDS (ANNUAL CONTRACT) ?
RFB NO. 08-0044
It is requested that Council approve the purchase of Trophies and other
Miscellaneous Awards from Columbus Trophy & Screenprinting for the estimated
contract value of $95,711.35. The contract includes screenprinting services,
as well as, the following items to be provided on an ?as needed basis?:
trophies, plaques, hats, resin figures, medal trophy cases, tombstone trophies
and acrylics, t-shirts and golf shirts. The trophies and other miscellaneous
awards are used by the Parks and Recreation Department to give to participants
in basketball, volleyball, softball and boxing tournaments.
The contract period shall be for two (2) years, with the option to renew for
three additional twelve-month periods. Contract renewal will be contingent
upon the mutual agreement of the City and the Contractor.
Bid specifications were posted on the City?s website; one bid response was
received on March 12, 2008. This bid has been advertised, opened and
reviewed. The bidder was:
Columbus Trophy & Screenprinting (Columbus, GA) Estimated
Contract Value $95,711.35
Funds are budgeted each fiscal year for this on going expense: General Fund -
Parks & Recreation - Various Units - Operating Materials; 0101?270?Various
Units-6728.
* * * * * *
(E) AUDITING SERVICES (ANNUAL CONTRACT) RFP NO. 08-0017
It is requested that Council approve the contract for auditing services from
Albright & Fortenberry, & Ninas, LLP, to be utilized by The Finance
Department. The services are needed to provide the Finance Department with the
professional services of an external Certified Public Accountant to perform
financial and compliance audits. The audit shall be conducted in accordance
with generally accepted auditing standards, promulgated by the American
Institute of Certified Public Accounts (AICPA) and in accordance with
Government Auditing Standards issued by the Comptroller General of the United
States and the Official Code of Georgia Annotated. The examination shall be
made in compliance with applicable laws of the State of Georgia and the
Columbus Consolidated Government.
The auditor will perform the following:
1. Determine whether the financial statements present fairly the respective
financial position of the governmental activities.
2. Provide an understanding of internal control over financial reporting
sufficient to plan the audit by performing procedures to understand both the
design of controls relevant to an audit of financial statements.
3. Provide reasonable assurance that the financial statements are free of
material misstatements resulting from violations of laws and regulations.
4. Follow-up on known material findings and recommendations from previous
audits.
5. Prepare working papers containing sufficient information to enable an
experienced auditor having no previous connection with the audit to ascertain
from them the evidence that supports the auditor?s conclusions and judgments.
6. Determine whether the government entity complied with laws and regulations.
7. Verify and test expenditures of the Columbus Consolidated Government?s
Special Purpose Local Option Sales Tax proceeds.
8. Make an annual presentation to Mayor and Council at the conclusion of the
audit documenting any audit findings
The initial term of the contract shall be for one year, with the option to
renew for four additional twelve-month periods. The contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
The RFP invitations were mailed and specifications were posted on the City?s
website. This RFP has been advertised, opened and evaluated. Three proposals
were received February 8, 2008, from the following offerors:
Albright, Fortenberry & Ninas, LLP (Columbus, GA)
Mauldin & Jenkins (Macon, GA)
Banks, Finley, White & Co (College Park, GA)
Proposals were reviewed by the Evaluation Committee members, which consisted of
representatives from Finance, METRA, Community Reinvestment, Elections &
Registration, and Trade Center. Representatives from the City Manager?s Office
and Finance Department served in advisory positions and were not voting members.
The City?s Procurement Ordinance, Article 3-110, Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services, governs
the RFP Process. During the process of an RFP there is no formal opening, due
to the possibility of negotiated components of the proposal. In the event
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
If Council does not approve the recommended offeror, negotiations will begin
with the next responsive offeror. Evaluation results and cost information have
been submitted to the City Manager in a separate memo for information
purposes.
Funds are budgeted each fiscal year for this ongoing service: General Fund ?
Finance ? Finance Director ? Auditing Services, 0101-200-1000-FNCE-6337.
* * * * * *
(F) VOTER REGISTRATION MANAGEMENT SOFTWARE
It is requested that Council approve the purchase of RocketFile Document
Management Solution software from Image One Technology Solution (Orlando, FL)
in the amount of $20,560.00.
This software will enable the Board of Elections to capture digital images from
voter registration forms, absentee ballot applications and other paper based
documents associated with elections and voter registration and will provide
files for quick retrievals of information. The absentee ballot process
requires verification of signatures with the original voter registration form,
the application for absentee ballot, and the absentee ballot envelope. This
system will provide the ability to manage this process in a more timely
manner. It will provide the ability to manage the Uniformed and Overseas
Citizen Absentee Voting Act by giving triggers for absentee voting.
Image One Technology is the designer of the RocketFile software. This software
is recommended because it is specifically designed to integrate with the
statewide voter registration system utilized through the GO Network.
Therefore, the vendor is considered an only known source for this purchase per
the Procurement Ordinance, Article 3-114.
Funds were approved in the FY08 Mid-Year Budget Amendment: General Fund -
Boards and Commission - Elections and Registration - Computer Software,
0101-290-2000-ELCT-6713.
(G) EMERGENCY PURCHSE OF AUDIO AND VIDEO EQUIPMENT FOR CCGTV
It is requested that Council approve the emergency purchase and installation of
various audio and video equipment, for CCGTV, from Media Products of Atlanta in
the amount of $70,807.00.
CCGTV will need to upgrade its cameras and video accessories to comply with the
FCC Digital requirement by 2009. The FCC is requiring that all TV owners
switch to a digital or HDTV because broadcasters will be required to broadcast
on a digital or HDTV signal only. The City is currently using analog
equipment. The digital equipment includes: Cameras, power supplies, field
camera support, HDV Video Media equipment, Pro-HD Recorder/Player and
accessories.
Media Products was chosen to provide and install the equipment because the
vendor has provided and installed similar equipment for CCGTV and is familiar
with the set-up of CCGTV. Additionally, Media Product is the only known
vendor, in the region, with the ability to provide and install equipment for
large TV stations and production companies. The vendor quoted a discounted
price that was good through March 31, 2008. Therefore, the City Manager
approved the emergency purchase to allow the purchase order to be issued.
Funds were approved in the FY08 Mid-Year Budget Amendment: $39,721.00 is
budged in General Fund ? Miscellaneous ? Contingency; 0101-590-2000-CONT-9801;
$31,086.00 is budged in General Fund ? Non-Categorical ? Capital Expenditures
Over $5,000.00; 0101-590-3000-NCAT-7761.
* * * * * *
(H) AUTOMATED FINGERPRINT AND PALM PRINT IDENTIFICATION SYSTEM
It is requested that Council approve the purchase of an AFIX Tracker (Automated
Fingerprint and Palm print Identification System) from AFIX Technologies, Inc.,
(Pittsburgh, Kansas) in the amount of $32,000.00.
The PC based automated fingerprint and palm print identification system is used
to identify criminals from fingerprint and palm prints left behind at crime
scenes. With the AFIX Tracker system, investigators will no longer have to
wait for their cases to come to the top of the stack of other latent cases
submitted by agencies from around the state. The system provides the
capability for the Police Department to build a database of arrestees from
their jurisdiction, allowing the ability to search a focused database of known
offenders. By maintaining a local database, the Police Department can
significantly improve the chances for searching a crime scene print and being
able to attach a name to a print.
AFIX Technologies developed and produced the AFIX Tracker. Therefore, the
vendor is considered the only known source for this purchase, per the
Procurement Ordinance Article 3-114.
Funds were approved in the FY08 Mid-Year Budget Amendment: General Fund ?
Police ? Investigative Services ? Capital Expenditures Over $5,000; 0101 ? 400
? 3320 ? INVS ? 7761.
* * * * * * * *
(I) ADDITIONAL GIS SOFTWARE LICENSES
It is requested that Council approve the purchase of additional licenses for
the GIS software from ESRI, Inc., (Duluth, GA) in the amount of $13,069.30.
ESRI is the developer of various software packages used by the GIS Division for
map generation, and for editing and maintaining the City?s tax parcels, streets
zoning and land use databases. Consequently, the vendor is considered an Only
Known Source for the maintenance and support of the software, per Section 3-114
of the Procurement Ordinance.
Funds were approved in the FY08 Mid-Year Budget Amendment: Engineering ?
Geographic Information Systems ? Software Lease, 0101-250-2400-GIS-6541.
* * * * * *
(J) WINDOW CLEANING AND RESEALING SERVICES ? RFB NO. 08-0007
It is requested that Council authorize the execution of a contract with J. J.
Morley Enterprises, Inc., in the amount of $374,465.00, for window cleaning and
resealing services. The work will be performed on the tower and includes
professional cleaning of exterior windows and removing and replacing silicone
sealant. Optional services include cleaning, prepping and painting the columns
from the roof to the plaza; the City will furnish the paint.
Bid invitations were mailed to thirty-nine vendors and were posted on the
City?s web page. A mandatory pre-bid conference/site visit was held on August
30, 2007; representatives from five companies attended the conference/site
visit. This bid has been advertised, opened and reviewed. The bidders were:
Description J. J. Morley Enterprises
(Alpharetta, GA) Mid-Continental Restoration
(Murfreesboro, TN)
Window Cleaning & Resealing 308,215.00 377,672.00
Clean, Prep & Paint Columns 66,250.00 50,794.00
Total Cost $ 374,465.00 $ 428,466.00
Funds were approved in the FY08 Mid-Year Budget Amendment: General Fund
Supported Capital Projects ? Contractual Services ? Government Center
Renovations: 0508-660-1000-CPGF-6319-22173-20080.
?ITEM A?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) CARGO VANS, VIA
GEORGIA STATE CONTRACT, SWC S-050483, FROM ALLAN VIGIL FORD, (MORROW, GA) AT A
UNIT COST OF $17,741.00 EACH, FOR A TOTAL PURCHASE AMOUNT OF $53,223.00.
WHEREAS, the vans are replacement units that will be used by the Parks
Services Division, of the Parks and Recreation Department, to transport
cleaning crews and supplies to City owned recreation facilities.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase three (3) cargo
vans, via Georgia State Contract SWC S-050483, from Allan Vigil Ford (Morrow,
GA) in the amount of $53,223.00. Funds were approved in the FY08 Mid-Year
Budget Amendment: General Fund ?Parks and Recreation ? Parks Services ?
Automobiles; 0101-270-2100-PSRV-7721.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) REGULAR CAB LONG BED
4X2 PICKUP TRUCK, VIA GEORGIA STATE CONTRACT, SWC S-050483, FROM ALLAN VIGIL
FORD, (MORROW, GA) IN THE AMOUNT OF $19,557.00.
WHEREAS, the truck is a replacement unit that will be used by the Parks
Services Division, of the Parks and Recreation Department, to pull an equipment
trailer with riding mowers to various job sites at City owned parks.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) regular
cab long bed 4x2 pickup truck, via Georgia State Contract, SWC S-050483, from
Allan Vigil Ford, (Morrow, GA) in the amount of $19,557.00. Funds were
approved in the FY08 Mid-Year Budget Amendment: General Fund ?Parks and
Recreation ? Parks Services ? Light Trucks; 0101-270-2100-PSRV-7722.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE PURCHASE OF FOUR (4) RADEYE RADIATION
POCKET DETECTORS FROM HAGEMEYER NORTH AMERICA, (COLUMBUS, GA) IN THE AMOUNT OF
$10,210.12.
WHEREAS, the radiation pocket detectors are additional units that will
be used by the Office of Homeland Security. The items will provide additional
safety to first responders as they respond to known and unknown threats
throughout the City. These situations may involve acts of terrorism or
accidental, which may expose first responders to dangerous chemical exposure.
WHEREAS, this purchase is being made via the US Communities Government
Purchasing Alliance, which is supported by the Georgia Municipal Association.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase four (4) Radeye
radiation pocket detectors from Hagemeyer North America, (Columbus, GA) in the
amount of $10,210.12. Funds were approved in the FY08 Budget: Multi-Gov?t
Project Fund? Fire/EMS ?Critical Infrastructure Projection Grant ? Capital
Expenditures Over $5,000.00; 0216-410-3926-CIPG-7761.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM D?
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE PURCHASE OF TROPHIES AND OTHER
MISCELLANEOUS AWARDS, ON AN ?AS NEEDED BASIS?, FROM COLUMBUS TROPHY &
SCREENPRINTING FOR THE ESTIMATED CONTRACT VALUE OF $95,711.35.
WHEREAS, the contract includes screenprinting services, as well as, the
following items to be provided on an ?as needed basis?: trophies, plaques,
hats, resin figures, medal trophy cases, tombstone trophies and acrylics,
t-shirts and golf shirts. The trophies and other miscellaneous awards are used
by the Parks and Recreation Department to give to participants in basketball,
volleyball, softball and boxing tournaments; and,
WHEREAS, the contract period shall be for two (2) years, with the
option to renew for three additional twelve-month periods. Contract renewal
will be contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase trophies and
other miscellaneous awards on an "as needed basis? from Columbus Trophy &
Screenprinting for the estimated annual contract value of $95,711.35. Funds
are budgeted each fiscal year for this on going expense: General Fund - Parks &
Recreation - Various Units - Operating Materials; 0101?270?Various Units-6728.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM E?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH ALBRIGHT, FORTENBERRY
& NINAS, LLP, TO PROVIDE AUDITING SERVICES.
WHEREAS, an RFP was administered (RFP No. 08-0017) and three proposals were
received; and,
WHEREAS, the proposal submitted by Albright, Fortenberry & Ninas, LLP,
met all proposal requirements and is deemed most responsive to the RFP; and,
WHEREAS, the initial term of the contract shall be for one year, with
the option to renew for four additional twelve-month periods. The contract
renewal will be contingent upon the mutual agreement of the City and the
Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a contract with
Albright, Fortenberry & Ninas, LLP, to provide Auditing Services. Funds are
budgeted each fiscal year for this ongoing service. General Fund ? Finance ?
Finance Director ? Auditing Services, 0101-200-1000-FNCE-6337.
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM F?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE PURCHASE OF ROCKETFILE DOCUMENT MANAGEMENT
SOLUTION SOFTWARE FROM IMAGE ONE TECHNOLOGY SOLUTION (ORLANDO, FL) IN THE
AMOUNT OF $20,560.00.
WHEREAS, this software will enable the Board of Elections to capture
digital images from voter registration forms, absentee ballot applications and
other paper based documents associated with elections and voter registration
and will provide files for quick retrievals of information; and,
WHEREAS, Image One Technology is the designer of the RocketFile
software. This software is recommended because it is specifically designed to
integrate with the statewide voter registration system utilized through the GO
Network. Therefore, the vendor is considered an only known source for this
purchase per the Procurement Ordinance, Article 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase RocketFile
Document Management Solution software from Image One Technology Solution
(Orlando, FL) in the amount of $20,560.00. Funds were approved in the FY08
Mid-Year Budget Amendment: General Fund - Boards and Commission - Elections and
Registration - Computer Software, 0101-290-2000-ELCT-6713.
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM G?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE EMERGENCY PURCHASE AND INSTALLATION OF
VARIOUS AUDIO AND VIDEO EQUIPMENT FOR CCGTV, FROM MEDIA PRODUCTS OF ATLANTA IN
THE AMOUNT OF $70,807.00.
WHEREAS, CCGTV will need to upgrade its cameras and video accessories
to comply with the FCC Digital requirement by 2009. The FCC is requiring that
all TV owners switch to digital or HDTV because broadcasters will be required
to broadcast on a digital or HDTV signal only. The City is currently using
analog equipment. The digital equipment includes: Cameras, power supplies,
field camera support, HDV Video Media equipment, Pro-HD Recorder/Player and
accessories; and,
WHEREAS, Media Products was chosen to provide and install the equipment because
the vendor has provided and installed similar equipment for CCGTV and is
familiar with the set-up of CCGTV. Additionally, Media Product is the only
known vendor in the region with the ability to provide and install equipment
for large TV stations and production companies.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to proceed with the
emergency purchase and installation of various audio and video equipment for
CCGTV from Media Products of Atlanta in the amount of $70,807.00. Funds were
approved in the FY08 Mid-Year Budget Amendment: $39,721.00 is budged in
General Fund ? Miscellaneous ? Contingency; 0101-590-2000-CONT-9801; $31,086.00
is budged in General Fund ? Non-Categorical ? Capital Expenditures Over
$5,000.00; 0101-590-3000-NCAT-7761.
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM H?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE PURCHASE OF AN AFIX TRACKER (AUTOMATED
FINGERPRINT AND PALM PRINT IDENTIFICATION SYSTEM) FROM AFIX TECHNOLOGIES, INC.,
(PITTSBURGH, KANSAS) IN THE AMOUNT OF $32,000.00.
WHEREAS, the PC based automated fingerprint and palm print
identification system is used to identify criminals from fingerprint and palm
prints left behind at crime scenes. With the AFIX Tracker system,
investigators will no longer have to wait for their cases to come to the top of
the stack of other latent cases submitted by agencies from around the state.
The system provides the capability for the Police Department to build a
database of arrestees from their jurisdiction, allowing the ability to search a
focused database of known offenders. By maintaining a local database, the
Police Department can significantly improve the chances for searching a crime
scene print and being able to attach a name to a print; and,
WHEREAS, AFIX Technologies developed and produced the AFIX Tracker.
Therefore, the vendor is considered the only known source for this purchase,
per the Procurement Ordinance Article 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase an AFIX Tracker
(Automated Fingerprint and Palm print Identification System) from AFIX
Technologies, Inc., (Pittsburgh, Kansas) in the amount of $32,000.00. Funds
were approved in the FY08 Mid-Year Budget Amendment: General Fund ? Police ?
Investigative Services ? Capital Expenditures Over $5,000; 0101 ? 400 ? 3320 ?
INVS ? 7761.
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM I?
RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF ADDITIONAL LICENSES FOR THE
GIS SOFTWARE FROM ESRI, INC., (DULUTH, GA) IN THE AMOUNT OF $13,069.30.
WHEREAS, ESRI is the developer of various software packages used by the
GIS Division for map generation, and for editing and maintaining the City?s tax
parcels, streets zoning and land use databases. Consequently, the vendor is
considered an Only Known Source for the maintenance and support of the
software, per Section 3-114 of the Procurement Ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase additional licenses for
the GIS software from ESRI, Inc., (Duluth, GA) in the amount of $13,069.30.
Funds were approved in the FY08 Mid-Year Budget Amendment: Engineering ?
Geographic Information Systems ? Software Lease, 0101-250-2400-GIS-6541.
__________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the ___ day of ___________, 2008 and adopted at said meeting by the
affirmative vote of _____ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ___________________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM J?
RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH J. J.
MORLEY ENTERPRISES, INC., IN THE AMOUNT OF $374,465.00, FOR WINDOW CLEANING AND
RESEALING SERVICES.
WHEREAS, the work will be performed on the tower and includes
professional cleaning of exterior windows and removing and replacing silicone
sealant. Optional services include cleaning, prepping and painting the columns
from the roof to the plaza; the City will furnish the paint.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a contract with J. J.
Morley Enterprises, Inc., in the amount of $374,465.00, for window cleaning and
resealing services. Funds were approved in the FY08 Mid-Year Budget
Amendment: General Fund Supported Capital Projects ? Contractual Services ?
Government Center Renovations: 0508-660-1000-CPGF-6319-22173-20080.
________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the ______ day of _____________, 2008 and adopted at said meeting by the
affirmative vote of _______ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
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