Columbus, Georgia

Georgia's First Consolidated Government

Post Office Box 1340
Columbus, Georgia, 31902-1340
(706) 653-4013
fax (706) 653-4016

Council Members

Agenda Item # 3



Columbus Consolidated Government

Council Meeting



April 8, 2008



Agenda Report # 267





TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department



(A) CARGO VAN



It is requested that Council approve the purchase of three (3) cargo vans, via

Georgia State Contract, SWC S-050483, from Allan Vigil Ford, (Morrow, GA) at a

unit cost of $17,741.00 each, for a total purchase amount of $53,223.00.



The vans are replacement units that will be used by the Parks Services

Division, of the Parks and Recreation Department, to transport cleaning crews

and supplies to City owned recreation facilities.



Funds were approved in the FY08 Mid-Year Budget Amendment: General Fund ?Parks

and Recreation ? Parks Services ? Automobiles; 0101-270-2100-PSRV-7721.



* * * * * *



(B) PICKUP TRUCK



It is requested that Council approve the purchase of one (1) regular cab long

bed 4x2 pickup truck, via Georgia State Contract SWC S-050483, from Allan Vigil

Ford (Morrow, GA) in the amount of $19,557.00.



The truck is a replacement unit that will be used by the Parks Services

Division, of the Parks and Recreation Department, to pull an equipment trailer

with riding mowers to various job sites at City owned parks.



Funds were approved in the FY08 Mid-Year Budget Amendment: General Fund ?Parks

and Recreation ? Parks Services ? Light Trucks; 0101-270-2100-PSRV-7722.

(C) RADEYE RADIATION POCKET DETECTOR



It is requested that Council approve the purchase of four (4) Radeye radiation

pocket detectors from Hagemeyer North America, (Columbus, GA) in the amount of

$10,210.12.



The radiation pocket detectors are additional units that will be used by the

Office of Homeland Security. The items will provide additional safety to first

responders as they respond to known and unknown threats throughout the City.

These situations may involve acts of terrorism or accidental, which may expose

first responders to dangerous chemical exposure.



This purchase is being made via the US Communities Government Purchasing

Alliance, which is supported by the Georgia Municipal Association. U.S.

Communities Government Purchasing Alliance is a nonprofit instrumentality of

government that assists local and state government agencies, school districts

(K-12), higher education, and nonprofits in reducing the cost of purchased

goods through pooling the purchasing power of public agencies nationwide. This

is accomplished through competitively solicited contracts for quality products

through lead public agencies.



Funds were approved in the FY08 Budget: Multi-Gov?t Project Fund? Fire/EMS ?

Critical Infrastructure Projection Grant ? Capital Expenditures Over $5,000.00;

0216-410-3926-CIPG-7761.



* * * * * *



(D) TROPHIES & OTHER MISCELLANEOUS AWARDS (ANNUAL CONTRACT) ?

RFB NO. 08-0044



It is requested that Council approve the purchase of Trophies and other

Miscellaneous Awards from Columbus Trophy & Screenprinting for the estimated

contract value of $95,711.35. The contract includes screenprinting services,

as well as, the following items to be provided on an ?as needed basis?:

trophies, plaques, hats, resin figures, medal trophy cases, tombstone trophies

and acrylics, t-shirts and golf shirts. The trophies and other miscellaneous

awards are used by the Parks and Recreation Department to give to participants

in basketball, volleyball, softball and boxing tournaments.



The contract period shall be for two (2) years, with the option to renew for

three additional twelve-month periods. Contract renewal will be contingent

upon the mutual agreement of the City and the Contractor.



Bid specifications were posted on the City?s website; one bid response was

received on March 12, 2008. This bid has been advertised, opened and

reviewed. The bidder was:



Columbus Trophy & Screenprinting (Columbus, GA) Estimated

Contract Value $95,711.35





Funds are budgeted each fiscal year for this on going expense: General Fund -

Parks & Recreation - Various Units - Operating Materials; 0101?270?Various

Units-6728.



* * * * * *





(E) AUDITING SERVICES (ANNUAL CONTRACT) RFP NO. 08-0017



It is requested that Council approve the contract for auditing services from

Albright & Fortenberry, & Ninas, LLP, to be utilized by The Finance

Department. The services are needed to provide the Finance Department with the

professional services of an external Certified Public Accountant to perform

financial and compliance audits. The audit shall be conducted in accordance

with generally accepted auditing standards, promulgated by the American

Institute of Certified Public Accounts (AICPA) and in accordance with

Government Auditing Standards issued by the Comptroller General of the United

States and the Official Code of Georgia Annotated. The examination shall be

made in compliance with applicable laws of the State of Georgia and the

Columbus Consolidated Government.



The auditor will perform the following:

1. Determine whether the financial statements present fairly the respective

financial position of the governmental activities.

2. Provide an understanding of internal control over financial reporting

sufficient to plan the audit by performing procedures to understand both the

design of controls relevant to an audit of financial statements.

3. Provide reasonable assurance that the financial statements are free of

material misstatements resulting from violations of laws and regulations.

4. Follow-up on known material findings and recommendations from previous

audits.

5. Prepare working papers containing sufficient information to enable an

experienced auditor having no previous connection with the audit to ascertain

from them the evidence that supports the auditor?s conclusions and judgments.

6. Determine whether the government entity complied with laws and regulations.

7. Verify and test expenditures of the Columbus Consolidated Government?s

Special Purpose Local Option Sales Tax proceeds.

8. Make an annual presentation to Mayor and Council at the conclusion of the

audit documenting any audit findings



The initial term of the contract shall be for one year, with the option to

renew for four additional twelve-month periods. The contract renewal will be

contingent upon the mutual agreement of the City and the Contractor.



The RFP invitations were mailed and specifications were posted on the City?s

website. This RFP has been advertised, opened and evaluated. Three proposals

were received February 8, 2008, from the following offerors:



Albright, Fortenberry & Ninas, LLP (Columbus, GA)

Mauldin & Jenkins (Macon, GA)

Banks, Finley, White & Co (College Park, GA)







Proposals were reviewed by the Evaluation Committee members, which consisted of

representatives from Finance, METRA, Community Reinvestment, Elections &

Registration, and Trade Center. Representatives from the City Manager?s Office

and Finance Department served in advisory positions and were not voting members.



The City?s Procurement Ordinance, Article 3-110, Competitive Sealed Proposals

for the procurement of Equipment, Supplies and Professional Services, governs

the RFP Process. During the process of an RFP there is no formal opening, due

to the possibility of negotiated components of the proposal. In the event

Council does not approve the recommended offeror, no proposal responses or any

negotiated components are made public until after the award of the contract.

If Council does not approve the recommended offeror, negotiations will begin

with the next responsive offeror. Evaluation results and cost information have

been submitted to the City Manager in a separate memo for information

purposes.



Funds are budgeted each fiscal year for this ongoing service: General Fund ?

Finance ? Finance Director ? Auditing Services, 0101-200-1000-FNCE-6337.



* * * * * *



(F) VOTER REGISTRATION MANAGEMENT SOFTWARE



It is requested that Council approve the purchase of RocketFile Document

Management Solution software from Image One Technology Solution (Orlando, FL)

in the amount of $20,560.00.



This software will enable the Board of Elections to capture digital images from

voter registration forms, absentee ballot applications and other paper based

documents associated with elections and voter registration and will provide

files for quick retrievals of information. The absentee ballot process

requires verification of signatures with the original voter registration form,

the application for absentee ballot, and the absentee ballot envelope. This

system will provide the ability to manage this process in a more timely

manner. It will provide the ability to manage the Uniformed and Overseas

Citizen Absentee Voting Act by giving triggers for absentee voting.



Image One Technology is the designer of the RocketFile software. This software

is recommended because it is specifically designed to integrate with the

statewide voter registration system utilized through the GO Network.

Therefore, the vendor is considered an only known source for this purchase per

the Procurement Ordinance, Article 3-114.



Funds were approved in the FY08 Mid-Year Budget Amendment: General Fund -

Boards and Commission - Elections and Registration - Computer Software,

0101-290-2000-ELCT-6713.









(G) EMERGENCY PURCHSE OF AUDIO AND VIDEO EQUIPMENT FOR CCGTV



It is requested that Council approve the emergency purchase and installation of

various audio and video equipment, for CCGTV, from Media Products of Atlanta in

the amount of $70,807.00.



CCGTV will need to upgrade its cameras and video accessories to comply with the

FCC Digital requirement by 2009. The FCC is requiring that all TV owners

switch to a digital or HDTV because broadcasters will be required to broadcast

on a digital or HDTV signal only. The City is currently using analog

equipment. The digital equipment includes: Cameras, power supplies, field

camera support, HDV Video Media equipment, Pro-HD Recorder/Player and

accessories.



Media Products was chosen to provide and install the equipment because the

vendor has provided and installed similar equipment for CCGTV and is familiar

with the set-up of CCGTV. Additionally, Media Product is the only known

vendor, in the region, with the ability to provide and install equipment for

large TV stations and production companies. The vendor quoted a discounted

price that was good through March 31, 2008. Therefore, the City Manager

approved the emergency purchase to allow the purchase order to be issued.



Funds were approved in the FY08 Mid-Year Budget Amendment: $39,721.00 is

budged in General Fund ? Miscellaneous ? Contingency; 0101-590-2000-CONT-9801;

$31,086.00 is budged in General Fund ? Non-Categorical ? Capital Expenditures

Over $5,000.00; 0101-590-3000-NCAT-7761.



* * * * * *



(H) AUTOMATED FINGERPRINT AND PALM PRINT IDENTIFICATION SYSTEM



It is requested that Council approve the purchase of an AFIX Tracker (Automated

Fingerprint and Palm print Identification System) from AFIX Technologies, Inc.,

(Pittsburgh, Kansas) in the amount of $32,000.00.



The PC based automated fingerprint and palm print identification system is used

to identify criminals from fingerprint and palm prints left behind at crime

scenes. With the AFIX Tracker system, investigators will no longer have to

wait for their cases to come to the top of the stack of other latent cases

submitted by agencies from around the state. The system provides the

capability for the Police Department to build a database of arrestees from

their jurisdiction, allowing the ability to search a focused database of known

offenders. By maintaining a local database, the Police Department can

significantly improve the chances for searching a crime scene print and being

able to attach a name to a print.



AFIX Technologies developed and produced the AFIX Tracker. Therefore, the

vendor is considered the only known source for this purchase, per the

Procurement Ordinance Article 3-114.



Funds were approved in the FY08 Mid-Year Budget Amendment: General Fund ?

Police ? Investigative Services ? Capital Expenditures Over $5,000; 0101 ? 400

? 3320 ? INVS ? 7761.



* * * * * * * *



(I) ADDITIONAL GIS SOFTWARE LICENSES



It is requested that Council approve the purchase of additional licenses for

the GIS software from ESRI, Inc., (Duluth, GA) in the amount of $13,069.30.



ESRI is the developer of various software packages used by the GIS Division for

map generation, and for editing and maintaining the City?s tax parcels, streets

zoning and land use databases. Consequently, the vendor is considered an Only

Known Source for the maintenance and support of the software, per Section 3-114

of the Procurement Ordinance.



Funds were approved in the FY08 Mid-Year Budget Amendment: Engineering ?

Geographic Information Systems ? Software Lease, 0101-250-2400-GIS-6541.



* * * * * *



(J) WINDOW CLEANING AND RESEALING SERVICES ? RFB NO. 08-0007



It is requested that Council authorize the execution of a contract with J. J.

Morley Enterprises, Inc., in the amount of $374,465.00, for window cleaning and

resealing services. The work will be performed on the tower and includes

professional cleaning of exterior windows and removing and replacing silicone

sealant. Optional services include cleaning, prepping and painting the columns

from the roof to the plaza; the City will furnish the paint.



Bid invitations were mailed to thirty-nine vendors and were posted on the

City?s web page. A mandatory pre-bid conference/site visit was held on August

30, 2007; representatives from five companies attended the conference/site

visit. This bid has been advertised, opened and reviewed. The bidders were:



Description J. J. Morley Enterprises

(Alpharetta, GA) Mid-Continental Restoration

(Murfreesboro, TN)

Window Cleaning & Resealing 308,215.00 377,672.00

Clean, Prep & Paint Columns 66,250.00 50,794.00

Total Cost $ 374,465.00 $ 428,466.00





Funds were approved in the FY08 Mid-Year Budget Amendment: General Fund

Supported Capital Projects ? Contractual Services ? Government Center

Renovations: 0508-660-1000-CPGF-6319-22173-20080.

?ITEM A?



A RESOLUTION



NO.__________



A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) CARGO VANS, VIA

GEORGIA STATE CONTRACT, SWC S-050483, FROM ALLAN VIGIL FORD, (MORROW, GA) AT A

UNIT COST OF $17,741.00 EACH, FOR A TOTAL PURCHASE AMOUNT OF $53,223.00.



WHEREAS, the vans are replacement units that will be used by the Parks

Services Division, of the Parks and Recreation Department, to transport

cleaning crews and supplies to City owned recreation facilities.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase three (3) cargo

vans, via Georgia State Contract SWC S-050483, from Allan Vigil Ford (Morrow,

GA) in the amount of $53,223.00. Funds were approved in the FY08 Mid-Year

Budget Amendment: General Fund ?Parks and Recreation ? Parks Services ?

Automobiles; 0101-270-2100-PSRV-7721.





Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor





?ITEM B?



A RESOLUTION



NO.__________



A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) REGULAR CAB LONG BED

4X2 PICKUP TRUCK, VIA GEORGIA STATE CONTRACT, SWC S-050483, FROM ALLAN VIGIL

FORD, (MORROW, GA) IN THE AMOUNT OF $19,557.00.



WHEREAS, the truck is a replacement unit that will be used by the Parks

Services Division, of the Parks and Recreation Department, to pull an equipment

trailer with riding mowers to various job sites at City owned parks.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase one (1) regular

cab long bed 4x2 pickup truck, via Georgia State Contract, SWC S-050483, from

Allan Vigil Ford, (Morrow, GA) in the amount of $19,557.00. Funds were

approved in the FY08 Mid-Year Budget Amendment: General Fund ?Parks and

Recreation ? Parks Services ? Light Trucks; 0101-270-2100-PSRV-7722.





Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.







_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM C?



A RESOLUTION



NO.__________



A RESOLUTION AUTHORIZING THE PURCHASE OF FOUR (4) RADEYE RADIATION

POCKET DETECTORS FROM HAGEMEYER NORTH AMERICA, (COLUMBUS, GA) IN THE AMOUNT OF

$10,210.12.



WHEREAS, the radiation pocket detectors are additional units that will

be used by the Office of Homeland Security. The items will provide additional

safety to first responders as they respond to known and unknown threats

throughout the City. These situations may involve acts of terrorism or

accidental, which may expose first responders to dangerous chemical exposure.



WHEREAS, this purchase is being made via the US Communities Government

Purchasing Alliance, which is supported by the Georgia Municipal Association.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase four (4) Radeye

radiation pocket detectors from Hagemeyer North America, (Columbus, GA) in the

amount of $10,210.12. Funds were approved in the FY08 Budget: Multi-Gov?t

Project Fund? Fire/EMS ?Critical Infrastructure Projection Grant ? Capital

Expenditures Over $5,000.00; 0216-410-3926-CIPG-7761.





Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM D?



A RESOLUTION



NO. _____



A RESOLUTION AUTHORIZING THE PURCHASE OF TROPHIES AND OTHER

MISCELLANEOUS AWARDS, ON AN ?AS NEEDED BASIS?, FROM COLUMBUS TROPHY &

SCREENPRINTING FOR THE ESTIMATED CONTRACT VALUE OF $95,711.35.



WHEREAS, the contract includes screenprinting services, as well as, the

following items to be provided on an ?as needed basis?: trophies, plaques,

hats, resin figures, medal trophy cases, tombstone trophies and acrylics,

t-shirts and golf shirts. The trophies and other miscellaneous awards are used

by the Parks and Recreation Department to give to participants in basketball,

volleyball, softball and boxing tournaments; and,



WHEREAS, the contract period shall be for two (2) years, with the

option to renew for three additional twelve-month periods. Contract renewal

will be contingent upon the mutual agreement of the City and the Contractor.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase trophies and

other miscellaneous awards on an "as needed basis? from Columbus Trophy &

Screenprinting for the estimated annual contract value of $95,711.35. Funds

are budgeted each fiscal year for this on going expense: General Fund - Parks &

Recreation - Various Units - Operating Materials; 0101?270?Various Units-6728.





Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM E?



A RESOLUTION



NO.__________





A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH ALBRIGHT, FORTENBERRY

& NINAS, LLP, TO PROVIDE AUDITING SERVICES.



WHEREAS, an RFP was administered (RFP No. 08-0017) and three proposals were

received; and,



WHEREAS, the proposal submitted by Albright, Fortenberry & Ninas, LLP,

met all proposal requirements and is deemed most responsive to the RFP; and,



WHEREAS, the initial term of the contract shall be for one year, with

the option to renew for four additional twelve-month periods. The contract

renewal will be contingent upon the mutual agreement of the City and the

Contractor.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute a contract with

Albright, Fortenberry & Ninas, LLP, to provide Auditing Services. Funds are

budgeted each fiscal year for this ongoing service. General Fund ? Finance ?

Finance Director ? Auditing Services, 0101-200-1000-FNCE-6337.





Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM F?



A RESOLUTION



NO.__________



A RESOLUTION AUTHORIZING THE PURCHASE OF ROCKETFILE DOCUMENT MANAGEMENT

SOLUTION SOFTWARE FROM IMAGE ONE TECHNOLOGY SOLUTION (ORLANDO, FL) IN THE

AMOUNT OF $20,560.00.



WHEREAS, this software will enable the Board of Elections to capture

digital images from voter registration forms, absentee ballot applications and

other paper based documents associated with elections and voter registration

and will provide files for quick retrievals of information; and,



WHEREAS, Image One Technology is the designer of the RocketFile

software. This software is recommended because it is specifically designed to

integrate with the statewide voter registration system utilized through the GO

Network. Therefore, the vendor is considered an only known source for this

purchase per the Procurement Ordinance, Article 3-114.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase RocketFile

Document Management Solution software from Image One Technology Solution

(Orlando, FL) in the amount of $20,560.00. Funds were approved in the FY08

Mid-Year Budget Amendment: General Fund - Boards and Commission - Elections and

Registration - Computer Software, 0101-290-2000-ELCT-6713.





Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.



_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM G?

A RESOLUTION



NO.__________



A RESOLUTION AUTHORIZING THE EMERGENCY PURCHASE AND INSTALLATION OF

VARIOUS AUDIO AND VIDEO EQUIPMENT FOR CCGTV, FROM MEDIA PRODUCTS OF ATLANTA IN

THE AMOUNT OF $70,807.00.



WHEREAS, CCGTV will need to upgrade its cameras and video accessories

to comply with the FCC Digital requirement by 2009. The FCC is requiring that

all TV owners switch to digital or HDTV because broadcasters will be required

to broadcast on a digital or HDTV signal only. The City is currently using

analog equipment. The digital equipment includes: Cameras, power supplies,

field camera support, HDV Video Media equipment, Pro-HD Recorder/Player and

accessories; and,



WHEREAS, Media Products was chosen to provide and install the equipment because

the vendor has provided and installed similar equipment for CCGTV and is

familiar with the set-up of CCGTV. Additionally, Media Product is the only

known vendor in the region with the ability to provide and install equipment

for large TV stations and production companies.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to proceed with the

emergency purchase and installation of various audio and video equipment for

CCGTV from Media Products of Atlanta in the amount of $70,807.00. Funds were

approved in the FY08 Mid-Year Budget Amendment: $39,721.00 is budged in

General Fund ? Miscellaneous ? Contingency; 0101-590-2000-CONT-9801; $31,086.00

is budged in General Fund ? Non-Categorical ? Capital Expenditures Over

$5,000.00; 0101-590-3000-NCAT-7761.



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.

______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM H?



A RESOLUTION



NO.__________



A RESOLUTION AUTHORIZING THE PURCHASE OF AN AFIX TRACKER (AUTOMATED

FINGERPRINT AND PALM PRINT IDENTIFICATION SYSTEM) FROM AFIX TECHNOLOGIES, INC.,

(PITTSBURGH, KANSAS) IN THE AMOUNT OF $32,000.00.



WHEREAS, the PC based automated fingerprint and palm print

identification system is used to identify criminals from fingerprint and palm

prints left behind at crime scenes. With the AFIX Tracker system,

investigators will no longer have to wait for their cases to come to the top of

the stack of other latent cases submitted by agencies from around the state.

The system provides the capability for the Police Department to build a

database of arrestees from their jurisdiction, allowing the ability to search a

focused database of known offenders. By maintaining a local database, the

Police Department can significantly improve the chances for searching a crime

scene print and being able to attach a name to a print; and,



WHEREAS, AFIX Technologies developed and produced the AFIX Tracker.

Therefore, the vendor is considered the only known source for this purchase,

per the Procurement Ordinance Article 3-114.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase an AFIX Tracker

(Automated Fingerprint and Palm print Identification System) from AFIX

Technologies, Inc., (Pittsburgh, Kansas) in the amount of $32,000.00. Funds

were approved in the FY08 Mid-Year Budget Amendment: General Fund ? Police ?

Investigative Services ? Capital Expenditures Over $5,000; 0101 ? 400 ? 3320 ?

INVS ? 7761.



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2008 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.

_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor



?ITEM I?





RESOLUTION



NO._____________





A RESOLUTION AUTHORIZING THE PURCHASE OF ADDITIONAL LICENSES FOR THE

GIS SOFTWARE FROM ESRI, INC., (DULUTH, GA) IN THE AMOUNT OF $13,069.30.



WHEREAS, ESRI is the developer of various software packages used by the

GIS Division for map generation, and for editing and maintaining the City?s tax

parcels, streets zoning and land use databases. Consequently, the vendor is

considered an Only Known Source for the maintenance and support of the

software, per Section 3-114 of the Procurement Ordinance.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase additional licenses for

the GIS software from ESRI, Inc., (Duluth, GA) in the amount of $13,069.30.

Funds were approved in the FY08 Mid-Year Budget Amendment: Engineering ?

Geographic Information Systems ? Software Lease, 0101-250-2400-GIS-6541.

__________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the ___ day of ___________, 2008 and adopted at said meeting by the

affirmative vote of _____ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.



_______________________________ ___________________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor



?ITEM J?





RESOLUTION



NO._____________





A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH J. J.

MORLEY ENTERPRISES, INC., IN THE AMOUNT OF $374,465.00, FOR WINDOW CLEANING AND

RESEALING SERVICES.



WHEREAS, the work will be performed on the tower and includes

professional cleaning of exterior windows and removing and replacing silicone

sealant. Optional services include cleaning, prepping and painting the columns

from the roof to the plaza; the City will furnish the paint.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute a contract with J. J.

Morley Enterprises, Inc., in the amount of $374,465.00, for window cleaning and

resealing services. Funds were approved in the FY08 Mid-Year Budget

Amendment: General Fund Supported Capital Projects ? Contractual Services ?

Government Center Renovations: 0508-660-1000-CPGF-6319-22173-20080.

________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the ______ day of _____________, 2008 and adopted at said meeting by the

affirmative vote of _______ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.



_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

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