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THE HOUSING AUTHORITY OF COLUMBUS, GEORGIA
ANNUAL MEETING
JULY 18, 2007
10:00 A.M.
The Commissioners of the Housing Authority of Columbus, Georgia met in
Annual Meeting in Columbus, Georgia at the place, hour and date duly
established for the holding of such meeting.
In attendance from the Housing Authority staff were J. Len Williams, Executive
Director; Alonzo Rivers, Director of Management; Carolyn LaValley, Director of
Housing and Occupancy; Jim Cardin, Human Resources Manager; Robert Sellers,
Modernization and Facilities Manager; Amy Moore, Manager of HOPE VI and
Redevelopment Services; Carole Ravenhill, Executive Assistant. Also present
was Authority Attorney James C. Clark, Jr.
Chairman Douglass announced that Commissioner Doll would be late for the
meeting and since his presence was necessary for a quorum, the meeting would be
called to order upon Commissioner Doll?s arrival.
INVOCATION:
Chairman Douglass asked that everyone observe a moment of silence to reflect on
the state of our country and the world.
INTRODUCTION OF GUESTS:
Mr. Williams recognized Ms. Carol Gerdes of the Columbus Times.
Chairman Douglass introduced Mr. Greg Richards of the architectural
firm of Bradfield, Richards, Rhodes, and Associates who would present the
Master Plan for Canty Homes.
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MASTER PLAN FOR CANTY HOMES:
Noting that Commissioner Doll?s attendance would be delayed and that no
quorum was necessary to hear the Canty Homes presentation, Chairman Douglass
asked Mr. Richards to proceed. Mr. Richards showed architect?s renderings of
the renovations recommended for Canty Homes which include closing a street to
through traffic, making other streets one-way, new designs for the fa?ade, and
fencing to enclose the back of the apartments.
Commissioner Doll arrived during the Canty Homes presentation.
Chairman Douglass called the meeting to order at 10:25 a.m. and on roll call
the following Commissioners answered present:
Franklin Douglass
Tollie Strode
Ruhnell Bankston
Robert Doll
The following Commissioners were absent:
Wade Tomlinson
Larry Cardin
Sharon Douglas
APPROVAL OF MINUTES:
The Minutes of the Regular Meeting of June 13, 2007, upon motion made
by Commissioner Doll and seconded by Commissioner Bankston, were unanimously
approved.
ANNUAL ELECTION OF OFFICERS:
Chairman Douglass noted that this Annual Meeting of the Authority is
scheduled by the By-laws for election of officers of the Board of Commissioners
of the Authority. Following established practice, Chairman Douglass called
upon
Mr. James C. Clark, Jr., Authority Attorney, to preside at such election.
Upon nomination made by Commissioner Doll and seconded by Commissioner
Bankston, Franklin Douglass was unanimously re-elected to serve as Chairman
until the next Annual Meeting, and until his successor is elected and qualified.
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Upon nomination made by Commissioner Doll and seconded by Commissioner Strode,
Larry Cardin was unanimously re-elected to serve as Vice-Chairman until the
next Annual Meeting, and until his successor is elected and qualified.
Observing that all other officers of the Authority serve at the
pleasure of the Commissioners and no further elections being required, Attorney
Clark stepped down and Chairman Douglass presided for the remainder of the
meeting.
CHARGE-OFF OF TENANT ACCOUNT BALANCES:
The following Resolution was introduced and duly considered:
RESOLUTION NO. 3029
A RESOLUTION AUTHORIZING THE CHARGE-OFF OF
TENANT ACCOUNT BALANCES TO COLLECTION LOSS FOR
THE AUTHORITY?S PUBLIC HOUSING PROJECTS
FOR THE MONTH ENDED JUNE 30, 2007
(The original of this Resolution is filed in the Resolutions Binder.)
After discussion, upon motion made by Commissioner Strode and seconded
by Commissioner Doll, the Resolution was adopted unanimously.
CONTRACT FOR BANKING SERVICES ? BAKER VILLAGE REVITALIZATION:
Ms. Moore stated that Requests for Proposals were sent to banking
institutions as well as advertised locally for an unsecured line of credit (
minimum of $5 million) to finance the Baker Village revitalization. Three
proposals were received in response to the RFP and were rated by the Evaluation
Committee. Marc Norman, Financial Analyst with Duvernay and Brooks in New York
City and a member of the Boulevard Group Program Management Team, also reviewed
the proposals. Columbus Bank and Trust Company (CB&T) scored highest and
offered the lowest interest rate. It was recommended that the Board authorize
Mr. Williams to execute a contract for banking services with CB&T.
Following discussion, upon motion made by Commissioner Doll and
seconded by Commissioner Bankston, authorization to proceed with a contract for
banking services with CB&T was unanimously approved.
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CONTRACT FOR REAL ESTATE BROKER:
Ms. Moore stated that only one real estate firm, Coldwell Banker
Commercial - Kennon, Parker, Duncan & Key, responded to our Request for
Proposals. This submission was responsive to the RFP. Since this firm met all
qualifications, it was recommended that the Board authorize the execution of a
contract with them. The contract will be on an as needed basis with no minimum
usage guarantee.
After discussion, upon motion made by Commissioner Doll and seconded by
Commissioner Bankston, execution of a contract for real estate brokerage
services with Coldwell Banker Commercial ? Kennon, Parker, Duncan & Key was
unanimously approved.
RESOLUTION ADOPTING EIV RECORDS POLICY:
The following Resolution was introduced and duly considered:
RESOLUTION NO. 3030
A RESOLUTION ADOPTING THE
ENTERPRISE INCOME VERIFICATION (EIV)
RECORDS SECURITY AND DESTRUCTION POLICY
(The original of this Resolution is filed in the Resolutions Binder.)
Following discussion, upon motion made by Commissioner Doll and
seconded by Commissioner Strode, the Resolution was adopted unanimously.
RESOLUTION ADOPTING POLICY FOR THE VIOLENCE AGAINST WOMEN ACT:
The following Resolution was introduced and duly considered:
RESOLUTION NO. 3031
A RESOLUTION ADOPTING POLICY FOR
VIOLENCE AGAINST WOMEN ACT (VAWA)
(The original of this Resolution is filed in the Resolutions Binder.)
After discussion, upon motion made by Commissioner Strode and seconded
by Commissioner Doll, the Resolution was adopted unanimously.
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RESOLUTION ADOPTING LIMITED ENGLISH PROFICIENCY POLICY:
The following Resolution was introduced and duly considered:
RESOLUTION NO. 3032
A RESOLUTION ADOPTING
PERSONS WITH LIMITED ENGLISH
PROFICIENCY (LEP) POLICY
(The original of this Resolution is filed in the Resolutions Binder.)
Following discussion, upon motion made by Commissioner Strode and
seconded by Commissioner Bankston, the Resolution was adopted unanimously.
EXECUTIVE DIRECTOR?S REPORT:
Mr. Williams reported that Ashley Station is now 95% leased. The
Department of Housing and Urban Development has approved award of the contract
for renovations at Wilson Homes to the sole bidder, Conner Collins of Edison,
Georgia.
Chairman Douglass asked the Commissioners to give some thought to a
location for the Annual Commissioners? Retreat. Mr. Williams added that the
dates of November 1st and 2nd have been suggested and that part of the agenda
for the Retreat will be to update the Authority?s Five-Year Plan.
There being no further business to come before the Board, the meeting
was adjourned.
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Franklin Douglass, Chairman
___________________________________
J. Len Williams, Secretary-Treasurer
Attachments
No attachments for this document.