Agenda Item # 1
Columbus Consolidated Government
Council Meeting
03/10/2015
Agenda Report # 85
TO: Mayor and Council
SUBJECT: Lease Purchase Agreement with Motorola for 800 MHz Radio System
INITIATED BY: David Arrington, Deputy City Manager
Recommendation: Approval is requested to enter into a 10 year Lease/Purchase
Agreement with Motorola Solutions, Inc., for critical upgrades to the City's
800 MHz radio system and maintenance of the system during the term of the
agreement.
Background: The City acquired an 800 MHz radio system in 1992 to serve all
the City's communication needs. Since the initial purchase the City has
implemented several technology upgrades to improve the system capability and
provide higher quality data and voice transmission. However, several critical
components of the system are at the end of useful life and will no longer be
serviced by the vendor. Failure of these systems would be catastrophic to
public safety and the operations of all City departments. Additionally, the
system is not compliant with the current Federal and State non proprietary
standard for public safety communications known as the APCO P25 Standard.
There is a critical need to immediately replace approximately $7 million of
infrastructure in the system to insure reliable data and voice communication
for public safety and general government operations. Due to budget limitations
in prior years the upgrade of the system has not been financially feasible.
Analysis: The proposed lease/purchase agreement being offered under the
Motorola Migration Assurance Plan (MAP) will provide for the replacement of
approximately $7 million of critical radio infrastructure in the first year of
the contract to include a flash upgrade of all compatible radios. The
agreement also provides for an upgrade to the E911 CAD system and an RF upgrade
of the Outdoor Emergency Warning Siren system which is needed to insure
communication from the 911 Center to all sites and public notification during
weather emergencies. Under the terms of the agreement, the City will pay a
fixed fee each year for the equipment and maintenance services provided. The
current maintenance agreements provide a 3-5% annual increase in the
maintenance fees which will be avoided under the lease/purchase program by
locking the maintenance fees, which are included in the MAP program, at a fixed
rate.
Financial Considerations: Funding for the lease purchase agreement will
include $932,030 annually from the E911 Fund, $842,490 annually from the Other
Local Option Sales Tax-Public Safety Fund and $260,480 annually from the Other
Local Option Sales Tax-Infrastructure Fund..
Projected Annual Fiscal Impact Statement: This is a 10 year agreement at a
total of $2,035,000 annually. No additional funding will be required for
maintenance.
Legal Considerations: Council must approve all contracts.
Recommendations/ Actions: Authorize the City Manager to enter into a 10 year
Lease/Purchase Agreement with Motorola Solutions, Inc., for critical upgrades
to the City's 800 MHz radio system and maintenance of the system during the
term of the agreement.
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A 10 YEAR
LEASE/PURCHASE AGREEMENT WITH MOTOROLA SOLUTIONS, INC. FOR UPGRADES TO THE
CITY'S 800 MHZ RADIO SYSTEM AND MAINTENANCE OF THE SYSTEM DURING THE TERM OF
THE AGREEMENT.
WHEREAS, the City acquired an 800 MHz radio system in 1992 to serve all the
City's communication needs and has implemented upgrades of the system since to
insure quality voice and data communication; and,
WHEREAS, several critical components of the communication system have reached
the end of useful life and will not be serviced by the vendor after December
2015 and failure of these components would be detrimental to voice and data
communication creating a serious risk to public safety; and,
WHEREAS, the Motorola Migration Assurance Program (MAP), a lease/purchase
program offered by Motorola Solutions, Inc., provides for the timely
replacement of all critical components of the City's 800 MHz radio system, RF
upgrade of the emergency warning sirens system, E911 CAD system and maintenance
of all equipment at a fixed rate for 10 years; and,
WHEREAS, it is advantageous to the City to enter into this 10 year
lease/purchase agreement with Motorola Solutions, Inc. at a fixed cost of
$2,035,000 annually, to insure reliable public safety and general government
voice and data communication which is compliant with current Federal and State
interoperability standards.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into a 10 year lease
purchase agreement with Motorola Solutions, Inc., for upgrades and replacement
of critical components to the City's 800 MHz radio system, emergency warning
siren system, E911 CAD system and maintenance of all components during the term
of the agreement. The City Manager is further authorized to sign any and all
documents necessary to execute the lease purchase agreement with Motorola
Solutions, Inc.
___________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of _____________ 2015, and adopted at said meeting by the
affirmative vote of _____________ members of said Council.
Councilor Allen voting __________.
Councilor Buck voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
___________________________ ______________________
Tiny B. Washington, Clerk of Council , Mayor
Attachments