Columbus, Georgia

Georgia's First Consolidated Government

Post Office Box 1340
Columbus, Georgia, 31902-1340
(706) 653-4013
fax (706) 653-4016

Council Members

Agenda Item #______



Columbus Consolidated Government

Council Meeting



March 24, 2015



Agenda Report #_____



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department







(A) EMERGENCY NOTIFICATION SYSTEM ANNUAL PAYMENT



It is requested that Council approve the contract agreement with Emergency

Communications Network, LLC, to continue providing emergency notification to

households in Columbus, Georgia, and CCG employees, for the amount of

$32,000.00 annually. The agreement will cover the period beginning July 1,

2014 for one year, with the option for two additional years.



Per Resolution 268-13, Council approved the emergency notification system

(CODERED), provided by Emergency Communications Network, LLC, for one year,

with the option for two additional years. The system enabled the City to

provide emergency notification to employees and citizens, telephonically,

resulting in increased safety and response planning for emergency situations,

such as natural disasters.



Funds are budgeted in the FY15 budget: General Fund ? Contingency;

0101-590-2000-CONT-9801. Funding will be budgeted for the subsequent two-year

terms of the contract.



* * * * * *



(B) HEATING & REFRIGERATION SUPPLIES (ANNUAL CONTRACT) ? RFB NO. 15-0023



It is requested that Council approve the purchase of heating and refrigeration

supplies, on an ?as needed basis?, from Refrigeration Supplies, Inc., D/B/A

Johnstone Supply, for the estimated annual contract value of $10,202.73.

Heating and refrigeration supplies will be used for maintenance purposes and

installation at City facilities.



The contract period will be for one (1) year with the option to renew for four

(4) additional twelve-month periods.



Bid specifications were posted on the web pages of the Purchasing Division and

Georgia Procurement Registry. Two bids were received on February 25, 2015.

This bid has been advertised, opened and reviewed. The bidders were:



VENDOR Vendor discount for non-listed items Estimated Annual Contract Value

1. Refrigeration Supplies, Inc., D/B/A Johnstone Supply (Columbus, GA) 55% $

10,202.73

2. Trane Parts Columbus (Columbus, GA) 50% $ 13,855.57



Funds are budgeted each fiscal year for this on-going expense: General Fund -

Public Services ? Other Maintenance/Repairs ? Building Maintenance: Parks &

Recreation, Public Safety, and General Government; 0101-260-3710-REPA-6527,

6528 and 6529.



* * * * * *



(C) WORKERS? COMPENSATION EXCESS COVERAGE AND LOSS CONTROL

SERVICES (NAME CHANGE)



It is requested that Council amend Resolution #68-14 (approved February 11,

2014) to change the name of the awarded vendor from Public Risk Underwriters of

Georgia, Inc., (Peachtree Corners, GA) to Apex Insurance Agency, Inc., D/B/A

Apex Insurance Services (Norcross, GA), to continue providing services for

workers? compensation and loss control services.



The agreement for Workers? Compensation excess coverage and loss control

services was awarded to Public Risk Underwriters of Georgia, Inc., per

Resolution #68-14 on February 11, 2014. Per an agreement, effective March 3,

2015, Public Risk Underwriters of Georgia, Inc., changed the name of the firm

to Apex Insurance Agency, Inc., DBA Apex Insurance Services. The services

provided will remain the same.



The contract, currently in its first term, was awarded on March 1, 2014, for

two years, with the option to renew for three (3) additional twelve-month

periods. There will be no change to the end date of the contract term.



* * * * * *



(D) STONE (ANNUAL CONTRACT) ? RFB NO. 15-0020



It is requested that Council approve the purchase of stone from Columbus

Quarry, LLC, (Columbus, GA) on an ?as needed basis.? The annual estimated

contract value is $80,000, which is based on the average annual usage and the

amount budgeted by the Public Works Department. The Department uses

approximately two hundred tons of various grades of stone per month for

drainage ditches, parking lots and along right-of-ways around the City.



The contract term will be for one year, with the option to renew for four (4)

additional twelve-month periods. Contract renewal will be contingent upon the

mutual agreement of the City and the Contractor.



On January 12, 2015, bid specifications were posted on the City?s website and

Georgia Procurement Registry. One bid was received on February 4, 2015.

However, the bid was not opened. It was in the City?s best interest to extend

the bid due date until February 25, 2015 to allow for more competition. After

the extended due date, still only the one bid was received from Columbus

Quarry, LLC. This bid has been advertised, opened and reviewed. The bidder

was:



Funds are budgeted each fiscal year for this ongoing expense: Sewer

Fund-Public Services-Sewer Maintenance-Operating Materials,

0202-260-3210-SWRM-6728; Paving Fund-Public Services-Repairs and

Maintenance-Operating Materials, 0203-260-3110-REPR-6728; and other project

accounts as needed.



(E) REPAIR EXPENSES FOR SANITATION TRUCK



It is requested that Council approve payment to Yancey Brothers Company

(Atlanta, GA), in the amount of $31,039.14 for repairs performed on a

sanitation truck, Vehicle #6966.



The truck, utilized by the Sanitation Division for picking up waste, was

diagnosed with a damaged engine that required rebuilding. The Fleet Division

sent the vehicle out for repairs to Yancey Brothers, who is authorized to work

on caterpillar engines. It was unknown how much the repairs would cost until

the repairs were completed. The Fleet Division assumed the cost would be

similar to previous engines rebuilt by the vendor. However, due to major

engine component damages, the repair costs totaled to $31,039.14



Yancey Brothers is the authorized dealer in Georgia to sell and repair

Caterpillar engines. Therefore, the vendor is deemed an only known source per

the Procurement Ordinance, Article 3-114.



Funds are available in the FY15 Budget: Integrated Waste Fund ? Public Works ?

Sanitation - Auto Parts and Supplies; 0207-260-3510-GARB-6721.



* * * * * *

(F) ELECTRIC CARTS FOR THE CIVIC CENTER



It is requested that Council approve the purchase of two (2) electric carts

from Adrenalin Powersports, Inc., (Griffin, GA), in the amount of $36,969.76 (2

@ $18,484.88 each), by cooperative purchase, via National Joint Powers

Alliance, contract #090512-PSI.



The two electric carts, GEM e6S (6 passenger people movers), will be used at

the Civic Center to transport event patrons, needing assistance, to and from

their vehicles in the parking lot.



The Polaris GEM Carts, which are electrically powered, has been designated to

be the best fit for the intended use. GEM cars are powered by a battery system

that can be plugged into a standard 110-volt outlet. It takes approximately

six to eight hours to completely recharge a GEM. A GEM vehicle can get 30 to

45 miles on a single charge and can be plugged in virtually anywhere, at any

time, to top off the charge or completely charge the vehicle. GEM electric

cars emit no pollution, are quiet, and have no odor.



The purchase will be accomplished by cooperative purchase via Request for

Proposal (RFP) Contract #090512, initiated by the National Joint Powers

Alliance (NJPA), whereby Polaris Sales, Inc., was one of the successful vendors

contracted to provide Off-Road Vehicles & Watercraft & Related Equipment. The

contract, which commenced April 10, 2014, is good through April 9, 2018. The

National Joint Powers Alliance is a Service Cooperative created by Minnesota

Statute 123A.21. This statute was created in 1978 and revised in 1995 to allow

participating governmental and municipal agencies to reduce the cost of

purchased goods by leveraging their combined purchasing power. The RFP process

utilized by National Joint Powers Alliance meets the requirements of the City?s

Procurement Ordinance; additionally, cooperative purchasing is authorized per

Article 9-101 of the Procurement Ordinance. The purchase will be made through

Adrenaline Powersports, who is an authorized dealer for Polaris.



The funding for this project is available from a donation from Georgia Power to

the City of Columbus in the amount of $100,000.



Funds are budgeted in the FY15 Budget: Special Project/Capital Project Fund ?

Capital Projects ? General Fund Supported Capital Projects ? Automobiles -

Georgia Power Donation for Electric Cars; 0508 ? 660 ? 1000 ? CPGF ? 7721 ?

22197 ? 20020.



* * * * * *



(G) MOBILE DATA COMPUTERS FOR POLICE DEPARTMENT



It is requested that Council approve the purchase of four (4) MW810 mobile data

computers from Motorola Solutions, Inc., in the amount of $22,984.00 ($5,746.00

each), by cooperative purchase utilizing State of Georgia (Georgia Technology

Authority) Contract # 980-2800008.



The new mobile data units will replace old MW800 mobile data computers

currently utilized by the Police Department. This purchase is part of an

on-going project aimed at equipping all appropriate public safety vehicles with

advanced technology, in order to maximize the efficiency of public safety

response calls, for service, from the public.



Funds are available in the FY15 Budget: Multi ? Government Project Fund ?

Police; 0216 ? 400. Funds in the amount of $20,000.00 will be reimbursed to

the City via the Georgia Association of Chiefs of Police (GACP) reimbursement

grant program.



* * * * * *



(H)(1) COMPUTER EQUIPMENT, SOFTWARE AND INSTALLATION SERVICES TO FACILITATE THE

RMS AND IASWORLD PROJECTS



It is requested that Council approve the purchase of computer hardware,

software and installation services from CDW-Government (Vernon Hills, IL), in

the amount of $473,107.84 to facilitate the RMS and IASWorld project; and

authorizing the City Manager to sign the Statement of Work for the project.



On February 26, 2013, per Resolution #74-13, City Council approved the RMS

project for the Columbus Police Department in order to electronically

streamline operations. On September 23, 2014, per Resolution #301-14, City

Council approved the IASWorld project as a replacement for the OASIS software.

In order to gain efficiency of scale, price, and to move towards a modern

server and storage solution, the hardware and licensing for both projects were

combined into a single installation and purchase. Pricing was prorated based

on the original specifications of each project with the RMS share being

$242,360.83 and the IAS World share being $230,747.01, for a total of both

projects being $473,107.84.



Various equipment and software for the project will be purchased via the

following cooperative purchase contracts:

-The Server software is being purchased under Federal GSA contract, Schedule

70, GS-35F-0195J.

-CISCO equipment is being purchased under Georgia Statewide Contract,

SWC # 99999-SPD-T20120501-0006.



-The storage solution is being purchased under Georgia Statewide Contract,

SWC # 99999-SPD-T20130221-0001.



-The desktop computers are being purchased under Georgia Statewide Contract,

SWC# 99999-SPD-T20120702-0005.



-The VMWare is being purchased under Georgia Statewide Contract,

SWC #99999-SPD-SPD0000060-0004.



-All other hardware and equipment is being purchased under National IPA

Technology Solutions, Contract #130733.



The RFP or Bid processes utilized by the above listed cooperatives, meet the

requirements of the City?s Procurement Ordinance; additionally, cooperative

purchasing is authorized per Article 9-101 of the Procurement Ordinance.



Installation will be performed by the hardware provider. The Statement of Work

for installation in the amount of $43,750.00 (which is already included in the

total project cost) requires 50% upon signing, and 50% upon completion of the

work.



Funding in the amount of $242,360.83, for the RMS portion of the project, is

budgeted in the FY15 Budget LOST-Public Safety Fund ? Police ? Public

Safety-LOST ? Capital expenditures ? over $5,000; 0102 ? 400 ? 9900 ?LOST ?

7761. Funding in the amount of $230,747.01, for the IASWorld portion of the

project, will be made available via the GMA Lease Purchase Program Fund 0542,

with the debt service paid by the OLOST-Infrastructure Fund 0109. The

supplemental lease of $200,000 in (H)(2) below was approved in the original

project budget for hardware. The original GMA lease for this project can

absorb the difference of $30,747.01 from project savings.



* * * * * * *



(H)(2) GMA LEASE AGREEMENT FOR COMPUTER EQUIPMENT, SOFTWARE AND INSTALLATION

SERVICES TO FACILITATE THE IASWORLD PROJECT



It is requested that Council authorize the City Manager to execute a Supplement

Lease, under the

GMA Direct Lease Program, for the purchase computer equipment, software and

installation services to facilitate the IASWorld project in the amount of

$200,000.00, as cited in (H)(1) above.



* * * * * * *



(I) MAINTENANCE, REPAIR & OPERATION (MRO), INDUSTRIAL SUPPLIES & TOOLS VIA

NATIONAL IPA AGREEMENT



It is requested that Council approve the purchase of maintenance, repair &

operation (MRO), industrial supplies and tools from Grainger Industrial Supply,

via National Intergovernmental Purchasing Alliance (NIPA) contract number

141003.



Various City departments will purchase the MRO products on an ?as needed

basis?. The NIPA contract includes 800 Core items and discounts on Non-Core

items ranging from 10 to 45%. Departments will be able to purchase repair

items from Grainger Industrial Supply, under the National IPA Contract, which

will eliminate the need to request price quotes. In addition, this will be a

time saving tool, especially for Facilities Maintenance staff handling the

upkeep of City buildings.



The competitively solicited and publicly-awarded contract is made available to

agencies nationwide via National IPA. The RFP process utilized by NIPA meets

the requirements of the City?s Procurement Ordinance; additionally, cooperative

purchasing is authorized per Article 9-101 of the Procurement Ordinance.



The effective contract date started January 1, 2015 through December 31, 2017,

with the option to renew for two additional one-year periods.



Funds are budgeted each fiscal year for this on-going expense: Various

departments - Operating Materials; 6728.



* * * * * * *



(J) FT. BENNING GATEWAY LANDSCAPE/SITE IMPROVEMENTS



It is requested that Council approve landscape/site improvements for the Fort

Benning Gateway to be performed by Outdoor Solutions (Columbus, GA), in the

amount $182,429.85.



The work includes: plant replacement, upgrading permanent grassing in select

areas, waterproofing fountain slabs, and adding permanent irrigation to the

southeast and southwest quadrants. The plant replacement work stems from a

perched water table; the current plant materials are being replaced with plant

varieties that will be more tolerant of wet soils. Additionally, there is a

need for additional erosion control and maintenance in clogged up concrete

swales.



Per Resolution #298-10, Council approved the construction of the bridge fa?ade,

as well as, landscape enhancement for the Fort Benning Gateway. After the

landscape had been installed for one year, the maintenance of the site was

awarded to Outdoor Solutions under their grounds maintenance contract with the

City, approved by Council, per Resolution #306-12. Therefore, it is

recommended that Outdoor Solutions, perform the landscape/site enhancements for

the site, since the vendor will continue to maintain the site under their

maintenance contract.



This project is completely funded by GDOT, via Memorandum of Agreement, P1

#0013235, with no match from the City. Funds in the amount of $205,000 are

available in the following line-item: Special Project/Capital Fund ? Capital

Projects - Paving Fund Supported Capital Project - I-185/Victory Drive

Interchange GDOT; 0508 ? 660 ? CPPF ? 3000 ? 7661 - 21089-20150.

?ITEM A?

A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE AGREEMENT WITH EMERGENCY COMMUMICATION

NETWORK, LLC, TO PROVIDE EMERGENCY NOTIFICATION TO HOUSEHOLDS IN COLUMBUS,

GEORGIA, AND CCG EMPLOYEES, FOR THE ANNUAL AMOUNT OF $32,000.00.



WHEREAS, per Resolution 268-13, Council approved the emergency

notification system (CODERED), provided by Emergency Communications Network,

LLC, for one year, with the option for two additional years. The system

enabled the City to provide emergency notification to employees and citizens,

telephonically, resulting in increased safety and response planning for

emergency situations, such as natural disasters; and,



WHEREAS, the agreement will cover the period beginning July 1, 2014 for

one year, with the option for two additional years.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to enter into an agreement with

Emergency Communication Network, LLC to provide emergency notification to

households in Columbus, Georgia, and CCG employees, for the annual amount of

$32,000.00. The agreement will cover the period beginning July 1, 2014 for one

year, with the option for two additional years. Funds are budgeted in the FY15

budget: General Fund ? Contingency; 0101-590-2000-CONT-9801. Funding will be

budgeted for the subsequent two-year terms of the contract.







Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2015 and adopted at said meeting by

the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Buck voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Huff voting __________.

Councilor Thomas voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor





?ITEM B?



A RESOLUTION



NO.___________





A RESOLUTION AUTHORIZING THE PURCHASE OF HEATING AND REFRIGERATION

SUPPLIES, ON AN ?AS NEEDED BASIS?, FROM REFRIGERATION SUPPLIES, INC., D/B/A

JOHNSTONE SUPPLY (COLUMBUS, GA), FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF

$10,202.73.



WHEREAS, heating and refrigeration supplies will be used for

maintenance and installation at City facilities; and,



WHEREAS, the contract period will be for one (1) year with the option

to renew for four (4) additional twelve-month periods.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase heating and

refrigeration supplies, on an ?as needed basis?, from Refrigeration Supplies,

Inc., D/B/A Johnstone Supply, for the estimated annual contract value of

$10,202.73. General Fund - Public Services ? Other Maintenance/Repairs ?

Building Maintenance: Parks & Recreation, Public Safety, and General

Government; 0101-260-3710-REPA-6527, 6528 and 6529.

________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _________________, 2015 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Buck voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Huff voting __________.

Councilor Thomas voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

?ITEM C?



A RESOLUTION



NO._________



A RESOLUTION AMENDING RESOLUTION NO. 68-14 (APPROVED FEBRUARY 11, 2014)

TO CHANGE THE NAME OF THE AWARDED VENDOR FROM PUBLIC RISK UNDERWRITERS OF

GEORGIA, INC., (PEACHTREE CORNERS, GA) TO APEX INSURANCE AGENCY, INC., D/B/A

APEX INSURANCE SERVICES (NORCROSS, GA) TO CONTINUE PROVIDING SERVICE FOR

WORKERS? COMPENSATION EXCESS COVERAGE AND LOSS CONTROL SERVICES.



WHEREAS, effective March 3, 2015, Public Risk Underwriters of Georgia,

Inc., officially changed the name of the firm to Apex Insurance Agency, Inc.,

DBA Apex Insurance Services. The services provided will remain the same; and,



WHEREAS, the contract, is currently in the first contract term; the

contract was awarded on March 1, 2014, for two years, with the option to renew

for three (3) additional twelve-month periods. There will be no change to the

end date of the contract term.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



Resolution 68-14 (approved February 11, 2014) is hereby amended,

changing the name of the awarded vendor from Public Risk Underwriters of

Georgia, Inc., (Peachtree Corners, GA) to Apex Insurance Agency, Inc., D/B/A

Apex Insurance Services (Norcross, GA), to continue providing workers?

compensation excess coverage and loss control services.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of _________________, 2015 and adopted at said meeting

by the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Buck voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Huff voting __________.

Councilor Thomas voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

?ITEM D?



A RESOLUTION



NO.________



A RESOLUTION AUTHORIZING THE PURCHASE OF STONE FROM COLUMBUS QUARRY

LLC, (COLUMBUS,GA) ON AN ?AS NEEDED BASIS?, FOR THE ESTIMATED CONTRACT VALUE OF

$80,000.00.



WHEREAS, the Public Works Department uses approximately two hundred

tons of various grades of stone per month for drainage ditches, parking lots

and along right-of-ways around the City; and,



WHEREAS, the contract term shall be for one year, with the option to

renew for four (4) additional twelve month periods. Contract renewal will be

contingent upon the mutual agreement of the City and the Contractor.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase stone from

Columbus Quarry LLC, on an ?as needed basis? for the estimated contract value

of $80,000.00. Funds are budgeted each fiscal year for this ongoing expense:

Sewer Fund-Public Services-Sewer Maintenance-Operating Materials,

0202-260-3210-SWRM-6728; Paving Fund-Public Services-Repairs and

Maintenance-Operating Materials, 0203-260-3110-REPR-6728; and other project

accounts as needed.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of _________________, 2015 and adopted at said meeting

by the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Buck voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Huff voting __________.

Councilor Thomas voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.







_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

?ITEM E?

A RESOLUTION



NO.___________



A RESOLUTION AUTHORIZING THE PAYMENT TO YANCEY BROTHERS COMPANY

(ATLANTA, GA), IN THE AMOUNT OF $31,039.14 FOR REPAIRS PERFORMED ON A

SANITATION TRUCK, VEHICLE #6966.



WHEREAS, the truck, utilized by the Sanitation Division for picking up waste,

was diagnosed with a damaged engine that required rebuilding. The Fleet

Division sent the vehicle out for repairs to Yancey Brothers, who is authorized

to work on caterpillar engines; and,



WHEREAS, it was unknown how much the repairs would cost until the repairs were

completed. The Fleet Division assumed the cost would be similar to previous

engines rebuilt by the vendor. However, due to major engine component damages,

the repair costs amounted to $31,039.14; and,



WHEREAS, Yancey Brothers is the authorized dealer in Georgia to sell and repair

Caterpillar engines. Therefore, the vendor is deemed an only known source per

the Procurement Ordinance, Article 3-114.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to make payment to Yancey

Brothers Company (Atlanta, GA), in the amount of $31,039.14 for repairs

performed on a sanitation truck, Vehicle #6966. Funds are available in the

FY15 Budget: Integrated Waste Fund ? Public Works ? Sanitation - Auto Parts and

Supplies; 0207-260-3510-GARB-6721.

___________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

day of ____________, 2015 and adopted at said meeting by the

Affirmative vote of members of said Council.



Councilor Allen voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Buck voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Huff voting __________.

Councilor Thomas voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor



?ITEM F?

A RESOLUTION



NO.___________



A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) ELECTRIC CARTS FROM

ADRENALIN POWERSPORTS, INC., (GRIFFIN, GA), IN THE AMOUNT OF $36,969.76 (2 @

$18,484.88 EACH), BY COOPERATIVE PURCHASE, UTILIZING NATIONAL JOINT POWERS

ALLIANCE, CONTRACT #090512-PSI.



WHEREAS, The two electric carts, GEM e6S (6 passenger people movers), will be

used at the Civic Center to transport event patrons, needing assistance, to and

from their vehicles in the parking lot; and,



WHEREAS, the purchase will be accomplished by cooperative purchase via Request

for Proposal (RFP) Contract #090512, initiated by the National Joint Powers

Alliance (NJPA), whereby Polaris Sales, Inc., was one of the successful vendors

contracted to provide Off-Road Vehicles & Watercraft & Related Equipment. The

contract, which commenced April 10, 2014, is good through April 9, 2018. The

RFP process utilized by National Joint Powers Alliance meets the requirements

of the City?s Procurement Ordinance; additionally, cooperative purchasing is

authorized per Article 9-101 of the Procurement Ordinance. The purchase will

be made through Adrenaline Powersports, who is an authorized dealer for

Polaris; and,



WHEREAS, The funding for this project is available from a donation from Georgia

Power to the City of Columbus in the amount of $100,000.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase two (2) electric

carts from Adrenalin Powersports, Inc., (Griffin, GA), in the amount of

$36,969.76, by cooperative purchase, via National Joint Powers Alliance,

contract #090512-PSI. Funds are budgeted in the FY15 Budget: Special

Project/Capital Project Fund ? Capital Projects ? General Fund Supported

Capital Projects ? Automobiles - Georgia Power Donation for Electric Cars; 0508

? 660 ? 1000 ? CPGF ? 7721 ? 22197 ? 20020.

___________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2015 and adopted at said meeting by the

Affirmative vote of _______ members of said Council.



Councilor Allen voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Buck voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Huff voting __________.

Councilor Thomas voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.







_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor





?ITEM G?

A RESOLUTION



NO._____________



A RESOLUTION AUTHORIZING THE PURCHASE OF FOUR (4) MW810 MOBILE DATA COMPUTERS

FROM MOTOROLA SOLUTIONS, INC., IN THE AMOUNT OF $22,984.00 ($5,746.00), BY

COOPERATIVE PURCHASE, UTILIZING STATE OF GEORGIA (GEORGIA TECHNOLOGY AUTHORITY)

CONTRACT # 980-2800008.



WHEREAS, The new mobile data units will replace old MW800 mobile data computers

currently utilized by the Police Department; and,



WHEREAS, This purchase is part of an on-going project aimed at equipping all

appropriate public safety vehicles with advanced technology, in order to

maximize the efficiency of public safety response calls, for service, from the

public.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase four (4) MW810

mobile data computers from Motorola Solutions, Inc., in the amount of

$22,984.00 ($5,746.00 each), via a cooperative purchase utilizing State of

Georgia (Georgia Technology Authority) Contract # 980-2800008. Funds are

available in the FY15 Budget: Multi ? Government Project Fund ? Police; 0216 ?

400. Funds in the amount of $20,000.00 will be reimbursed to the City via the

Georgia Association of Chiefs of Police (GACP) reimbursement grant program.

________________________



Councilor Allen voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Buck voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Huff voting __________.

Councilor Thomas voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.







_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

?ITEM H (1)?

A RESOLUTION



NO.____________



A RESOLUTION AUTHORIZING THE PURCHASE OF COMPUTER HARDWARE, SOFTWARE AND

INSTALLATION SERVICES FROM CDW-GOVERNMENT (VERNON HILLS, IL), IN THE AMOUNT OF

$473,107.84 TO FACILITATE THE RMS AND IASWORD PROJECT; AND AUTHORIZING THE CITY

MANAGER TO SIGNED THE STATEMENT OF WORK FOR THE PROJECT.



WHEREAS, on February 26, 2013, per Resolution #74-13, City Council approved the

RMS project for the Columbus Police Department in order to electronically

streamline operations. On September 23, 2014, per Resolution #301-14, City

Council approved the IAS World project as a replacement for the OASIS software;

and,



WHEREAS, in order to gain efficiency of scale, price, and to move towards a

modern server and storage solution, the hardware and licensing for both

projects were combined into a single installation and purchase; and,



WHEREAS, pricing was prorated based on the original specifications of each

project with the RMS share being $242,360.83 and the IAS World share being

$230,747.01 for a total of both projects being $473,107.84; and,

WHEREAS, the equipment and software for the project will be purchased by

cooperative purchase, which is authorized per Article 9-101 of the Procurement

Ordinance; and,

WHEREAS, the installation will be performed by the hardware provider. The

Statement of Work for installation in the amount of $43,750.00 (which is

already included in the total project cost) requires 50% upon signing, and 50%

upon completion of the work.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase computer

hardware, software and installation services from CDW-Government (Vernon Hills,

IL), in the amount of $473,107.84 to facilitate the RMS and IASWorld project;

and is further authorized to sign the Statement of Work for the project.

Funding in the amount of $242,360.83, for the RMS portion of the project, is

budgeted in the FY15 Budget LOST-Public Safety Fund ? Police ? Public

Safety-LOST ? Capital expenditures ? over $5,000; 0102 ? 400 ? 9900 ?LOST ?

7761. Funding in the amount of $230,747.01, for the IASWorld portion of the

project, will be made available via the GMA Lease Purchase Program Fund 0542,

with the debt service paid by the OLOST-Infrastructure Fund 0109. The

supplemental lease of $200,000 in (H)(2) below was approved in the original

project budget for hardware. The original GMA lease for this project can

absorb the difference of $30,747.01 from project savings.

______________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of ____________________, 2015 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Buck voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Huff voting __________.

Councilor Thomas voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.









_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor



?ITEM H (2)?

A RESOLUTION



NO._____________



RESOLUTION FOR SUPPLEMENTAL LEASES



A RESOLUTION TO AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE ONE OR MORE

LEASE SUPPLEMENTS FOR A LEASE OR LEASES UNDER THE GMA DIRECT LEASING PROGRAM;

TO DESIGNATE SUCH LEASES AS QUALIFIED TAX-EXEMPT OBLIGATIONS; TO PROVIDE AN

EFFECTIVE DATE; AND FOR OTHER PURPOSES.



WHEREAS, the City has entered into a Master Lease (the ?Master Lease?) dated as

of ______________________, with Georgia Municipal Association, Inc. for the

leasing from time to time of certain equipment, machinery or other personal

property pursuant to Supplemental Leases;



NOW THEREFORE, BE IT RESOLVED OR ORDAINED AS FOLLOWS BY THE GOVERNING BODY OF

THE CITY:



1. The City Manager of the City is hereby authorized and directed

to execute and deliver a Lease Supplement pursuant to the Master Lease to put

into effect one or more leases for Computer Equipment, Software and

Installation services to facilitate the IASWorld project (the ?Leased

Property?); said officer of the City is authorized and directed in the name and

on behalf of the City to execute and deliver (i) one or more Lease Supplements

for items of the Leased Property in substantially the form attached to the

Master Lease, with such changes and additions as may be approved by said

officer, and (ii) such other documents as may be deemed by such officer to be

necessary or desirable to effect the purposes hereof or of the Master Lease,

and such execution shall constitute conclusive evidence that the executed

document has been authorized and approved hereby; the aforesaid officer is

further authorized to do all things necessary or appropriate to effectuate the

purposes hereof.



2. An appropriation in the City?s current operating budget has

previously been made which shall be sufficient to pay the ?Rentals? and the

?Termination Payment? during the ?Starting Term? under such Lease Supplements;

or



(check box if applicable)



An appropriation from unappropriated and unreserved funds

in the City?s current operating budget is hereby made for the ?Rentals? and the

?Termination Payment? during the ?Starting Term? under such Lease Supplements,

and the budget of the City is hereby amended to reflect such appropriation to

the extent necessary.



3. The lease or leases contemplated by the said Lease Supplements are hereby

designated

?Qualified Tax-Exempt Obligations? within the meaning of Section 265(b)(3) of

the Internal Revenue Code of 1986, as amended, and said officer shall be

authorized to confirm such designation by execution of appropriate documents in

connection therewith.



4. This authorization shall be effective immediately.







CLERK?S CERTIFICATE



The undersigned hereby certifies that he or she is the Clerk of the Columbus,

Georgia (the ?City?), and that the foregoing is a true copy of the

Resolution or Ordinance [Check One] adopted by the governing body of the

City at a meeting duly held on the , 20___, at which a quorum was

present and acting throughout, and that the same has not been rescinded or

modified and is now is in full force and effect. Given under the seal of the

City, this , 20______.







(SEAL) __________________________________



City Clerk







Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of ____________________, 2015 and adopted at said meeting by the

affirmative vote of ________ members of said Council.



Councilor Allen voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Buck voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Huff voting __________.

Councilor Thomas voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Teresa Pike

Tomlinson, Mayor

?ITEM I?

A RESOLUTION



NO.________



A RESOLUTION AUTHORIZING THE PURCHASE OF MAINTENANCE, REPAIR & OPERATIONS

(MRO), INDUSTRIAL SUPPLIES AND TOOLS FROM GRAINGER INDUSTRIAL SUPPLY, VIA THE

NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE (NIPA) CONTRACT NUMBER 141003 ON

AN ?AS NEEDED BASIS?.



WHEREAS, various City Departments will purchase the MRO products on an

?as needed basis?. The National IPA Contract includes established pricing for

a listing of 800 Core items and discounts on Non-Core items ranging from 10% to

45%; and,



WHEREAS, the effective date of the NIPA contract commenced on January

1, 2015 thru December 31, 2017, with the option to renew for two additional

one-year periods.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase Maintenance,

Repair & Operations (MRO), Industrial Supplies and Tools from Grainger

Industrial Supply, via the National Intergovernmental Purchasing Alliance

(NIPA) Contract number 141003 on an ?as needed basis?. Funds are budgeted each

fiscal year for this on-going expense: Various departments - Operating

Materials; 6728.

_______________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________________, 2015 and adopted at said

meeting by the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Buck voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Huff voting __________.

Councilor Thomas voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor



?ITEM J?

A RESOLUTION



NO.______________



A RESOLUTION AUTHORIZING landscape/site improvements for the Fort Benning

Gateway to be performed by Outdoor Solutions (Columbus, GA), in the amount

$182,429.85.



WHEREAS, the work includes: plant replacement, upgrading permanent

grassing in select areas, waterproofing fountain slabs, and adding permanent

irrigation to the southeast and southwest quadrants. The plant replacement

work stems from a perched water table; the current plant materials are being

replaced with plant varieties that will be more tolerant of wet soils.

Additionally, there is a need for additional erosion control and maintenance in

clogged up concrete swales; and,



WHEREAS, per Resolution #298-10, Council approved the construction of the

bridge fa?ade, as well as, landscape enhancement for the Fort Benning Gateway.

After the landscape had been installed for one year, the maintenance of the

site was awarded to Outdoor Solutions, under their grounds maintenance contract

with the City, approved by Council, per Resolution #306-12. Therefore, it is

recommended that Outdoor Solutions, perform the landscape/site enhancements for

the site, since the vendor will continue to maintain the site under their

maintenance contract; and,



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to procure landscape/site

improvement services for the Fort Benning Gateway from by Outdoor Solutions

(Columbus, GA), in the amount $182,429.85. This project is completely funded

by GDOT, via Memorandum of Agreement, P1 #0013235, with no match from the

City. Funds in the amount of $205,000 are available in the following

line-item: Special Project/Capital Fund ? Capital Projects - Paving Fund

Supported Capital Project - I-185/Victory Drive Interchange GDOT; 0508 ? 660 ?

CPPF ? 3000 ? xxxx - 21089-20150.

_______________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________________, 2015 and adopted at said

meeting by the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Buck voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Huff voting __________.

Councilor Thomas voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.



_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

DATE: March 24, 2015



TO: Mayor and Councilors



FROM: Finance Department



SUBJECT: Advertised Bids/RFPs





March 25, 2015

1. South Lumpkin Multi-use Trail ? RFB No. 15-0025

Scope of RFB

Construct a multi-use trail beginning on Matheson Road and ending at Cusseta

Road. The gross length of the project is 2.090 miles. The project shall be

constructed as per Georgia Department of Transportation Standard

Specifications, 2013 Edition, as approved by the Federal Highway Administration

and as modified by contract documents.



March 27, 2015

1. Employee Physicals (Annual Contract) ? RFP No. 15-0022

Scope of RFP

Provide employee physicals on an ?as needed basis? for Columbus

Consolidated Government employees. The term of the contract shall be for one

year with the option to renew for four (4) additional twelve-month periods.



April 10, 2015

1. GIS Tax Parcel Map Database ? RFP No. 15-0024

Scope of RFP

The Columbus Consolidated Government is soliciting proposals from

qualified firms for the Implementation of the ArcGIS for Land Records

Solution. The Columbus Consolidated Government seeks to hire a single firm to

transform the CCG?s GIS parcel map database that is derived from existing

Geodatabase format.



April 15, 2015

1. Compaction Management Software System ? RFP No. 15-0025

Scope of RFP

The Columbus Consolidated Government is seeking proposals, from qualified

firms, for a Global Positioning Satellite (GPS) controlled compaction

management software system. The Public Works Department will use the system

for the City?s owned and operated putrescible and construction & demolition

landfills.

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