Agenda Item # 5
Columbus Consolidated Government
Council Meeting
June 21, 2016
Agenda Report # 145
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) 3D LASER SCANNER SYSTEM FOR CRIME SCENES
It is requested that Council approve the purchase of a Faro Focus 3D-X-330
Laser Scanner System from Dustin Forensics (Adairsville, GA) in the amount of
$63,200.00.
The Faro Focus 3D-X-330 Laser Scanner System is a non-contact device used for
3D modeling and documentation. The Police Department will use the equipment to
create digital 3D models of crime scenes.
The manufacturer of the system is Faro, who has only two distributors in the
United States. Dustin Forensics is the authorized distributor for the Eastern
Region. Consequently, the vendor is considered the only known source for this
purchase, per the Procurement Ordinance, Section 3-114.
Funds are available in the FY16 Budget, as follows: General fund ? Police ?
Field Operations - Capital Expenditures/Over $5,000; 0101 ? 400 ? 2300 ?FILD ?
7761.
* * * * *
(B) FLATBED DUMP TRUCKS ? GEORGIA STATEWIDE CONTRACT
It is requested that Council authorize the purchase of two (2) flatbed dump
trucks (2016 Ford Super Duty F350) from Wade Ford (Smyrna, GA), at a unit price
of $42,567.00, for the total cost of $85,134.00, via Georgia State Contract
#99999-SPD-000039.
These vehicles will be used by staff of the Rainwater Division to transport
crews and materials to and from job sites throughout Muscogee County, and will
be purchased utilizing FY16 Fuel Savings. These are replacement vehicles.
Funds are budgeted in the FY16 Budget as follows: Sewer (Stormwater) Fund ?
Public Works ? Sewer Maintenance ? Light Trucks; 0202-260-3210-SWRM-7722.
* * * * *
(C) SAFETY EQUIPMENT (ANNUAL CONTRACT) - RFB NO. 16-0033
It is requested that Council approve the purchase of safety equipment which
consist of back support safety belts, safety vests, safety t-shirts and safety
hats and caps from Anderson Safety, Inc. (Atlanta, GA) for the estimated annual
contract value of $68,915.00. The safety equipment will be used by various
City employees while performing tasks that require continuous bending, lifting
heavy objects and working in areas with poor visibility.
The items will be purchased on an ?as needed? basis. The contract term will
be for two (2) years with the option to renew for three (3) additional twelve
month periods.
Bid specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on April 11, 2016. Nine (9) bids were
received on May 11, 2016 from the following vendors below. This bid has been
advertised, opened and reviewed. The bidders were:
Estimated Annual Contract Value
Anderson Safety, Inc. (Atlanta, GA) $68,915.00
Argus Group Holdings, LLC (Detroit, MI) $82,311.00
Reflective Apparel Factory, Inc. (Marietta, GA) $82,890.00
Mastermans, LLP (Auburn, MA) $102,405.50
Uniform Sales of America (Lithia Springs, GA) $102,978.00
Reflective MD (Dallas, TX) $104,655.00
Janeice Products Company, Inc. (Aiken, SC) $107,853.00
Safety Zone Specialist (Lakeland, FL) $109,437.50
Airgas USA, LLC (Columbus, GA) $116,012.00
Funds are budgeted each fiscal year for this on-going expense: Various
Departments - Operating Materials; 6728.
* * * * *
(D) CHEVROLET TAHOE 2WD POLICE PURSUIT VEHICLES ? GEORGIA STATEWIDE CONTRACT
It is requested that Council approve the purchase of four (4) 2016 Chevrolet
Tahoe Police Pursuit Vehicles from Hardy Chevrolet (Dallas, GA), in the amount
of $34,610.00 per unit, for a total price of $138,440.00, via Georgia State
Contract #99999-SPD-ES40199409-0002.
Three (3) vehicles will be used in the Bureau of Investigative Service,
Identification Unit; and one (1) vehicle will be used in the Bureau of Patrol
Services as a marked vehicle. These vehicles are replacement vehicles.
Funds are budgeted in the FY16 Budget as follows: General Fund ? Police ?
Motor Transport ? Automobiles; 0101-400-3230-MOTR-7721.
* * * * *
(E) SOFTWARE LICENSE AGREEMENT FOR VOTING EQUIPMENT
It is requested that Council approve the software license agreement with
Election Systems & Software (Omaha, NE) in the amount of $61,500.00.
The Elections and Registrations Office received a donation of voting equipment,
from Adams County, Colorado, to include: 400 AccuVote TSX Terminals and 10
Accuvote OS Scanners. The software license agreement is required for the
donated equipment.
Elections Systems & Software is the manufacturer of the equipment and is
therefore the only known source for the software license agreement. The
software licensing fee will be paid in FY17 using a donation of funds from the
Community Foundation of the Chattahoochee Valley and operating funds from
Elections departmental budget.
Funds in the amount of $40,000 will be donated and carried over into FY17. The
remaining $21,500 will be available in the FY17 budget as follows: General
Fund ? Boards & Commissions ? Elections & Registration ? Software Lease;
0101-290-2000-ELCT-6541.
* * * * *
(F) RELOCATION OF GEORGIA POWER IN-PLACE FACILITIES
It is requested that Council authorize the procurement of facilities relocation
services from Georgia Power (Atlanta, GA), in the amount of $25,473.75, for
in-place facilities (cables, transformers, streetlights, etc.) on the pole
line along Macon Road between University Avenue and Avalon Drive.
Georgia Power?s in-place facilities must be relocated in order to accommodate
the extension of the City?s fiber optic cable from its current ending point at
University Avenue to the new Fire Station No. 9, which is located at 4191 Macon
Road to also provide RMS ?Hot Spot? access for Public Safety Departments. The
City?s fiber optic cable must be attached to the poles at locations that
provide the necessary vertical spacing to satisfy the requirements of the
National Electrical Code. There are many in-place telecommunications cables
already on these poles, at attachment heights and vertical spacing that prevent
them from being adjusted to accommodate the City?s fiber installation.
Therefore, the most feasible way to install the City?s fiber optic cable,
within the code requirements, is for Georgia Power to adjust their facilities.
The total cost for Georgia Power?s work is estimated at $57,290.00; however,
the majority of this cost is for work considered to be a betterment to their
system, which will not be charged to the City. The portion of their work that
will enable the City to attach the fiber optic cable is estimated at $25,473.75.
Funds are budgeted in the FY16 Budget: LOST-Public Safety Fund ? Police ?
Public Safety-LOST ? Capital expenditures ? over $5,000; 0102-
400-9900-LOST-7761.
?ITEM A?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE PURCHASE OF A FARO FOCUS 3D-X-330 LASER
SCANNER SYSTEM FROM DUSTIN FORENSICS (ADAIRSVILLE, GA) IN THE AMOUNT OF
$63,200.00.
WHEREAS, the Faro Focus 3D-X-330 Laser Scanner System is a non-contact
device used for 3D modeling and documentation. The Police Department will use
the equipment to create digital 3D models of crime scenes; and,
WHEREAS, the manufacturer of the system is Faro, who has only two
distributors in the United States. Dustin Forensics is the authorized
distributor for the Eastern Region. Consequently, the vendor is considered the
only known source for this purchase, per the Procurement Ordinance, Section
3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase a Faro Focus
3D-X-330 Laser Scanner System from Dustin Forensics (Adairsville, GA) in the
amount of $63,200.00. Funds are available in the FY16 Budget, as follows:
General fund ? Police ? Field Operations - Capital Expenditures/Over $5,000;
0101 ? 400 ? 2300 ?FILD ? 7761.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the______ day of ____________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Garrett voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) FLATBED DUMP TRUCKS
(2016 FORD SUPER DUTY F350) FROM WADE FORD (SMYRNA, GA), AT A UNIT PRICE OF
$42,567.00, FOR THE TOTAL AMOUNT OF $85,134.00, VIA GEORGIA STATE CONTRACT
#99999-SPD-00039.
WHEREAS, these vehicles will be used staff of the Rainwater Division to
transport crews and materials to and from job sites throughout Muscogee County,
and will be purchased utilizing FY16 Fuel Savings. These are replacement
vehicles.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase two (2) flatbed
dump trucks (2016 Ford Super Duty F350) from Wade Ford (Smyrna, GA), at a unit
price of $42,567.00, for the total cost of $85,134.00, via Georgia State
Contract #99999-SPD-000039. Funds are budgeted in the FY16 Budget as follows:
Sewer (Stormwater) Fund ? Public Works ? Sewer Maintenance ? Light Trucks;
0202-260-3210-SWRM-7722.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the______ day of ____________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Garrett voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO.___________
A RESOLUTION AUTHORIZING THE PURCHASE OF SAFETY EQUIPMENT FROM Anderson Safety,
INC. (Atlanta, GA), ON AN ?AS NEEDED BASIS,? FOR THE ESTIMATED ANNUAL CONTRACT
VALUE OF $68,915.00.
WHEREAS, the safety equipment which consists of back support safety belts,
safety vests, safety t-shirts and safety hats and caps; and,
WHEREAS, the items will be used by various City employees while performing
tasks that require continuous bending, lifting heavy objects, and working in
areas with poor visibility; and,
WHEREAS, the contract term will be for two (2) years with the option to renew
for three (3) additional twelve month periods.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase safety equipment from
Anderson Safety, Inc. (Atlanta, GA) for the estimated annual contract value of
$68,915.00. Funds are budgeted each fiscal year for this on-going expense:
Various Departments - Operating Materials; 6728.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Garrett voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF FOUR (4) 2016 CHEVROLET TAHOE
POLICE PURSUIT VEHICLES FROM HARDY CHEVROLET (DALLAS, GA), IN THE AMOUNT OF
$34,610.00 PER UNIT, FOR A TOTAL PRICE OF $138,440.00, VIA GEORGIA STATE
CONTRACT #99999-SPD-ES40199409-0002.
WHEREAS, three (3) vehicles will be used in the Bureau of Investigative
Service, Identification Unit; and one (1) vehicle will be used in the Bureau of
Patrol Services as a marked vehicle. These vehicles are replacement vehicles.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase four (4) 2016
Chevrolet Tahoe Police Pursuit Vehicles from Hardy Chevrolet (Dallas, GA), in
the amount of $34,610.00 per unit, for a total price of $138,440.00. Funds are
budgeted in the FY16 Budget as follows: General Fund ? Police ? Motor
Transport ? Automobiles; 0101-400-3230-MOTR-7721.
_______________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Garrett voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF A SOFTWARE LICENSE AGREEMENT
FROM ELECTION SYSTEMS & SOFTWARE (OMAHA, NE) IN THE AMOUNT OF $61,500.00.
WHEREAS, the Elections and Registrations Office received a donation of voting
equipment, from Adams County, Colorado, to include: 400 AccuVote TSX Terminals
and 10 Accuvote OS Scanners. The software license agreement is required for
the donated equipment; and,
WHEREAS, Elections Systems & Software is the manufacturer of the equipment and
is therefore the only known source for the software license agreement.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase a software
license agreement from Election Systems & Software (Omaha, NE) in the amount of
$61,500.00. The software licensing fee will be paid in FY17 using a donation of
funds from the Community Foundation of the Chattahoochee Valley and operating
funds from Elections departmental budget. Funds in the amount of $40,000 will
be donated and carried over into FY17. The remaining $21,500 will be available
in the FY17 budget as follows: General Fund ? Boards & Commissions ? Elections
& Registration ? Software Lease; 0101-290-2000-ELCT-6541.
_______________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Garrett voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PROCUREMENT OF FACILITIES RELOCATION
SERVICES FROM GEORGIA POWER (ATLANTA, GA), IN THE AMOUNT OF $25,473.75, FOR
IN-PLACE FACILITIES (CABLES, TRANSFORMERS, STREETLIGHTS, ETC.) ON THE POLE LINE
ALONG MACON ROAD BETWEEN UNIVERSITY AVENUE AND AVALON DRIVE.
WHEREAS, Georgia Power?s in-place facilities must be relocated in order
to accommodate the extension of the City?s fiber optic cable from its current
ending point at University Avenue to the new Fire Station No. 9, which is
located at 4191 Macon Road; and,
WHEREAS, the City?s fiber optic cable must be attached to the poles at
locations that provide the necessary vertical spacing to satisfy the
requirements of the National Electrical Code. There are many in-place
telecommunications cables already on these poles, at attachment heights and
vertical spacing that prevent them from being adjusted to accommodate the
City?s fiber installation. Therefore, the most feasible way to install the
City?s fiber optic cable, within the code requirements, is for Georgia Power to
adjust their facilities.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to procure facilities
relocation services from Georgia Power (Atlanta, GA), in the estimated amount
of $25,473.75, for in-place facilities (cables, transformers, streetlights,
etc.) on the pole line along Macon Road between University Avenue and Avalon
Drive. Funds are budgeted in the FY16 Budget: LOST-Public Safety Fund ?
Police ? Public Safety-LOST ? Capital expenditures ? over $5,000; 0102-
400-9900-LOST-7761.
_______________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Garrett voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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