Agenda Item # 5
Columbus Consolidated Government
Council Meeting
November 22, 2011
Agenda Report # 719
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) CAB & CHASSIS FOR FLATBED DUMP TRUCK
It is requested that Council authorize the purchase of one (1) Cab and Chassis
from Carl Gregory Dodge-C-J, (Columbus, GA) in the amount of $25,123.00.
Carl Gregory Dodge-C-J was the awarded vendor for Option 1: Cab and Chassis
Only, for RFB 11-0044, Flatbed Dump Truck. Carl Gregory Dodge-C-J has agreed
to provide an additional cab and chassis for the same, awarded bid price of
$25,123.00.
The Cab and Chassis will be attached to a Flatbed dump body and the vehicle
will be used by the Right-of-Way Maintenance Division of the Public Services
Department to carry tools and supplies, and other equipment.
This vehicle is not listed on the Georgia Statewide Contract.
Funds are budgeted in the FY12 Budget as follows: Paving Fund ? Public
Services ? Urban Forestry and Beautification Right-of-Way Maintenance ? Light
Trucks; 0203-260-3120-ROWM-7722.
(B) MAINTENANCE AGREEMENT FOR THE E911 PLANT INTEGRATED TELEPHONE
SYSTEM CONSOLE EQUIPMENT AND NICE RECORDING SYSTEM
It is requested that Council authorize payment to Motorola, in the amount of
$116,560.44, for the annual Maintenance Agreement (October 1, 2011 through
September 30, 2012) for the E911 Center?s 800 MHz Radio System Console
Equipment, the Central Electronics Bay, the Plant Visa 911 Phone System, the
fiber optic interface equipment installed in the 911 Center and the Government
Center, and the Nice Digital Logging System.
The Police Department (through the 911 Center) and Sheriff?s Office uses the
Motorola Console equipment to dispatch the various Public Safety Units
throughout the City as needed. This equipment is a critical part of Public
Safety communications system. It has, since the initial warranty expired, been
covered by a comprehensive 24/7/365 maintenance agreement with Motorola in
order to assure rapid and accurate repairs and minimal down time. This
maintenance agreement also covers to bi-directional amplification system that
provides a back up to the console system and allows the 911 Center to continue
to operate should the console equipment stop working. The maintenance
agreement will insure that the City receives complete and cost effective
support of the equipment and allows the Department to control the operating
costs associated with the console equipment.
The E911 Telephone System and its various components were originally purchased
from Motorola. Therefore, the vendor is considered the only known source to
provide the maintenance service.
Funds are budgeted in FY12 Budget: Emergency Telephone Fund ? Police - E911 ?
Service Contracts; 0209-400-3220-E911-6513.
* * * * * *
(C) BACK SUPPORT SAFETY BELTS & SAFETY VESTS (ANNUAL CONTRACT) - RFB NO.
12-0006
It is requested that Council approve the purchase of back support safety belts
and safety vests from Irusota Gloria and Anderson Safety Supply for the
estimated annual contract value of $36,257.00. The back support safety belts
and safety vests will be used by various City employees while performing tasks
that require continuous bending, lifting heavy objects and working in areas
with poor visibility.
The items will be purchased on an ?as needed? basis. The contract term will
be for three years.
Bid postcard invitations were mailed to one hundred and three vendors and
specifications were posted on the web pages of the Purchasing Division and
Georgia Procurement Registry. Sixteen bids were received on September 21, 2011
from the following vendors: Gloria Irusota, Georgia Industries, Saf-T-Glove,
Inc., Abel Unlimited, Safety South Supplies, Janeice Products Co., Performance
Safety, Ver-E-Safe Solutions, The Strong Group, Comade, Inc., Safety Zone
Specialists, Sierra Group, LLC, Safety Products, Sunwest Sales Co., Anderson
Safety, Inc. and Esafety Supplies, Inc. This bid has been advertised, opened
and reviewed. The following vendors were the lowest, responsive bidder per
line item:
Description
EST
Quantity
Gloria Irusota
(Stockbridge, GA)
Anderson Safety, Inc.
(Mableton, GA)
Back Support Safety Belts w/Safety Orange
(Sizes S thru 3XL) 200 6.96 ea.
$1,392.00 8.10 ea
$1,620.00.
Safety Vests w/Orange w/Velcro Closure
(One Size Fit All) 2,500 4.92 ea.
$12,300.00 1.50 ea.
$3,750.00
Safety Vests w/Safety Orange w/Safety Reflector Strip & Velcro
(One Size Fit All) 500 4.81 ea.
$2,405.00 1.85 ea.
$925.00
Safety Vests w/Lime w/Velcro Closure
(One Size Fit All) 100 4.86 ea.
$486.00 1.50 ea.
$150.00
Safety Vests, ANSI Class w/2? Reflective Tape
(Sizes S thru 5XL) 2,500 8.58 ea.
$21,450.00 5.00 ea.
$12,500.00
Safety T-Shirt, ANSI Class w/2? Reflective Tape
(Sizes S thru 5XL) 2,500 13.86 ea.
$34,650.00 6.65 ea.
$16,625.00
Safety Vest, Correctional Officer, ANSI Class w/2? Reflective Tape
(Sizes S thru 5XL) 150 9.36 ea.
$1,404.00 6.10 ea.
$915.00
The complete bid tabulation is attached below:
Funds are budgeted each fiscal year for this on-going expense: Various
Departments - Operating Materials; 6728.
Emergency Purchase ? Information Only
Emergency Purchase of Restoration Services for Comer Auditorium:
As a result of heavy rain overnight, on September 20, 2011, the City suffered
damage to Comer Auditorium due to a partial roof collapse.
The facility was constructed in 1941 and contained the office of the Director
of Parks and Recreation, along with other administrative offices. A portion of
the roof in the front of the building, approximately 2,200 sq. ft.
(approximately 15% of the entire roof), collapsed overnight following heavy
rains. The entire first floor and basement of the building was impacted by
water to include the mechanical system. A portion of the side wall was also
found to be unstable and will have to be removed to stabilize the area.
In order to relocate Parks and Recreation staff as quickly as possible, a
disaster mitigation company, Homemaster, was notified. Homemaster is the same
company that performed disaster mitigation at the CCG Annex, which recently
suffered storm damage. The vendor?s cost to provide the services at Comer was
$23,038.26.
The City has received a check, in the amount of $200,000, from the insurance
company, to cover expenses. The City?s policy requires a $50,000 deductible.
Mayor and City Council were informed of the situation on September 21, 2011 by
email and a presentation was made to Council at the September 27, 2011 Council
Meeting
Funds are budgeted in the FY12 Budget: Special Project/Capital Project Fund ?
Capital Projects ? General Fund Supported Capital Projects ? Building
Maintenance and Repairs ? Comer Gym Restoration; 0508 ? 660 ? 1000 ? CPGF ?6521
?22928 ?20120.
?ITEM A?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) CAB & CHASSIS FOR
FLATBED DUMP TRUCK, FROM CARL GREGORY DODGE-C-J, (COLUMBUS, GA) IN THE AMOUNT
OF $25,123.00.
WHEREAS, Carl Gregory Dodge-C-J was the awarded vendor for Option 1: Cab and
Chassis Only, for RFB 11-0044, Flatbed Dump Truck. Carl Gregory Dodge-C-J has
agreed to provide an additional cab and chassis for the same, awarded bid price
of $25,123.00; and,
WHEREAS, the Cab and Chassis will be attached to a Flatbed dump body and the
vehicle will be used by the Right-of-Way Maintenance Division of the Public
Services Department to carry tools and supplies, and other equipment.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) Cab &
Chassis from Carl Gregory Dodge-C-J, (Columbus, GA) in the amount of
$25,123.00. Funds are budgeted in the FY12 Budget as follows: Paving Fund ?
Public Services ? Urban Forestry and Beautification Right-of-Way Maintenance ?
Light Trucks; 0203-260-3120-ROWM-7722.
____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2011 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING PAYMENT TO MOTOROLA, IN THE AMOUNT OF $116,560.44, FOR
THE ANNUAL MAINTENANCE AGREEMENT (OCTOBER 1, 2011 THROUGH SEPTEMBER 30, 2012)
FOR THE E911 CENTER?S 800 MHZ RADIO SYSTEM CONSOLE EQUIPMENT, THE CENTRAL
ELECTRONICS BAY, THE PLANT VISA 911 PHONE SYSTEM, THE FIBER OPTIC INTERFACE
EQUIPMENT INSTALLED IN THE 911 CENTER AND THE GOVERNMENT CENTER, AND THE NICE
DIGITAL LOGGING SYSTEM.
WHEREAS, the Police Department (through the 911 Center) and Sheriff?s Office
uses the Motorola Console equipment to dispatch the various Public Safety Units
throughout the City as needed. This equipment is a critical part of Public
Safety communications system; and,
WHEREAS, the equipment has, since the initial warranty expired, been covered by
a comprehensive 24/7/365 maintenance agreement with Motorola in order to assure
rapid and accurate repairs and minimal down time. This maintenance agreement
also covers to bi-directional amplification system that provides a back up to
the console system and allows the 911 Center to continue to operate should the
console equipment stop working. The maintenance agreement will insure that the
City receives complete and cost effective support of the equipment and allows
the Department to control the operating costs associated with the console
equipment; and,
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Motorola,
in the amount of $116,560.44, for the annual Maintenance Agreement (October 1,
2011 through September 30, 2012) for the E911 Center?s 800 MHz Radio System
Console Equipment, the Central Electronics Bay, the Plant Visa 911 Phone
System, the fiber optic interface equipment installed in the 911 Center and the
Government Center, and the Nice Digital Logging System. Funds are budgeted in
FY12 Budget, Emergency Telephone Fund, Police, E911 ? Service Contracts;
0209-400-3220-E911-6513.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________ 2011 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE PURCHASE OF BACK SUPPORT SAFETY BELTS & SAFETY
VESTS FROM IRUSOTA GLORIA AND ANDERSON SAFETY SUPPLY, ON AN ?AS NEEDED BASIS,?
FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF $36,257.00.
WHEREAS, the items will be used by various City employees while performing
tasks that require continuous bending, lifting heavy objects, and working in
areas with poor visibility; and,
WHEREAS, the contract period will be for three years.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase back support safety
belts and safety vests from Irusota Gloria and Anderson Safety Supply for the
estimated annual contract value of $36,257.00. Funds are budgeted each fiscal
year for this on-going expense: Various Departments - Operating Materials; 6728.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2011 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
Attachments
No attachments for this document.