Agenda Item #______
Columbus Consolidated Government
Council Meeting
May 22, 2018
Agenda Report #_____
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) ELBECO BODYSHIELD EXTERNAL VEST CARRIERS FOR SHERIFF?S OFFICE ? RFB
NO. 18-0048
It is requested that Council approve the purchase of two hundred forty-three
(243) Elbeco Bodyshield External Vest Carriers (V3110B) in the amount of
$16,681.95 (243 @ $68.65) from Galls, LLC (Lexington, KY) for use by the
Muscogee County Sheriff?s Office.
The Sheriff?s Office has an estimated two hundred forty-three sworn officers
and has standardized to this brand. The vest carriers will better accommodate
a wider range of body dimensions.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry. Four (4) bid responses were received on
April 18, 2018. This RFB has been advertised, opened and reviewed. The
bidders were:
Galls, LLC
(Lexington, KY) NAFECO
(Decatur, AL) 2-Swords Tactical
(Decatur, GA) T&T Uniforms
(Smyrna, GA)
Short $68.65 $80.00 $78.97 $71.45
Regular $68.65 $80.00 $78.97 $71.45
Long $68.65 $80.00 $78.97 $71.45
X-Long $68.65 $80.00 $78.97 $71.45/$85.74
2XL $68.65 $80.00 $78.97 $85.74
Front Panel Width 3XL $68.65 $80.00 $78.97 $85.74
Short $68.65 $80.00 $78.97 $71.45
Regular $68.65 $80.00 $78.97 $71.45
Long $68.65 $80.00 $78.97 $71.45
X-Long $68.65 $80.00 $78.97 $71.45/$85.74
2X $68.65 $80.00 $78.97 $85.74
Front Panel Height 3X $68.65 $80.00 $78.97 $85.74
Short $68.65 $80.00 $78.97 $71.45
Regular $68.65 $80.00 $78.97 $71.45
Long $68.65 $80.00 $78.97 $71.45
X-Long $68.65 $80.00 $78.97 $71.45/$85.74
2XL $68.65 $80.00 $78.97 $85.74
Back Panel Width 3XL $68.65 $80.00 $78.97 $85.74
Short $68.65 $80.00 $78.97 $71.45
Regular $68.65 $80.00 $78.97 $71.45
Long $68.65 $80.00 $78.97 $71.45
X-Long $68.65 $80.00 $78.97 $71.45/$85.74
2XL $68.65 $80.00 $78.97 $85.74
Back Panel Height 3XL $68.65 $80.00 $78.97 $85.74
Funds are budgeted in the FY18 Budget as follows: General Fund ? Sheriff ?
Detention ?Uniforms; 0101-550-2600-6781.
* * * * * *
(B) FIRE SPRINKLER SERVICE & INSPECTIONS (ANNUAL CONTRACT) ? RFB NO.
18-0025
It is requested that Council approve the annual contract with Delta Fire
Protection Company, LLC (Tucker, GA). The contractor will provide fire
sprinkler service and inspections at various City locations. The Facilities
Maintenance Department budgets approximately $13,500.00, per fiscal year, for
these services.
The initial term of the contract shall be for two (2) years, with the option to
renew for three (3) additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
Bid specifications were posted on the web page of the Purchasing Division and
the Georgia Procurement Registry. Three (3) bids were received on April 25,
2018. This bid has been advertised, opened and reviewed. The bidders were:
Delta Fire
(Tucker, GA) Pro-Tech
(Columbus, GA) Johnson Controls/
Simplex Grinnell
(Atlanta, GA)
Revised 4/18/18 Bid Form
REGULAR WORK HOURS
A. Visual Inspection ? Yearly (per hour/per inspector) $ 60.00 $ 78.00 $ 126.00
B. Sprinkler Testing ? Quarterly (per hour/inspector) $ 60.00 $ 78.00 $ 126.00
C. Helper Rate (per hour/per helper) $ 22.00 $ 52.00 $ 126.00
D. Fire Pump Testing $ 700.00 $ 700.00 $ 550.00
OUTSIDE REGULAR HOURS
E. Visual Inspection $ 70.00 $ 109.00 $ 189.00
F. Sprinkler Testing $ 70.00 $ 109.00 $ 189.00
Materials (Cost + _____%) 8 % 7.2 % 15 %
Funds are budgeted each fiscal year for this on-going expense: General Fund -
Public Works - Other Maintenance/Repairs ? Building Maintenance-Gen. Gov?t;
0101-260-3710-REPA-6529.
* * * * * * * *
C) AIR CONDITIONER UNITS ? PQ NO. 18-0004
It is requested that Council authorize the purchase of one (1) air conditioner
unit (Trane Precedent PKGP-PRC003-EN) for the Gallops Senior Center at a unit
price of $11,927.00, plus $2,575.00 for labor/installation, for a total cost of
$14,502.00 from Energy Savers of GA (Columbus, GA).
Two (2) air conditioner units broke and needed replacing, one (1) at the old
MCP Parks and Recreation section and one (1) at the Gallops Senior Center.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry on March 26, 2018. Two (2) bids were received
on April 25, 2018. This bid has been advertised, opened and reviewed. The
bidders were:
Vendors Energy Savers of GA1(Columbus, GA) Q.T. Contracting, Inc.
dba Powers Heating and Air
(Peachtree City, GA)
OLD MCP PARKS & RECREATION SECTION
Manufacturer/Brand Trane Precedent
PKGP-PRC003-EN Trane 3-Ton R-410 Packaged
Heat Pump Packaged Gas/
Electric Rooftop Unit
Unit Price $5,918.00 $9,395.00
GALLOPS SENIOR CENTER
Manufacturer/Brand Trane Precedent
PKGP-PRC003-EN Trane 3-Ton R-410 Packaged
Heat Pump Packaged Gas/
Electric Rooftop Unit
Unit Price $11,927.00 $19,711.00
Labor/Installation
Both Locations $4,376.002 Included
GRAND TOTAL $22,221.00 $29,106.00
1Due to budget constraints, it was determined that the unit for the old MCP
Parks and Recreation section would not be purchased; no staff is housed there
at this time. The low bidder, Energy Savers of GA, was contacted and asked to
delineate the labor/installation costs per location so as to determine the cost
for the unit to be purchased/installed at the Gallops Senior Center. Vendor
also agreed to the elimination of the unit at the old MCP Parks & Recreation
section from the bid.
Gallops Senior Center
Air Conditioner Unit $11,927.00
Labor/Installation:
Gallops Senior Center $2,575.002
REVISED GRAND TOTAL
Gallops Senior Center $14,502.00
Funds are budgeted in the FY18 Budget as follows: General Fund ? Public Works
? Other Maintenance/Repairs ? Bldg. Maint. - Gen. Gov?t.;
0101-260-3710-REPA-6529.
* * * * * *
(D) AUDITING SERVICES (ANNUAL CONTRACT) ? RFP NO. 13-0021
It is requested that Council authorize the execution of an annual contract with
Mauldin & Jenkins, LLC (Macon, GA) for auditing services for one (1) year with
the option to renew for four (4) additional one-year terms.
Per Resolution No. 125-13, dated April 9, 2013, Council authorized the auditing
services annual contract with Albright, Fortenberry & Ninas, LLP (Columbus,
GA). The contract term was for five (5) years, beginning with the fiscal year
ending June 30, 2013 and ending with the fiscal year ending June 30, 2017, with
the option to renew for five (5) additional one-year terms. On January 30,
2018, the City and Albright, Fortenberry & Ninas, LLP executed the first
one-year renewal for the fiscal year ending June 30, 2018.
On April 25, 2018, Mr. John Fortenberry, of Albright, Fortenberry and Ninas,
met with City Officials to inform that his firm would not be able to conduct
the City?s FY18 audit. Mr. Fortenberry advised that the decision to rescind
their services was due to the recent occurrence of events beyond their
control. The Finance Director then informed the City Manager of the situation,
and requested approval of an Emergency Purchase to secure a new vendor to
provide auditing services, as there is not sufficient time to conduct an RFP
before the end of the fiscal year. The emergency purchase was listed and
discussed on the May 8, 2018 Council Agenda.
Mauldin and Jenkins, LLC was the next highest ranked vendor for RFP No.
13-0021. On April 26, 2018, the Purchasing Division submitted a letter to
Mauldin and Jenkins to request the firm to provide auditing services for the
duration of the remaining contract term. On May 4, 2018, representatives from
the Finance Department, Clerk of Superior Court and Tax Assessor?s office met
with a representative from Mauldin & Jenkins to discuss the details of the
required services.
On May 6, 2018, Mauldin & Jenkins, submitted a cost proposal to provide
auditing services for fiscal years ending June 30, 2018 thru June 30, 2022.
The cost proposal has been submitted to the City Manager in a separate memo for
informational purposes.
Funds are budgeted each fiscal year for this ongoing service: General Fund ?
Finance ? Finance Director ? Auditing Services; 0101-200-1000-FNCE-6337.
* * * * * *
(E) FORT BENNING/BRENNAN ROAD ROUNDABOUT AND STREETSCAPES ? RFB NO.
18-0043
It is requested that Council authorize the execution of a construction contract
with Alexander Contracting Company, Inc. (Fortson, GA) in the amount of
$9,419,842.91 for the Fort Benning Road Roundabout project.
The project includes construction of the proposed roundabout at Ft. Benning
Road, Brennan Road, and Cusseta Road. The roundabout work includes storm water
infrastructure improvements, asphalt paving, sidewalks, and landscaping. The
project also includes construction of the proposed streetscapes along Ft.
Benning Road from Wade Street to Shelby Street. The streetscapes work includes
a new multi-use trail, storm water infrastructure, asphalt paving, and
landscaping.
Bid specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on March 1, 2018. Three bids were received on
April 25, 2018. This bid has been advertised, opened and reviewed. The
bidders were:
CONTRACTORS ?OPTION 1 ?OPTION 2 DBE
PARTICIPATION
Alexander Contracting Company, Inc.
(Fortson, GA) $ 5,169,452.21 $ 9,419,842.91 10%
Southeastern Site Development, Inc.
(Newnan, GA) 5,192,810.34 9,560,255.93 10%
C. W. Matthews Contracting
(Marietta, GA) 6,171,532.77 10,752,465.93 10%
?Option 1 is to construct the proposed roundabout at Ft. Benning Road, Brennan
Road, and Cusseta Road. The work includes storm water infrastructure
improvements, asphalt paving, sidewalks, and landscaping.
?Option 2 includes the roundabout, but also includes construction of the
proposed streetscapes along Ft. Benning Road from Wade Street to Shelby Street.
The streetscapes work includes new multi-use trail, storm water infrastructure,
asphalt paving, and landscaping.
Funds are available in the FY18 Budget as: 1999 Sales Tax Project Fund ? 1999
SPLOST ? 99 SPLOST Enterprise Zone ? General Construction ? Ft. Benning/Brennan
Ezone; 0540-695-2131-TXEZ-7661-50606-20100, 2010B Tax Lease Revenue Bonds ?2010
CBA Bonds ? Road/Street Resurf/Constr, B ? General Construction;
0559-800-2160-BARS-7661-82057-20100, and Special Projects-Capital Projects Fund
? Capital Projects ? Paving Fund Supported Capital Projects ? General
Construction; FY18 LMIG Ft Benning Rd/Brennan Rd Roundabout, Ft. Benning Rd
Streetscapes, Ft Benning Rd/Brennan Rd Roundabout, and FY19 LMIG Funds;
0508-660-3000-CPPF-7661-24022-20180, 24028-20180 and 24029-20180.
* * * * * *
(F) CHANGE ORDER 1 FOR MELROSE DRIVE, BOXWOOD BOULEVARD & DECATUR STREET
BRIDGE REPLACEMENTS AND WATERFORD ROAD BRIDGE IMPROVEMENTS ? RFB NO. 17-0028
It is requested that Council authorize the execution of Change Order 1 for the
Melrose Drive, Boxwood Boulevard & Decatur Street bridge replacement project
with Southeastern Site Development, Inc. (Newnan, GA) in the amount of
$2,501,570.73.
The initial scope of the project included removal and replacement of three (3)
bridges over Lindsey Creek, which are located on Melrose Drive, Boxwood
Boulevard, and Decatur Street, and one (1) replacement of bridge decking
located on Waterford Road. The intent was to award the four (4) bridge
projects to one contractor. However, the total bids exceeded the amount
budgeted for the project. Therefore, the Engineering Department elected to
award the contract for two (2) locations, to the low bidders for each
location. Per Resolution No. 92-17, Council authorized the Boxwood Boulevard
Bridge replacement contract to Southeastern Site Development, Inc. and the
Waterford Road Bridge retrofit contract to Kiewit Infrastructure South Company
(Peachtree City, GA).
Southeastern Site Development, Inc. was also the low bidder for the Decatur
Street and Melrose Drive bridge replacements. The Contractor agreed to hold
their pricing for the Decatur Street and Melrose Drive bridges until funding
became available.
Document Description Amount
Original Contract Contract for Boxwood Boulevard Bridge Replacement 996,852.75
Decatur Street Bridge Replacement 1,036,336.00
Melrose Drive Bridge Replacement 1,465,234.73
Change Order 1 Change Order 1 Total 2,501,570.73
New Contract Amount $3,498,423.48
Funds are budgeted in the FY18 Budget: 1999 Sales Tax Project Fund ? 1999
SPLOST ? 99 SPLOST Road/Bridge/Street ? General Construction ? Melrose Bridge,
0540-695-2126-TXRB-7661-53050-20140 and Special Projects-Capital Projects Fund
? Capital Projects ? Paving Fund Supported Capital Projects ? General
Construction ? Melrose Bridge, Decatur Bridge, and Decatur Street Bridge;
0508-660-3000-CPPF-7661-24017-20180, 21083-20140 and 24018-20180.
* * * * * *
(G) COMPUTER REMOVAL/INSTALLATION/PROGRAMMING SERVICES FOR POLICE
DEPARTMENT
It is requested that Council approve computer removal/installation/programming
services from Motorola Solutions (Chicago, IL), in the amount of $88,200.00
(100 @ $882.00 each), for the Police Department.
Motorola will perform removal/installation/programming services for new
computers to be installed into one hundred (100) pursuit vehicles. The new
computers, which are required to access the RMS system, will be purchased from
Virtucom, the City?s annual contracted vendor for computer equipment.
Motorola Solutions must remove the old MDT computers from existing vehicles,
and perform the installation/programming of the new computers due to the
proprietary software and RMS system provided by Motorola. Additionally, the
computers must connect to the City?s 800 MHZ system, also provided by Motorola.
The proprietary software and systems will be fully supported by Motorola
Solutions. Consequently, Motorola is considered an only known source, for the
removal/installation/programming services, per the Procurement Ordinance.
Funds are budgeted in the FY18 Budget: OLOST/Public Safety Fund ? Police ?
Public Safety/OLOST ? Capital Expenditures - Over $5,000; 0102 ? 400 ? 9900 ?
LOST -7761.
* * * * * *
(H) FORD EXPEDITION FOR INFORMATION TECHNOLOGY DEPARTMENT ? GEORGIA
STATEWIDE CONTRACT
It is requested that Council authorize the purchase of one (1) 2018 Ford
Expedition from Speedway Ford (Griffin, GA), via Georgia State Contract
#99999-SPD-40199373-004, at a cost of $41,032.00.
The vehicle will be used by staff of the Information Technology Department to
transport equipment and staff to various locations in the City as part of
required job duties. This is a new vehicle.
Funds are budgeted in the FY18 Budget: General Fund ? Information Technology ?
Information Technology ? Light Trucks; 0101-210-1000-ISS-7722.
* * * * * *
EMERGENCY PURCHASE ? INFORMATION ONLY
(I) EMERGENCY PURCHASE OF ALL-TERRAIN VEHICLE FOR FIRE & EMS:
On May 9, 2018 the Fire & EMS Department requested the emergency purchase of a
replacement all-terrain vehicle.
The new vehicle is required because the two vehicles the department currently
have are over ten years old. One unit has been deemed ?beyond repair? due to
the cost, and the other unit is currently being repaired. As a result, the
department has no way to rapidly respond to injuries or emergencies in hard to
reach areas such as the Riverwalk.
The purchase will be accomplished by cooperative contract, via Georgia
Statewide Contract # 99999-001-SPD0000072-0001, from Adrenalin Powersports
(Griffin, GA), in the amount of $13,479.70.
The City Manager approved the emergency purchase on May 9, 2018.
Funds are budgeted in the FY18 Budget: General Fund ? Fire & EMS ? Fire/EMS
Special Operations ? Operating Materials; 0101 ? 410 -2600 ? SPCO ? 6728.
?ITEM A?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE PURCHASE OF ELBECO BODYSHIELD EXTERNAL
VEST CARRIERS (V3110B), IN THE AMOUNT OF $16,681.95, FROM GALLS, LLC
(LEXINGTON, KY) FOR USE BY THE COLUMBUS CONSOLIDATED GOVERNMENT SHERIFF?S
OFFICE.
WHEREAS, the Sheriff?s Office has an estimated two hundred forty-three
(243) sworn officers; and,
WHEREAS, the Sheriff?s Office has standardized to this brand and model of vest
carrier; and,
WHEREAS, the vest carriers will accommodate a wider range of body dimensions.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase Elbeco
Bodyshield External Vest Carriers (V3110B) from Galls, LLC (Lexington, KY) in
the amount of $16,681.95. Funds are budgeted in the FY18 Budget as follows:
General Fund ? Sheriff ? Detention ?Uniforms; 0101-550-2600-6781.
_________________________________________
Introduced at a regular meeting of the Council of Columbus,
Georgia, held the _________ day of _________________, 2018 and adopted at said
meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting
Councilor Baker voting
Councilor Barnes voting
Councilor Davis voting
Councilor Garrett voting
Councilor Huff voting
Councilor Thomas voting
Councilor Turner Pugh voting
Councilor Woodson voting
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike
Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO. __________
A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT FOR PROVISION OF FIRE
SPRINKLER SERVICE & INSPECTIONS FROM DELTA FIRE PROTECTION COMPANY, LLC
(TUCKER, GA), FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF $13,500.00.
WHEREAS, the contractor will provide fire sprinkler service and inspections at
various City locations; and,
WHEREAS, the contract term shall be for two (2) years, with the option to renew
for three (3) additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into an annual
contract for the provision of fire sprinkler service & inspections from Delta
Fire Protection Company, LLC (Tucker, GA), for the estimated annual contract
value of $13,500.00. Funds are budgeted each fiscal year for this on-going
expense: General Fund - Public Works, Other Maintenance/Repairs ? Building
Maintenance-Gen. Gov?t; 0101-260-3710-REPA-6529.
______________________________
Introduced at a regular meeting of the Council of
Columbus, Georgia, held the _________ day of ____________, 2018 and adopted at
said meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting
Councilor Baker voting
Councilor Barnes voting
Councilor Davis voting
Councilor Garrett voting
Councilor Huff voting
Councilor Thomas voting
Councilor Turner Pugh voting
Councilor Woodson voting
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike
Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO. _________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) AIR CONDITIONER
UNIT (TRANE PRECEDENT PKGP-PRC003-EN) FOR THE GALLOPS SENIOR CENTER AT A UNIT
PRICE OF $11,927.00, PLUS $2,575.00 FOR LABOR/INSTALLATION, FOR A TOTAL COST OF
$14,502.00, FROM ENERGY SAVERS OF GA (COLUMBUS, GA).
WHEREAS, two (2) air conditioner units broke and needed replacing, one (1) at
the old MCP Parks and Recreation section and one (1) at the Gallops Senior
Center; and,
WHEREAS, due to budget constraints, it was determined that the unit for the old
MCP Parks and Recreation section would not be purchased as there are no staff
housed there at this time; and,
WHEREAS, the low bidder, Energy Savers of GA, was contacted and asked to
delineate the labor/installation costs per location so as to determine the cost
for the unit to be purchased/installed at the Gallops Senior Center, and
furthermore, the vendor also agreed to the elimination of the unit at the old
MCP Parks & Recreation section from the bid.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES
AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) air conditioner
unit (Trane Precedent PKGP-PRC003-EN) for the Gallops Senior Center at a unit
price of $11,927.00, plus $2,575.00 for labor/installation, for a total cost of
$14,502.00 from Energy Savers of GA (Columbus, GA). Funds are budgeted in the
FY18 Budget as follows: General Fund ? Public Works ? Other
Maintenance/Repairs ? Bldg. Maint. - Gen. Gov?t.; 0101-290-3710-REPA-6529.
_______________________________________
Introduced at a regular meeting of the Council of Columbus,
Georgia, held the _____day of____________________, 2018 and adopted at said
meeting by the affirmative vote of ______members of said Council.
Councilor Allen voting
Councilor Baker voting
Councilor Barnes voting
Councilor Davis voting
Councilor Garrett voting
Councilor Huff voting
Councilor Thomas voting
Councilor Turner Pugh voting
Councilor Woodson voting
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike
Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH
MAULDIN & JENKINS, LLC (MACON, GA) FOR AUDITING SERVICES FOR ONE (1) YEAR WITH
THE OPTION TO RENEW FOR FOUR (4) ADDITIONAL ONE-YEAR TERMS.
WHEREAS, per Resolution No. 125-13, dated April 9, 2013, Council
authorized the auditing services annual contract with Albright, Fortenberry &
Ninas, LLP (Columbus, GA). The contract term was for five (5) years, beginning
with the fiscal year ending June 30, 2013 and ending with the fiscal year
ending June 30, 2017, with the option to renew for five (5) additional one-year
terms. On January 30, 2018, the City and Albright, Fortenberry & Ninas, LLP
executed the first one-year renewal for the fiscal year ending June 30, 2018;
and,
WHEREAS, on April 25, 2018, Mr. John Fortenberry, of Albright,
Fortenberry and Ninas, met with City Officials to inform that his firm would
not be able to conduct the City?s FY18 audit. Mr. Fortenberry advised that the
decision to rescind their services was due to the recent occurrence of events
beyond their control. The Finance Director then informed the City Manager of
the situation, and requested approval of an Emergency Purchase to secure a new
vendor to provide auditing services, as there is not sufficient time to conduct
an RFP before the end of the fiscal year. The emergency purchase was listed
and discussed on the May 8, 2018 Council Agenda; and,
WHEREAS, Mauldin & Jenkins, LLC was the next highest ranked vendor
for RFP No. 13-0021. On May 6, 2018, Mauldin & Jenkins, submitted a cost
proposal to provide auditing services for fiscal years ending June 30, 2018
thru June 30, 2022. The cost proposal has been submitted to the City Manager
in a separate memo for informational purposes.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES
AS FOLLOWS:
That the City Manager is hereby authorized to execute an annual contract
Mauldin & Jenkins, LLC (Macon, GA) for auditing services for one (1) year with
the option to renew for four (4) additional one-year terms. Funds are budgeted
each fiscal year for this ongoing service: General Fund ? Finance ? Finance
Director ? Auditing Services; 0101-200-1000-FNCE-6337.
__________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of __________________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting
Councilor Baker voting
Councilor Barnes voting
Councilor Davis voting
Councilor Garrett voting
Councilor Huff voting
Councilor Thomas voting
Councilor Turner Pugh voting
Councilor Woodson voting
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike
Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT
WITH ALEXANDER CONTRACTING COMPANY, INC. (FORTSON, GA) IN THE AMOUNT OF
$9,419,842.91 FOR THE FORT BENNING/BRENNAN ROAD ROUNDABOUT & STREETSCAPES
PROJECTS.
WHEREAS, the project includes construction of the proposed
roundabout at Ft. Benning Road, Brennan Road, and Cusseta Road. The roundabout
work includes storm water infrastructure improvements, asphalt paving,
sidewalks, and landscaping; and,
WHEREAS, the project also includes construction of the proposed
streetscapes along Ft. Benning Road from Wade Street to Shelby Street. The
streetscapes work includes a new multi-use trail, storm water infrastructure,
asphalt paving, and landscaping.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to a construction
contract with Alexander Contracting Company, Inc. (Fortson, GA) in the amount
of $9,419,842.91for the Fort Benning Road Roundabout project. Funds are
available in the FY18 Budget as: 1999 Sales Tax Project Fund ? 1999 SPLOST ? 99
SPLOST Enterprise Zone ? General Construction ? Ft. Benning/Brennan Ezone;
0540-695-2131-TXEZ-7661-50606-20100, 2010B Tax Lease Revenue Bonds ?2010 CBA
Bonds ? Road/Street Resurf/Constr, B ? General Construction;
0559-800-2160-BARS-7661-82057-20100, and Special Projects-Capital Projects Fund
? Capital Projects ? Paving Fund Supported Capital Projects ? General
Construction; FY18 LMIG Ft Benning Rd/Brennan Rd Roundabout, Ft. Benning Rd
Streetscapes, Ft Benning Rd/Brennan Rd Roundabout, and FY19 LMIG Funds;
0508-660-3000-CPPF-7661-24022-20180, 24028-20180 and 24029-20180.
______________________________
Introduced at a regular meeting of the Council of Columbus,
Georgia, held the _________ day of _________________, 2018 and adopted at said
meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting
Councilor Baker voting
Councilor Barnes voting
Councilor Davis voting
Councilor Garrett voting
Councilor Huff voting
Councilor Thomas voting
Councilor Turner Pugh voting
Councilor Woodson voting
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike
Tomlinson, Mayor
?ITEM F?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDER 1 FOR THE
MELROSE DRIVE, BOXWOOD BOULEVARD & DECATUR STREET BRIDGE REPLACEMENT PROEJCT
WITH SOUTHEASTERN SITE DEVELOPMENT, INC. (NEWNAN, GA) IN THE AMOUNT OF
$2,501,570.73.
WHEREAS, the initial scope of the project included removal and
replacement of three (3) bridges over Lindsey Creek, which are located on
Melrose Drive, Boxwood Boulevard, and Decatur Street, and one (1) replacement
of bridge decking located on Waterford Road. The intent was to award the four
(4) bridge projects to one contractor. However, the total bids exceeded the
amount budgeted for the project. Therefore, the Engineering Department elected
to award the contract for two (2) locations, to the low bidders for each
location; and,
WHEREAS, per Resolution No. 92-17, Council authorized the Boxwood
Boulevard Bridge replacement contract to Southeastern Site Development, Inc.
and the Waterford Road Bridge retrofit contract to Kiewit Infrastructure South
Company (Peachtree City, GA); and,
WHEREAS, Southeastern Site Development, Inc. was also the low bidder for the
Decatur Street and Melrose Drive bridge replacements. The Contractor agreed to
hold their pricing for the Decatur Street and Melrose Drive bridges until
funding became available.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES
AS FOLLOWS:
That the City Manager is hereby authorized to execute Change Order 1 for the
Melrose Drive, Boxwood Boulevard & Decatur Street Bridge replacement project
with Southeastern Site Development, Inc. (Newnan, GA) in the amount of
$2,501,570.73. Funds are budgeted in the FY18 Budget: 1999 Sales Tax Project
Fund ? 1999 SPLOST ? 99 SPLOST Road/Bridge/Street ? General Construction ?
Melrose Bridge, 0540-695-2126-TXRB-7661-53050-20140 and Special
Projects-Capital Projects Fund ? Capital Projects ? Paving Fund Supported
Capital Projects ? General Construction ? Melrose Bridge, Decatur Bridge, and
Decatur Street Bridge; 0508-660-3000-CPPF-7661-24017-20180, 21083-20140 and
24018-20180.
__________________________________
Introduced at a regular meeting of the Council of Columbus,
Georgia, held the______ day of ____________, 2018 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting
Councilor Baker voting
Councilor Barnes voting
Councilor Davis voting
Councilor Garrett voting
Councilor Huff voting
Councilor Thomas voting
Councilor Turner Pugh voting
Councilor Woodson voting
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike
Tomlinson, Mayor
?ITEM G?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING THE PURCHASE OF COMPUTER
REMOVAL/INSTALLATION/PROGRAMMING SERVICES FROM MOTOROLA SOLUTIONS (CHICAGO,
IL), IN THE AMOUNT OF $88,200.00 (100 @ $882.00 EACH), FOR THE POLICE
DEPARTMENT.
WHEREAS, Motorola will perform removal/installation/programming services for
new computers to be installed into one hundred (100) pursuit vehicles. The new
computers, which are required to access the RMS system, will be purchased from
Virtucom, the City?s annual contracted vendor for computer equipment; and,
WHEREAS, Motorola Solutions must remove the old MDT computers from existing
vehicles, and perform the installation/programming of the new computers due to
the proprietary software and RMS system provided by Motorola. Additionally,
the computers must connect to the City?s 800 MHZ system, also provided by
Motorola; and,
WHEREAS, the proprietary software and systems will be fully supported by
Motorola Solutions. Consequently, Motorola is considered an only known source,
for the removal/installation/programming services, per the Procurement
Ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase computer
removal/installation/programming services from Motorola Solutions (Chicago,
IL), in the amount of $88,200.00 (100 @ $882.00 each), for the Police
Department. Funds are budgeted in the FY18 Budget: OLOST/Public Safety Fund ?
Police ? Public Safety/OLOST ? Capital Expenditures - Over $5,000; 0102 ? 400 ?
9900 ?LOST -7761.
______________________________
Introduced at a regular meeting of the Council of Columbus,
Georgia, held the _________ day of ____________, 2018 and adopted at said
meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting
Councilor Baker voting
Councilor Barnes voting
Councilor Davis voting
Councilor Garrett voting
Councilor Huff voting
Councilor Thomas voting
Councilor Turner Pugh voting
Councilor Woodson voting
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike
Tomlinson, Mayor
?ITEM H?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) FORD EXCURSION
FROM SPEEDWAY FORD (GRIFFIN, GA), VIA GEORGIA STATE CONTRACT
#99999-SPD-40199373-004, AT A COST OF $41,032.00.
WHEREAS, the vehicle will be used by staff of the Information Technology
Department to transport equipment and staff to various locations in the City as
part of required job duties. This is a new vehicle.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) 2018
Ford Expedition from Speedway Ford (Griffin, GA) via Georgia State Contract
#99999-SPD-40199373-004, at a cost of $41,032.00. Funds are budgeted in the
FY18 Budget: General Fund ? Information Technology ? Information Technology ?
Light Trucks; 0101-210-1000-ISS-7722.
______________________________
Introduced at a regular meeting of the Council of Columbus,
Georgia, held the _________ day of _________________, 2018 and adopted at said
meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting
Councilor Baker voting
Councilor Barnes voting
Councilor Davis voting
Councilor Garrett voting
Councilor Huff voting
Councilor Thomas voting
Councilor Turner Pugh voting
Councilor Woodson voting
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike
Tomlinson, Mayor
DATE: May 22, 2018
TO: Mayor and Councilors
FROM: Finance Department
SUBJECT: Advertised Bids/RFPs
May 23, 2018
1. Service Contract for Various Types of Engines (Annual Contract) ? RFB No.
18-0052
Scope of Bid
Provide repair/rebuild various types of engines to METRA Transit System on an
?as needed? basis. The contract period will be for three years, with the option
to renew for two additional twelve-month periods.
2. HVAC Preventive Maintenance Services (Annual Contract) ? RFB No. 18-0053
Scope of Bid
Provide preventive maintenance and/or repair service for chillers at various
locations. The contract term shall be for three (3) years, with the option to
renew for two (2) additional twelve-month periods.
3. Concrete Pipe (Annual Contract) ? RFB No. 18-0055
Scope of Bid
Provide concrete pipe in various sizes on an ?as needed? basis for use by the
Public Works Department. The contract term will be for two (2) years with the
option to renew for three (3) additional twelve-month periods.
June 8, 2018
1. Legal Services for Real Estate Closings and HOME Program (Annual Contract) ?
RFP No. 18-0023
Scope of RFP
Provide Columbus Consolidated Government with professional legal services on an
?as needed basis? relating to real estate closings and HOME program.
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