Agenda Item # 4
Columbus Consolidated Government
Council Meeting
06/26/2012
Agenda Report # 066
TO: Mayor and Council
SUBJECT: FY 2013 Georgia DOT - Transportation Planning Contract
INITIATED BY: Planning Department
Recommendation: Approval is requested to execute a contract with the Georgia
Department of Transportation for Financial Assistance to carry out the FY 2013
Transportation Planning Work Activities of the Columbus-Phenix City
Transportation Study (C-PCTS).
Background: During June of each year, the Metropolitan Planning
Organization (MPO) receives a contract on behalf of the City from the Georgia
Department of Transportation (GDOT) for Federal Highway Administration (FHWA)
Section 112 Funds to perform multi-modal transportation planning activities
identified in the Columbus-Phenix City Unified Planning Work Program (UPWP).
The Transportation Planning Division, which is housed within the MPO performs
the planning work that includes items such as the Long Range Transportation
Plan (LRTP), Transportation Improvement Program (TIP), Congestion Management
Process (CMP), Site Impact Analysis, Traffic Modeling Networks, and additional
planning activities. The Federal Funds will cover 80% of the cost of the
transportation-planning program. The City is required to provide the 20% local
match for $59,473.57 to receive the Federal Funds.
Analysis: The Columbus-Phenix City Transportation Study (C-PCTS) serves as the
Metropolitan Planning Organization (MPO) for the urban area. The
Transportation Planning Division is the designated MPO recipient and project
administrator of Section 112 Transportation Planning Funds. The transportation
planning funds are designated for the Columbus-Phenix City MPO for the
performance of multi-modal transportation activities.
Financial Considerations: Transportation planning funds in the amount of
$237,894.28 requested in the form of a contract with the Georgia Department of
Transportation. The following is a breakdown of funding sources.
The City?s 20% match of $59,473.57 is budgeted in the FY13 Budget, General Fund.
Projected Annual Fiscal Impact Statement: This is an annual contract with the
Georgia Department of Transportation and the Federal Highway Administration,
which will require a 20% match. The Planning Funds from GDOT has been reduced
by $72,982.02. Congress recently passed the 9th Continuing Resolution, which
extended the Federal Highway and Transit Programs until June 30, 2012 . Since
this Continuing Resolution expires on June 20, 2012 (and not until the end of
Federal Fiscal Year 2012-which is September 30, 2012), this means that FHWA
will only be able to provide a portion of the Federal Fiscal Year 2012 Funding
(Apportionment and Obligation Authority) - which is approximately 3/4 of the
amount anticipated for Federal Fiscal year 2012. Until another Continuing
Resolution is signed or a new Surface Transportation Bill is passed, GDOT
cannot execute FY13 PL Contracts for the full amount of funding. Once Congress
passes another Resolution and/or Bill, then GDOT will execute a Supplement
Agreement to our PL Contract for the full amount of Planning Funds.
Legal Considerations: The Columbus-Phenix City Transportation Study is in
compliance with all applicable planning requirements and certifications
necessary in order to receive the federal funds.
Recommendations/ Actions: Approve the resolution authorizing the City Manager
to execute contracts to receive Federal Funding for the FY 2013 Transportation
Planning Activities.
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE CITY MANAGER OF COLUMBUS, GEORGIA TO
EXECUTE A CONTRACT WITH THE GEORGIA DEPARTMENT OF TRANSPORTATION ON BEHALF OF
THE CITY FOR FINANCIAL ASSISTANCE TO CARRY OUT THE FY 2013 TRANSPORTATION
PLANNING ACTIVITIES OF THE COLUMBUS-PHENIX CITY TRANSPORTATION STUDY (C-PCTS).
WHEREAS, the FY 2013 Unified Planning Work Program (UPWP) of the
Columbus-Phenix City Transportation Study has been reviewed and approved the by
United States Department of Transportation (FHWA) and the Georgia Department of
Transportation (GDOT); and,
WHEREAS, the FY 2013 UPWP indicates the amount of Section 112 Transportation
Planning Funds to be provided by GDOT to be $237,894.28; and,
WHEREAS, the local match necessary to receive the Section 112 funds are
$59,473.57; and,
WHEREAS, the federal and local funds will be available to the Transportation
Planning Division within the Metropolitan Planning Organization (MPO) to carry
out the Section 112 work Activities identified in the FY 2013 UPWP.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
(1) That the Mayor, City Manager of designee is hereby authorized to
execute said contract on behalf of the Consolidated Government of Columbus,
Georgia and receive an amount up to $237,894.28 as may be necessary to carry
out said contract; and,
(2) That the City gives assurance that, should such contract be
executed, it is the intent of the Council to commit $59,473.57 for the local
match of planning expenses; and,
(3) That the City Manager is authorized to execute (or to delegate to
the Metropolitan Planning Organization) the execution of and file with such
application and assurance, or, other documents required by GDOT in connection
with the application, and to requisition state funds to reimburse the City for
eligible expenses under any resulting grant contracts.
___________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________day of _____________, 2012 and adopted at said meeting by the
affirmative vote of _____________members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Turner-Pugh voting __________.
Councilor Thomas voting __________.
Councilor Woodson voting __________.
___________________________ _________________________
Tiny B. Washington, Clerk of Council , Mayor
Attachments
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