COLUMBUS IRON WORKS CONVENTION AND
TRADE CENTER AUTHORITY
MINUTES OF THE MONTHLY MEETING
AUGUST 25, 2011
NOON
The monthly meeting of the Columbus Iron Works Convention and Trade Center
Authority was held in the Board Room of the facility, at 12:00 noon, on
Thursday, August 25, 2011.
Authority Members Present: Chairman Lori Auten, Vice Chairman Jed Harris, Ms.
Gloria Strode and Dr. Kim Peters
Authority Members Absent: Mr. Colin Martin
Administrative Members Present: Mr. Larry Campbell, Executive Director, Ms.
Cindy Ware, Finance Manager and Ms. Chasity Hall, Secretary
CALL TO ORDER
At 12:13 P.M., Chairman Lori Auten called the meeting to order.
APPROVAL OF MINUTES
Chairman Lori Auten asked if all members present had received and read the
minutes from the previous meeting. With no corrections or additions Vice
Chairman Jed Harris made a motion to accept the minutes of the June 23, 2011
meeting. Ms. Gloria Strode then seconded the motion and the minutes were
accepted as written.
APPROVAL OF MEMBER ABSENCES
There was a brief discussion regarding the absence of Dr. Kim Peters from the
previous month?s meeting. Vice Chairman Jed Harris made a motion to approve
said absence and Mrs. Gloria Strode seconded the motion, which was unanimously
carried by all members present.
NEW BUSINESS
REVISED ORGANIZATIONAL CHART Mr. Larry Campbell shared with the Authority
members the recommended revised Trade Center organizational chart. Larry noted
that the primary changes were the relocation the Administrative Assistant
(Chasity) and the Finance Manager (Cindy). Larry stated that currently those
positions reported to the assistant director, however due to their involvement
with the Authority, it was recommended that the two positions report directly
to the executive director. Also the conference facilitators (sales
coordinators) who serve as the manager on duty during evening and weekend
events were relocated to show that. After an in-depth discussion it was agreed
the revised chart better reflected the actual operation of the facility. Dr.
Kim Peters made a motion that was seconded by Ms. Gloria Strode to make the
changes to the organizations chart as described by Larry Campbell.
ARAMARK FOOD AND BEVERAGE SALES MANAGER POSITION Larry brought in and
introduced to the members Aramark Catering Sales Manager, Ms. Jennifer Brown.
Larry reported that Jennifer had previously been employed in the same capacity
however was forced to resign when her husband relocated to another state with
his job. The members all stated that it was a pleasure meeting Jennifer and
welcomed her back.
MANEUVER CENTER OF EXCELLENCE-WAR FIGHTING CONFERENCE Larry reported that he
had just recently received confirmation that Ft. Benning had extended their
contract with Federal Business Council, Inc. to promote the annual Maneuver
Center of Excellence ? War Fighting Conference that would be held at the
facility in mid September. Larry stated that this would be the fourth year the
event had been held at the Trade Center and with the recent information it
appeared it you be here an additional four years. Larry added that the
conference would utilize the entire facility as well as the outside grounds.
SEPTEMBER AUTHORITY MEETING Larry stated that he would be out of town during
the time of the September authority meeting and asked the members to please
consider rescheduling the meeting. After a brief discussion it was agreed due
to Larry?s obligations as well as additional scheduling conflicts to reschedule
the meeting to Monday, September 26, 2011.
OLD BUSINESS
CONVENTION CENTER HOTEL Larry stated that there was no new information to
report at this time.
FINANCIAL REPORT
JUNE 2011-FISCAL YEAR-END See attached report.
JULY 2011 See attached report.
On a motion made by Dr. Kim Peters and seconded by Vice Chairman Jed Harris the
financial reports were approved as prepared and presented by Ms. Cindy Ware.
ADJOURNMENT
With no further items of business to discuss, Chairman Lori Auten adjourned the
meeting at 1:30 p.m. The next regular meeting, which is normally held the
fourth Thursday of each month, due to scheduling conflicts will be held Monday,
September 26, 2011 in the Board Room of the Columbus Georgia Convention and
Trade Center.
Lori Auten, Chairman Larry Campbell,
Executive Director
Trade Center Authority Columbus, GA Convention
and Trade Center
Attachments
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