Columbus, Georgia

Georgia's First Consolidated Government

Post Office Box 1340
Columbus, Georgia, 31902-1340
(706) 653-4013
fax (706) 653-4016

Council Members

Agenda Item #__5__





Columbus Consolidated Government

Council Meeting



June 19, 2007



Agenda Report #_164_





TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department





(A) PURCHASE OF FIBER OPTIC SERVICE



It is requested that Council approve the purchase of fiber optic service from

Lightspeed Datalinks in the amount of $113,700.00.



The Jail requires fiber optics to allow the connection for the Visimate

Arraignment System between the Muscogee County Jail, the Government Center and

the Government Center Annex. This system will accommodate Wireless

Judicial-to-Jail Conferencing, enabling suspects to make court appearances

through video conferencing, while remaining at the jail.



Lightspeed was chosen to provide the fiber optic service because the vendor

installed the video visitation system at the Jail. The video visitation system

was purchased at the recommendation of the Sheriff after discussions with all

the Judges, the Mayor and the City Manager.



Funds are available in the FY07 Budget: General Fund Supported Capital

Projects ? Operating Materials ? Fiber Optic Cable;

0508-660-1000-CPGF-22238-20070.



* * * * * * *



(B) EMERGENCY PURCHASE OF HVAC SYSTEM



It is requested that Council approve payment for the emergency purchase of a

new HVAC system, for 29th Street Gym, from Lonnie Smith Service, Co., Inc.

(Columbus, Georgia) in the amount of $14,985.00.



On March 16, 2007, the City Manager approved the emergency purchase of a new

HVAC system for 29th Street Gym to replace the unit that had been vandalized.

Copper from the old unit was stolen, rendering the unit inoperable. Facilities

Maintenance documents that Lonnie Smith Service Company was the only vendor

with the system in stock who could install immediately.



Funding is available in the FY07 Budget: Public Services ? Other

Maintenance/Repairs ? Building Maintenance/North Columbus Recreation Center

29th; 0101-260-3710-REPA-6527.39.



* * * * * * * *



(C) INSTALLATION SERVICES FOR IBM COMMONSTORE LOTUS DOMINO ARCHIVING

SOFTWARE



It is requested that Council approve the procurement of installation services

for the IBM Commonstore Lotus Domino Archiving Software from IBM/Oceansuite in

the amount of $55,445.00.



IBM/Oceansuite is responsible for installation services for the IBM Lotus Notes

CommonStore Archiving Software, DB2 Content Manager and email search module.

The purchase of the software and hardware were approved per Resolution #114-07.

This new software will allow IT to archive the email files to an alternate

location, which will result in a more manageable and efficient email system.

The software will also have search capabilities for security and litigation

issues.



The IBM/Oceansuite is an only known source available only through IBM.

Therefore, the vendor is deemed an only known source for the installation

service per the Procurement Ordinance, Article 3-114.



Funds are budgeted in the FY07 Budget as follows: General Fund - Information

Technology ? Software Lease; 0101-210-1000-6541.



* * * * * * * *



(D) MOBILE DATA TERMINAL (MDT) SERVER AND PREMIER MDC SOFTWARE MAINTENANCE

SUPPORT



It is requested that Council authorize payment to Motorola (Schaumburg, IL) in

the amount of $114,262.76 for Mobile Data Terminal (MDT) Server and Premier MDC

Software Maintenance Support. The maintenance provides hardware and software

support for MDT Server hardware located in the 911 Center, on a 24 x 7 x 365

schedule, and is the hardware infrastructure that interfaces the MDTs in the

Police Department, Sheriff?s Office, Fire Department, Marshal?s Office and

Inspections & Codes Division. The maintenance period is July 1, 2007 through

June 30, 2008.



All of the software and equipment was developed by Motorola and is proprietary

in nature. Therefore, the vendor is considered an Only Known Source, per

Section 3-114 of the Procurement Ordinance.



Funds are budgeted in FY06 Budget, Information Technology ? Software Lease;

0101-210-1000-ISS-6541.



* * * * * * * *



(E) EVALUATION CONSULTANT SERVICES FOR COLUMBUS CHILDREN, YOUTH AND FAMILY

COALITION, INC. (ANNUAL CONTRACT) ? RFP NO. 07-0001



It is requested that Council amend Resolution #555-06 (approved December 19,

2006) to change the awarded vendor from LaGrange College Center for Community

Studies to Center for Community Studies, Inc.



Resolution #555-06 authorized the annual contract for Evaluation Consultant

Services for Columbus Children, Youth and Family Coalition, Inc., which was

awarded to LaGrange College Center for Community Studies to provide evaluation

consultant services on an ?as needed basis?. The Purchasing Division has

received notification that LaGrange College Board of Trustees voted to close

the LaGrange College Center for Community Studies. The last day of the

operation for the entity for all financial transactions is June 30, 2007.



Center for Community Studies, Inc. (CCS) has provided written confirmation to

assume the contract as originally proposed at the same cost and schedule. All

staff of the LaGrange College for Community Studies will become employees of

the new Center for Community Studies, Inc. Therefore, providing the same

expertise and quality of service as in the original contract. The transition

will be seamless for Columbus Consolidated Government.



* * * * * * * *



(F) 6X6 OFF-ROAD ARTICULATED DUMP TRUCK ? RFB NO. 07-0065



It is requested that Council authorize the purchase of one (1) 6x6 off-road

articulated dump truck from Yancey Brothers (Columbus, GA) in the amount of

$280,495.00.



The dump truck is an additional unit and will be used by the Pine Grove

Landfill to transport dirt and material in the construction of new phases, as

well as, moving materials from one pit or cell to another.



Vendors were asked to provide a guaranteed buy back offer within five (5) years

or 7,500 operating hours, whichever comes first of the new unit. The City

reserved the right to either act on this offer or to keep the equipment longer

than the 5 years or 7,500 hours, with the understanding that it voids the offer.



Bid invitations were mailed to one hundred, eighteen vendors and specifications

were posted on the City?s website; bid responses were received on April 18,

2007 from five bidders. This bid has been advertised, opened and reviewed.

The bidders were:



Unit Cost Buy Back

Yancey Brothers (Columbus, GA) $ 280,495.00 $ 133,663.00

Atlanta JCB (Kennesaw, GA) 1 $ 187,972.00 $ 80,500.00

Stafford (Tifton, GA) 2 $ 252,350.00 $ 65,000.00

ASC Construction Equipment (Smyrna, GA) $ 283,073.00 $ 98,500.00

Metrac, Inc. (Columbus, GA) $ 310,242.00 $ 108,000.00



1 The bid submitted by Atlanta JCB failed to meet specifications on the engine,

torque, payload capacity, fire suppression system, repair facility location,

etc. The vendor has been notified in writing and given the opportunity to

respond.



2 The bid submitted by Stafford failed to meet specifications on the repair

facility location. The vendor has been notified in writing and given the

opportunity to respond.



Funds are budgeted in FY07 Budget, Integrated Waste Management ? Capital

Projects ? Integrated Waste Supported Capital Projects ? Off Road Equipment ?

Vehicle Replacement; 0207-660-4000-CPIW-7725-20710-20040.



* * * * * * * *



(G) COMMERCIAL ZERO-TURN-RADIUS MOWERS WITH BAGGERS ? RFB NO. 07-0066



It is requested that Council authorize the purchase of two (2) commercial

zero-turn-radius mowers with baggers from Hamilton Equipment (Columbus, GA) in

the amount of $15,367.50.



The mowers are additional units and will be used by the Parks Services

Division, of the Parks and Recreation Department, to maintain ball fields

throughout Columbus.



Bid invitations were mailed to ninety-two vendors and specifications were

posted on the City?s website; bid responses were received on April 25, 2007

from eleven bidders. This bid has been advertised, opened and reviewed. The

bidders were:



Vendors (2 units)

Unit Cost Total Cost

Hamilton Equipment (Columbus, GA) $ 7,683.75 $ 15,367.50

Stovall Power Equipment (Norcross, GA) 1 $ 7,281.18 $ 14,562.36

Columbus Outdoor Equipment (Columbus, GA) $ 7,818.64 $ 15,637.28

Sun South (Columbus, GA) $ 8,250.00 $ 16,500.00

Dudley Gunter Landscapes (LaGrange, GA) $ 8,295.40 $ 16,590.80

The Grasshopper Company (Moundridge, KS) $ 8,297.00 $ 16,594.00

Jerry Pate Turf & Irrigation (Atlanta, GA) $ 8,644.32 $ 17,288.64

Home Hardware (Columbus, GA) $ 8,645.00 $ 17,290.00

Melson Tractor (Salem, AL) $ 8,850.00 $ 17,700.00

Taapken Small Engine (Fort Mitchell, AL) $ 9,201.11 $ 18,402.22

Georgia Turf & Tractor (Alpharetta, GA) $ 10,004.00 $ 20,008.00



1 The bid submitted by Stovall Power Equipment failed to meet specifications on

the low oil warning buzzer/light and the electrical composition. The vendor

has been notified in writing and given the opportunity to respond.



Funds are budgeted in FY07 Budget, General Fund - Parks and Recreation ? Park

Services ? Capital Expenditures Over $5000.00, 0101-270-2100-PSRV-7761.



* * * * * * * *



(H) GROUNDS MAINTENANCE SERVICES ? (ANNUAL CONTRACT) ? RFP NO. 07-0013



It is requested that Council approve the annual contract for grounds

maintenance from Outdoor Solutions, Picture Perfect Lawn and A Cut Above

Landscape. All firms will provide grounds maintenance services to include

weekly, monthly and yearly maintenance routines, including fertilizing, weekly

mowing, edging, weed control, irrigation, pruning, mulching, disease and insect

control, etc. The ground maintenance services provided by the contractors will

include all the necessary equipment and labor. The City manages forty (40)

Gateway grounds maintenance areas in Muscogee County. The areas, listed below,

enhance the appearance of major road arteries, high visibility areas and

improve the quality of life for its citizens:



Area 1 ? Columbus Riverwalk/Historic Sites

Area 2 ? I-185 Interstate Sites

Area 3 ? North Columbus By-Pass Sites

Area 4 ? Downtown Sites

Area 5 ? Inner-City mini-Gateway Sites

Area 6 ? Victory Drive Medians and Traffic circle Sites

Area 7 ? Veteran?s Parkway and Manchester Expressway Adopt-A-Spot Medians



The term of this contract shall be twelve months beginning July 1, 2007 through

June 30, 2008, with the option to renew for four (4) additional twelve-month

periods. Contract renewal will be contingent upon the mutual agreement of the

City and the Contractor.



The RFP specifications were posted on the City?s website. The RFP has been

advertised, opened and evaluated. Proposals were received, May 4, 2007, from

the following six offerors:



Outdoor Solutions (Ellerslie, GA)

Picture Perfect Lawn (Columbus, GA)

A Cut Above Landscape (Fortson, GA)

Georgia Green Landscaping (LaGrange, GA)

*Georgia Pedestrian Walkway, Inc. (Riverdale, GA)

*Grass Hoppers Lawn Service (Columbus, GA)



*Proposals were deemed incomplete at the RFP opening. Vendors did not include

the following information that were required to be included in proposal

responses:

Did not include the required Service Plan

Incomplete response to the Qualifications/Experience

Incomplete response to the Business Requirements



Proposals were reviewed by the Evaluation Committee members, which consisted of

representatives from Public Services Department. The City?s Procurement

Ordinance, Article 3-110, Competitive Sealed Proposals for the procurement of

Equipment, Supplies and Professional Services, governs the RFP Process. During

the process of an RFP there is no formal opening, due to the possibility of

negotiated components of the proposal. In the event Council does not approve

the recommended offeror, no proposal responses or any negotiated components are

made public until after the award of the contract. If Council does not approve

the recommended offeror, negotiations will begin with the next responsive

offeror. The evaluation results and cost proposals have been submitted to the

City Manager in a separate memo for information purposes.



Funds will be budgeted each fiscal year for this ongoing expense, Public

Services-Landscape and Forestry ? Contractual Services; 0203-260-2800-LAND-6319.



* * * * * *



(I) WATERSHED FERTILIZATION (ANNUAL CONTRACT) - RFB NO. 07-0077



It is requested that Council approve the purchase of watershed fertilization

services from Burt Fertilizer for the estimated annual contract value of

$10,534.94. This contract includes the fertilization of approximately 78.77

acres of watershed lakes to provide erosion control. The watershed lakes are

as follows: Bull Creek - Psalmond Rd.; Cooper Creek-Gentian Blvd.;

Smith-Schomburg Rd.; Charter Oaks-Papaya Dr.; Weems-Stinson St.; Pierce

Chapel-Creekwood Ct.; DeBrabant-Macon Rd.; Anthony-Rockhurst; MCCI-Schatulga

Rd.; Airport-Airport Thruway; and Heath-Heath Park.



The contract period is for three (3) years, with the option to renew for two

(2) additional twelve-month periods. The renewal option is contingent upon the

mutual agreement of the City and the Contractor.



Bid specifications were posted on the City?s website; one bid was received on

June 6, 2007. This bid has been advertised, opened and reviewed. The bidder

was:



Estimated



Annual Usage

Burt Fertilizer (Midland, GA) $10,534.94



Funds will be budgeted each fiscal year for this ongoing expense, Sewer Fund -

Public Services - Sewer Maintenance ? Operating Materials;

0202-260-3210-SWRM-6728.



(J) EMERGENCY REPAIR OF CHILLER AT CIVIC CENTER



It is requested that Council approve payment to 1st Mechanical Services

(Alpharetta, GA), in the amount of $27,889.00 for the emergency repair of the

600-ton chiller at the Civic Center. The chiller ceased to operate, thereby,

inhibiting the air conditioning from cooling the building.



The repair of the chiller included: (1) replacement of three SCRs, (2) repair

of coolant loop fittings, and (3) replacement of inhibitor and brush heat

exchanger in coolant loop. Facilities Maintenance approached two vendors to

provide quotes to perform the repairs:



1st Mechanical Services $27,889.00

Siemens $28,598.00 (Replacing three SCRs only)



The City Manager approved the emergency repair of the chiller on May 1, 2007.



Funding is available in the FY07 Budget, pending final year-end budget

amendment: Civic Center Fund ? Public Services ? Other Maintenance Repairs ?

Civic Center; 0757-260-3710-REPA-6527.57.









?ITEM A?



A RESOLUTION



NO.___________



A RESOLUTION AUTHORIZING THE PURCHASE OF FIBER OPTIC SERVICE FROM

LIGHTSPEED DATALINKS IN THE AMOUNT OF $113,700.00.



WHEREAS, the Jail requires fiber optics to allow the connection for the

Visimate Arraignment System between the Muscogee County Jail, the Government

Center and the Government Center Annex. This system will accommodate Wireless

Judicial-to-Jail Conferencing, enabling suspects to make court appearances

through video conferencing, while remaining at the jail; and,



WHEREAS, Lightspeed was chosen to provide the fiber optic service

because the vendor installed the video visitation system at the Jail. The

video visitation system was purchased at the recommendation of the Sheriff

after discussions with all the Judges, the Mayor and the City Manager.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase fiber optic

service from Lightspeed Datalinks in the amount of $113,700.00. Funds are

available in the FY07 Budget: General Fund Supported Capital Projects ?

Operating Materials ? Fiber Optic Cable; 0508-660-1000-CPGF-22238-20070.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of _________________, 2007 and adopted at said meeting

by the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.







______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM B?



A RESOLUTION



NO._________



A RESOLUTION AUTHORIZING PAYMENT FOR THE EMERGENCY PURCHASE OF A NEW HVAC

SYSTEM, FOR 29TH STREET GYM, FROM LONNIE SMITH SERVICE, CO., INC. (COLUMBUS,

GEORGIA) IN THE AMOUNT OF $14,985.00.



WHEREAS, on March 16, 2007, the City Manager approved the emergency

purchase of a new HVAC system for 29th Street Gym to replace the unit, that had

been vandalized. Copper from the old unit was stolen, rendering the unit

inoperable.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to make payment to Lonnie Smith

Service. Co., Inc. for the emergency purchase of a new HVAC system, for 29th

Street Gym, in the amount of $14,985.00. Funding is available in the FY07

Budget: Public Services ? Other Maintenance/Repairs ? Building

Maintenance/North Columbus Recreation Center 29th; 0101-260-3710-REPA-6527.39.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of _________________, 2007 and adopted at said meeting

by the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.







______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM C?



A RESOLUTION



NO._________________



A RESOLUTION AUTHORIZING THE PROCUREMENT OF INSTALLATION SERVICES FOR THE IBM

COMMONSTORE LOTUS DOMINO ARCHIVING SOFTWARE FROM IBM/OCEANSUITE IN THE AMOUNT

OF $55,445.00.



WHEREAS, IBM/Oceansuite is responsible for installation services for

the IBM Lotus Notes CommonStore Archiving Software, DB2 Content Manager and

email search module. The purchase of the software and hardware were approved

per Resolution #114-07. This new software will allow IT to archive the email

files to an alternate location, which will result in a more manageable and

efficient email system. The software will also have search capabilities for

security and litigation issues; and,



WHEREAS, the IBM/Oceansuite is an only known source available only

through IBM. Therefore, the vendor is deemed an only known source for the

installation service per the Procurement Ordinance, Article 3-114.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to procure installation services for

the IBM Commonstore Lotus Domino Archiving Software from IBM/Oceansuite in the

amount of $55,445.00. Funds are budgeted in the FY07 Budget as follows:

General Fund - Information Technology ? Software Lease; 0101-210-1000-6541.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of _________________, 2007 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM D?



A RESOLUTION



NO.____________



A RESOLUTION AUTHORIZING PAYMENT TO MOTOROLA (SCHAUMBURG, IL) IN THE

AMOUNT OF $114,262.76 FOR MOBILE DATA TERMINALS (MDT) SERVER AND PREMIER MDC

SOFTWARE MAINTENANCE SUPPORT.



WHEREAS, the maintenance provides hardware and software support for MDT

Server hardware located in the 911 Center, on a 24 x 7 x 365 schedule, and is

the hardware infrastructure that interfaces the MDTs in the Police Department,

Sheriff?s Office, Fire Department, Marshal?s Office and Inspections & Codes

Division. The maintenance period is July 1, 2006 through June 30, 2007; and,



WHEREAS, all of the software and equipment was developed by Motorola

and is proprietary in nature. Therefore, the vendor is considered an Only Know

Source, per Section 3-114 of the Procurement Ordinance.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to make payment to Motorola

(Schaumburg, IL) in the amount of $114,262.76 for Mobile Data Terminal (MDT)

Server and Premier MDC Software Maintenance Support. Funds are budgeted in

FY06 Budget, Information Technology ? Software Lease; 0101-210-1000-ISS-6541.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of _________________, 2007 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor



?ITEM E?



A RESOLUTION



NO.___________



A RESOLUTION AMENDING RESOLUTION #555-06 (APPROVED DECEMBER 19, 2006)

TO CHANGE THE NAME OF AWARDED VENDOR LAGRANGE COLLEGE CENTER FOR COMMUNITY

STUDIES TO CENTER FOR COMMUNITY STUDIES, inc. (ccs).



WHEREAS, Resolution #555-06 authorized the annual contract for

Evaluation Consultant Services for Columbus Children, Youth and Family

Coalition, Inc., which was awarded to LaGrange College Center for Community

Studies; and,



WHEREAS, the Purchasing Division received notification that LaGrange

College Board of Trustees voted to close the LaGrange College Center for

Community Studies. The last day of the operation of LaGrange College Center

for Community Studies for all financial transactions is June 30, 2007; and,



WHEREAS, Center for Community Studies, Inc. (CCS), will assume the

contract as originally proposed at the same pricing amount and schedule. All

staff of the LaGrange College Center for Community Studies will become

employees of the new Center for Community Studies, Inc. Therefore, providing

the same expertise and quality of service as in the original contract. The

transition will be seamless for Columbus Consolidated Government (the City).



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



Resolution # 555-06 is hereby amended; changing awarded vendor name from

LaGrange College Center for Community Studies to Center for Community Studies,

Inc. (CCS). Center for Community Studies, Inc. (CCS) will continue the

contractual obligations under the same terms of the original contract.





Introduced at a regular meeting of the Council of Columbus, Georgia,

held the __________ day of ____________, 2007 and adopted at said meeting by

the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.



__________________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM F?



A RESOLUTION



NO.___________



A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) 6X6 OFF-ROAD

ARTICULATED DUMP TRUCK FROM YANCEY BROTHERS (COLUMBUS, GA) IN THE AMOUNT OF

$280,495.00.



WHEREAS, the dump truck is an additional unit and will be used by the

Pine Grove Landfill to transport dirt and material in the construction of new

phases, as well as, moving materials from one pit or cell to another.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase of one (1) 6x6

off-road articulated dump truck from Yancey Brothers (Columbus, GA) in the

amount of $280,495.00. Funds are budgeted in FY07 Budget, Integrated Waste

Management ? Capital Projects ? Integrated Waste Supported Capital Projects ?

Off Road Equipment ? Vehicle Replacement; 0207-660-4000-CPIW-7725-20710-20040.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of _________________, 2007 and adopted at said meeting

by the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.







______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM G?



A RESOLUTION



NO.___________



A RESOLUTION AUTHORIZING THE PURCHASE TWO (2) COMMERCIAL

ZERO-TURN-RADIUS MOWERS WITH BAGGERS FROM HAMILTON EQUIPMENT (COLUMBUS, GA) IN

THE AMOUNT OF $15,367.50.



WHEREAS, the mowers are additional units and will be used by the Parks

Services Division, of the Parks and Recreation Department, to maintain ball

fields throughout Columbus.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase of two (2)

commercial zero-turn-radius mowers with baggers from Hamilton Equipment

(Columbus, GA) in the amount of $15,367.50. Funds are budgeted in FY07 Budget,

General Fund - Parks and Recreation ? Park Services ? Capital Expenditures Over

$5000.00, 0101-270-2100-PSRV-7761.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of _________________, 2007 and adopted at said meeting

by the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.







______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM H?



A RESOLUTION



NO.______





A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT FOR GROUNDS MAINTENANCE

SERVICES WITH OUTDOOR SOLUTIONS, PICTURE PERFECT LAWN AND A CUT ABOVE LANDSCAPE.



WHEREAS, an RFP was administered (RFP No. 07-0013) and six proposals were

received; and,



WHEREAS, the proposals submitted by Outdoor Solutions, Picture Perfect Lawn and

A Cut Above Landscape met all proposal requirements and are deemed responsive

to the RFP; and,



WHEREAS, the term of the contract shall be for one year, beginning July 1, 2007

through June 30, 2008, with the option to renew for four (4) additional

twelve-month periods. Contract renewal will be contingent upon the mutual

agreement of the City and the Contractor.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to execute a contract with

Outdoor Solutions, Picture Perfect Lawn and A Cut Above Landscape for Grounds

Maintenance Services. Funds will be budgeted each fiscal year for this

on-going expense, Public Services-Landscape and Forestry ? Contractual

Services; 0203-260-2800-LAND-6319.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2007 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor



?ITEM I?

A RESOLUTION



NO._________





A RESOLUTION AUTHORIZING THE PURCHASE OF WATERSHED FERTILIZATION SERVICES FROM

BURT FERTILIZER FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF $10,534.94.



WHEREAS, this contract includes the fertilization of approximately 78.77 acres

of watershed lakes to provide erosion control; and,



WHEREAS, the watershed lakes are Bull Creek-Psalmond Road; Cooper Creek-Gentian

Blvd; Smith-Schomburg Rd.; Charter Oaks-Papaya Dr; Weems-Stinson St.; Pierce

Chapel-Creekwood Court; DeBrabant-Macon Rd.; Anthony-Rockhurst; MCCI-Schatulga

Rd.; Airport-Airport Thruway and Heath-Heath Park.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to procure watershed fertilization

services from Burt Fertilizer for the estimated annual contract value of

$10,534.94. This contract period is for three years, with the option to renew

for two additional twelve-month periods. The renewal option is contingent upon

the mutual agreement of the City and the Contractor. Funds will be budgeted

each fiscal year for this ongoing expense, Sewer Fund - Public Services - Sewer

Maintenance ? Operating Materials; 0202-260-3210-SWRM-6728.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

___________ day of ____________, 2007 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM J?



A RESOLUTION



NO.____________



A RESOLUTION AUTHORIZING PAYMENT TO 1ST MECHANICAL SERVICES (ALPHARETTA, GA),

IN THE AMOUNT OF $27,889.00 FOR THE EMERGENCY REPAIR OF THE 600-TON CHILLER AT

THE CIVIC CENTER.



WHEREAS, the chiller ceased to operate, thereby, inhibiting the air

conditioning from cooling the building; and,



WHEREAS, Facilities Maintenance approached two vendors to provide

quotes to perform the repairs: 1st Mechanical Services and Siemens; and,



WHEREAS, the City Manager approved the emergency repair of the chiller on May

1, 2007.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to make payment to 1st Mechanical

Services (Alpharetta, GA), in the amount of $27,889.00 for the emergency repair

of the 600-ton chiller at the Civic Center. Funding is available in FY07

Budget, pending final year-end budget amendment: Civic Center Fund ? Public

Services ? Other Maintenance Repairs ? Civic Center; 0757-260-3710-REPA-6527.57.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the

___________ day of ____________, 2007 and adopted at said meeting by the

affirmative vote of _________ members of said Council.





Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.







______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

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