Agenda Item #__5__
Columbus Consolidated Government
Council Meeting
June 19, 2007
Agenda Report #_164_
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) PURCHASE OF FIBER OPTIC SERVICE
It is requested that Council approve the purchase of fiber optic service from
Lightspeed Datalinks in the amount of $113,700.00.
The Jail requires fiber optics to allow the connection for the Visimate
Arraignment System between the Muscogee County Jail, the Government Center and
the Government Center Annex. This system will accommodate Wireless
Judicial-to-Jail Conferencing, enabling suspects to make court appearances
through video conferencing, while remaining at the jail.
Lightspeed was chosen to provide the fiber optic service because the vendor
installed the video visitation system at the Jail. The video visitation system
was purchased at the recommendation of the Sheriff after discussions with all
the Judges, the Mayor and the City Manager.
Funds are available in the FY07 Budget: General Fund Supported Capital
Projects ? Operating Materials ? Fiber Optic Cable;
0508-660-1000-CPGF-22238-20070.
* * * * * * *
(B) EMERGENCY PURCHASE OF HVAC SYSTEM
It is requested that Council approve payment for the emergency purchase of a
new HVAC system, for 29th Street Gym, from Lonnie Smith Service, Co., Inc.
(Columbus, Georgia) in the amount of $14,985.00.
On March 16, 2007, the City Manager approved the emergency purchase of a new
HVAC system for 29th Street Gym to replace the unit that had been vandalized.
Copper from the old unit was stolen, rendering the unit inoperable. Facilities
Maintenance documents that Lonnie Smith Service Company was the only vendor
with the system in stock who could install immediately.
Funding is available in the FY07 Budget: Public Services ? Other
Maintenance/Repairs ? Building Maintenance/North Columbus Recreation Center
29th; 0101-260-3710-REPA-6527.39.
* * * * * * * *
(C) INSTALLATION SERVICES FOR IBM COMMONSTORE LOTUS DOMINO ARCHIVING
SOFTWARE
It is requested that Council approve the procurement of installation services
for the IBM Commonstore Lotus Domino Archiving Software from IBM/Oceansuite in
the amount of $55,445.00.
IBM/Oceansuite is responsible for installation services for the IBM Lotus Notes
CommonStore Archiving Software, DB2 Content Manager and email search module.
The purchase of the software and hardware were approved per Resolution #114-07.
This new software will allow IT to archive the email files to an alternate
location, which will result in a more manageable and efficient email system.
The software will also have search capabilities for security and litigation
issues.
The IBM/Oceansuite is an only known source available only through IBM.
Therefore, the vendor is deemed an only known source for the installation
service per the Procurement Ordinance, Article 3-114.
Funds are budgeted in the FY07 Budget as follows: General Fund - Information
Technology ? Software Lease; 0101-210-1000-6541.
* * * * * * * *
(D) MOBILE DATA TERMINAL (MDT) SERVER AND PREMIER MDC SOFTWARE MAINTENANCE
SUPPORT
It is requested that Council authorize payment to Motorola (Schaumburg, IL) in
the amount of $114,262.76 for Mobile Data Terminal (MDT) Server and Premier MDC
Software Maintenance Support. The maintenance provides hardware and software
support for MDT Server hardware located in the 911 Center, on a 24 x 7 x 365
schedule, and is the hardware infrastructure that interfaces the MDTs in the
Police Department, Sheriff?s Office, Fire Department, Marshal?s Office and
Inspections & Codes Division. The maintenance period is July 1, 2007 through
June 30, 2008.
All of the software and equipment was developed by Motorola and is proprietary
in nature. Therefore, the vendor is considered an Only Known Source, per
Section 3-114 of the Procurement Ordinance.
Funds are budgeted in FY06 Budget, Information Technology ? Software Lease;
0101-210-1000-ISS-6541.
* * * * * * * *
(E) EVALUATION CONSULTANT SERVICES FOR COLUMBUS CHILDREN, YOUTH AND FAMILY
COALITION, INC. (ANNUAL CONTRACT) ? RFP NO. 07-0001
It is requested that Council amend Resolution #555-06 (approved December 19,
2006) to change the awarded vendor from LaGrange College Center for Community
Studies to Center for Community Studies, Inc.
Resolution #555-06 authorized the annual contract for Evaluation Consultant
Services for Columbus Children, Youth and Family Coalition, Inc., which was
awarded to LaGrange College Center for Community Studies to provide evaluation
consultant services on an ?as needed basis?. The Purchasing Division has
received notification that LaGrange College Board of Trustees voted to close
the LaGrange College Center for Community Studies. The last day of the
operation for the entity for all financial transactions is June 30, 2007.
Center for Community Studies, Inc. (CCS) has provided written confirmation to
assume the contract as originally proposed at the same cost and schedule. All
staff of the LaGrange College for Community Studies will become employees of
the new Center for Community Studies, Inc. Therefore, providing the same
expertise and quality of service as in the original contract. The transition
will be seamless for Columbus Consolidated Government.
* * * * * * * *
(F) 6X6 OFF-ROAD ARTICULATED DUMP TRUCK ? RFB NO. 07-0065
It is requested that Council authorize the purchase of one (1) 6x6 off-road
articulated dump truck from Yancey Brothers (Columbus, GA) in the amount of
$280,495.00.
The dump truck is an additional unit and will be used by the Pine Grove
Landfill to transport dirt and material in the construction of new phases, as
well as, moving materials from one pit or cell to another.
Vendors were asked to provide a guaranteed buy back offer within five (5) years
or 7,500 operating hours, whichever comes first of the new unit. The City
reserved the right to either act on this offer or to keep the equipment longer
than the 5 years or 7,500 hours, with the understanding that it voids the offer.
Bid invitations were mailed to one hundred, eighteen vendors and specifications
were posted on the City?s website; bid responses were received on April 18,
2007 from five bidders. This bid has been advertised, opened and reviewed.
The bidders were:
Unit Cost Buy Back
Yancey Brothers (Columbus, GA) $ 280,495.00 $ 133,663.00
Atlanta JCB (Kennesaw, GA) 1 $ 187,972.00 $ 80,500.00
Stafford (Tifton, GA) 2 $ 252,350.00 $ 65,000.00
ASC Construction Equipment (Smyrna, GA) $ 283,073.00 $ 98,500.00
Metrac, Inc. (Columbus, GA) $ 310,242.00 $ 108,000.00
1 The bid submitted by Atlanta JCB failed to meet specifications on the engine,
torque, payload capacity, fire suppression system, repair facility location,
etc. The vendor has been notified in writing and given the opportunity to
respond.
2 The bid submitted by Stafford failed to meet specifications on the repair
facility location. The vendor has been notified in writing and given the
opportunity to respond.
Funds are budgeted in FY07 Budget, Integrated Waste Management ? Capital
Projects ? Integrated Waste Supported Capital Projects ? Off Road Equipment ?
Vehicle Replacement; 0207-660-4000-CPIW-7725-20710-20040.
* * * * * * * *
(G) COMMERCIAL ZERO-TURN-RADIUS MOWERS WITH BAGGERS ? RFB NO. 07-0066
It is requested that Council authorize the purchase of two (2) commercial
zero-turn-radius mowers with baggers from Hamilton Equipment (Columbus, GA) in
the amount of $15,367.50.
The mowers are additional units and will be used by the Parks Services
Division, of the Parks and Recreation Department, to maintain ball fields
throughout Columbus.
Bid invitations were mailed to ninety-two vendors and specifications were
posted on the City?s website; bid responses were received on April 25, 2007
from eleven bidders. This bid has been advertised, opened and reviewed. The
bidders were:
Vendors (2 units)
Unit Cost Total Cost
Hamilton Equipment (Columbus, GA) $ 7,683.75 $ 15,367.50
Stovall Power Equipment (Norcross, GA) 1 $ 7,281.18 $ 14,562.36
Columbus Outdoor Equipment (Columbus, GA) $ 7,818.64 $ 15,637.28
Sun South (Columbus, GA) $ 8,250.00 $ 16,500.00
Dudley Gunter Landscapes (LaGrange, GA) $ 8,295.40 $ 16,590.80
The Grasshopper Company (Moundridge, KS) $ 8,297.00 $ 16,594.00
Jerry Pate Turf & Irrigation (Atlanta, GA) $ 8,644.32 $ 17,288.64
Home Hardware (Columbus, GA) $ 8,645.00 $ 17,290.00
Melson Tractor (Salem, AL) $ 8,850.00 $ 17,700.00
Taapken Small Engine (Fort Mitchell, AL) $ 9,201.11 $ 18,402.22
Georgia Turf & Tractor (Alpharetta, GA) $ 10,004.00 $ 20,008.00
1 The bid submitted by Stovall Power Equipment failed to meet specifications on
the low oil warning buzzer/light and the electrical composition. The vendor
has been notified in writing and given the opportunity to respond.
Funds are budgeted in FY07 Budget, General Fund - Parks and Recreation ? Park
Services ? Capital Expenditures Over $5000.00, 0101-270-2100-PSRV-7761.
* * * * * * * *
(H) GROUNDS MAINTENANCE SERVICES ? (ANNUAL CONTRACT) ? RFP NO. 07-0013
It is requested that Council approve the annual contract for grounds
maintenance from Outdoor Solutions, Picture Perfect Lawn and A Cut Above
Landscape. All firms will provide grounds maintenance services to include
weekly, monthly and yearly maintenance routines, including fertilizing, weekly
mowing, edging, weed control, irrigation, pruning, mulching, disease and insect
control, etc. The ground maintenance services provided by the contractors will
include all the necessary equipment and labor. The City manages forty (40)
Gateway grounds maintenance areas in Muscogee County. The areas, listed below,
enhance the appearance of major road arteries, high visibility areas and
improve the quality of life for its citizens:
Area 1 ? Columbus Riverwalk/Historic Sites
Area 2 ? I-185 Interstate Sites
Area 3 ? North Columbus By-Pass Sites
Area 4 ? Downtown Sites
Area 5 ? Inner-City mini-Gateway Sites
Area 6 ? Victory Drive Medians and Traffic circle Sites
Area 7 ? Veteran?s Parkway and Manchester Expressway Adopt-A-Spot Medians
The term of this contract shall be twelve months beginning July 1, 2007 through
June 30, 2008, with the option to renew for four (4) additional twelve-month
periods. Contract renewal will be contingent upon the mutual agreement of the
City and the Contractor.
The RFP specifications were posted on the City?s website. The RFP has been
advertised, opened and evaluated. Proposals were received, May 4, 2007, from
the following six offerors:
Outdoor Solutions (Ellerslie, GA)
Picture Perfect Lawn (Columbus, GA)
A Cut Above Landscape (Fortson, GA)
Georgia Green Landscaping (LaGrange, GA)
*Georgia Pedestrian Walkway, Inc. (Riverdale, GA)
*Grass Hoppers Lawn Service (Columbus, GA)
*Proposals were deemed incomplete at the RFP opening. Vendors did not include
the following information that were required to be included in proposal
responses:
Did not include the required Service Plan
Incomplete response to the Qualifications/Experience
Incomplete response to the Business Requirements
Proposals were reviewed by the Evaluation Committee members, which consisted of
representatives from Public Services Department. The City?s Procurement
Ordinance, Article 3-110, Competitive Sealed Proposals for the procurement of
Equipment, Supplies and Professional Services, governs the RFP Process. During
the process of an RFP there is no formal opening, due to the possibility of
negotiated components of the proposal. In the event Council does not approve
the recommended offeror, no proposal responses or any negotiated components are
made public until after the award of the contract. If Council does not approve
the recommended offeror, negotiations will begin with the next responsive
offeror. The evaluation results and cost proposals have been submitted to the
City Manager in a separate memo for information purposes.
Funds will be budgeted each fiscal year for this ongoing expense, Public
Services-Landscape and Forestry ? Contractual Services; 0203-260-2800-LAND-6319.
* * * * * *
(I) WATERSHED FERTILIZATION (ANNUAL CONTRACT) - RFB NO. 07-0077
It is requested that Council approve the purchase of watershed fertilization
services from Burt Fertilizer for the estimated annual contract value of
$10,534.94. This contract includes the fertilization of approximately 78.77
acres of watershed lakes to provide erosion control. The watershed lakes are
as follows: Bull Creek - Psalmond Rd.; Cooper Creek-Gentian Blvd.;
Smith-Schomburg Rd.; Charter Oaks-Papaya Dr.; Weems-Stinson St.; Pierce
Chapel-Creekwood Ct.; DeBrabant-Macon Rd.; Anthony-Rockhurst; MCCI-Schatulga
Rd.; Airport-Airport Thruway; and Heath-Heath Park.
The contract period is for three (3) years, with the option to renew for two
(2) additional twelve-month periods. The renewal option is contingent upon the
mutual agreement of the City and the Contractor.
Bid specifications were posted on the City?s website; one bid was received on
June 6, 2007. This bid has been advertised, opened and reviewed. The bidder
was:
Estimated
Annual Usage
Burt Fertilizer (Midland, GA) $10,534.94
Funds will be budgeted each fiscal year for this ongoing expense, Sewer Fund -
Public Services - Sewer Maintenance ? Operating Materials;
0202-260-3210-SWRM-6728.
(J) EMERGENCY REPAIR OF CHILLER AT CIVIC CENTER
It is requested that Council approve payment to 1st Mechanical Services
(Alpharetta, GA), in the amount of $27,889.00 for the emergency repair of the
600-ton chiller at the Civic Center. The chiller ceased to operate, thereby,
inhibiting the air conditioning from cooling the building.
The repair of the chiller included: (1) replacement of three SCRs, (2) repair
of coolant loop fittings, and (3) replacement of inhibitor and brush heat
exchanger in coolant loop. Facilities Maintenance approached two vendors to
provide quotes to perform the repairs:
1st Mechanical Services $27,889.00
Siemens $28,598.00 (Replacing three SCRs only)
The City Manager approved the emergency repair of the chiller on May 1, 2007.
Funding is available in the FY07 Budget, pending final year-end budget
amendment: Civic Center Fund ? Public Services ? Other Maintenance Repairs ?
Civic Center; 0757-260-3710-REPA-6527.57.
?ITEM A?
A RESOLUTION
NO.___________
A RESOLUTION AUTHORIZING THE PURCHASE OF FIBER OPTIC SERVICE FROM
LIGHTSPEED DATALINKS IN THE AMOUNT OF $113,700.00.
WHEREAS, the Jail requires fiber optics to allow the connection for the
Visimate Arraignment System between the Muscogee County Jail, the Government
Center and the Government Center Annex. This system will accommodate Wireless
Judicial-to-Jail Conferencing, enabling suspects to make court appearances
through video conferencing, while remaining at the jail; and,
WHEREAS, Lightspeed was chosen to provide the fiber optic service
because the vendor installed the video visitation system at the Jail. The
video visitation system was purchased at the recommendation of the Sheriff
after discussions with all the Judges, the Mayor and the City Manager.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase fiber optic
service from Lightspeed Datalinks in the amount of $113,700.00. Funds are
available in the FY07 Budget: General Fund Supported Capital Projects ?
Operating Materials ? Fiber Optic Cable; 0508-660-1000-CPGF-22238-20070.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2007 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING PAYMENT FOR THE EMERGENCY PURCHASE OF A NEW HVAC
SYSTEM, FOR 29TH STREET GYM, FROM LONNIE SMITH SERVICE, CO., INC. (COLUMBUS,
GEORGIA) IN THE AMOUNT OF $14,985.00.
WHEREAS, on March 16, 2007, the City Manager approved the emergency
purchase of a new HVAC system for 29th Street Gym to replace the unit, that had
been vandalized. Copper from the old unit was stolen, rendering the unit
inoperable.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Lonnie Smith
Service. Co., Inc. for the emergency purchase of a new HVAC system, for 29th
Street Gym, in the amount of $14,985.00. Funding is available in the FY07
Budget: Public Services ? Other Maintenance/Repairs ? Building
Maintenance/North Columbus Recreation Center 29th; 0101-260-3710-REPA-6527.39.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2007 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO._________________
A RESOLUTION AUTHORIZING THE PROCUREMENT OF INSTALLATION SERVICES FOR THE IBM
COMMONSTORE LOTUS DOMINO ARCHIVING SOFTWARE FROM IBM/OCEANSUITE IN THE AMOUNT
OF $55,445.00.
WHEREAS, IBM/Oceansuite is responsible for installation services for
the IBM Lotus Notes CommonStore Archiving Software, DB2 Content Manager and
email search module. The purchase of the software and hardware were approved
per Resolution #114-07. This new software will allow IT to archive the email
files to an alternate location, which will result in a more manageable and
efficient email system. The software will also have search capabilities for
security and litigation issues; and,
WHEREAS, the IBM/Oceansuite is an only known source available only
through IBM. Therefore, the vendor is deemed an only known source for the
installation service per the Procurement Ordinance, Article 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to procure installation services for
the IBM Commonstore Lotus Domino Archiving Software from IBM/Oceansuite in the
amount of $55,445.00. Funds are budgeted in the FY07 Budget as follows:
General Fund - Information Technology ? Software Lease; 0101-210-1000-6541.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM D?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING PAYMENT TO MOTOROLA (SCHAUMBURG, IL) IN THE
AMOUNT OF $114,262.76 FOR MOBILE DATA TERMINALS (MDT) SERVER AND PREMIER MDC
SOFTWARE MAINTENANCE SUPPORT.
WHEREAS, the maintenance provides hardware and software support for MDT
Server hardware located in the 911 Center, on a 24 x 7 x 365 schedule, and is
the hardware infrastructure that interfaces the MDTs in the Police Department,
Sheriff?s Office, Fire Department, Marshal?s Office and Inspections & Codes
Division. The maintenance period is July 1, 2006 through June 30, 2007; and,
WHEREAS, all of the software and equipment was developed by Motorola
and is proprietary in nature. Therefore, the vendor is considered an Only Know
Source, per Section 3-114 of the Procurement Ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Motorola
(Schaumburg, IL) in the amount of $114,262.76 for Mobile Data Terminal (MDT)
Server and Premier MDC Software Maintenance Support. Funds are budgeted in
FY06 Budget, Information Technology ? Software Lease; 0101-210-1000-ISS-6541.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM E?
A RESOLUTION
NO.___________
A RESOLUTION AMENDING RESOLUTION #555-06 (APPROVED DECEMBER 19, 2006)
TO CHANGE THE NAME OF AWARDED VENDOR LAGRANGE COLLEGE CENTER FOR COMMUNITY
STUDIES TO CENTER FOR COMMUNITY STUDIES, inc. (ccs).
WHEREAS, Resolution #555-06 authorized the annual contract for
Evaluation Consultant Services for Columbus Children, Youth and Family
Coalition, Inc., which was awarded to LaGrange College Center for Community
Studies; and,
WHEREAS, the Purchasing Division received notification that LaGrange
College Board of Trustees voted to close the LaGrange College Center for
Community Studies. The last day of the operation of LaGrange College Center
for Community Studies for all financial transactions is June 30, 2007; and,
WHEREAS, Center for Community Studies, Inc. (CCS), will assume the
contract as originally proposed at the same pricing amount and schedule. All
staff of the LaGrange College Center for Community Studies will become
employees of the new Center for Community Studies, Inc. Therefore, providing
the same expertise and quality of service as in the original contract. The
transition will be seamless for Columbus Consolidated Government (the City).
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
Resolution # 555-06 is hereby amended; changing awarded vendor name from
LaGrange College Center for Community Studies to Center for Community Studies,
Inc. (CCS). Center for Community Studies, Inc. (CCS) will continue the
contractual obligations under the same terms of the original contract.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the __________ day of ____________, 2007 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
__________________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM F?
A RESOLUTION
NO.___________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) 6X6 OFF-ROAD
ARTICULATED DUMP TRUCK FROM YANCEY BROTHERS (COLUMBUS, GA) IN THE AMOUNT OF
$280,495.00.
WHEREAS, the dump truck is an additional unit and will be used by the
Pine Grove Landfill to transport dirt and material in the construction of new
phases, as well as, moving materials from one pit or cell to another.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase of one (1) 6x6
off-road articulated dump truck from Yancey Brothers (Columbus, GA) in the
amount of $280,495.00. Funds are budgeted in FY07 Budget, Integrated Waste
Management ? Capital Projects ? Integrated Waste Supported Capital Projects ?
Off Road Equipment ? Vehicle Replacement; 0207-660-4000-CPIW-7725-20710-20040.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2007 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM G?
A RESOLUTION
NO.___________
A RESOLUTION AUTHORIZING THE PURCHASE TWO (2) COMMERCIAL
ZERO-TURN-RADIUS MOWERS WITH BAGGERS FROM HAMILTON EQUIPMENT (COLUMBUS, GA) IN
THE AMOUNT OF $15,367.50.
WHEREAS, the mowers are additional units and will be used by the Parks
Services Division, of the Parks and Recreation Department, to maintain ball
fields throughout Columbus.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase of two (2)
commercial zero-turn-radius mowers with baggers from Hamilton Equipment
(Columbus, GA) in the amount of $15,367.50. Funds are budgeted in FY07 Budget,
General Fund - Parks and Recreation ? Park Services ? Capital Expenditures Over
$5000.00, 0101-270-2100-PSRV-7761.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2007 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM H?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT FOR GROUNDS MAINTENANCE
SERVICES WITH OUTDOOR SOLUTIONS, PICTURE PERFECT LAWN AND A CUT ABOVE LANDSCAPE.
WHEREAS, an RFP was administered (RFP No. 07-0013) and six proposals were
received; and,
WHEREAS, the proposals submitted by Outdoor Solutions, Picture Perfect Lawn and
A Cut Above Landscape met all proposal requirements and are deemed responsive
to the RFP; and,
WHEREAS, the term of the contract shall be for one year, beginning July 1, 2007
through June 30, 2008, with the option to renew for four (4) additional
twelve-month periods. Contract renewal will be contingent upon the mutual
agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute a contract with
Outdoor Solutions, Picture Perfect Lawn and A Cut Above Landscape for Grounds
Maintenance Services. Funds will be budgeted each fiscal year for this
on-going expense, Public Services-Landscape and Forestry ? Contractual
Services; 0203-260-2800-LAND-6319.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM I?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE PURCHASE OF WATERSHED FERTILIZATION SERVICES FROM
BURT FERTILIZER FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF $10,534.94.
WHEREAS, this contract includes the fertilization of approximately 78.77 acres
of watershed lakes to provide erosion control; and,
WHEREAS, the watershed lakes are Bull Creek-Psalmond Road; Cooper Creek-Gentian
Blvd; Smith-Schomburg Rd.; Charter Oaks-Papaya Dr; Weems-Stinson St.; Pierce
Chapel-Creekwood Court; DeBrabant-Macon Rd.; Anthony-Rockhurst; MCCI-Schatulga
Rd.; Airport-Airport Thruway and Heath-Heath Park.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to procure watershed fertilization
services from Burt Fertilizer for the estimated annual contract value of
$10,534.94. This contract period is for three years, with the option to renew
for two additional twelve-month periods. The renewal option is contingent upon
the mutual agreement of the City and the Contractor. Funds will be budgeted
each fiscal year for this ongoing expense, Sewer Fund - Public Services - Sewer
Maintenance ? Operating Materials; 0202-260-3210-SWRM-6728.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
___________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM J?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING PAYMENT TO 1ST MECHANICAL SERVICES (ALPHARETTA, GA),
IN THE AMOUNT OF $27,889.00 FOR THE EMERGENCY REPAIR OF THE 600-TON CHILLER AT
THE CIVIC CENTER.
WHEREAS, the chiller ceased to operate, thereby, inhibiting the air
conditioning from cooling the building; and,
WHEREAS, Facilities Maintenance approached two vendors to provide
quotes to perform the repairs: 1st Mechanical Services and Siemens; and,
WHEREAS, the City Manager approved the emergency repair of the chiller on May
1, 2007.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to 1st Mechanical
Services (Alpharetta, GA), in the amount of $27,889.00 for the emergency repair
of the 600-ton chiller at the Civic Center. Funding is available in FY07
Budget, pending final year-end budget amendment: Civic Center Fund ? Public
Services ? Other Maintenance Repairs ? Civic Center; 0757-260-3710-REPA-6527.57.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the
___________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
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