Agenda Item #__4____
Columbus Consolidated Government
Council Meeting
September 18, 2007
Agenda Report #__198___
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
________________________________________________________________________________
_______
(A) SURPLUS FIRE TRUCK
It is requested that Council approve the declaration of a 1990 E-One Aerial
Tower/Ladder Truck (Vehicle #3114) as surplus equipment in accordance with
Section 7-501 of the Charter of Columbus Consolidated Government. The
vehicle has been placed out of service for over 24 months and estimated repair
costs are approximately $25,000.00.
Due to Homeland Security policies, the City cannot dispose of the emergency
vehicle by auction. Therefore Vehicle # 3114 will be donated to the Cataula
Volunteer Fire Department (Cataula, GA).
* * * * * * *
(B) VEHICLE REPLACEMENT FOR PUBLIC SERVICES
It is requested that Council approve the purchase of one (1) four door sedan,
via Georgia State Contract, SWC S-050483, from Bill Heard Chevrolet, (Columbus,
GA) in the amount of $14,860.00.
The sedan is a replacement unit that will be used by the new Public Services
Director in the performance of duties.
Funds are budgeted in FY08 Budget: Integrated Waste Management Fund ? Public
Services ? Pine Grove Landfill - Automobiles; 0207-260-3560-PGRO-7721.
(C) PURCHASE OF ONE WHEELED COACH TYPE I MEDIUM DUTY AMBULANCE
It is requested that Council approve the purchase of one (1) Wheeled Coach Type
I Medium Duty Ambulance from Peach State Ambulance, Inc., (Tyrone, Georgia) in
the amount of $138,380.00. The Department of Fire/EMS will use the ambulance
as a replacement unit.
To accomplish this purchase, the Department of Fire & EMS is participating in
Bid No 05-06-0823 administered by the Florida Fire Chief?s Association, the
Florida Sheriff?s Association and the Florida Association of Counties. The
cooperative bid was administered by the aforementioned organizations to be
extended and guaranteed to any and all units of local governments and public
safety agencies. The bid contract covers the period of October 1, 2005
through September 30, 2006 and has been extended to September 30, 2007. The
procurement process administered by the State of Florida entities meets the
procurement requirements of Columbus Consolidated Government. The City?s
Procurement Ordinance, Article 9-101, ?Cooperative Purchasing Authorized,?
allows for participation in this Bid. Additionally, the contracted vendor for
the required units, Peach State Ambulances, Inc., has agreed to provide the
ambulance to the City under the same contract.
Funds are budgeted in the FY08 Budget: 1999 Sales Tax Project Fund ? 1999
SLOST ? 1999 SPLOST Police/Fire Vehicle Equipment ? Heavy Trucks ? EMS
Equipment; 0540-695-2123-TXPF-7723-50120-20080.
* * * * * * *
(D) LEGAL COUNSEL OF RECORD FOR COMMUNITY REINVESTMENT ANNUAL CONTRACT) ? RFP
NO. 08-0005
It is requested that Council approve the annual contract for Legal Counsel of
Record for Community Reinvestment with Jacob Beil. The attorney will provide
legal services, involving land acquisitions and dispositions, on an ?as needed
basis? as the Legal Counsel of Record for the department. The contractor shall
provide, but not limited to, the following services:
Negotiation/Litigation services
Development and preparation of Legal documents
Render Legal opinions
Research State and Federal Laws
Attend consultation meetings when required
Maintain proper legal records and files, which would revert to the Columbus
Consolidated Government
when contract is terminated.
The term of this contract shall be for two years, with the option to renew for
three (3) additional twelve-month periods. Contract renewal will be contingent
upon the mutual agreement of the City and the Contractor.
The RFP specifications were posted on the City?s website. The RFP has been
advertised, opened and evaluated. Proposals were received, August 31, 2007,
from the following offeror:
Jacob Beil (Columbus, GA)
The proposal was reviewed by the Evaluation Committee members, which consisted
of representatives from Community Reinvestment. Also, a representative from
Community Reinvestment served in an advisory position and was not a voting
member.
The City?s Procurement Ordinance Article 3-110, Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services, governs
the RFP Process. During the process of an RFP there is no formal opening, due
to the possibility of negotiated components of the proposal. In the event
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
If Council does not approve the recommended offeror, the RFP specifications
will be re-advertised. The evaluation results and cost information has been
submitted to the City Manager in a separate memo for informational purposes.
Funds are budgeted each fiscal year for this on-going expense: Community
Development Block Grant ? Various Accounts; Right-of ?Way Acquisition, 1999
SPLOST - Various Accounts - Capital Improvement Projects.
* * * * * * *
(E) CELLULAR TELEPHONE SERVICES (ANNUAL CONTRACT) ? RFP NO. 07-0012
It is requested that Council approve the annual contract for cellular telephone
services with Alltel Wireless. The firm will provide service for all City
owned cellular telephones on an annual basis for the purchase of all cellular
telephones and accessories, airtime, cellular services/features and
repair/maintenance. The firm also offers City employees a special rate for
using the same service provider for privately owned cellular telephones. The
City has approximately 264 cellular telephones (including Blackberries).
The term of this contract shall be for two years, with the option to renew for
three (3) additional twelve-month periods. Contract renewal will be contingent
upon the mutual agreement of the City and the Contractor.
The RFP specifications were posted on the City?s website. The RFP has been
advertised, opened and evaluated. Proposals were received, June 1, 2007, from
the following offerors:
Alltel Wireless (Columbus, GA)
Verizon Wireless (Alpharetta, GA)
T-Mobile USA, Inc. (Atlanta, GA)
Cricket Wireless (Columbus, GA)
Sprint (Reston, VA)
Cingular/AT&T (Atlanta, GA)
The proposals were reviewed by the Evaluation Committee members, which
consisted of representatives from Police Department, Sheriff Department,
Fire/EMS Department, Human Resources, and Parks and Recreation Department. Two
representatives from the Information Technology Department served in advisory
positions and were not voting members. The City?s Procurement Ordinance
Article 3-110, Competitive Sealed Proposals for the Procurement of Equipment,
Supplies and Professional Services, governs the RFP Process. During the
process of an RFP there is no formal opening, due to the possibility of
negotiated components of the proposal. In the event Council does not approve
the recommended offeror, no proposal responses or any negotiated components are
made public until after the award of the contract. If Council does not approve
the recommended offeror, negotiations will begin with the next responsive
offeror. Evaluation results and rates have been submitted to the City Manager
in a separate memo for information purposes.
Funds will be budgeted each fiscal year for this on going expense: Various
Accounts - Mobile Phone - 6622.
?ITEM A?
A RESOLUTION
NO. ___________
A RESOLUTION AUTHORIZING THE DECLARATION OF A 1990 E-ONE AERIAL
TOWER/LADDER TRUCK (VEHICLE #3114) AS SURPLUS EQUIPMENT IN ACCORDANCE WITH
SECTION 7-501 OF THE CHARTER OF COLUMBUS CONSOLIDATED GOVERNMENT.
WHEREAS, the vehicle has been placed out of service for over 24 months
and estimated repair costs are approximately $25,000.00; and,
WHEREAS, due to Homeland Security policies, the City cannot dispose of
the emergency vehicle by auction. Therefore Vehicle # 3114 will be donated to
the Cataula Volunteer Fire Department (Cataula, GA).
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HERBY RESOLVES:
That the City Manager is hereby authorized to declare a 1990 E-One
Aerial Tower/Ladder Truck (Vehicle #3114) as surplus equipment in accordance
with Section 7-501 of the Charter of Columbus Consolidated Government and
authorize to donate said vehicle to Cataula Volunteer Fire Department.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2007 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________ .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) FOUR DOOR SEDAN, VIA GEORGIA
STATE CONTRACT, SWC S-050483, FROM BILL HEARD CHEVROLET, (COLUMBUS, GA) IN THE
AMOUNT OF $14,860.00.
WHEREAS, the sedan is a replacement unit that will be used by the new
Public Services Director in the performance of duties.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) four
door sedan, via Georgia State Contract, SWC S-050483, from Bill Heard
Chevrolet, (Columbus, GA) in the amount of $14,860.00. Funds are budgeted in
FY08 Budget: Integrated Waste Management Fund ? Public Services ? Pine Grove
Landfill - Automobiles; 0207-260-3560-PGRO-7721.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) WHEELED COACH TYPE I MEDIUM
DUTY AMBULANCE FROM PEACH STATE AMBULANCE, INC., (TYRONE, GEORGIA) IN THE
AMOUNT OF $138,380.00.
WHEREAS, the Department of Fire/EMS will use the ambulance as a replacement
unit; and,
WHEREAS, to accomplish this purchase Fire & EMS is participating in Bid No
05-06-0823 administered by the Florida Fire Chief?s Association, the Florida
Sheriff?s Association and the Florida Association of Counties. The cooperative
bid was administered by the aforementioned organizations to be extended and
guaranteed to any and all units of local governments and public safety
agencies; and,
WHEREAS, the bid contract covers the period of October 1, 2005 through
September 30, 2006 and has been extended to September 30, 2007. The
procurement process administered by the State of Florida entities meets the
procurement requirements of Columbus Consolidated Government. The City?s
Procurement Ordinance, Article 9-101, ?Cooperative Purchasing Authorized,?
allows for participation in this Bid. Additionally, the contracted vendor for
the required units, Peach State Ambulances, Inc., has agreed to provide the
ambulance to the City under the same contract.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) Wheeled Coach
Type I Medium Duty Ambulance from Peach State Ambulance, Inc., (Tyrone,
Georgia) in the amount of $138,380.00. Funds are budgeted in the FY08 Budget:
1999 Sales Tax Project Fund ? 1999 SLOST ? 1999 SPLOST Police/Fire Vehicle
Equipment ? Heavy Trucks ? EMS Equipment; 0540-695-2123-TXPF-7723-50120-20080.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM D?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH JACOB BEIL TO
PROVIDE LEGAL SERVICES, ON AN ?AS NEEDED BASIS?, AS THE LEGAL COUNSEL OF RECORD
FOR COMMUNITY REINVESTMENT.
WHEREAS, an RFP was administered (RFP 08-0005) and a proposal was received from
one qualified offeror; and,
WHEREAS, the proposal submitted by Jacob Beil met all proposal requirements and
was evaluated responsive to the RFP; and,
WHEREAS, the term of contract shall be for two years, with an option to renew
for three additional twelve-month periods. Contract renewal is contingent upon
the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute an annual
contract with Jacob Beil to provide legal services, on an ?as needed basis? as
the Legal Counsel of Record for Community Reinvestment. Funds are budgeted
each fiscal year for this on-going expense: Community Development Block Grant
? Various Accounts; Right-of ?Way Acquisition, 1999 SPLOST - Various Accounts
- Capital Improvement Projects.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2007 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________ .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM E?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT FOR CELLULAR
TELEPHONE SERVICES WITH ALLTEL WIRELESS.
WHEREAS, an RFP was administered (RFP NO. 07-0012) and six proposals were
received; and,
WHEREAS, the proposal submitted by Alltel Wireless met all proposal
requirements and was evaluated most responsive to the RFP; and,
WHEREAS, the term of this contract shall be for two years, with the
option to renew for three (3) additional twelve-month periods. Contract
renewal will be contingent upon the mutual agreement of the City and the
Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute an annual
contract with Alltel Wireless for Cellular Telephone Services. Funds will be
budgeted each fiscal year for this on going expense: Various Accounts - Mobile
Phone - 6622.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2007 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________ .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
Attachments
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