Agenda Item # 3
Columbus Consolidated Government
Council Meeting
December 7, 2010
Agenda Report # 584
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) ?CM/GC AT-RISK? SERVICES FOR CITY SERVICE CENTER COMPLEX ? RFP NO. 11-0002
It is requested that Council authorize the negotiation of an Agreement for
Construction Services with Brasfield & Gorrie/Humphreys Associates,
implementing the ?Construction Management/General Contractor at Risk? project
delivery method, for the construction of the City Service Center.
The proposed project shall consist of constructing three structures and all
associated site work. Currently, the Parking Deck is anticipated to be a
multi-storied structure accommodating approximately 375 vehicles. The City
Service Center is expected to be a two-story building with 63,000 square feet
of floor space. The Natatorium will be approximately 51,000 square feet in size
and will include a 50-meter pool and a separate, 4-lane, 25-yard pool for
multiuse purposes.
The Agreement will consist of a two-part document. The first part will
establish the Maximum Stipulated Price, Brasfield & Gorrie/Humphreys Associates
fee, and the allowable cost for Brasfield & Gorrie/Humphreys Associates General
Conditions expenses during construction. The Maximum Stipulated Price will be
the total dollars allotted by the City for the Construction Project and will be
non-negotiable. The Fee and the General Conditions allotments will be
negotiated items.
The second part of the Agreement will be an amendment to the document
establishing the Guaranteed Maximum Price. This Amendment will be executed in
accordance with the Agreement?s project manual and after the completion of the
development efforts between the Project Architect, Brasfield & Gorrie/Humphreys
Associates and the City have been completed. Brasfield & Gorrie/Humphreys
Associates will be under contract to supply construction services and to
complete the project within the allotted time and budget.
Once a Guaranteed Maximum Price (GMP) is agreed upon between Brasfield &
Gorrie/Humphreys Associates and the City, Brasfield & Gorrie/Humphreys
Associates is ?at risk? for project price, project schedule, and completion of
all construction as set forth in the Agreement. The City will consider
implementing Liquidated Damages if Brasfield & Gorrie/Humphreys Associates
fails to complete the work as scheduled. Brasfield & Gorrie/Humphreys
Associates will hold all trade contracts and trade supplier contracts.
Brasfield & Gorrie/Humphreys Associates will be required to provide the Owner
with acceptable performance and payment bonds.
The price and financial structure of this Agreement will be the ?cost-plus?
method, with a fixed dollar cap on the total price of the contract (the GMP).
The sole basis for the ?plus? portion of the Agreement will be Brasfield &
Gorrie/Humphreys Associates fee, which is defined as the Brasfield &
Gorrie/Humphreys Associates ?gross profit? as set forth in the project manual.
The sole basis for ?cost? throughout the Agreement will be Actual Cost of Work,
as defined in the project manual. Actual cost will be the only basis for
payments to the Brasfield & Gorrie/Humphreys Associates under the proposed
Agreement.
RFP postcard invitations were mailed to twenty-two vendors, and complete
specifications were posted on the web pages of the Purchasing Division and the
Georgia Procurement Registry. This RFP has been advertised, opened and
evaluated. Proposals were received on August 27, 2010 from the following
sixteen offerors:
Brasfield & Gorrie (Kennesaw, GA) / Humphreys Associates (Columbus, GA)
Allstate Construction, Inc. (Americus, GA)
Batson-Cook Company (West Point, GA)
Choate Construction Company (Atlanta, GA)
Freeman & Associates (Columbus, GA) / Balfour Beatty Construction (Atlanta, GA)
Hardin Construction Co. (Atlanta, GA) / The Potts Company (Conyers, GA)
Juneau Construction Co. (Atlanta, GA)
M. B. Kahn Construction (Smyrna, GA) / Holley Construction Co. (Columbus, GA)
New South Construction (Atlanta, GA)
R. K. Redding Construction, Inc. (Bremen, GA)
RA-LIN and Associates (Carrollton, GA) / Southland Pools & Spas (Columbus, GA)
Robins & Morton (Birmingham, AL)
Skanska USA Building (Columbus, GA) / Phillips Construction Co. (Columbus, GA)
Turner Construction Company (Atlanta, GA)
Van Winkle & Company (Atlanta, GA)
Winter Construction (Columbus, GA) / Phillips Construction Co. (Columbus, GA)
Proposals were reviewed by the Evaluation Committee members, which consisted of
representatives from the City Manager?s Office, Engineering Department, Finance
Department and Public Services Department. An additional representative from
the City Manager?s Office, a representative from 2WR Architects and a
representative from Hecht Burdeshaw served in non-voting, advisory capacities.
During the evaluation process, Brasfield & Gorrie/Humphreys Associates was
deemed most responsive to the RFP. The RFP process is governed by the City?s
Procurement Ordinance, Articles 3-110, Competitive Sealed Proposals for the
procurement of Equipment, Supplies and Professional Services. During the
process of an RFP there is no formal opening, due to the possibility of
negotiated components of the proposal. In the event Council does not approve
the recommended offeror, no proposal responses or any negotiated components are
made public until after the award of the contract. If Council does not approve
the recommended offeror, negotiation will begin with the next responsive
offeror. Evaluation results and proposed cost have been submitted to the City
Manager in a separate memo for informational purposes.
Funds are budgeted in the FY11 Budget: 2010 CBA Bonds? 2010 CBA Natatorium ?
General Construction ? Natatorium; 0559-800-2120-BANT-7661-82002-20100, 1999
Sales Tax Project Fund ? 1999 SPLOST ? General Construction ? Olympic Pools;
0540-695-2128-TXOP-7661-50253-20010, 1999 Sales Tax Project Fund ? 1999 SPLOST
? General Construction ? City Service Center;
0540-695-2124-TXCS-7661-50255-20080 & 0540-695-2124-TXCS-7661-50255-20090, 2010
CBA Bonds ? City Service Center ? General Construction - Parking Garage;
0559-800-2140-BAPG-7661-82004-20100.
* * * * * *
(B) ADDITIONAL IBM BLADE SERVERS AND VMWARE SOFTWARE LICENSES
It is requested that Council approve the purchase of IBM Servers and VMware
software from IBM/CPAK (Atlanta, Georgia) in the amount of $35,121.12, for the
Virtual Data Infrastructure project. The purchase will be accomplished via
Georgia Statewide Contract SWC90813-02.
The additional servers and software are needed to continue the expansion of the
City?s planned installation of the Virtual Data Infrastructure approved by the
City Manager and other members of the management advisory staff. Older
personal computers are being replaced, as needed, with Virtual Machine WYSE
devices justifying the necessity for additional servers to manage and operate
these devices.
The City has standardized to IBM equipment and servers. Therefore, the vendor
is considered the only known source for this purchase per the Procurement
Ordinance, 3-114.
Funds are budgeted in the FY11 Budget: LOST Infrastructure Fund ? Information
Technology ? Infrastructure LOST ? Computer Equipment ? IT Storage;
0109-210-9901-ISS-7751-90001-20110.
* * * * * * * * *
(C) PROPANE CONVERSION KITS
It is requested that Council approve the purchase and installation of five (5)
Prins propane conversion kits from Force 911 (Pendergrass, Georgia), in the
amount of $29,375.00, for the Sheriff?s Office.
Funds have been allocated to James Madison University from the American
Recovery and Reinvestment Act of 2009 to convert vehicles to propane powered,
install refueling infrastructure to support each participating fleet, and
collect/ report related data to the transition and operation of propane fleets
throughout the Southeast. The Sheriff?s Office was awarded a grant, from the
James Madison University/ Virginia Clean Cities Coalition for the Department of
Energy Propane Corridor Development Grant Program, to purchase/install propane
conversion kits. The Sheriff?s Office will have the propane conversion kits
installed into five new vehicles recently purchased per Resolution #339-10.
Virginia Clean Cities and James Madison University are project managers for the
Southeast Autogas Development Program. Force 911 is a member of Alliance
AutoGas, a national clean vehicle coalition that is coordinating the vehicle
conversions with Virginia Clean Cities. Therefore, the vendor is considered
the only known source for this purchase per the Procurement Ordinance, 3-114.
Funds are budgeted in FY11 Budget: LOST Public Safety Fund ? Sheriff ? Public
Safety LOST ? Automobiles; 0102-550-9900-LOST-7721
* * * * * * * * *
(D) FIRE SAFETY HOUSE
It is requested that Council approve the purchase of a Fire Safety House from
Mobile Concepts (Mt. Pleasant, PA), in the amount of $42,854.00, for the
Department of Fire/EMS. This purchase will be accomplished via Federal GSA
Schedule 84, Contract #GS-075-0456T.
The principle use of a Fire Safety House is to provide pro-active approaches to
fire and life safety education for children Pre-kindergarten through 5th grade
that can acquire the skills to potentially save his/her life.
This 35-foot mobile Fire Safety House classroom is specially designed to teach
children vital techniques through a fun, safe simulation of common hazards.
The Fire Safety House is equipped with a kitchen, bedroom, and living room,
which features various types of danger children should look for.
In addition, the house fills, with non- toxic smoke to teach children to crawl
low to safety (non-toxic smoke is used to simulate a fire situation). The
bedroom door has a heating element, which feels warm to the touch. The bedroom
also has a window that children are instructed to use if the primary exit is
blocked.
During the tour, children are taught essential life saving lessons such as
?Stop, Drop, and Roll,? ?Crawl Low Under Smoke,? and ?How to Cool a Burn.? In
addition, children are given instruction on adopting a home escape plan,
establishing a meeting place outside the home, and how to make an emergency
telephone call (911). This Fire Safety House has many fire safety educational
uses and can serve as a reinforcement of lessons taught in fire safety
programs.
The fire safety house will be taken to schools, safety fairs, and other fire
safety events upon request. It can tour approximately 10 to 15 children at a
time and each presentation takes about 15 to 20 minutes. This wonderful tool
can help prevent fires and burns injuries/death of children in Columbus and
surrounding counties.
The Safety and Fire Education, Inc (S.A.F.E.) committee consisted of fire
personnel, representatives of local businesses, local media and concerned local
citizens (formed March 7, 2000). This was a private foundation for the purpose
of providing fire and emergency education in Columbus and our neighboring
communities. They were undertaking a project that would offer the most
effective education and training tool available today through the purchase of
the ?Fire Safety House. S.A.F.E received contributions from Applebee?s
Restaurant, McWilliams Multimedia, Wal-Mart Foundation, CB&T and Sam?s Club in
the amount of $42,858.00 to purchase a Fire Safety House. S.A.F.E. no longer
exist, however the funds for the Fire Safety House were donated to the Columbus
Department of Fire and Emergency Medical Services.
Funds in the FY11 Budget pending carryover from prior year donations: General
Fund ? Fire & EMS ? Logistics/Support ? Operating Capital; 0101-410-3610-
LOGI-7761.
?ITEM A?
A RESOLUTION
NO.___
A RESOLUTION AUTHORIZING THE NEGOTIATION OF AN AGREEMENT FOR
CONSTRUCTION SERVICES WITH BRASFIELD & GORRIE/HUMPHREYS ASSOCIATES,
IMPLEMENTING THE ?CONSTRUCTION MANAGER/GENERAL CONTRACTOR AT RISK? PROJECT
DELIVERY METHOD, FOR CONSTRUCTION OF THE CITY SERVICE CENTER.
WHEREAS, an RFP was administered (RFP No. 11-0002) and sixteen
proposals were received; and,
WHEREAS, the proposal submitted by Brasfield & Gorrie/Humphreys Associates met
all proposal requirements and is deemed most responsive to the RFP.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to negotiate an Agreement
for Construction Services with Brasfield & Gorrie/Humphreys Associates,
implementing the ?Construction Management/General Contractor at Risk? project
delivery method, for construction of the City Service Center. Funds are
budgeted in the FY11 Budget: 2010 CBA Bonds? 2010 CBA Natatorium ? General
Construction ? Natatorium; 0559-800-2120-BANT-7661-82002-20100, 1999 Sales Tax
Project Fund ? 1999 SPLOST ? General Construction ? Olympic Pools;
0540-695-2128-TXOP-7661-50253-20010, 1999 Sales Tax Project Fund ? 1999 SPLOST
? General Construction ? City Service Center;
0540-695-2124-TXCS-7661-50255-20080 & 0540-695-2124-TXCS-7661-50255-20090, 2010
CBA Bonds ? City Service Center ? General Construction - Parking Garage;
0559-800-2140-BAPG-7661-82004-20100
____________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2010 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO. _______
A RESOLUTION AUTHORIZING THE PURCHASE OF IBM SERVERS AND VMWARE
SOFTWARE FROM IBM/CPAK (ATLANTA, GEORGIA), IN THE AMOUNT OF $35,121.12, FOR THE
VIRTUAL DATA INFRASTRUCTURE PROJECT.
WHEREAS, the purchase will be accomplished via Georgia Statewide
Contract SWC90813-02; and,
WHEREAS, the additional servers and software are needed to continue the
expansion of the City?s planned installation of the Virtual Data Infrastructure
approved by the City Manager and other members of the management advisory
staff. Older personal computers are being replaced, as needed, with Virtual
Machine WYSE devices justifying the necessity for additional servers to manage
and operate these devices; and,
WHEREAS, the City has standardized to IBM equipment and servers.
Therefore, the vendor is considered the only known source for this purchase per
the Procurement Ordinance, 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase of IBM Servers
and VMware software from IBM/CPAK (Atlanta, Georgia), in the amount of
$35,121.12, for the Virtual Data Infrastructure project. Funds are budgeted in
the FY11 Budget: LOST Infrastructure Fund ? Information Technology ?
Infrastructure LOST ? Computer Equipment ? IT Storage;
0109-210-9901-ISS-7751-90001-20110.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
________ day of____________, 2010 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO. ______
A RESOLUTION AUTHORIZING THE PURCHASE AND INSTALLATION OF FIVE (5)
PRINS PROPANE CONVERSION KITS FROM FORCE 911 (PENDERGRASS, GEORGIA), IN THE
AMOUNT OF $29,375.00, FOR THE SHERIFF?S OFFICE.
WHEREAS, funds have been allocated to James Madison University from the
American Recovery and Reinvestment Act of 2009 to convert vehicles to propane
powered, install refueling infrastructure to support each participating fleet,
and collect/ report related data to the transition and operation of propane
fleets throughout the Southeast; and,
WHEREAS, the Sheriff?s Office was awarded a grant to purchase/install propane
conversion kits, from the James Madison University/ Virginia Clean Cities
Coalition for the Department of Energy Propane Corridor Development Grant
Program; and,
WHEREAS, Virginia Clean Cities and James Madison University are project
managers for the Southeast Autogas Development Program. Force 911 is a member
of Alliance AutoGas, a national clean vehicle coalition that is coordinating
the vehicle conversions with Virginia Clean Cities. Therefore, the vendor is
considered the only known source for this purchase per the Procurement
Ordinance, 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to proceed with the purchase
and installation of five (5) Prins propane conversion kits from Force 911
(Pendergrass, Georgia) in the amount of $29,375.00. Funds are budgeted in the
FY11 Budget: LOST Public Safety Fund ? Sheriff ? Public Safety LOST ?
Automobiles; 0102-550-9900-LOST-7721.
________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
________ day of , 2010 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM D?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE PURCHASE OF A FIRE SAFETY HOUSE FROM
MOBILE CONCEPTS (MT. PLEASANT, PA), IN THE AMOUNT OF $42,854.00, FOR THE
DEPARTMENT OF FIRE/EMS.
WHEREAS, this purchase will be accomplished via Federal GSA Schedule 84,
Contract #GS-075-0456T; and,
WHEREAS, the principle use of a Fire Safety House is to provide pro-active
approaches to fire and life safety education for children Pre-kindergarten
through 5th grade that can acquire the skills to potentially save his/her
life. The fire safety house will be taken to schools, safety fairs, and other
fire safety events upon request. It can tour approximately 10 to 15 children at
a time and each presentation takes about 15 to 20 minutes. This wonderful tool
can help prevent fires and burns injuries/death of children in Columbus and
surrounding counties; and,
WHEREAS, the Safety and Fire Education, Inc., (S.A.F.E.) committee consisted of
fire personnel, representatives of local businesses, local media and concerned
local citizens (formed March 7, 2000). This was a private foundation for the
purpose of providing fire and emergency education in Columbus and our
neighboring communities. They were undertaking a project that would offer the
most effective education and training tool available today through the purchase
of the ?Fire Safety House. S.A.F.E received contributions from Applebee?s
Restaurant, McWilliams Multimedia, Wal-Mart Foundation, CB&T and Sam?s Club in
the amount of $42,858.00 to purchase a Fire Safety House. S.A.F.E. no longer
exist, however the funds for the Fire Safety House were donated to the Columbus
Department of Fire and Emergency Medical Services.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase a Fire Safety
House from Mobile Concepts (Mt. Pleasant, PA), in the amount of $42,854.00, for
the Department of Fire/EMS. Funds in the FY11 Budget pending carryover from
prior year donations: General Fund ? Fire & EMS ? Logistics/Support ? Operating
Capital; 0101-410-3610- LOGI-7761.
_________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
________ day of , 2010 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
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