CITY MANAGER'S AGENDA
July 26, 2016
I. RELEASE OF RESTRICTIVE CLAUSE ON PROPERTY LOCATED AT 18 11TH STREET:
Approval is requested to release a restrictive clause included in the warranty
deed on the property located at 18 11th street. The restrictive clause was
added to the Warranty deed stating the City reserves the right to utilize 4,594
square feet of the first floor of the building for office space on a rent and
maintenance free basis for a period of five years from July 1, 2001. The City
no longer occupies the first floor of the building and this will allow Columbus
Housing Initiative to dispose of this building and relocate to a new office
building that will be constructed on the corner of Veterans Parkway and 6th
Street.
II. QUIT CLAIM 601, 605, 611 VETERANS PARKWAY AND 311 AND 315 6TH STREET TO
NEIGHBORWORKS COLUMBUS, INC.: (DELAYED)
Approval is requested to quit claim the properties located at 601, 605, 611
Veterans Parkway and 311 and 315 6th Street to Neighborworks Columbus, Inc. per
the contract entered into in 2014 for the administration of an owner-occupied
rehab program. Neighborworks is requesting the properties be quit claimed in
order to construct their new office building at this location.
III. WYNNTON ROAD STREETSCAPES LOCAL GOVERNMENT LIGHTNING PROJECT AGREEMENT:
Approval is requested to enter into a Local Government Lighting Project
Agreement (LGLPA) with the Georgia Department of Transportation (GDOT) for the
purpose of providing the energy, operation and maintenance of the lighting
system that will be installed under the Wynnton Road Streetscape Project from
Brown Avenue and 13th Street.
IV. STREET ACCEPTANCE - THAT PORTION OF TOWNES WAY LOCATED IN SECTION FOUR, THE
TOWNES AT SONOMA POINTE:
Approval is requested for the acceptance of that portion of Townes Way located
in Section Four, The Townes at Sonoma Pointe. The Department of Engineering
has inspected these streets and recommends the acceptance. No city funds are
involved until maintenance is assumed after the two-year warranty.
V. ROADSIDE ENHANCEMENT AND BEAUTIFICATION COUNCIL GRANT:
Approval is requested to accept funds in the amount of $32,657 from the Georgia
Department of Transportation's Roadside Enhancement and Beautification Council
for the purpose of landscaping the southwest corner of 2nd Avenue and 18th
Street, with no local match required.
VI. BRIGHT FROM THE START:
Approval is requested to submit an application and if approved accept $140,000
or the amount awarded from the Georgia Department of Early Childcare and
Learning Bright from the Start to continue the Child and Adult Care Food
Program and amend the Multi-Government Grant Funds by the amount awarded. The
grant will cross over 2017 and 2018 Fiscal Years.
CITY MANAGER'S AGENDA
July 26, 2016
Page 2
VII. DEBT MANAGEMENT POLICY:
Approval is requested to adopt a Debt Management Policy that provides written
guidelines, allowances, and limitations which will be used to direct the debt
issuance practices of governmental entities.
VIII. 2016-17 VICTIMS OF CRIME ACT (VOCA) COMPETITIVE GRANT # 1:
Approval is requested to authorize the District Attorney?s Victim-Witness
Assistance Program to submit and if approved, accept a grant for $46,227 from
the Criminal Justice Coordinating Council along with $8,668 from the 5% Crime
Victim Surcharge Fund allocated in the FY17 Budget to provide funding for Crime
Victim Assistance in the Chattahoochee Judicial Circuit from October 1, 2016 to
September 30, 2017. Along with an additional In-Kind Match of $2,889 to be
contributed by volunteer hours, it is requested that the multi-governmental
fund be amended by the amount awarded plus the local match.
IX. 2016-17 VICTIMS OF CRIME ACT (VOCA) COMPETITIVE GRANT # 2:
Approval is requested to authorize the District Attorney?s Victim-Witness
Assistance Program to submit and if approved, accept a grant for $45,776 from
the Criminal Justice Coordinating Council along with $8,583 from the 5% Crime
Victim Surcharge Fund allocated in the FY17 Budget to provide funding for Crime
Victim Assistance in the Chattahoochee Judicial Circuit from October 1, 2016 to
September 30, 2017. Along with an additional In-Kind Match of $2,861 to be
contributed by volunteer hours, it is requested that the multi-governmental
fund be amended by the amount awarded plus the local match.
X. 2016-17 VICTIMS OF CRIME ACT (VOCA) COMPETITIVE GRANT # 3:
Approval is requested to authorize the District Attorney?s Victim-Witness
Assistance Program to submit and if approved, accept a grant for $45,776 from
the Criminal Justice Coordinating Council along with $8,583 from the 5% Crime
Victim Surcharge Fund allocated in the FY17 Budget to provide funding for Crime
Victim Assistance in the Chattahoochee Judicial Circuit from October 1, 2016 to
September 30, 2017. Along with an additional In-Kind Match of $2,861 to be
contributed by volunteer hours, it is requested that the multi-governmental
fund be amended by the amount awarded plus the local match.
XI. 2016-17 VICTIMS OF CRIME ACT (VOCA) COMPETITIVE GRANT # 4:
Approval is requested to authorize the District Attorney?s Victim-Witness
Assistance Program to submit and if approved, accept a grant for $6,500 from
the Criminal Justice Coordinating Council along with $1,219 from the 5% Crime
Victim Surcharge Fund allocated in the FY17 Budget to provide funding for Crime
Victim Assistance in the Chattahoochee Judicial Circuit from October 1, 2016 to
September 30, 2017. Along with an additional In-Kind Match of $407 to be
contributed by volunteer hours, it is requested that the multi-governmental
fund be amended by the amount awarded plus the local match.
XII. 2016-17 VICTIMS OF CRIME ACT (VOCA) COMPETITIVE GRANT # 5:
Approval is requested to authorize the District Attorney?s Victim-Witness
Assistance Program to submit and if approved, accept a grant for $25,000 from
the Criminal Justice Coordinating Council allocated in the FY17 Budget to
provide funding for Crime Victim Assistance in the Chattahoochee Judicial
Circuit from October 1, 2016 to September 30, 2017. Along with a 20% Total
Match of $6,250 all in the form of an In-Kind Match of volunteer hours, it is
requested that the multi-governmental fund be amended by the amount awarded
plus the local match.
XIII. 2016-17 VICTIMS OF CRIME ACT (VOCA) COMPETITIVE GRANT # 6:
Approval is requested to authorize the District Attorney?s Victim-Witness
Assistance Program to submit and if approved, accept a grant for $46,227 from
the Criminal Justice Coordinating Council along with $8,668 from the 5% Crime
Victim Surcharge Fund allocated in the FY17 Budget to provide funding for Crime
Victim Assistance assigned to assist MCSO which is part of the Chattahoochee
Judicial Circuit from October 1, 2016 to September 30, 2017. Along with an
additional In-Kind Match of $2,889 to be contributed by volunteer hours, it is
requested that the multi-governmental fund be amended by the amount awarded
plus the local match.
XIV. 2016-17 VICTIMS OF CRIME ACT (VOCA) COMPETITIVE GRANT # 7:
Approval is requested to authorize the District Attorney?s Victim-Witness
Assistance Program to submit and if approved, accept a grant for $46,227 from
the Criminal Justice Coordinating Council along with $8,668 from the 5% Crime
Victim Surcharge Fund allocated in the FY17 Budget to provide funding for Crime
Victim Assistance assigned to provide information and victim assistance by
appearing at Recorders Court which is part of the Chattahoochee Judicial
Circuit from October 1, 2016 to September 30, 2017. Along with an additional
In-Kind Match of $2,889 to be contributed by volunteer hours, it is requested
that the multi-governmental fund be amended by the amount awarded plus the
local match.
XV. PURCHASES:
Approval is requested of items "A" thru "G":
A. 2016 Ford F-150 Trucks-Georgia Statewide Contract
B. Harley Davidson ?Road King? Police Motorcycles
C. Emergency Clean-Up and Debris Removal (Annual Contract)
D. Membership Dues for Georgia Municipal Association
E. Inmate Mugshot System Server Upgrade Expansion
F. Authorization for Vendor Name Change on Existing Contracts
G. Mainframe Disk Storage and Tape Storage System Maintenance Renewal
XVI. PRESENTATIONS AND UPDATES:
- - FY17 Transportation Project, Pam Hodge, Deputy City Manager
- - FY16 Budget Overages, Pam Hodge, Deputy City Manager
CITY MANAGER'S AGENDA
July 26, 2016
Page 3
Bid Advertisements
(Schedule opening bid dates)
July 29, 2016
1. In-Service Training Workshop Services for Community Schools Program
Personnel ? RFP No. 17-0002 (Annual Contract)
Scope of RFP
Provide Parks & Recreation various required in-service training for the
personnel in the Community Schools Program.
2. Professional Services for the Remediation & Disposal of Environmental
Hazardous Chemicals/ Waste ? RFP No. 17-0001 (Annual Contract)
Scope of RFP
Provide professional consulting and construction services, on an ?as needed
basis?, for the remediation and disposal of environmental hazardous chemicals
and waste.
August 3, 2016
1. Paper Products & Related Supplies for Columbus Civic Center and Ice Rink ?
RFB No. 17-0004 (Annual Contract)
Scope of RFB
Provide paper products and related supplies, which include dispensers and
replacements, for the Columbus Civic Center and Ice Rink. The products will be
procured on an ?as needed? basis. This contract will be for two (2) years,
with the option to renew for three (3) additional 12-month periods.
August 10, 2016
1. Traffic Safety Equipment ? RFB No. 17-0006 (Annual Contract)
Scope of RFB
Provide Traffic Safety Equipment to include: barricades, traffic cones, drums,
safety flags, etc., to the Public Works Department. The items will be procured
on an ?as needed? basis. This contract will be for two (2) years, with the
option to renew for three (3) additional 12-month periods.
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