Agenda Item # 5
Columbus Consolidated Government
Council Meeting
March 14, 2006
Agenda Report # 112
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) FORD CROWN VICTORIA PURSUIT VEHICLES AND ACCESSORIES (RE-BID) ? RFB NO.
06-0048
It is requested that Council authorize the purchase of seventeen (17) Crown
Victoria pursuit vehicles and accessories; and one (1) non-pursuit Crown
Victoria, from Freeway Ford (Columbus, GA) in the amount of $379,048.96.
The vehicles are replacement units for the Police Department and Sheriff's
Office. The Police Department will receive fifteen (15) vehicles, including
the non-pursuit vehicle; the Sheriff?s Office will receive three (3) vehicles
Bid specifications were posted on the City?s website; five bid responses were
received on January 25, 2006. This bid has been advertised, opened and
reviewed. Please see attached bid tabulation of vendors? bid responses:
Funds for fifteen (15) vehicles and accessories for the Police Department, in
the amount of $315,697.54, are budgeted in FY06 Budget, 1999 SPLOST ?
Police/Fire/Vehicles/Equipment ? Automobiles ? Police Vehicles;
0540-695-2123-TXPO-7721-50110-2006V and 2006E.
Funds for three (3) vehicles and accessories for the Sheriff?s Office, in the
amount of $63,081.42, are budgeted in FY06 Budget, 1999 SPLOST ?
Police/Fire/Vehicles/Equipment ? Automobiles ? Sheriff Vehicles;
0540-695-2123-TXSH-7721-50130-2006V and 2006E.
* * * * * *
(B) EMERGENCY REPAIR AND MAINTENANCE/INSPECTION SERVICES FOR THE FIRE ALARM
SYSTEM, SPRINKLER SYSTEM AND SMOKE DETECTORS AT THE JAIL
It is requested that Council approve payment to Columbus Fire and Safety
(Columbus, GA) in the amount of $15,405.80 for emergency repair and
maintenance/inspection services required for the fire alarm system, sprinkler
system and smoke detectors at the Jail.
In November, following an inspection at the Jail by the State Fire Marshal and
the Justice Department at the Jail, the City was mandated to do the following:
-Inspect and tag the automatic sprinkler system,
-Repair the ground fault in the fire alarm system,
-Perform routine maintenance and testing of the fire alarm system; and,
-Relocate some existing smoke detectors and install new pull stations
and smoke detectors in various locations throughout the jail.
Due to the mandate from the State Fire Marshal, the Justice Department, and the
need to perform the required repairs expeditiously, the City Manager approved
this procurement as an emergency on December 5, 2005. Columbus Fire and Safety
were chosen to provide the service because they are the City?s contracted
vendor to maintain fire extinguishers.
Funding is available in the FY06 Budget; General Fund Supported Capital
Projects ? Building Maintenance/Public Safety ? Jail Renovations/Expansion
Project; 0508-660-1000-CPGF-6528-22180-20010-0.
* * * * * *
(C) 16-FOOT FLAT BED WITH LIFT TAILGATE ? RFB NO. 06-0050
It is requested that Council authorize the purchase of a 16-foot flat bed truck
with lift tailgate from Jay Pontiac Buick GMC in the amount of $30,027.87.
Traffic Engineering Division will use this replacement sign truck to transport
work materials, tools and traffic signs to and from job sites.
Bid specifications were posted on the City?s website; two bid responses were
received on February 8, 2006. This bid has been advertised, opened and
reviewed. The bidders were:
VENDORS Cab & Chassis Body Complete Unit
1. Bill Heard Chevrolet (Columbus, GA) 29,100.00 NO BID NO BID
2. Jay Pontiac (Columbus, GA) 30,027.87 NO BID $ 40,702.87
Funds are budgeted in FY06 Budget, Traffic Engineering ? Light Trucks;
0101-250-2100-TRAF-7722.
* * * * * *
(D) AGRICULTURE TRACTORS ? RFB NO. 06-0046
It is requested that Council authorize the purchase of three (3) agriculture
tractors from Melson Tractor in the amount of $77,821.84. Park Services and
Right-of-Way Maintenance will use these replacement tractors to cut grass on
City right-of-ways and athletic fields and parks.
Bid specifications were posted on the City?s website; four bid responses were
received on February 1, 2006. This bid has been advertised, opened and
reviewed. The bidders were:
Funds for one 4-wheel drive tractor with cab for Right-of-Way Maintenance, in
the amount of $44,461.84, are budgeted in FY06 Budget, Paving Fund, Public
Services ? Right-of-Way Maintenance, Rolling Stock; 0203-260-3120-ROWM-7726.
Funds for two (2) 60-horse powered tractors with canopy for Park Services, in
the amount of $33,360.00, are budgeted in FY06 Budget, Parks and Recreation ?
Park Services, Capital Expenditures over $5000; 0101-270-2100-PSRV-7761.
* * * * * * *
(E) PURCHASE OF CARDIAC DEFIBRILLATOR/MONITORS FOR FIRE/EMS
It is requested that Council approve the purchase of fifteen (15) cardiac
defibrillator/monitors with accessories from Medtronic Emergency Response
Systems (Redmond, WA) in the amount of $250,608.55.
The Fire/EMS Department currently has Medtronics defibrillator/monitors in
service. However, the Department received notice from Medtronics that the
current equipment will no longer be offered for sale nor will maintenance be
provided for the equipment. Consequently, Medtronics offered a $1,000
trade-in allowance for each of the current units being replaced.
Pending a budget transfer, funds are available in the FY06 Budget, Fire/EMS ?
Logistics Support ? Capital Expenditures Over $5,000; 0101-410-3610-7761.
?ITEM A?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING THE PURCHASE OF SEVENTEEN (17) CROWN VICTORIA PURSUIT
VEHICLES AND ACCESSORIES; AND ONE (1) NON-PURSUIT CROWN VICTORIA, FROM FREEWAY
FORD (COLUMBUS, GA) IN THE AMOUNT OF $379,048.96.
WHEREAS, the vehicles are replacement units for the Police Department
and Sheriff's Office. The Police Department will receive fifteen (15)
vehicles, including the non-pursuit vehicle; the Sheriff?s Office will receive
three (3) vehicles
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase seventeen (17)
Crown Victoria pursuit vehicles and accessories; and one (1) non-pursuit Crown
Victoria, from Freeway Ford (Columbus, GA) in the amount of $379,048.96.
Funds for fifteen (15) vehicles and accessories for the Police Department, in
the amount of $315,697.54, are budgeted in FY06 Budget, 1999 SPLOST ?
Police/Fire/Vehicles/Equipment ? Automobiles ? Police Vehicles;
0540-695-2123-TXPO-7721-50110-2006V and 2006E. Funds for three (3) vehicles
and accessories for the Sheriff?s Office, in the amount of $63,081.42, are
budgeted in FY06 Budget, 1999 SPLOST ?Police/Fire/Vehicles/Equipment ?
Automobiles ? Sheriff Vehicles; 0540-695-2123-TXSH-7721-50130-2006V and 2006E.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________ 2006, and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM B?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING PAYMENT TO COLUMBUS FIRE AND SAFETY (COLUMBUS,
GA) IN THE AMOUNT OF $15,405.80 FOR EMERGENCY REPAIR AND MAINTENANCE/INSPECTION
SERVICES REQUIRED FOR THE FIRE ALARM SYSTEM, SPRINKLER SYSTEM AND SMOKE
DETECTORS AT THE JAIL.
WHEREAS, in November, following an inspection by the State Fire Marshal
and the Justice Department at the Jail, the City was mandated to do the
following:
-Inspect and tag the automatic sprinkler system,
-Repair the ground fault in the fire alarm system,
-Perform routine maintenance and testing of the fire alarm system; and,
-Relocate some existing smoke detectors and install new pull stations and smoke
detectors in various locations throughout the jail; and,
WHEREAS, due to the mandate from the State Fire Marshal and the Justice
Department, and the need to perform the required repairs expeditiously, the
City Manager approved this procurement as an emergency on December 5, 2005.
Columbus Fire and Safety was chosen to provide the service because they are the
City?s contracted vendor to maintain fire extinguishers.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to render payment to
Columbus Fire and Safety (Columbus, GA) in the amount of $15,405.80 for
emergency repair and maintenance/inspection services required for the fire
alarm system, sprinkler system and smoke detectors at the Jail. Funding is
available in the FY06 Budget; General Fund Supported Capital Projects ?
Building Maintenance/Public Safety ? Jail Renovations/Expansion Project;
0508-660-1000-CPGF-6528-22180-20010-0.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________2006, and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
____________________________ ________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM C?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING THE PURCHASE OF A 16-FOOT FLAT BED TRUCK WITH LIFT
TAILGATE FROM JAY PONTIAC BUICK GMC IN THE AMOUNT OF $30,027.87.
WHEREAS, Traffic Engineering Division will use this replacement sign
truck to transport work materials, tools and traffic signs to and from job
sites.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase a 16-foot flat
bed truck with lift tailgate from Jay Pontiac Buick GMC in the amount of
$30,027.87. Funds are budgeted in FY06 Budget, Traffic Engineering ? Light
Trucks; 0101-250-2100-TRAF-7722.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________2006, and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
____________________________
Tiny B. Washington, Clerk of Council Robert Poydasheff, Mayor
?ITEM D?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) AGRICULTURE TRACTORS FROM
MELSON TRACTOR IN THE AMOUNT OF $77,821.84.
WHEREAS, Park Services and Right-of-Way Maintenance will use these
replacement tractors to cut grass on City right-of-ways and athletic fields and
parks.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase three (3)
agriculture tractors from Melson Tractor in the amount of $77,821.84. Funds
for one 4-wheel drive tractor with cab for Right-of-Way Maintenance, in the
amount of $44,461.84, are budgeted in FY06 Budget, Paving Fund, Public Services
? Right-of-Way Maintenance, Rolling Stock; 0203-260-3120-ROWM-7726. Funds for
two (2) 60-horse powered tractors with canopy for Park Services, in the amount
of $33,360.00, are budgeted in FY06 Budget, Parks and Recreation ? Park
Services, Capital Expenditures over $5000; 0101-270-2100-PSRV-7761.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________2006, and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
____________________________ _______________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM E?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING THE PURCHASE OF FIFTEEN (15) CARDIAC
DEFIBRILLATOR/MONITORS WITH ACCESSORIES FROM MEDTRONIC EMERGENCY RESPONSE
SYSTEMS (REDMOND. WA) IN THE AMOUNT OF $250,608.55.
WHEREAS, the Fire/EMS Department currently has Medtronics
defibrillator/monitors in service. However, the Department received notice
from Medtronics that the current equipment will no longer be offered for sale
nor will maintenance be provided for the equipment. Consequently, Medtronics
offered a $1,000 trade-in allowance for each of the current units being
replaced.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase fifteen (15)
cardiac defibrillator/monitors with accessories from Medtronic Emergency
Response Systems (Redmond. WA) in the amount of $250,608.55. Pending a
budget transfer, funds are available in the FY06 Budget, Fire/EMS ? Logistics
Support ? Capital Expenditures Over $5,000; 0101-410-3610-7761.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2006 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
____________________________ ________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
Attachments