Agenda Item # ___
Columbus Consolidated Government
Council Meeting
6/23/2015
Agenda Report # ____
TO: Mayor and Council
SUBJECT: Jr. Marshal?s Program
INITIATED BY: Columbus Office of Crime Prevention
Recommendation: Approval is requested to enter into a one-year contract with
Muscogee County Marshal?s Office to award funding for Crime Prevention
initiatives.
Background: Columbus Office of Crime Prevention has agreed to recommend the
funding of $20,000.00 to Muscogee County Marshal?s Office in effort to mentor
juveniles from ages 11-14 in middle schools to reduce drug usage, pregnancy and
gang activity among juveniles within the school system.
Analysis: Funds will be used to pay for quality programming as well as
mentoring for juveniles.
Financial Considerations: These funds are appropriated from the Other Local
Option Sales Tax, Crime Prevention Program and do not require a match.
Recommendations/ Actions: Approve the resolution authorizing the City Manager
to enter into a one-year contract with Muscogee County Marshal?s Office to
provide funding for mentoring and quality programming for middle school
children.
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE EXECUTION OF A ONE-YEAR CONTRACT WITH MUSCOGEE
COUNTY MARSHAL?S OFFICE FOR $20,000.00 FOR THE PURPOSE OF FUNDING THE
INITIATIVES OF JR. MARSHAL?S PROGRAM.
WHEREAS, Muscogee County Marshal?s Office has the Jr. Marshal?s program to
impact the lives of juveniles to reduce the rate of drug usage, pregnancy and
gang activity and,
WHEREAS, the Columbus Office of Crime Prevention has authorized funding under
the Crime Prevention Program for this project in the amount of $20,000.00 to
the Jr. Marshal?s Program.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
The Mayor is hereby authorized to enter into a one-year contract
through the Columbus Office of Crime Prevention with Muscogee County Marshal?s
Office for $20,000.00 for funding the Jr. Marshal?s Program. Funds are
budgeted in the FY16 budget: Other Local Option Sales Tax, Crime Prevention
Program.
___________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the 23rd day of June, 2015 and adopted at said meeting by the affirmative vote
of ____________ members of said Council.
Councilor Allen voting________________.
Councilor Baker voting________________.
Councilor Barnes voting_______________.
Councilor Buck voting_____________.
Councilor Davis voting________________.
Councilor Henderson voting____________.
Councilor Huff voting_________________.
Councilor Pugh voting_________________.
Councilor Thomas voting______________.
Councilor Woodson voting_____________.
__________________________________ ______________________________________
TINY B. WASHINGTON TERESA
PIKE TOMLINSON
CLERK
MAYOR
5
Local Assistance Grant Agreement
Grant Program Name: Columbus Office of Crime Prevention
Fiscal Agent: Muscogee County
Administering Agency: Columbus Office of Crime Prevention
Grant Recipient: Muscogee County Marshal?s Office
Amount: $20,000.00
Budget: Program Coordinator ? $20,000.00
Total - $20,000.00
Program Contact Information
Name: Marshal Greg Countryman Title: Chief/Director
Address: 100 10th Street
Phone #: 706-225-3380
Project Description
The Dare to be Great program is a summer camp that will provide children the
opportunity to experience a wide range of activities that will reinforce
positive behavior. The lessons focus on five major areas:
1) Providing accurate information about drugs, alcohol and tobacco.
2) Teaching students good decision making skills.
3) Showing students how to recognize and resist peer pressure.
4) Giving students idea for positive alternatives to drug use.
5) Prevention and serving as an immunization against teen pregnancy, obesity,
delinquency, youth violence and gang membership.
The program is designed for children 11-14 years of age. Students will be
referred by teachers, counselors, principals and officers. The program is
designed to service 120 students for 10 months.
The program will take place twice monthly on the middle school campus as each
school is it?s own Jr. Marshal?s chapter. Once a month all twelve chapters
will meet as one group. The goal is to create a positive environment for
learning and attitude change within our middle schools. School counselors will
refer children that they see that have demonstrated behavior that if left
unchanged will cause unsatisfactory results. The students referred will
immediately be referred to the Jr. Marshal?s program director and enrolled into
the program. Each chapter will utilize leaders within the community to
reinforce the positive behavior model implemented by the program.
I, Marshal Greg Countryman the duly authorized representative of the above
named Grant Recipient, do hereby agree to the following terms that outline the
requirements of Columbus, Georgia for organizations/agencies receiving funds
from the Columbus Office of Crime Prevention. I have been given the
opportunity to ask questions regarding these terms and fully understand my
organization?s obligations incurred by accepting this grant. I understand that
prior to the disbursements of any funds the following criteria must be met:
1. The above named Grant Recipient represents the beneficiaries of the Grant
and the above named individual is authorized to act in the name of Muscogee
County Marshal?s Office as the Grant Recipient.
2. The subject matter of this Agreement is primarily the provision of services
in the form of individualized summer programming through tutoring and
mentoring.
3. The Grant Recipient shall immediately notify the Agency if any of their
service providers are arrested. At the time Grant Recipient learns that one of
its service providers has been arrested, then Grant Recipient shall cease to
use such service provider in connection with programs funded by this Grant.
4. In the initial report submitted to the Administering Agency, Grant Recipient
shall provide: (a) the name of the chairman and the secretary of the advisory
committee; (b) the times and dates that the Grant programs are available ?
essentially a schedule of services; (c) the number of participants in the
program; (d) Description of the process used to identify individuals for which
services will be provided; (e) provide specifics on the evaluation process
that addresses how the process will work, how the statistical data will be
gathered, how it will be analyzed.
5. Grant Recipient shall provide an accounting system that shall separate Grant
Funds from other funds. The accounting system shall also separate Grant
related expenses from other expenses.
6. Grant Recipient shall submit to Agency a monthly report on the progress of
the programs. The report shall provide statistical data that supports the
projects goals of reducing the recidivism rates of the participants within the
program.
7. Grant Recipient shall use Grant Funds strictly for the purposes outlined in
the Grant. Any changes to the programs must be submitted in writing to
Columbus Office of Crime Prevention for approval or the funding may be
jeopardized.
8. Grant Recipient shall identify the members of its Board of Directors which
will assume liability if the CCG determines the funds have been misused.
9. Monthly report must be submitted to Seth Brown electronically by the 10th
day of the month. Once the report is approved it will be submitted to the
Office of Crime Prevention Board for evaluation.
10. The Grant Recipient shall use generally accepted accounting principles
(?GAAP?) to account for all financial transactions used to substantiate the
fulfillment of this Grant.
11. The Grant Recipient shall maintain all records of Grant-related financial
transactions for a minimum of three years after the completion of the Grant and
to make all records available for inspection and fully cooperate with any audit
or investigation requested or undertaken by the CCG, the State Auditor, the
Internal Auditor for Columbus, Georgia, or any other officials of the state or
federal government who have the authority to conduct audits.
12. The Grant Recipient shall comply at all times with the provisions of
Article I, Section II, and Paragraph VII of the Georgia Constitution regarding
the prohibition against Sectarian Aid.
13. The Grant Recipient hereby releases Columbus, Georgia from any liability
whatsoever and Grant Recipient hereby agrees to indemnify Columbus, Georgia
against any and all claims for damages, bodily injury or death arising from any
of the activities contemplated by this Agreement raised by any person. Grant
Recipient shall provide to Columbus, Georgia a certificate of insurance that
shows general liability coverage in the amount of at least $1,000,000 per
occurrence and which shows that Columbus, Georgia is named as an additional
insured.
14. All services must be provided by properly certified or licensed personal.
15. In the event there is any discrepancy in the language of the project
description and these numbered paragraphs, the language in the numbered
paragraphs shall control.
__________________________________________________________________________
Signature of City Manager, Isaiah
Hugley Date
___________________________________________________________________________
Approved as to form by City
Attorney
Date
__________________________________________________________________________
Signature of Director of Finance, Pam
Hodge
Date
__________________________________________________________________________
Signature of Grant Recipient Representative, Rick
Boren Date
- 9 -
Columbus Office of Crime Prevention
Crime Prevention Grant Program
Application Guidance Kit
Office of Crime Prevention
100 Tenth Street
3rd Floor, Government Center Tower
Columbus, Georgia 31901
(706) 225-4615
Mayor Teresa Tomlinson
Seth Brown, Director Office of Crime Prevention
Thank you for applying for the Crime Prevention Grant (CPG) from the Columbus
Office of Crime Prevention (COCP). COCP has established CPG to help agencies
and not for profit organizations to fight and prevent crime within our
communities. We invite agencies and not for profit organizations to submit
innovative applications that target specific areas of need. Your completed
application should illustrate your plan in meeting the mission of COCP ? to
make Columbus the safest city in America.
I hope our office becomes a valuable resource for your organization as we
strive to deliver our services in a customer friendly fashion. If you need
application assistance, contact Seth Brown at (706)-225-4615.
We look forward to working with you.
Sincerely,
Seth Brown
Director
Office of Crime Prevention
PURPOSE
The purpose of the Columbus Office of Crime Prevention (COCP) grant is to
provide ?seed money? for community or government based organizations to
initiate or continue grassroots crime prevention programs. COCP seeks
applicants with innovative ideas that enhance or improve public safety and/or
reduce or prevent crime in Muscogee County.
Funding Priorities
Highest priority will be given to request that are comprehensive in scope,
employ best practices, pursue long-term positive results, and have tangible
results capable of being benchmarked.
1) Programs that enhance crime prevention activities in geographic areas known
to have a higher incidence of crime than other parts of the county.
2) Programs that provide a direct crime prevention service to Muscogee County.
3) Programs that are aimed at reducing the juvenile crime rate or the juvenile
recidivism rate.
4) Programs that are aimed at reducing the recidivism rate of former
incarcerated individuals.
5) Programs that offer meaningful intervention services as a method of reducing
crime.
MANDATORY Applicant Criteria
1) The organization, (units of local government, public education institutions,
civic organizations or religious organizations), must be organized to serve
within the Muscogee County borders.
2) The organization must have its Board of Directors or voting membership vote
on and approve the grant application before submission.
3) The organization must show that it has the capacity and planning skills to
complete the project successfully.
4) All grant recipients must provide at least a cash match of 10% of project
cost.
5) The organization must have a committee of volunteers and/or staff in place
to carry out the project.
6) The grant application must include a detailed budget for the project.
7) The organization must have a 501c3 status and submit a copy of the IRS
letter or be a government agency of the CCG.
8) Application must be typed and not written.
9) You must turn in 10 copies, placed in a 3 ring binder, of the application
for the board to review.
10) You must email an electronic copy of all submitted material to
Sethbrown@columbusga.org.
What activities are not elligible for funding?
1) Request for general operating support or fund-raising events
2) Debt or deficit reduction
3) Political campaigns
4) Memorials or religious activities (faith-based organizations are encouraged
to apply for funding for projects that extend crime prevention services into
the community)
5) Grants to individuals
6) Grants for rent
7) Travel outside the Muscogee County area.
Application for Columbus Office of Crime Prevention Grant
A. Applicant
Name of Organization: Junior Marshal Program
Address: 100 10th Street, Columbus, Ga. 31901
CEO/Executive Director: Greg Countryman
Contact Person/ Title: Greg Countryman, Marshal
Telephone and email: (706) 653-4385 Email Address:
gcountryman@columbusga.org
Has the applicant organization ever received a grant from COCP? _X__Yes
_____No
If yes, when was the grant made? 7-1-14 Was a final report
submitted?
___X__Yes _____No
B. Project
Project period (full life of project): School year 2015-2016
Where, specifically, will it occur? All 12 Middle Schools/ Muscogee
County
Approximately how many people will benefit from the project? 120 per
year
How did you arrive at the above numbers? 10 students times 12 schools
When will funds be needed? School year 2015-2016
Grant amount requested (must be no more than 90% of total project
expense) 55,943
Total project revenue and support (from line 3, pg. 6) 6,216
Total project expenses (from line 12, pg. 7) 62,159
Please see attached documentation.
C. Project Budget
Project Revenue and Support
1. Revenue
Admission/Ticket
income____________________________________________
Other
Revenue____________________________________________________
2. Support (indicate with * if already
committed)______________________________
Corporate
support__________________________________________________
Foundation
support_________________________________________________
Other private
support_______________________________________________
Government support
Federal_________________________________________________________
State___________________________________________________________
Other County
agency_____________________________________________
Organizations cash applied to
project___________________________________
3. TOTAL PROJECT REVENUE AND SUPPORT_________________________
Project expenses
4. Personnel (give as much detail as
possible)________________________________
___________________________________________________________________
___________________________________________________________________
Subtotal, Personnel
________________________________________
5. Consultants and professional
fees_______________________________________
___________________________________________________________________
___________________________________________________________________
Subtotal, Consultants and professional
fees______________________
6. Supplies and
equipment_______________________________________________
___________________________________________________________________
Please see attached documentation.
Subtotal, Supplies and
equipment______________________________
7. Travel
(Itemize)_____________________________________________________
___________________________________________________________________
___________________________________________________________________
Subtotal,
Travel____________________________________________
8. Printing and
copying_________________________________________________
___________________________________________________________________
___________________________________________________________________
Subtotal, Printing and
copying__________________________________
9. Marketing and
publicity_______________________________________________
___________________________________________________________________
___________________________________________________________________
10.
Mailing/postage____________________________________________________
11.
Telephone/fax_____________________________________________________
Subtotal,
Other______________________________________________
12. TOTAL PROJECT
EXPENSE______________________________________
D. PROJECT SUMMARY/NARRATIVE
1. Organization: Briefly state the primary purpose of the organization
2. Background of the organization: Briefly describe when the organization was
started, number of members and any other helpful information.
3. Project description and objectives: Clearly state the project and
objectives.
4. Target group: Identify target groups for the project and how they will be
selected.
5. Expected outcome: List and explain the expected outcome of the project or
program.
6. Success: How will you assess the success of your program?
7. Participants: Are the participants required to do anything specific, (for
example, attend religious services/training or pay a fee), to participate? If
so, describe.
8. Significance: Why is your program significant to the community?
9. Administered: How will your project be administered? How is your
organization qualified and/or qualified to carry out this project?
10. References: Please include any reference letters or documents that you feel
would support your application for the grant.
E. CHECKLIST
Include one original signed copy of the application and all supplementary
materials. In addition include ten photocopies of the application and
supplementary material. Staple each copy packet together.
____ IRS letter certifying tax-exempt status,(exempt if a government agency of
the CCG)
____ Name and qualifications of people administering and/or participating in
the project
____ Board list, showing officers, professional titles and telephone numbers
____Annual Report if available
____Letters of agreement from collaborating organizations
____ Any other desired support material
AUTHORIZATION
All organizations receiving Columbus Funds will be required:
? To provide background checks at the expense of the applicant for those in
contact with juveniles.
? Provide reports on the progress of the program after 3 months, 6 months and
program?s end. The only exception to this will be if the program is seasonal
and then a schedule will be worked out to determine effectiveness of the
program.
By signing this application, we understand and agree to the terms included on
the application and certify that the information in the application is true and
accurate and that the undersigned is authorized to apply on behalf of the
applicant.
February 23, 2015
___________________________________________ ______________________
Signature of Authorizing Official Date
Name and Title of Authorizing Official (print/type) Greg Countryman, Marshal
Daytime Telephone (706) 653-4385
February 23, 2015
___________________________________________ ______________________
Signature of Board President/Chair Date
Name and Title of Board President/Chair (print/type) Greg Countryman, Marshal
Daytime Telephone (706) 653-4385
Attachments
No attachments for this document.