Agenda Item # 9
Columbus Consolidated Government
Council Meeting
August 24, 2010
Agenda Report # 550
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) MAINTENANCE AGREEMENT FOR E-911 CAD SYSTEM
It is requested that Council approve payment to Motorola, in the amount of
$78,861.00, for the annual maintenance agreement (July 1, 2010 through June 30,
2011) for the E-911 Center?s Computer Aided Dispatch (CAD) System.
The Police Department (through the 911 Center), Marshal?s Office and Sheriff?s
Office uses the CAD System to dispatch the various Public Safety Units
throughout the City as they are needed. This equipment is a critical part of
Public Safety communications system.
Council approved the purchase of the CAD system from Motorola on July 18, 2006
per Resolution #296-06. The initial warranty has expired and the system must
be covered by a comprehensive 24/7/365 maintenance agreement with Motorola in
order to assure rapid, accurate repairs and minimal down-time.
Funds are budgeted in the FY11 Budget: Emergency Telephone Fund ? Police ?
E-911 Communications Center- Service Contracts; 0209-400-3220-E911-6513.
* * * * *
(B) MOBILE DATA/AUTOMATIC VEHICLE LOCATION (AVL) WORKSTATIONS FOR MARSHAL?S
OFFICE
It is requested that Council authorize the purchase of three (3) MW810 mobile
data/ automatic vehicle location (AVL) workstations, in the amount of
$33,621.00 from Motorola Corporation. The unit cost for the Mobile Data/AVL is
$11,207.00. The equipment will be installed in pursuit vehicles purchased for
the Marshal?s Office.
This purchase is part of a continuing project aimed at equipping all
appropriate public safety vehicles with advanced technology, in order to
maximize the efficiency of public safety response calls, for service, from the
public. Per Resolution No. 431-00 (RFP No. 00-0022), Council awarded a
contract with Motorola to provide mobile data units for public safety
departments. To maintain uniformity of the equipment, the City has continued
to purchase the equipment from Motorola. Consequently, the vendor is
considered the only known source to provide the equipment, in accordance with
the Procurement Ordinance, Article 3-114.
Funds are budgeted in the FY11 Budget: Lost/Public Safety Fund ? Marshal ?
Public Safety Lost ?Automobiles; 0102 ? 530 ? 9900 ? LOST ? 7721.
* * * * *
(C) FIRING RANGE TARGET SYSTEM ? RFP NO. 11-0001
It is requested that Council authorize the execution of a contract with Action
Target (Provo, UT) for a firing range target system. Action Target will
provide and install the firing range target, which includes a target package
and a Hogan?s Alley target package.
The target package includes:
Pop-up, turning, flanking and swinging targets
Rapid decision-making turning targets
Smart Range 2000 computer with software
Air Command Ultra handheld wireless control for turning targets
Electric hand switch to control turning targets (pickle)
All target control modules, power supplies, Ethernet switches and installation
materials
A protective raceway and protective umbilical for targetry
A continuous duty air compressor package
Runner 120 Portable Charging and Retreating Running Man Targets with controller
and 3-D Target kits.
Deluxe rapid turning targets; Bobber Xtreme Dual Head Reactive Steel Targets;
Portable PT Torso Steel Targets, Portable PT Hostage Targets and Portable PT
Poppers
The Hogan?s Alley target package includes:
Universal-90 multitask targets to be used in Hogan?s Alley training
All hardware and accessories.
Training Sections of the Muscogee County Marshal?s Office and the Muscogee
County Sheriff?s Office will utilize the target system. In addition to
shooting skills, deputies will develop and maintain skills to effectively
respond to incidents demanding decision-making skills and to function under
stress.
Request for proposal invitations were mailed to ninety-five (95) vendors and
specifications were posted on the City?s website. The RFP has been advertised,
opened and evaluated. One proposal was received, August 6. 2010, from the
following offeror:
Action Target (Provo, UT)
Proposals were reviewed by the Evaluation Committee members, which consisted of
representatives from the Muscogee County Marshal?s Office and the Muscogee
County Sheriff?s Office. During the evaluation process, the proposal submitted
by Action Target was deemed acceptable by the Evaluation Committee.
The City?s Procurement Ordinance Article 3-110, Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services, governs
the RFP process. During the process of an RFP there is no formal opening, due
to the possibility of negotiated components of the proposal. No proposal
responses or any negotiated components are made public until after the award of
the contract. If Council does not approve the recommended offeror, the
Purchasing Division will begin a new RFP process. Cost proposals and
evaluation results have been submitted to the City Manager in a separate memo
for information purposes.
Funds are budgeted in the FY11 Budget: Multi-Government Project Fund - Police
- ARRA Recovery JAG Grant - Capital Expenditures over $5000; 0216 - 400 - 3400
- RJAG - 7761 and Lost/Public Safety Fund ? Sheriff ? Public Safety Lost ?
Land; 0102 ? 550 ? 9900 ? LOST ? 7611.
* * * * *
(D) RIGHT-OF-WAY BRIDGE FA?ADE & LANDSCAPE ENHANCEMENT PROJECT ? RFB NO. 10-0055
It is requested that Council authorize the execution of a construction contract
with Archer Western Contractors in the amount of $5,885,825.65 for a
right-of-way bridge fa?ade and landscape enhancement project at the I-185 Fort
Benning Gateway.
The work primarily involves clearing, grubbing, planting various landscaping
items, installation of irrigation, as well as, fountain plaza and construction
of monument and bridge fa?ade.
Bid invitations were mailed to fifty-six vendors, and specifications were
posted on the web page of the Purchasing Division. A Mandatory Pre-Bid
Conference was held on April 26, 2010; seven vendors were represented at the
conference. One bid was received on May 12, 2010. This bid has been
advertised, opened and reviewed. The bidder was
Archer Western Contractor (Atlanta, GA) $5,885,825.65
Funds are budgeted in the FY11 Budget: Special Projects/Capital Projects Fund ?
Capital Projects ? Paving Fund Supported - General Construction - I-185 Ft
Benning Gateway Project; 0508 ? 660 ? 3000 ? CPPF ? 7661- 21052 ? 20100.
* * * * *
(E) ANNUAL SOFTWARE LICENSE MAINTENANCE FOR PERMITTING SYSTEM AND BUSINESS
LICENSE SYSTEM
It is requested that Council approve the payment to EnerGov Solutions (Duluth,
Georgia) in the amount of $53,524.00 for annual software license maintenance
for the Permitting System utilized by Inspections and Code and the Business
License System utilized by the Finance Department?s Revenue Division. This
maintenance payment will cover ongoing support for the both systems from July
1, 2010 through June 30, 2011.
Both systems were originally purchased from Energov per Resolution #655-05 for
the Business License System; and Resolution $#234-08 for the Permitting
System. Energov was already providing maintenance support for the Business
License system, purchased in 2005. In 2008, during negotiations with Energov
to provide the Permitting System, software maintenance for both systems were
combined as a cost savings measure.
Funds are budgeted in the FY11 Budget: General Fund ? Information Technology ?
Software Lease; 0101 ? 210 ? 1000 ? ISS ? 6541
* * * * *
(F) EMERGENCY PURCHASE OF PURSUIT VEHICLES ? GEORGIA STATEWIDE CONTRACT
It is requested that Council authorize the emergency purchase of five (5)
pursuit vehicles, via Georgia State Contract, SWC90796, from Akins Ford Dodge
Jeep Chrysler, (Winder, GA) in the amount of $110,342.60.
The Sheriff?s Office was awarded a grant to participate in the Propane Corridor
Development Program for the use of propane as an alternative fuel source. The
five pursuit vehicles will be utilized by the Sheriff?s Office in the pilot
program. The emergency purchase is requested because the vehicles must be
delivered for the propane system installation on or before September 5, 2010.
Funds are budgeted in the FY11 Budget: LOST Fund ? Public Safety ? Sheriff ?
Automobiles; 0102 ? 550 ? 9900 ? LOST ? 7721.
?ITEM A?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING PAYMENT TO MOTOROLA, IN THE AMOUNT OF
$78,861.00, FOR THE ANNUAL MAINTENANCE AGREEMENT (JULY 1, 2010 THROUGH JUNE 30,
2011) FOR THE E-911 CENTER?S COMPUTER AIDED DISPATCH (CAD) SYSTEM.
WHEREAS, the Police Department (through the 911 Center), Marshal?s
Office and Sheriff?s Office uses the CAD System to dispatch the various Public
Safety Units throughout the City as they are needed. This equipment is a
critical part of Public Safety communications system; and,
WHEREAS, Council approved the purchase of the CAD system from Motorola
on July 18, 2006 per Resolution #296-06. The initial warranty has expired and
the system must be covered by a comprehensive 24/7/365 maintenance agreement
with Motorola in order to assure rapid, accurate repairs and minimal
down-time.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Motorola,
in the amount of $78,861.00, for the annual maintenance agreement (July 1, 2010
through June 30, 2011) for the E-911 Center?s Computer Aided Dispatch (CAD)
System. Funds are budgeted in the FY11 Budget: Emergency Telephone Fund ?
Police ? E-911 Communications Center- Service Contracts;
0209-400-3220-E911-6513.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2010 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) MW810 MOBILE DATA/ AUTOMATIC
VEHICLE LOCATION (AVL) WORKSTATIONS, IN THE AMOUNT OF $33,621.00 FROM MOTOROLA
CORPORATION. THE UNIT COST FOR THE MOBILE DATA/AVL IS $11,207.00.
WHEREAS, the equipment will be installed in pursuit vehicles purchased
for the Marshal's Office; and,
WHEREAS, this purchase is part of a continuing project aimed at
equipping all appropriate public safety vehicles with advanced technology, in
order to maximize the efficiency of public safety response calls, for service,
from the public. Per Resolution No. 431-00 (RFP No. 00-0022), Council awarded
a contract with Motorola to provide mobile data units for public safety
departments. To maintain uniformity of the equipment, the City has continued
to purchase the equipment from Motorola. Consequently, the vendor is
considered the only known source to provide the equipment, in accordance with
the Procurement Ordinance, Article 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase three (3) MW810 mobile
data/ automatic vehicle location (AVL) workstations, in the amount of
$33,621.00 from Motorola Corporation. Funds are budgeted in the FY11 Budget:
Funds are budgeted in the FY11 Budget: Lost/Public Safety Fund ? Municipal
Court ? Public Safety Lost ?Automobiles; 0102 ? 530 ? 9900 ? LOST ? 7721.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _____________, 2010 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH ACTION TARGET (PROVO,
UT) FOR A FIRING RANGE TARGET SYSTEM.
WHEREAS, an RFP was administered (RFP No. 11-0001) and one proposal was
received; and,
WHEREAS, the proposal submitted by Action Target met all proposal requirements
and was evaluated responsive to the RFP.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a contract with Action
Target for a firing range target system. Funds are budgeted in the FY11
Budget: Multi-Government Project Fund - Police - ARRA Recovery JAG Grant -
Capital Expenditures over $5000; 0216 - 400 - 3400 - RJAG - 7761 and
Lost/Public Safety Fund ? Sheriff ? Public Safety Lost ?Land; 0102 ? 550 ?
9900 ? LOST ? 7611.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
________ day of ____________, 2010 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM D?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH ARCHER
WESTERN CONTRACTORS IN THE AMOUNT OF $5,885,825.65 FOR A RIGHT-OF-WAY BRIDGE
FA?ADE AND LANDSCAPE ENHANCEMENT PROJECT ON I-185 AT I-185 FORT BENNING GATEWAY.
WHEREAS, the work primarily involves clearing, grubbing, planting various
landscaping items, installation of irrigation, as well as, fountain plaza and
construction of monument and bridge fa?ade.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a construction contract
with Archer Western Contractors in the amount of $5,885,825.65 for a
right-of-way bridge fa?ade and landscape enhancement project at the I-185 Fort
Benning Gateway. Funds are budgeted in the FY11 Budget: Special
Projects/Capital Projects Fund ? Capital Projects ? Paving Fund Supported -
General Construction - I-185 Ft Benning Gateway Project; 0508 - 660 ?3000 -
CPPF 7661- 21052 - 20100.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
________ day of ____________, 2010 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM E?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING PAYMENT TO ENERGOV SOLUTIONS (DULUTH, GEORGIA) IN THE
AMOUNT OF $53,524.00 FOR ANNUAL SOFTWARE LICENSE MAINTENANCE FOR THE PERMITTING
SYSTEM UTILIZED BY INSPECTIONS AND CODE AND THE BUSINESS LICENSE SYSTEM
UTILIZED BY THE FINANCE DEPARTMENT?S REVENUE DIVISION. THIS MAINTENANCE PAYMENT
WILL COVER ONGOING SUPPORT FOR THE BOTH SYSTEMS FROM JULY 1, 2010 THROUGH JUNE
30, 2011.
WHEREAS, both systems were originally purchased from Energov per
Resolution #655-05 for the Business License System; and Resolution $#234-08 for
the Permitting System; and,
WHEREAS, Energov was already providing maintenance support for the
Business License system, purchased in 2005. In 2008, during negotiations with
Energov to provide the Permitting System, software maintenance for both systems
were combined as a cost savings measure.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to EnerGov
Solutions (Duluth, Georgia) in the amount of $53,524.00 for annual software
license maintenance for the Permitting System utilized by Inspections and Code
and the Business License System utilized by the Finance Department?s Revenue
Division. This maintenance payment will cover ongoing support for the both
systems from July 1, 2010 through June 30, 2011. Funds are budgeted in the
FY11 Budget: General Fund ? Information Technology ? Software Lease; 0101 ?
210 ? 1000 ? ISS ? 6541
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2010 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM F?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE EMERGENCY PURCHASE OF FIVE PURSUIT
VEHICLES VIA GEORGIA STATE CONTRACT, SWC90796, FROM AKINS FORD DODGE JEEP
CHRYSLER GOVERNMENT SALES, (WINDER, GA) IN THE AMOUNT OF $110,342.60.
WHEREAS, the Sheriff?s Office was awarded a grant to participate in the Propane
Corridor Development Program for the use of propane as an alternative fuel
source. The five pursuit vehicles will be utilized by the Sheriff?s Office in
the pilot program; and,
WHEREAS, the emergency purchase is requested because the vehicles must be
delivered for the propane system installation on or before September 5, 2010.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase five (5) Pursuit
Vehicles via Georgia State Contract, SWC90796, from Akins Ford Dodge Jeep
Chrysler, (Winder, GA) in the amount of $110,342.60. Funds are budgeted in the
FY11 Budget: LOST Fund ? Public Safety ? Sheriff ? Automobiles; 0102 ? 550 ?
9900 ? LOST ? 7721.
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2010 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
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