Agenda Item # 6
Columbus Consolidated Government
Council Meeting
January 23, 2018
Agenda Report # 71
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) TRANSLATION SERVICES (ANNUAL CONTRACT) ?GEORGIA STATEWIDE CONTRACT
It is requested that Council approve the purchase of Translation Services from
the following suppliers: Interpreters Unlimited, Inc.; Lionbridge
Technologies, Inc.; Ad Astra, Inc. and AllWorld Language Consultants, Inc., via
the Georgia State Contract Numbers 99999-001-SPD0000134-001;
99999-001-SPD0000134-002; 99999-001-SPD0000134-003 and
99999-001-SPD0000134-004, from January 1, 2018, through December 31, 2023, and
any additional contract renewals awarded by the State. The Translation
Services will be utilized on an ?as needed basis?.
This is a convenience contract available for use by all State, City and &
County public entities within the State of Georgia.
The purpose of the contract is to provide person-to-person, person-to-phone,
written, voice-over response, and sign language translation services for a
plethora of languages such as: ASL, Spanish, French, Italian, Portuguese,
Haitian Creole, Bosnian, Croatian, Serbian, Hemispheric Indigenous Languages,
Chinese, Hmong, Vietnamese, Cantonese, Japanese, Korean, Khmer (Cambodian),
Thai, Laotian, Mandarin, Arabic, African Dialects, Russian and Polish. Other
languages are available upon request.
Funds are budgeted each fiscal year for this on-going expense for various
Departments.
* * * * * *
(B) COURT REPORTER SERVICES FOR RECORDER?S COURT (ANNUAL CONTRACT) ? RFP NO.
18-0014
It is requested that Council authorize the execution of an annual contract with
Bobby L. Russell (Columbus, GA) to provide court reporter services for all
preliminary felony hearings in Recorder?s Court. The services will be procured
on an as-needed basis.
The contract term shall be for two (2) years with the option to renew for three
(3) additional twelve-month periods. The contract renewal shall be contingent
upon the mutual agreement of the City and the Contractor.
Annual Contract History:
The previous five-year contract was awarded on July 10, 2012 (Resolution No.
202-12) to Bobby L. Russell (Columbus, GA).
RFP Advertisement and Receipt of Proposal:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on November 17, 2017. This RFP has been
advertised, opened and evaluated. One (1) proposal was received on December
15, 2017 from the following vendor:
Bobby L. Russell (Columbus, GA)
The following events took place after receipt of proposals:
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Pre/1st Evaluation Meeting 01/04/18 Because only one proposal was received, the
Pre-Evaluation and First Evaluation committee meetings were combined. The
Purchasing Manager advised evaluation committee members of the RFP rules and
process, and the project manager provided an overview.
The committee reviewed the proposal and decided to request a best and final
offer from the contractor.
Best and Final Offer Requested 01/08/18 Request for best and final offer was forwarded to
the contractor.
Response Received for Best and Final Offer Request 01/10/18 The contractor detailed his
reasons for being unable to lower his original cost proposal. The documents
were forwarded to the Evaluation Committee.
Recommendation Received 01/12/18 Via email, the committee members unanimously voted to
award to Bobby L. Russell, the sole responding contractor
Evaluation Committee:
The proposals were reviewed by the Evaluation Committee, which consisted of two
(2) voting members from the Recorder?s Court and one (1) voting member from
Superior Court.
Award Recommendation:
The evaluation committee unanimously recommends award of the contract to Bobby
L. Russell, due to not receiving any other proposals.
Vendor Qualifications/Experience:
? The contractor has been providing court reporter services for (55) years:
o 2012 ? Present: Contracted court reporter for Muscogee County Recorder?s
Court.
o 1986 ? 2012: Court reporter for Muscogee County Superior Court
o 1965 ? 1986: Court reporter for Jackson County District Court (Marianna, FL)
? The contractor is certified by the Georgia Board of Court Reporting.
The City?s Procurement Ordinance Article 3-110 (Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services) governs
the RFP Process. During the RFP process, there is no formal opening due to the
possibility of negotiated components of the proposal. In the event City
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
Therefore, the evaluation results and cost information has been submitted to
the City Manager in a separate memo for informational purposes.
Funds are budgeted each fiscal year for this ongoing expense: Recorder?s Court
? Contractual Services; 0101-580-1000-RECC-6319.
* * * * * *
(C) TECHNOLOGY UPGRADE ON 4TH FLOOR OF PUBLIC SAFETY BUILDING
It is requested that Council approve the purchase of equipment from CPAK
(LaGrange, Ga) in the approximate amount of $27,948.94 to rewire Columbus
Police Department 4th floor of the Public Safety Building. The purchase will
be accomplished by cooperative purchase via Georgia Statewide Contract
#99999-SPD-T20120501-0006 and Federal GSA Contract #GS-35F-0143R.
Currently the switches and wiring only allow the access points (wireless) to
operate at approximately 33% and the legacy cisco VOIP phones will not work.
The 4th floor wiring is not wired to a 4th floor IDF network closet, instead it
is piece milled to other various floors below which is a security and
management issue since the administrative office of CPD is on the 4th floor.
The rewiring will allow all new equipment including phones, wireless and
computers to operate at their full potential.
Funds are budgeted in the FY18 Budget as follows: Funds in the approximate
amount of $26,813.48 are budgeted in LOST/Infrastructure Fund? Information
Technology ? Infrastructure/LOST ? Computer Equipment ? IT Storage,
0109-210-9901-ISS-7751-90001-20170. Funds in the approximate amount of
$1,135.46 are budgeted in General Fund ? Information Technology ? Computer
Equipment Maintenance, 0101-210-1000-ISS-6511.
* * * * * *
(D) ICE PLANT COMPRESSOR SERVICES FOR COLUMBUS CIVIC CENTER ? RFP NO. 18-0015
It is requested that Council authorize the execution of a contract with Cimco
Refrigeration, Inc., (Mobile, AL) to provide ice plant compressor services for
Columbus Civic Center.
Cimco Refrigeration, Inc., will provide all labor and equipment to provide the
following services, but not limited to:
A. 12,000-hour overhaul on two (2) compressors
B. Install replacement compressor
The work detailed in the RFP must be completed by mid-February.
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on November 30, 2017. This RFP has been
advertised, opened and evaluated. One proposal was received on December 29,
2017.
The Purchasing Division received two (2) statements of ?No Proposal
Submission?. Johnson Controls (Columbus, GA) does not have any local employees
certified on ammonia systems, and obtaining the safety certification would be
too costly to allow vendor to be competitive. Air Compressor Sales, Inc.
(Macon, GA) states that they do not service Mycom Refrigeration compressors.
In accordance with Section 3-108, Item H of the Procurement Ordinance, the
Purchasing Division performed due diligence by conducting a survey of
non-responsive firms to determine if it was necessary to revise the
specifications to encourage more competition. The following two (2) firms were
surveyed:
1. American Refrigeration Heating and Air Conditioning Company, Inc.: Vendor
did not provide a response.
2. Gulf Ice Systems, Inc.: Vendor?s main commodities include ice machines, ice
bin storage, fountain beverage systems, etc. Vendor states that based on the
bid description, he opted to not read the specifications.
Based on the responses to the survey and ?no proposal submissions?, the
Purchasing Division determined that revisions to the specifications were not
required. The Purchasing Division opened the one (1) proposal received from
the following firm:
Cimco Refrigeration, Inc. (Mobile, AL)
The following events took place after receipt of the proposal:
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Pre-Evaluation/1st Evaluation Meeting 1/12/18 Due to only receiving one proposal, the
Pre-Evaluation and First Evaluation committee meetings were combined. The
Purchasing Manager advised evaluation committee members of the RFP rules and
process. The proposal was distributed to each committee member, reviewed and
discussed.
Committee members did not request any clarifications from the vendor.
Evaluation Ballots Sent to Committee 1/12/18 Evaluation ballots forwarded to voting
committee members.
Recommendation Received 1/12/18 Via ballot, the committee members unanimously voted to
award to the sole responsive firm.
Evaluation Committee:
The proposal was reviewed by the Evaluation Committee, which consisted of one
(1) voting member from Facilities Maintenance, and two (2) voting members from
the Columbus Civic Center. Two representatives from the Columbus Civic Center
also served as non-voting advisors.
Award Recommendation:
The evaluation committee unanimously recommends award of the contract to Cimco
Refrigeration, Inc., the sole responding firm, as reflected by their comments
provided below:
? Cimco is the original installer of the equipment.
? Cimco provides reliable equipment.
? Cimco has a good work history in this field.
Vendor Experience/Qualifications:
? Cimco Refrigeration, Inc., was incorporated on November 9, 1981.
? The firm currently has eight (8) ice rink construction projects, six (6) food
plant construction projects, and over one hundred (100) service projects in
process.
? Cimco Refrigeration designs, builds and services refrigeration systems for
ice rinks and the food and beverage industry.
? Cimco maintains relationships with all major equipment suppliers for the
refrigeration industry, and has immediate access to any deeded components for
service requirements.
Client Work History
o Codey Arena (West Orange, NJ): Contract initiated 2012-2013
o Centennial Farms Dairy (Atlanta, GA): Contract initiated 2014
o RDV Sportsplex (Orlando, FL): Contract initiated 2003
The City?s Procurement Ordinance Article 3-110, Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services, governs
the RFP Process. During the RFP process, there is no formal opening due to the
possibility of negotiated components of the proposal. In the event City
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
Therefore, the evaluation results and cost information has been submitted to
the City Manager in a separate memo for informational purposes.
Funds are budgeted in the FY18 Budget as follows: Civic Center Fund ? Public
Works ? Other Maintenance/Repairs ? Building Maintenance; 0757-260-3710-6527.
* * * * * *
(E) EMERGENCY NOTIFICATION SERVICES
It is requested that Council authorize the City Manager to sign the CodeRed
Next Services Agreement from ONSOLVE, LLC (Ormond Beach, FL) to provide
Emergency Notification services through June 30, 2018, in the amount of $8,000.
The system enables the City to provide emergency notification to employees and
citizens, telephonically, resulting in increased safety and response planning
for emergency situations, such as natural disasters.
Per Resolution 71-15, Council approved the agreement for one year with the
option to renew for two additional years. However, the company has provided
a new discounted agreement from July 1, 2017 ? June 30, 2018, with a bank of
350,000 system minutes, for the total amount of $8,000. This new agreement
provides additional minutes to be used by the City.
Between now and June 30, 2018 an RFP will be administered for these services.
In 2008, Council approved a 9-month trial period for these services (Resolution
#538-08). Since then, Council has historically approved a continuation of the
services.
Funds are available in the FY18 Budget: General Fund ? Contingency;
0101-590-2000-CONT-9801.
* * * * * *
(F) DOUBLE CHURCHES PARK PARKING ADDITION ? RFB NO. 18-0027D
It is requested that Council authorize the execution of a construction contract
with Earth-Scapes, Inc. (Phenix City, AL) in the amount of $182,216.80 to
expand parking at Double Churches Park.
The services include, but are not limited to, grading complete (including
demolition), asphalt paving, concrete sidewalk, drivable grass parking area,
parking lot striping, landscaping and storm drains.
Bid information was posted on the web pages of the Purchasing Division and the
Georgia Procurement Registry on December 14, 2017. Four (4) bids were received
on January 19, 2018. This bid has been advertised, opened and reviewed. The
bidders were:
CONTRACTORS TOTAL BID
Earth-Scapes, Inc. (Phenix City, AL) $ 182,216.80
McMath-Turner Construction Co. (Columbus, GA) 244.122.99
Cline Service Corp. (Columbus, GA) 313,971.00
Southeastern Site Development, Inc. (Newnan, GA) 317,620.13
Funds are budgeted in the FY18 Budget: T-SPLOST Projects ? Capital Projects ?
General Construction ? Double Churches Park Parking;
0510-660-7000-TSPL-7661-65007-20160.
?ITEM A?
A RESOLUTION
NO. __________
A RESOLUTION AUTHORIZING THE PURCHASE OF THE TRANSLATION SERVICES
CONTRACT FROM THE FOLLOWING SUPPLIERS: INTERPRETERS UNLIMITED, INC.;
LIONBRIDGE TECHNOLOGIES, INC.; AD ASTRA, INC. AND ALLWORLD LANGUAGE
CONSULTANTS, INC., VIA THE GEORGIA STATE CONTRACT NUMBERS
99999-001-SPD0000134-001; 99999-001-SPD0000134-002; 99999-001-SPD0000134-003
AND 99999-001-SPD0000134-004, FROM JANUARY 1, 2018, THROUGH DECEMBER 31, 2023,
AND ANY ADDITIONAL CONTRACT RENEWALS AWARDED BY THE STATE. THE TRANSLATION
SERVICES WILL BE UTILIZED ON AN ?AS NEEDED BASIS?.
WHEREAS, this is a convenience contract available for use by all State, City
and & County public entities within the State of Georgia; and,
WHEREAS, the purpose of the contract is to provide person-to-person,
person-to-phone, written, voice-over response, and sign language translation
services for a plethora of languages such as: ASL, Spanish, French, Italian,
Portuguese, Haitian Creole, Bosnian, Croatian, Serbian, Hemispheric Indigenous
Languages, Chinese, Hmong, Vietnamese, Cantonese, Japanese, Korean, Khmer
(Cambodian), Thai, Laotian, Mandarin, Arabic, African Dialects, Russian and
Polish. Other languages are available upon request.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase Translation
Services from the following suppliers: Interpreters Unlimited, Inc.;
Lionbridge Technologies, Inc.; Ad Astra, Inc. and AllWorld Language
Consultants, Inc., via the Georgia State Contract Numbers
99999-001-SPD0000134-001; 99999-001-SPD0000134-002; 99999-001-SPD0000134-003
and 99999-001-SPD0000134-00, from January 1, 2018, through December 31, 2023,
and any additional contract renewals awarded by the state. Funds are budgeted
each fiscal year for this on-going expense for various Departments.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________
Councilor Baker voting __________
Councilor Barnes voting __________
Councilor Davis voting __________
Councilor Garrett voting __________
Councilor Henderson voting __________
Councilor Huff voting __________
Councilor Thomas voting __________
Councilor Turner Pugh voting __________
Councilor Woodson voting __________
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH BOBBY
L. RUSSELL (COLUMBUS, GA) TO PROVIDE COURT REPORTER SERVICES FOR ALL
PRELIMINARY FELONY HEARINGS IN RECORDER?S COURT.
WHEREAS, an RFP was administered (RFP No. 18-0014) and one proposal was
received; and,
WHEREAS, the proposal submitted by Bobby L. Russell met all proposal
requirements; and,
WHEREAS, the initial term of the contract shall be for two (2) years
with the option to renew for three (3) additional twelve-month periods. The
contract renewals will be contingent upon the mutual agreement of the City and
the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute an annual contract with
Bobby L. Russell (Columbus, GA) to provide court reporter services for all
preliminary felony hearings in Recorder?s Court. The services will be procured
on an as-needed basis. Funds are budgeted each fiscal year for this ongoing
expense: Recorder?s Court ? Contractual Services; 0101-580-1000-RECC-6319.
__________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of __________________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________
Councilor Baker voting __________
Councilor Barnes voting __________
Councilor Davis voting __________
Councilor Garrett voting __________
Councilor Henderson voting __________
Councilor Huff voting __________
Councilor Thomas voting __________
Councilor Turner Pugh voting __________
Councilor Woodson voting __________
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF EQUIPMENT FROM CPAK (LAGRANGE,
GA) IN THE APPROXIMATE AMOUNT OF $27,948.94 FOR A TECHNOLOGY UPGRADE FOR THE
COLUMBUS POLICE DEPARTMENT ON THE 4TH FLOOR OF THE PUBLIC SAFETY BUILDING. THE
PURCHASE WILL BE ACCOMPLISHED BY COOPERATIVE PURCHASE VIA GEORGIA STATEWIDE
CONTRACT #99999-SPD-T20120501-0006 AND FEDERAL GSA CONTRACT #GS-35F-0143R.
WHEREAS, currently the switches and wiring only allow the access points
(wireless) to operate at approximately 33% and the legacy cisco VOIP phones
will not work. The 4th floor wiring is not wired to a 4th floor IDF network
closet, instead it is piece milled to other various floors below which is a
security and management issue since the administrative office of CPD is on the
4th floor; and,
WHEREAS, the rewiring will allow all new equipment including phones, wireless
and computers to operate at their full potential.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase of equipment
from CPAK (LaGrange, Ga) in the approximate amount of $27,948.94 to rewire
Columbus Police Department 4th floor of the Public Safety Building. The
purchase will be accomplished by cooperative purchase via Georgia Statewide
Contract #99999-SPD-T20120501-0006 and Federal GSA Contract #GS-35F-0143R.
Funds are budgeted in the FY18 Budget as follows: Funds in the approximate
amount of $26,813.48 are budgeted in LOST/Infrastructure Fund? Information
Technology ? Infrastructure/LOST ? Computer Equipment ? IT Storage,
0109-210-9901-ISS-7751-90001-20170. Funds in the approximate amount of
$1,135.46 are budgeted in General Fund ? information Technology ? Computer
Equipment Maintenance, 0101-201-1000-ISS-6511.
__________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of __________________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________
Councilor Baker voting __________
Councilor Barnes voting __________
Councilor Davis voting __________
Councilor Garrett voting __________
Councilor Henderson voting __________
Councilor Huff voting __________
Councilor Thomas voting __________
Councilor Turner Pugh voting __________
Councilor Woodson voting __________
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH CIMCO
REFRIGERATION, INC. (MOBILE, AL), TO PERFORM ICE PLANT COMPRESSOR SERVICES FOR
THE COLUMBUS CIVIC CENTER.
WHEREAS, an RFP was administered (RFP No. 18-0015) and one (1) proposal was
received; and,
WHEREAS, the proposal submitted by Cimco Refrigeration, Inc., met all proposal
requirements; and
WHEREAS, the work is to be completed by Mid-February.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into a contract
with Cimco Refrigeration, Inc., to provide ice plant compressor services for
the Columbus Civic Center. Funds are budgeted in the FY18 Budget as follows:
Civic Center Fund ? Public Works ? Other Maintenance/Repairs ? Building
Maintenance; 0757-260-3710-6527.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________________, 2018 and adopted at said
meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________
Councilor Baker voting __________
Councilor Barnes voting __________
Councilor Davis voting __________
Councilor Garrett voting __________
Councilor Henderson voting __________
Councilor Huff voting __________
Councilor Thomas voting __________
Councilor Turner Pugh voting __________
Councilor Woodson voting __________
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE CITY MANAGER TO SIGN THE CODERED NEXT
SERVICES AGREEMENT FROM ONSOLVE, LLC (ORMOND BEACH, FL) TO PROVIDE EMERGENCY
NOTIFICATION SERVICES THROUGH JUNE 30, 2018, IN THE AMOUNT OF $8,000.
WHEREAS, the system enables the City to provide emergency notification to
employees and citizens, telephonically, resulting in increased safety and
response planning for emergency situations, such as natural disasters; and,
WHEREAS, per Resolution 71-15, Council approved the agreement for one year with
the option to renew for two additional years. However, the company has
provided a new discounted agreement from July 1, 2017 ? June 30, 2018, with a
bank of 350,000 system minutes, for the total amount of $8,000. This new
agreement provides additional minutes to be used by the City; and,
WHEREAS, between now and June 30, 2018 an RFP will be administered for these
services. In 2008, Council approved a 9-month trial period for these services
(Resolution #538-08). Since then, Council has historically approved a
continuation of the services.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to to sign the CodeRed Next
Services Agreement from ONSOLVE, LLC (Ormond Beach, FL) to provide Emergency
Notification services through June 30, 2018, in the amount of $8,000. Funds
are available in the FY18 Budget: General Fund ? Contingency;
0101-590-2000-CONT-9801.
__________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of __________________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________
Councilor Baker voting __________
Councilor Barnes voting __________
Councilor Davis voting __________
Councilor Garrett voting __________
Councilor Henderson voting __________
Councilor Huff voting __________
Councilor Thomas voting __________
Councilor Turner Pugh voting __________
Councilor Woodson voting __________
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F?
A RESOLUTION
NO. __________
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH
EARTH-SCAPES, INC. IN THE AMOUNT OF $182,216.80 TO EXPAND PARKING AT DOUBLE
CHURCHES PARK.
WHEREAS, the services include, but are not limited to, grading complete
(including demolition), asphalt paving, concrete sidewalk, drivable grass
parking area, parking lot striping, landscaping and storm drains.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a construction
contract with Earth-Scapes, Inc. (Phenix City, AL) in the amount of $182,216.80
to expand parking at Double Churches Park. Funds are budgeted in the FY18
Budget: T-SPLOST Projects ? Capital Projects ? General Construction ? Double
Churches Park Parking; 0510-660-7000-TSPL-7661-65007-20160.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2018 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________
Councilor Baker voting __________
Councilor Barnes voting __________
Councilor Davis voting __________
Councilor Garrett voting __________
Councilor Henderson voting __________
Councilor Huff voting __________
Councilor Thomas voting __________
Councilor Turner Pugh voting __________
Councilor Woodson voting __________
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
DATE: January 23, 2018
TO: Mayor and Councilors
FROM: Finance Department
SUBJECT: Advertised Bids/RFPs
January 24, 2018
1. Water Management Services (Annual Contract) ? RFB No. 18-0026
Scope of Bid
Provide a comprehensive water management program for the cooling
towers, boilers and closed loop systems operated by Columbus Consolidated
Government. The contract term will be for two (2) years, with the option to
renew for three (3) additional 12-month periods.
January 31, 2018
1. Lot Clearing Services (Annual Contract) ? RFB No. 18-0029
Scope of Bid
Provide services for annual clearing of vacant or unoccupied lots,
including cutting and removing grass, weeds, undergrowth and other vegetation,
and removing any and all solid waste for the Department of Inspections and
Code. Bidders may bid on Option 1: Grass Cutting Only; Option 2: Solid Waste
Removal Only; or Both. The contract term will be for two (2) years, with the
option to renew for three (3) additional 12-month periods.
February 7, 2018
1. Trophies & Other Miscellaneous Awards (Annual Contract) ? RFB No. 18-0028
Scope of Bid
Provide on an ?as needed? basis, trophies, plaques, hats, resin
figures, medal trophy display cases, tombstone trophies and acrylics, t-shirts
and golf shirts. The contract term will be for two (2) years, with the option
to renew for three (3) additional 12-month periods.
February 14, 2018
1. Bradley Circle Slope Failure Repairs ? RFB No. 18-0032
Scope of Bid
The Project involves the reconstruction of a failed earthen slope between the
Riverwalk and Bradley Circle. Included in the reconstruction are the removal
and disposal of the existing damaged site improvements and the construction of
new pavement on both the Riverwalk and Bradley Circle, new metal fencing along
the Riverwalk, new retaining wall construction and repairs along with new curb
and gutter and storm drainage upgrades on Bradley Circle. Upon reestablish of
the earthen embankment, vegetative cover will be installed to further stabilize
the slope against the possibility of any future failure.
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