Agenda Item # 5
Columbus Consolidated Government
Council Meeting
July 14, 2015
Agenda Report # 05
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) BUS SHELTERS (ANNUAL CONTRACT) ? RFB NO. 15-0026
It is requested that Council authorize the purchase of bus shelters from Brasco
International, Inc. (Madison Heights, MI). Metra has budgeted $50,000 for the
purchase of bus shelters per year. METRA anticipates purchasing 10 each
(8?Hx8?Lx5?) and 5 each (8?Hx12?x4?) bus shelters per year.
METRA will utilize the bus shelters to replace missing and/or damaged shelters
along the City bus routes.
The contract period shall be for two years, with the option to renew for three
(3) additional twelve- month periods. Contract renewal is contingent upon the
mutual agreement of the contractor and the City.
Bid specifications were posted on the web pages of the Purchasing Division and
Georgia Procurement Registry. Three bids were received on June 17, 2015. This
bid has been advertised, opened and reviewed. The bidders were:
Funds are budgeted each fiscal year for this ongoing expense: Transportation
Fund ? Transportation - Federal Transportation Administration - Capital
Expenditure Under $5,000, 0751-610-2400-MFTA-7763. This purchase is funded: 80%
Federal, 10% State and 10% Local.
* * * * *
(B) SECURE SHREDDING SERVICES - (ANNUAL CONTRACT) ? RFP NO. 15-0013
It is requested that Council authorize the execution of an annual contract with
River Mill Data Management, LLC (Columbus, GA) for secure shredding services,
on an as needed basis.
River Mill Data Management, LLC will provide ?Secure Shredding Services? for
the collection and shredding of paper and other media containing confidential
or personal information.
The initial term of the contract shall be for two years, with the option to
renew for three additional twelve-month periods. The contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
RFP postcard invitations were mailed to six (6) vendors, and RFP specifications
were posted on the web pages of the Purchasing Division and the Georgia
Procurement Registry. This RFP has been advertised, opened and evaluated.
Proposals were received on October 17, 2014 from the following three (3)
offerors:
River Mill Data Management, LLC (Columbus, GA)
The Overby Company/Shred-A-Way (Columbus, GA)
Cintas/Shred-It (Columbus, GA)
Proposals were reviewed by the Evaluation Committee, which consisted of
representatives from the Human Resources Department, the Recycling Center and
the Muscogee County School District. A representative from the Records Center
served as a non-voting advisor.
The City?s Procurement Ordinance Article 3-110, Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services, governs
the RFP Process. During the RFP process, there is no formal opening due to the
possibility of negotiated components of the proposal. In the event City
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
The evaluation results and cost information has been submitted to the City
Manager in a separate memo for informational purposes.
Funds are budgeted each fiscal year for this ongoing service: General Fund ?
Chief Administrator ? Citizen?s Service Center ? Contractual Services;
0101-130-2850-CSRV-6319.
* * * * *
(C) CONSULTING SERVICES FOR EMPLOYEE BENEFIT PLAN (ANNUAL CONTRACT) - RFP NO.
15-0018
It is requested that Council approve the negotiation of a contract with
ShawHankins, LLC to provide consulting services for employee benefit plan.
ShawHankins, LLC will strategically plan, broker, implement and support CCG
employee benefits programs. The firm will be effective and proactive in
assisting with the following:
? Achieve the most effective access to insurance carriers and benefits
providers to include assisting the City with the design and development of the
request for proposal (RFP), evaluating and identifying high value proposals and
comprehensive services for each benefit offered to CCG employees, including but
not limited to:
o Health/medical plan
o Wellness, disease management and preventive care options
o Prescription Drug plan
o Medical Stop Loss
o Medicare supplement plan
o Flexible Benefit Administration
o EAP Services
o Basic Life Insurance
o Long-term disability protection
o COBRA/HIPAA administration
o Optional Life Insurance, including portable coverage
o Possible voluntary benefits, including life, cancer, dental, vision,
long-term care and legal
o Identity Theft
? Provide an annual report outlining the in-force programs and their status,
and a preliminary marketing report describing the market conditions for each
benefit. This report should outline suggestions and recommendations for our
strategy and will include the following items:
o Complete list of in-force policies, carriers, renewal dates, and rates
o Evaluation of overall insurance programs compared to similar employers
o Forecast of market conditions and expectations of renewals
o List of contract modifications and recommendations for each benefit
o Account history, by benefit, of claims and premiums
o Summary of activity on open, ongoing claims
o Review of future goals and long-term strategy
o Provide innovative approaches to benefits challenges facing Columbus
Consolidated Government and recommendations for benefit plan design changes
o Service analysis / improvement areas.
? Determine and recommend the most economical funding methods for the benefit
programs.
? Represent Columbus Consolidated Government in all negotiations with providers
on all issues including those related to fees, benefit levels, plan design, and
special terms and conditions.
? Assist Columbus Consolidated Government with the implementation and
communication of new programs or changes to existing programs, which will
include attending and presenting information at Open Enrollment meetings.
? Reduce CCG overall administrative costs.
? Provide a high level of customer service to the CCG to include evaluation of
claims data, submission of executive reports and reconciliation of accounts.
? Provide assistance to CCG employees in resolving customer service issues,
claims problems, annual open enrollment services (on site for 3 consecutive
days in October) and continuing remote enrollment services as appropriate for
both current and new CCG employees.
? Provide an efficient and cost effective means of processing information
and/or claims.
? Advise Columbus Consolidated Government of any new developments in the law
and employee benefit programs on an ongoing basis; help keep government legally
compliant.
? Provide quarterly management reports for all benefit products.
? Assist the Human Resources team in administering all employee benefit plans,
responding to questions from and providing information to staff and employees
of Columbus Consolidated Government.
? Make recommendations and assist HR with communicating employee benefits
information to new employees in orientation and to existing employees.
The initial term of the contract shall be for one year, with the option to
renew for four additional twelve-month periods. The option to renew will be
contingent upon the mutual agreement of the City and the Contractor.
RFP specifications were posted on the web pages of the Purchasing Division and
Georgia Procurement Registry. The RFP has been advertised and opened.
Proposals were received on March 20, 2015 from the following seven (7) offerors:
Shaw Hankins, LLC (Cartersville, GA)
Gallagher Benefit Services (Atlanta, GA)
Benalytics Consulting Services (Marietta, GA)
Alliant Employee Benefits (Alpharetta, GA)
Johnson & Bryan (Atlanta, GA)
Northwestern Benefit Group (Atlanta, GA)
Resurgens Risk Management (Atlanta, GA)
The proposals were reviewed by the Evaluation Committee, which consisted of
representatives from Human Resources, Finance and Internal Auditor?s Office.
The committee also consisted of two non-voting Advisors from Human Resources.
The City?s Procurement Ordinance Article 3-110, Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services, governs
the RFP Process. During the RFP process, there is no formal opening due to the
possibility of negotiated components of the proposal. In the event City
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
Evaluation results and cost information has been submitted to the City Manager
in a separate memo for informational purposes.
Funds are budgeted each fiscal year for this ongoing expense: Employee Health
Insurance Fund - Human Resources ? Health Insurance Fees ? Professional
Services; 0850-220-3320-HLTH-6311.
* * * * *
(D) ANNUAL MAINTENANCE FOR MUG SHOT SYSTEM
It is requested that Council authorize the payment to DataWorks Plus, LLC, in
the amount of $37,697.35 for the annual maintenance agreement for the Jail?s
Photo Manager (Mugshot) system, Livescan fingerprint system, and Rapid ID scan
devices.
The vendor will provide 24/7 maintenance and support (hardware and software)
with remote dial-in analysis. The system supports multiple law enforcement
agencies to include Agency website access to offender photographs and charges.
The maintenance period will be for one year, from August 1, 2015 through July
31, 2016.
Resolution No. 233-96 authorized the purchase of the upgraded system from
DataWorks Plus (formerly TFP, Inc.). The City has paid for subsequent
maintenance agreements since the warranty for the equipment expired. The
software and licenses are proprietary to DataWorks Plus. Therefore, the vendor
is considered the only known source per the procurement ordinance.
Funds are budgeted in the FY16 Budget as follows: General Fund - Sheriff ?
Jail ? Contractual Services, 0101-550-2600- JAIL-6319.
* * * * *
(E) VSE UPGRADE OF IBM MAINFRAME SOFTWARE
It is requested that Council approve the purchase of an upgrade to the
Mainframe IBM software from Mainline Information Systems (Tallahasse, FL), for
the total amount of $76,200.00; and authorize the City Manager to enter into
all agreements pertaining to this purchase and the maintenance/support.
The City?s current version of IBM mainframe software is out of date and is no
longer supported. The VSE upgrade is a software upgrade to a newer supported
version. Mainline is the IBM vendor partner that helps maintain the mainframe
system and they already support the City?s mainframe.
Mainline is a partner of IBM and the provider of the City?s current mainframe
equipment and operating system. Therefore, the vendor is considered an only
known source for this purchase per the Procurement Ordinance, Section 3-114.
Funds are budgeted in the FY16 Budget: LOST/Infrastructure ? Information
Technology ? Infrastructure/LOST ? Communication Equipment ? IT Storage
Project; 0109 ? 210 - 9901 ? ISS ? 7733-90001-20160.
* * * * *
(F) CISCO VOICE (VOIP) PHONE SYSTEM AND CORE SYSTEM SWITCH EQUIPMENT UPGRADE
It is requested that Council approve the purchase/financing/payment of the
upgrade of the Cisco Voice (VOIP) Phone System and the Core System Switch
Equipment, as well as, Installation and License/Maintenance from Cisco Systems
Capital, partnering with CPAK, for the total amount of $1,031,271.25. The
purchase will be financed over a five-year period through Banc of America
Public Capital Corporation (BAPCC) with annual payments made in the amount of
$206,254.25; the first payment is due on October 20, 2015. CPAK, a partner of
Cisco, will provide the equipment, as well as, perform the installation and
Maintenance. The annual payments will be made to Banc of America Public
Capital Corporation, Cisco?s financing partner. Approval is also requested to
authorize the City Manager to enter into all agreements pertaining to this
purchase, financing and the maintenance/support. This purchase will be
accomplished via Georgia Statewide Contract 99999-SPD-T20120501-0006.
The purchase of this upgrade, involves two related systems offered by CISCO,
which have been bundled to save money. The two systems are: 1) Voice Over IP
(VoIP) phone system, which is the City?s phone system, and 2) Core System
Switch, which connects all network wiring for the City. Both of the current
systems are outdated, out of warranty and Information Technology staff cannot
repair the equipment. CISCO, through their financing partner, BAPCC, has
agreed to finance the upgrade, installation, and maintenance, at 0% interest
for 5 years. The partnerships between Cisco, CPAK and Banc of America Public
Capital Corporation will enable the upgrade of the two systems with the least
amount of financial burden to the City.
Funds are budgeted in the FY16 Budget: LOST/Infrastructure ? Information
Technology ? Infrastructure/LOST ? Communication Equipment ? IT Storage
Project; 0109 ? 210 - 9901 ? ISS ? 7733-90001-20160. Funds for the
Support/License and Maintenance of the two systems will be budgeted in
appropriate fiscal years.
* * * * *
(G) BURN BUILDING AND BURN PROPS FOR FIRE/EMS
It is requested that Council approve the purchase of a Burn Building for
Fire/EMS from WHP Training Towers (Oakland Park, KS) in the amount of
$821,254.20; and also approve the purchase of Burn Props for the Burn Building
from Global Enterprise, Inc., (South Riding, VA) in the amount of $310,703.00.
The purchases will be accomplished via Federal GSA, Schedule 84, Contract #
GS-07F-5448P (WHP Training Towers) and Contract # GS-07F-248BA (Global
Enterprise, Inc.).
The burn building will be utilized to certify new firefighters to meet the
annual live fire training through Georgia Firefighters Standards and Training
Council, as well as, train current firefighters under the Insurance Services
Office fire suppression rating schedule, Section 580. Each member of the
Fire/EMS Department should attend 18 hours of training at the live training
structure.
In March of 2010, the City?s contracted Engineer firm, WK Dickson, conducted a
building condition assessment for the current burn building. Based on the
examination of the building, the firm concluded the concrete had deteriorated
and was of poor quality. The current burn building has reached its useful
life and should be replaced.
WHP Training Towers will provide and install a General Alarm Five Story
training simulator. The simulator will consist of a structure that would
approximate the following:
Section A - A five-story Tower
Section B ? A Two-Story Residential/Industrial structure
Section C ? A One-Story Annex
Features include 14 single windows, 1 double window, 23 single doors and a
temperature monitoring system. The Tower has 2 inset balconies and a flat
tower roof with 4 rappelling anchors. The Residential/Industrial section
includes a 4?x4? attic burn area, multiple rooms, 2 chop-outs on a gabled roof,
and a 2nd floor live fire burn room. The Annex houses a third live fire burn
room.
Global Enterprise, Inc., will provide and install the class B props for the
burn building. Basically these items include: gas burners, flashover/rollover
props, thermal imaging system and camera, and car fire trainer. These items
will be fueled by natural gas and can be regulated by a control valve.
Additionally, Fire/EMS staff will have the capability to view the burn room
activity by having a control room to watch the fire training.
The new burn building will meet the National Fire Protection Association (NFPA)
standards for Live Fire Training.
Funds are budgeted in the FY16 Budget: Special Projects - Capital Projects
Fund ? Capital Projects ? General Fund Supported Capital Project ? General
Construction ? Fire Burn Building OLOST; 0508 ? 660 - 1000 ? CPGF ?
7661-22941-20150.
?ITEM A?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF BUS SHELTERS FROM BRASCO
INTERNATIONAL, INC. (MADISON HEIGHTS, MI).METRA HAS BUDGETED $50,000 FOR THE
PURCHASE OF BUS SHELTERS PER YEAR.
WHEREAS, METRA anticipates purchasing 10 each (8?Hx8?Lx5) bus shelters and 5
each (8?Hx12?Lx4?) bus shelter per year, and;
WHEREAS, METRA will utilize the bus shelters to replace missing and/or damaged
shelters along the City bus routes, and;
WHEREAS, the contract period shall be for two years, with the option to
renew for three (3) additional twelve- month periods. Contract renewal is
contingent upon the mutual agreement of the contractor and the City.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase bus shelters
from Brasco International, Inc., (Madison Heights, MI). Metra has budgeted
$50,000 for the purchase of bus shelters per year. Funds are budgeted each
fiscal year for this ongoing expense: Transportation Fund ? Transportation -
Federal Transportation Administration - Capital Expenditure Under $5,000,
0751-610-2400-MFTA-7763. This purchase is funded: 80% Federal, 10% State and
10% Local.
___________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________ 2015, and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _______________________________
Tiny B. Washington, Clerk of Council Evelyn Turner-Pugh, Mayor Pro Tem
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH RIVER
MILL DATA MANAGEMENT, LLC (COLUMBUS, GA) FOR SECURE SHREDDING SERVICES ON AN
?AS NEEDED? BASIS.
WHEREAS, an RFP was administered (RFP No. 15-0013) and proposals were received
from three offerors; and,
WHEREAS, the proposal submitted by River Mill Data Management, LLC was
evaluated most responsive to the RFP; and,
WHEREAS, the term of contract shall be for two (2) years with the
option to renew for three (3) additional twelve-month periods. Contract
renewal will be contingent upon the mutual agreement of the City and the
Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute an annual
contract with River Mill Data Management, LLC (Columbus, GA) for secure
shredding services on an ?as needed? basis. Funds are budgeted each fiscal
year for this ongoing service: General Fund ? Chief Administrator ? Citizen?s
Service Center ? Contractual Services; 0101-130-2850-CSRV-6319.
____________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _____, 2015 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ ______________________________
Tiny B. Washington, Clerk of Council Evelyn Turner-Pugh, Mayor Pro Tem
?ITEM C?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE NEGOTIATION OF A CONTRACT WITH SHAWHANKINS, LLC,
TO PROVIDE CONSULTING SERVICES FOR EMPLOYEE BENEFIT PLAN.
WHEREAS, an RFP was administered (RFP No. 15-0018) and seven proposals were
received; and,
WHEREAS, the proposal submitted by ShawHankins, LLC, met all proposal
requirements and is deemed most responsive to the RFP; and,
WHEREAS, the term of this contract shall be for one year, with the option to
renew for four (4) additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to negotiate a contract with
ShawHankins, LLC to provide Consulting Services for Employee Benefit Plan.
Funds are budgeted each fiscal year for this ongoing expense: Employee Health
Insurance Fund - Human Resources ? Health Insurance Fees ? Professional
Services; 0850-220-3320-HLTH-6311.
________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _____ day of_____________ 2015, and adopted at said meeting by the
affirmative vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ______________________________
Tiny B. Washington, Clerk of Council Evelyn Turner-Pugh, Mayor Pro Tem
?ITEM D?
A RESOLUTION
NO.____
A RESOLUTION AUTHORIZING PAYMENT TO DATAWORKS PLUS, LLC, IN THE AMOUNT
OF $ 37,697.35 FOR THE ANNUAL MAINTENANCE AGREEMENT FOR THE JAIL?S PHOTO
MANAGER (MUGSHOT) SYSTEM, LIVESCAN FINGERPRINT SYSTEM, AND RAPID ID SCAN
DEVICES. THE MAINTENANCE PERIOD WILL BE FOR ONE YEAR, FROM AUGUST 1, 2015
THROUGH JULY 31, 2016.
WHEREAS, the vendor will provide 24/7 maintenance support for the mug
shot system, which is utilized by the Sheriff?s Office; and,
WHEREAS, Resolution No. 233-96 authorized purchase of an upgraded
system from DataWorks Plus (formerly TFP, Inc.). The City has paid for
subsequent maintenance agreements since the warranty for the equipment expired.
The software and licenses are proprietary to DataWorks Plus. Therefore, the
vendor is the considered the only known source per the procurement ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to render payment to DataWorks
Plus, LLC, in the amount of $37,697.35 for the annual maintenance agreement for
Jail?s Photo Manager (Mugshot) system, Livescan fingerprint system, and Rapid
ID scan devices. The maintenance period will be for one year, from August 1,
2015 through July 31, 2016. Funds are budgeted in the FY16 Budget as follows:
General Fund - Sheriff ? Jail ? Contractual Services, 0101-550-2600- JAIL-6319.
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the ________ day of___________ 2015, and adopted at said meeting by the
affirmative vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ______________________________
Tiny B. Washington, Clerk of Council Evelyn Turner-Pugh, Mayor Pro Tem
"ITEM E?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING TO PURCHASE AN UPGRADE OF THE MAINFRAME IBM SOFTWARE
FROM MAINLINE INFORMATION SYSTEMS (TALLAHASSE, FL), FOR THE TOTAL AMOUNT OF
$76,200.00; AND AUTHORIZE THE CITY MANAGER TO ENTER INTO ALL AGREEMENTS
PERTAINING TO THIS PURCHASE AND THE MAINTENANCE/SUPPORT.
WHEREAS, the City?s current version of IBM mainframe software is out of date
and is no longer supported. The VSE upgrade is a software upgrade to a newer
supported version. Mainline is the IBM vendor partner that helps maintain the
mainframe system and they already support the City?s mainframe; and,
WHEREAS, Mainline is a partner of IBM and the provider of the City?s
current mainframe equipment and operating system. Therefore, the vendor is
considered an only known source for this purchase per the Procurement
Ordinance, Section 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase an upgrade of
the Mainframe IBM software from Mainline Information Systems (Tallahasse, FL),
for the total amount of $76,200.00. The City Manager is further authorized to
enter into all agreements pertaining to this purchase and the
maintenance/support. Funds are budgeted in the FY16 Budget:
LOST/Infrastructure ? Information Technology ? Infrastructure/LOST ?
Communication Equipment ? IT Storage Project; 0109 ? 210 - 9901 ? ISS ?
7733-90001-20160. Support, License and Maintenance costs will be budgeted in
appropriate fiscal years for this upgrade.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the ________ day of___________ 2015, and adopted at said meeting by the
affirmative vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ______________________________
Tiny B. Washington, Clerk of Council Evelyn Turner-Pugh, Mayor Pro Tem
?ITEM F?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE/FINANCING/PAYMENT OF THE UPGRADE
OF THE CISCO VOICE (VOIP) PHONE SYSTEM AND THE CORE SYSTEM SWITCH EQUIPMENT, AS
WELL AS, INSTALLATION AND LICENSE/MAINTENANCE FROM CISCO SYSTEMS CAPITAL,
PARTNERING WITH CPAK, FOR THE TOTAL AMOUNT OF $1,031,271.25. THE PURCHASE WILL
BE FINANCED OVER A FIVE-YEAR PERIOD THROUGH BANC OF AMERICA PUBLIC CAPITAL
CORPORATION (BAPCC) WITH ANNUAL PAYMENTS MADE IN THE AMOUNT OF $206,254.25; THE
FIRST PAYMENT IS DUE ON OCTOBER 20, 2015. CPAK, A PARTNER OF CISCO, WILL
PROVIDE THE EQUIPMENT, AS WELL AS, PERFORM THE INSTALLATION AND MAINTENANCE.
THE ANNUAL PAYMENTS WILL BE MADE TO BANC OF AMERICA PUBLIC CAPITAL CORPORATION,
CISCO?S FINANCING PARTNER. APPROVAL IS ALSO REQUESTED TO AUTHORIZE THE CITY
MANAGER TO ENTER INTO ALL AGREEMENTS PERTAINING TO THIS PURCHASE, FINANCING AND
THE MAINTENANCE/SUPPORT. THIS PURCHASE WILL BE ACCOMPLISHED VIA GEORGIA
STATEWIDE CONTRACT 99999-SPD-T20120501-0006.
WHEREAS, the purchase of this upgrade, involves two related systems offered by
CISCO, which have been bundled to save money. The two systems are: 1) Voice
Over IP (VoIP) phone system, which is the City?s phone system, and 2) Core
System Switch, which connects all network wiring for the City; and,
WHEREAS, both of the current systems are outdated, out of warranty and
Information Technology staff cannot repair the equipment. CISCO, through their
financing partner, BAPCC, has agreed to finance the upgrade, installation, and
maintenance, at 0% interest for 5 years. The partnerships between Cisco, CPAK
and Banc of America Public Capital Corporation will enable the upgrade of the
two systems with the least amount of financial burden to the City.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into agreements for
the purchase/financing/payment of the upgrade of the Cisco Voice (VOIP) Phone
System and the Core System Switch Equipment, as well as, Installation and
License/Maintenance from Cisco Systems Capital, partnering with CPAK, for the
total amount of $1,031,271.25. The purchase will be financed over a five-year
period through Banc of America Public Capital Corporation (BAPCC) with annual
payments made in the amount of $206,254.25; the first payment is due on October
20, 2015. CPAK, a partner of Cisco, will provide the equipment, as well as,
perform the installation and Maintenance. The annual payments will be made to
Banc of America Public Capital Corporation, Cisco?s financing partner. The
City Manager is further authorized Approval to enter into all agreements
pertaining to this purchase, financing and the maintenance/support. This
purchase will be accomplished via Georgia Statewide Contract
99999-SPD-T20120501-0006. Funds are budgeted in the FY16 Budget:
LOST/Infrastructure ? Information Technology ? Infrastructure/LOST ?
Communication Equipment ? IT Storage Project; 0109 ? 210 - 9901 ? ISS ?
7733-90001-20160. Funds for the Support/License and Maintenance of the two
systems will be budgeted in appropriate fiscal years.
__________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the ________ day of___________ 2015, and adopted at said meeting by the
affirmative vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ______________________________
Tiny B. Washington, Clerk of Council Evelyn Turner-Pugh, Mayor Pro Tem
?ITEM G?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF A BURN BUILDING FOR FIRE/EMS
FROM WHP TRAINING TOWERS (OAKLAND PARK, KS) IN THE AMOUNT OF $821,254.20; AND
AUTHORIZING THE PURCHASE OF BURN PROPS FOR THE BURN BUILDING FROM GLOBAL
ENTERPRISE, INC., (SOUTH RIDING, VA) IN THE AMOUNT OF $310,703.00. THE
PURCHASES WILL BE ACCOMPLISHED VIA FEDERAL GSA, SCHEDULE 84, CONTRACT #
GS-07F-5448P (WHP TRAINING TOWERS), AND CONTRACT # GS-07F-248BA (GLOBAL
ENTERPRISE, INC.).
WHEREAS, the burn building will be utilized to certify new firefighters to meet
the annual live fire training through Georgia Firefighters Standards and
Training Council, as well as, train current firefighters under the Insurance
Services Office fire suppression rating schedule, Section 580. Each member of
the Fire/EMS Department should attend 18 hours of training at the live training
structure; and,
WHEREAS, in March of 2010, the City?s contracted Engineer firm, WK Dickson, conducted
a building condition assessment for the current burn building. Based on the
examination of the building, the firm concluded the concrete had deteriorated
and was of poor quality. The current burn building has reached its useful
life and should be replaced; and,
WHEREAS, WHP Training Towers will provide and install a General Alarm Five
Story training simulator; and,
WHEREAS, Global Enterprise, Inc., will provide and install the class B props
for the burn building; and,
WHEREAS, the new burn building will meet the National Fire Protection
Association (NFPA) standards for Live Fire Training.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase a Burn Building
for Fire/EMS from WHP Training Towers (Oakland Park, KS) in the amount of
$821,254.20; and also purchase Burn Props for the Burn Building from Global
Enterprise, Inc., (South Riding, VA) in the amount of $310,703.00. The
purchases will be accomplished via Federal GSA, Schedule 84, Contract #
GS-07F-5448P (WHP Training Towers), and Contract # GS-07F-248BA (Global
Enterprise, Inc.). Funds are budgeted in the FY16 Budget: Special Projects -
Capital Projects Fund ? Capital Projects ? General Fund Supported Capital
Project ? General Construction ? Fire Burn Building OLOST; 0508 ? 660 - 1000 ?
CPGF ? 7661-22941-20150.
__________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the ________ day of___________ 2015, and adopted at said meeting by the
affirmative vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ______________________________
Tiny B. Washington, Clerk of Council Evelyn Turner-Pugh, Mayor Pro Tem
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