Agenda Item # 6
Columbus Consolidated Government
Council Meeting
June 28, 2011
Agenda Report # 659
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) FULL-SIZE SEDANS ? RFB NO. 11-0073
It is requested that Council approve the purchase of five (5) 2012 Chevrolet
Impalas, via Georgia State Contract, SWC90796, from Hardy Chevrolet (Dallas,
GA) in the amount of $87,005.00.
The 2012 Chevrolet Impalas will be used by the Columbus Police Department as
administrative vehicles. These are replacement vehicles.
Bid postcard invitations were mailed to sixty-five vendors and bid
specifications were posted on the web page of the Purchasing Division and the
Georgia Procurement Registry. Four bids were received on June 1. This bid has
been advertised, opened and reviewed. The bidders were:
Submission Requirements Hardy Chevrolet, Inc.
(Dallas, GA) Ginn Motor Company
(Covington, GA) Rivertown Ford
(Columbus, GA) Ginn Chrysler Jeep Dodge(Covington, GA)1
Full-Size Sedans
1 Unit - Total Cost $18,552.00 $21,020.00 $22,571.00 $24,823.00
Total Cost (5 Units) $92,760.00 $105,100.00 $112,855.00 $124,115.00
1Ginn Chrysler Jeep Dodge did not provide the required warranty information,
and therefore, were deemed incomplete.
The Georgia Statewide Contract price for a 2012 Chevrolet Impala is $17,401.00,
which equates to a total amount of $87,005.00, including delivery fees for 5
units. Therefore, it is more economically feasible to purchase the vehicles via
Georgia Statewide Contract.
Funds for the 2012 Chevrolet Impalas are budgeted in the FY11 Budget: LOST -
Public Safety Fund ? Police ? Public Safety-LOST ? Automobiles; 0102 ? 400 ?
9900 ? LOST ? 7721.
* * * * * *
(B) ANNUAL MAINTENANCE RENEWAL FOR MOBILE COMMAND FORCE SATELLITE SYSTEM
It is requested that Council approve payment to F4W, Inc., in the amount of
$26,892.06 for the annual maintenance renewal for the mobile command force
satellite system utilized by the Sheriff?s Office.
The system is used as a mutual aid tool providing communication services to 26
Counties in the event of emergency situations. The maintenance includes 24/7
telephone support, software upgrades and loaner equipment during repair
periods. This payment will cover the period from July 15, 2011 ? July 14,
2012.
Funds are budgeted in the FY12 Budget: General Fund ?Sheriff ? Operations ?
Contractual Services; 0101-550-2100-SPTL-6319.
* * * * * *
(C) RISK MANAGEMENT SETTLEMENT
It is requested that Council authorize payment to Robinson Paving, in the
amount of $46,511.97, to settle a property damage claim. The claim settlement
relates to an accident, which occurred on Friday, April 29, 2011. While on
I-185 one mile south of the St. Mary?s Road exit, a city employee was driving
and operating a grab-all in a southernly direction on I-185, when the arm of
the grab-all swung out and hit the sound barrier wall causing extensive
damage. The damaged sections of the wall are mostly custom made.
Funds are available in the FY11 Budget: Risk Management, Uninsured Losses ?
Vehicle; 0860-130-3830-RISK-6842.01.
?ITEM A?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE PURCHASE OF FIVE (5) 2012 CHEVROLET IMPALAS, VIA
GEORGIA STATE CONTRACT, SWC90796, FROM HARDY CHEVROLET, INC. (DALLAS, GA), IN
THE AMOUNT OF $87,005.00.
WHEREAS, the 2012 Chevrolet Impalas are replacement vehicles and will
be used by the Columbus Police Department as administrative vehicles.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase five (5) 2012 Chevrolet
Impalas, via Georgia State Contract, SWC90796, from Hardy Chevrolet (Dallas,
GA) in the amount of $87,005.00. Funds for the 2012 Chevrolet Impalas are
budgeted in the FY11 Budget: Funds for the 2012 Chevrolet Impalas are budgeted
in the FY11 Budget: LOST - Public Safety Fund ? Police ? Public Safety-LOST ?
Automobiles; 0102 ? 400 ? 9900 ? LOST ? 7721.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2011 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING PAYMENT TO F4W, INC., IN THE AMOUNT OF $26,892.06, FOR
THE ANNUAL MAINTENANCE RENEWAL FOR THE MOBILE COMMAND FORCE SATELLITE SYSTEM
UTILIZED BY THE SHERIFF?S OFFICE.
WHEREAS, the system is used as a mutual aid tool providing communication
services to 26 Counties in the event of emergency situations; and,
WHEREAS, the maintenance includes 24/7 telephone support, software upgrades and
loaner equipment during repair periods. This payment will cover the period from
July 15, 2011 ? July 14, 2012.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to F4W, Inc., in the
amount of $26,892.06 for the annual maintenance renewal for the mobile command
force satellite system utilized by the Sheriff?s Office. Funds are budgeted in
the FY12 Budget: General Fund ?Sheriff ? Operations ? Contractual Services;
0101-550-2100-SPTL-6319.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2011 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING A SETTLEMENT PAYMENT TO ROBINSON PAVING, IN
THE AMOUNT OF $46,511.97, TO SETTLE A PROPERTY DAMAGE CLAIM.
WHEREAS, the claim settlement relates to an accident, which occurred on
Friday, April 29, 2011. While on I-185 one mile south of the St. Mary?s Road
exit, a city employee was driving and operating a grab-all in a southernly
direction on I-185, when the arm of the grab-all swung out and hit the sound
barrier wall causing extensive damage.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make a settlement payment
to Robinson Paving, in the amount of $46,511.97, to settle a property damage
claim. Funds are available in the FY11 Budget: Risk Management Internal
Service Fund - Risk Management - Uninsured Losses ? Vehicle;
0860-130-3830-RISK-6842.01.
__________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2011 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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