Agenda Item # ___
Columbus Consolidated Government
Council Meeting
2/26/2012
Agenda Report # ____
TO: Mayor and Council
SUBJECT: Truancy Intervention Project
INITIATED BY: Columbus Office of Crime Prevention
Recommendation: Approval is requested to enter into a one-year contract with
Twin Cedars Youth and Family Services, Inc., to award funding for Crime
Prevention initiatives.
Background: Columbus Office of Crime Prevention has agreed to recommend the
funding of $35,000.00 to Twin Cedars TIP program. A new and innovative program
within Twin Cedars that recruits, trains and provides guidance to volunteer
attorneys and non-attorney mentors to help build healthy strong communities by
providing access to community resources and advocating for children to increase
school attendance and prevent or eliminate truancy related behavior problems.
Analysis: Funds will be used to pay for quality programming as well as
mentoring for juveniles.
Financial Considerations: These funds are appropriated from the Other Local
Option Sales Tax, Crime Prevention Program and do not require a match.
Recommendations/ Actions: Approve the resolution authorizing the Mayor to
enter into a one-year contract with Twin Cedars Inc. to provide funding for
mentoring and quality programming for juveniles.
Local Assistance Grant Agreement
Grant Program Name: Columbus Office of Crime Prevention
Fiscal Agent: Muscogee County
Administering Agency: Columbus Office of Crime Prevention
Grant Recipient: Twin Cedars Inc. ? T.I.P. (Truancy Intervention Project)
Grant Amount: $35,000.00
Budget: Personnel ? $20,100.00
Supplies - $2,800.00
Mileage - $3,000.00
Marketing - $4,100.00
Professional Fees - $5,000.00
Total - $35,000.00
Program Contact Information
Name: Mike Angstadt Title: Executive Director
Address: 18th Ninth Street Suite 104, Columbus, GA 31901
Phone #: 706-327-9612
Project Description
The objective of this program is to reduce dropouts, juvenile delinquency and
crime rates among at risk students.
T.I.P. will recruit, train, supervise and pair local attorney and non-attorney
mentors to act as role models and to help children and families invest in the
value of education. By pairing trained mentors who are willing to donate their
time and skills with children and their families, TIP strives to decrease
absenteeism rates and provide families with the resources and services
necessary to ensure good attendance and success in school. TIP mentors also
serve as legal counsel in juvenile court proceedings and provide pro-bono legal
representation.
I, Mike Angstadt the duly authorized representative of the above named Grant
Recipient, do hereby agree to the following terms that outline the requirements
of Columbus, Georgia for organizations/agencies receiving funds from the
Columbus Office of Crime Prevention. I have been given the opportunity to ask
questions regarding these terms and fully understand my organization?s
obligations incurred by accepting this grant. I understand that prior to the
disbursements of any funds the following criteria must be met:
The above named Grant Recipient represents the beneficiaries of the Grant and
the above named individual is authorized to act in the name of Twin Cedars Inc.
the Grant Recipient.
The subject matter of this Agreement is primarily the provision of services in
the form of juvenile legal counseling and mentoring.
When reimbursement is sought, the name of the person providing the service
shall be provided along with the type of service provided. The Grant Recipient
shall immediately notify the Agency if any of their service providers are
arrested. At the time Grant Recipient learns that one of its service providers
has been arrested, then Grant Recipient shall cease to use such service
provider in connection with programs funded by this Grant.
In the initial report submitted to the Administering Agency, Grant Recipient
shall provide: (a) the names, telephone numbers and email addresses for the
advisory committee members in each county and a copy of the minutes, signed by
the chairman and the secretary, for each of their meetings; (b) the name of the
chairman and the secretary of the advisory committee; (d) the times and dates
that the Grant programs are available ? essentially a schedule of services; (e)
the number of participants in the program and schools they attend; (f)
Description of the process used to identify individuals for which services will
be provided; (h) provide specifics on the evaluation process that addresses
how the process will work, how the statistical data will be gathered, how it
will be analyzed.
All persons utilized by Grant Recipient who are to have contact with juvenile
participants must undergo federal criminal background checks prior to the
contact. Grant Recipient shall provide a list of the names of any persons,
whether paid or unpaid, who are to have contact with any program participants
and shall provide the results of the criminal background checks to the Agency
prior to any contact with program participants.
Grant Recipient shall provide to Agency a list of all Program participants.
The parent or guardian of each participant as well as the participant shall
sign an acknowledgement that any complaints about the Grant Recipient should be
made to ?Seth Brown, Director of Office of Crime Prevention, P.O. Box 1340,
Columbus, Georgia 31902-1340. The signed acknowledgement shall be submitted to
the Agency.
Grant Recipient shall provide an accounting system that shall separate Grant
Funds from other funds. The accounting system shall also separate Grant
related expenses from other expenses.
Grant Recipient shall submit to Agency a quarterly report on the progress of
the programs. The quarterly report shall provide statistical data that
supports the projects goals of reducing school drop-outs, juvenile delinquency
and crime rates among juveniles.
Grant Recipient shall use Grant Funds strictly for the purposes outlined in the
Grant. Any changes to the programs must be submitted in writing to Columbus
Office of Crime Prevention for approval or the funding may be jeopardized.
Grant Recipient shall identify the members of its Board of Directors which will
assume liability if the Georgia Criminal Justice Coordinating Council
determines the funds have been misused.
Quarterly report must be submitted to Seth Brown electronically by the 10th day
of the month after the end of each calendar quarter. Once the report is
approved it will be submitted to the Office of Crime Prevention Board for
evaluation.
The Grant Recipient shall use generally accepted accounting principles (?GAAP?)
to account for all financial transactions used to substantiate the fulfillment
of this Grant.
The Grant Recipient shall maintain all records of Grant-related financial
transactions for a minimum of three years after the completion of the Grant and
to make all records available for inspection and fully cooperate with any audit
or investigation requested or undertaken by the Criminal Justice Coordinating
Council, the State Auditor, the Internal Auditor for Columbus, Georgia, or any
other officials of the state or federal government who have the authority to
conduct audits.
The Grant Recipient shall comply at all times with the provisions of Article I,
Section II, and Paragraph VII of the Georgia Constitution regarding the
prohibition against Sectarian Aid.
The Grant Recipient hereby releases Columbus, Georgia from any liability
whatsoever and Grant Recipient hereby agrees to indemnify Columbus, Georgia
against any and all claims for damages, bodily injury or death arising from any
of the activities contemplated by this Agreement raised by any person. Grant
Recipient shall provide to Columbus, Georgia a certificate of insurance that
shows general liability coverage in the amount of at least $1,000,000 per
occurrence and which shows that Columbus, Georgia is named as an additional
insured.
In the event there is any discrepancy in the language of the project
description and these numbered paragraphs, the language in the numbered
paragraphs shall control.
__________________________________________________________________________
Signature of City Manager, Isaiah Hugley Date
___________________________________________________________________________
Approved as to form by City
Attorney Date
__________________________________________________________________________
Signature of Grant Recipient Representative, Mike Angstadt
Date
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE EXECUTION OF A ONE-YEAR CONTRACT WITH TWIN CEDARS
INC., FOR $35,000.00 FOR THE PURPOSE OF FUNDING THE INITIATIVES OF THE TRUANCY
INTERVENTION PROJECT.
WHEREAS, Twin Cedars Inc., has the Truancy Intervention Project to impact the
lives of juveniles to reduce the rate of truancy; and,
WHEREAS, the Columbus Office of Crime Prevention has authorized funding under
the Crime Prevention Program for this project in the amount of $35,000.00 to
the Truancy Intervention Project.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the Mayor is hereby authorized to enter into a one-year contract
through the Columbus Office of Crime Prevention with Twin Cedars Inc., for
$35,000.00 for funding the Truancy Intervention Project. Funds are budgeted in
the FY13 Budget: Other Local Option Sales Tax, Crime Prevention Program.
___________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the ____ day of February, 2013 and adopted at said meeting by the affirmative
vote of ____________ members of said Council.
Councilor Allen voting _______________.
Councilor Baker voting _______________.
Councilor Barnes voting _______________.
Councilor Davis voting _______________.
Councilor Henderson voting _______________.
Councilor Huff voting _______________.
Councilor McDaniel voting _______________.
Councilor Pugh voting _______________.
Councilor Thomas voting _______________.
Councilor Woodson voting _______________.
__________________________________ ______________________________________
TINY B. WASHINGTON TERESA
PIKE TOMLINSON
CLERK
MAYOR
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