Columbus, Georgia

Agenda Item #_2_





Columbus Consolidated Government

Council Meeting



July 19, 2005





Agenda Report #__08__



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department



(A) CHANGE ORDER ? ADDITIONAL FURNISHINGS FOR THE NEW LIBRARY



It is requested that Council authorize the execution of a Change Order with The

Overby Company, in the amount of $1,111.11, for additional furnishings for the

new Library. Council authorized the purchase of library furnishings from The

Overby Company, per Resolution Number 345-04 on August 17, 2004. Due to

changes to the configuration of the juvenile workstations, two (2) additional

tables are required in order to provide approximately 40.5? of tabletop space,

per child.



Description Cost

Original Contract Amount $596,585.60

Change Orders 1-3 (Resolution No. 212-05) 16,950.19

Change Order for two (2) additional juvenile height tables $1,111.11

Total Contract Amount, including Change Order 1-4 $614,646.90



Funds are budgeted in FY06 Budget, 1999 SPLOST Library/Other Projects ?

Professional Services, MCSD Library; 0540-695-2120-TXLB-7731-50500-20000-0.



* * * * * *



(B) CHEROKEE AVENUE GUARDRAIL ? RFB NO. 05-0089



It is requested that Council authorize the execution of a construction contract

with Martin-Robbins Fence Company, Inc. (Snellville, GA), in the amount of

$146,242. Martin-Robbins will construct ?T? beam guardrails along the west

side of Cherokee Avenue. The work will begin on the north side of Garrard

Street and continue northward along Cherokee Avenue to approximately 500 feet

north of the intersection of Cherokee Avenue and Elgin Drive. All work shall

be performed in accordance with Georgia Department of Transportation (GDOT)

standards.



One hundred thirteen bid invitations were mailed. Included in the mailing were

the three GDOT pre-qualified guardrail contractors: Martin-Robbins Fence

Company, Inc., Blount-Sanford Construction Company, and Sheets Construction

Company, Inc. A mandatory pre-bid conference / site visit was held on June 17,

2005; Martin-Robbins Fence Company, Inc., was the only vendor to attend. A bid

was received from Martin-Robbins Fence Company, Inc., on July 6, 2005. This

bid has been advertised, opened and reviewed



Funds are budgeted in FY06 Budget, 1999 SPLOST Road/Street/Bridge ? Road

Construction, Cherokee Avenue Rehabilitation;

0540-695-2126-TXRB-7641-50315-20030.





* * * * * * * * *



(C) TASERS FOR THE POLICE DEPARTMENT



It is requested that Council authorize the purchase of sixty (60) tasers, sixty

(60) taser holsters, taser cartridges and three days of training from DGG

Taser, Inc., (Jacksonville, FL) in the amount of $62,284.33. The Police

Department will use the tasers as an additional tool in the Less Lethal

Program. Officers will have an option available that could prevent the

necessity for ?deadly force,? thereby possibly preventing serious injury to an

officer, or a citizen taken into custody.



Taser International is the manufacturer of the less lethal Taser. The

authorized distributor for public safety entities in Georgia is DGG Taser,

Inc. Therefore this purchase is considered an only know source procurement,

per the Procurement Ordinance, Section 3-114.



Funds are budgeted in the FY06 Budget, Multi-Government Project Fund ? Police ?

EBM Justice Assistance Grant ? Capital Expenditures Over $5,000; 0216-400-3365

? LLEG - 7761.





?ITEM A?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE execution of change order FOUR, with the overby

company, in the amount of $1,111.11 for additional furnishings for the new

library.



WHEREAS, Council authorized the purchase of library furnishings from The Overby

Company, per Resolution Number 345-04 on August 17, 2004; and,



WHEREAS, Due to changes to the configuration of the juvenile

workstations, two (2) additional tables are required in order to provide

approximately 40.5? of tabletop space, per child; and,



Description Cost

Original Contract Amount $596,585.60

Change Orders 1-3 (Resolution No. 212-05) 16,950.19

Change Order 4, for two (2) additional juvenile height tables $1,111.11

Total Contract Amount, including Change Order 1-4 $614,646.90



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute a Change Order four, with

The Overby Company, in the amount of $1,111.11 for additional furnishings for

the new Library. Funds are budgeted in FY06 Budget, 1999 SPLOST Library/Other

Projects ? Professional Services, MCSD Library;

0540-695-2120-TXLB-7731-50500-20000-0.





Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2005 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.





_____________________________ ________________________________



Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor







?ITEM B?



A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE execution of A CONSTRUCTION CONTRACT WITH

MARTIN-ROBBINS FENCE COMPANY, INC. (SNELLVILLE, GA), IN THE AMOUNT OF

$146,242.



WHEREAS, Martin-Robbins will construct ?T? beam guardrails along the west side

of Cherokee Avenue. The work will begin on the north side of Garrard Street

and continue northward along Cherokee Avenue to approximately 500 feet north of

the intersection of Cherokee Avenue and Elgin Drive. All work shall be

performed in accordance with Georgia Department of Transportation (GDOT)

standards.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute a construction contract

with Martin-Robbins Fence Company, Inc. (Snellville, GA), in the amount of

$146,242. Funds are budgeted in FY06 Budget, 1999 SPLOST Road/Street/Bridge ?

Road Construction, Cherokee Avenue Rehabilitation;

0540-695-2126-TXRB-7641-50315-20030.





Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2005 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.







Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor





?ITEM C?



A RESOLUTION



NO._____________



A RESOLUTION AUTHORIZING THE PURCHASE OF SIXTY (60) TASERS, SIXTY (60) TASER

HOLSTERS, TASER CARTRIDGES AND THREE DAYS OF TRAINING FROM DGG TASER, INC.,

(JACKSONVILLE, FL) IN THE AMOUNT OF $62,284.33.



WHEREAS, the Police Department will use the tasers as an additional

tool in the Less Lethal Program. Officers will have an option available that

could prevent the necessity for ?deadly force,? thereby possibly preventing

serious injury to an officer, or a citizen taken into custody; and,



WHEREAS, Taser International is the manufacturer of the less lethal

taser. The authorized distributor for public safety entities in Georgia is DGG

Taser, Inc. Therefore this purchase is considered an only Known Source

procurement, per the Procurement Ordinance, Section 3-114.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase sixty (60)

tasers, sixty (60) taser holsters, taser cartridges and three days of training

from DGG Taser, Inc., (Jacksonville, FL) in the amount of $62,284.33. Funds

are budgeted in the FY06 Budget, Multi-Government Project Fund ? Police ? EBM

Justice Assistance Grant ? Capital Expenditures Over $5,000; 0216-400-3365 ?

LLEG- 7761.

______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2005 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Woodson voting __________.





______________________________ ____________________________



Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor