Columbus, Georgia

August 7, 2003





The Board of Elections and Registration Board meeting was held December 7, 2003

at 2:00 p.m.



Members Present: Jan Dickens - Chairperson

Eleanor

White

Ken Barfield

Walter J.

Wright, Jr.

Member Excused: Margaret Jenkins



S Y N O P S I S



The chairperson called the meeting to order.



Motion was made and seconded to accept the July board minutes. Vote unanimous.



COMMENTS: Nancy Boren addressed the fact that the board meeting is being held

at the Cusseta Road records retention location. The election equipment is

stored in the building for the board to look at and determine if it is suitable

for storing the DRE?s and do the preparation for the election.



The chairperson asked the question as to why it was decided to store the

equipment at this location. She was asking to be brought up to date. Nancy

stated that the equipment was being stored on the 2nd floor of the West Wing in

an unsecure area. The City offered us the opportunity to use the Cusseta Road

facility as they have floor space in the storage area that is not being used.

There is a burglar alarm system and only two people have keys to the building.



Ken Barfield had a question concerning the board minutes being typed verbatim.

An employee typed the minutes during the time that the board secretary was on

bereavement leave. Mr. Barfield stated a concern about the board only getting

a very reduced synopsis of the meeting. He also stated that if the minutes

were being typed verbatim they should be done consistently and not

erratically. Nancy Boren stated that it should be a board decision if the

board would like the minutes typed verbatim and instruct the secretary to do

so. Eleanor White stated that she was satisfied with a synopsis, knowing that

the tape is available if it is needed to be reviewed.



NEW BUSINESS: The Secretary of State mailed an agreement for the board to

execute. The State will be providing the office with a new computer for Voter

Registration as the System is being updated. Nancy asked the City Attorney to

review the agreement to determine if there would be any problems with the Board

executing the agreement. The agreement basically states that the office will

protect the equipment, keep it in working order, etc. Motion was made and

seconded to accept the agreement. Vote unanimous.



ELECTION PROCEDURE: Nancy presented to the Board a proposal to do the election

night procedure at the records storage facility where the equipment is stored.

After much discussion of the pros and cons, Walter Wright made a motion that

the board request Larry Love to approach the City Manager with the possibility

of the Board conducting the election day activities at the facility as opposed

to the Government Center. If Larry comes back with an affirmative from the

City Manager that we can have access to the building, then the Board would make

the decision. Eleanor White seconded the motion. Vote was taken with three

affirmative and one opposed. Ken Barfield stated that he would like to go on

record vehemently opposing the motion.



Ken Barfield asked the status of the Special Election. Nancy stated that Jim

Humes stated to her that to his knowledge the school board is not discussing

postponing the election. The opposition is requesting the delay. Nancy

called the Secretary of State?s office to clarify the rule for delaying or

canceling an election. She was told that the election could be canceled up to

the day before. All election ballots, voted absentee ballots and everything

that had been done would be put in a box and put away never to be opened. The

School Board will incur all expenses of the election.



REVISION OF BY-LAWS: The By-laws will be reviewed when all board members are

present.



TRAINING MANAGERS/POLLWORKERS: Nancy asked what topics the Board wanted the

managers/pollworkers trained on and the days they would be responsible for.

The training dates will be: Tuesday, August 12 and Thursday August 14, Tuesday,

August 19, and Thursday, August 21. Ken stated he wanted to stress to the

managers to be watchful of campaigning at the polls.



CORRESPONDENCE: None.



A motion was made by Eleanor White and seconded by Walter Wright to adjourn

meeting. Vote was unanimous.





Diane Scrimpshire Jan Dickens

Recording Secretary Chairperson