Columbus, Georgia

Agenda Item #________



Columbus Consolidated Government

Council Meeting





December 18, 2001



Agenda Report #___________



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department







(A) DEMOLITION SERVICES FOR COLUMBUS SQUARE MALL ? RFP NO. 01-0038



It is requested that Council authorize the execution of a demolition contract

with D. H. Griffin Wrecking Company. The contractor will provide demolition,

asbestos abatement, and site clearance of Columbus Square Mall, the future site

of the new library.



Requests for proposals were mailed to ninety vendors and this RFP has been

advertised. Proposals were received on October 26, 2001, from eleven proposers:



D. H. Griffin Wrecking Company (Smyrna, GA)

C. Reed Davis Contractors, Inc. (Knox, TN)

CST Environmental (Houston, TX)

Carolina Wrecking (Columbia, South Carolina)

Cross Environmental Services (Crystal Springs, FL)

Gulf Services Contracting, Inc. (Theodore, AL)

Montgomery Environmental (Montgomery, AL)

Ontario Specialty Contracting (Buffalo, NY)

Reaves Wrecking Company (Columbus, GA)

Skinner Grain & Fertilizer (Hartford, AL)

Tenney Rigging, Inc. (Marilla, NY)



The proposals were reviewed by the Evaluation Committee, which consisted of

representatives from the Public Services Department, Engineering Department,

Real Estate Division, Facilities Maintenance Division and Muscogee County

School District. The representative from the Real Estate Division served in an

advisory capacity, and not a reviewer.



The RFP process is governed by the City?s Procurement Ordinance, Contracting

for Equipment, Supplies or Professional Services per Article 3-110. During the

RFP process there is no formal opening due to the possibility of negotiated

components of the proposal. In the event City Council does not approve the

recommended offeror, no proposal responses or any negotiated components are

made public until after the award of the contract. Evaluation results and

proposed costs have been submitted to the City Manager, in a separate memo, for

informational purposes.



Funds are budgeted in FY02 Budget, 1999 SPLOST ? MCSD Library, General

Construction; 0540-695-2120-TXLB-6561-50500000.



* * * * * *



(B) TROLLEY BUS ? BID NO. 02-0019



It is requested that Council authorize the purchase of a trolley bus from

Chance Coach, Inc. (Valley Center, KS), in the amount of $275,181.00. The

trolley bus will replace the same type vehicle for Metra Transit System.



Twenty-one bid invitations were mailed; one bid was received on October 17,

2001. This bid has been advertised, opened and reviewed.



Funds are budgeted in FY02 Budget, Transportation Fund ? METRA FTA (UMTA),

Buses; 0751-610-2400-MFTA-7724; (City 10%; Federal 80% and state 10%).



* * * * * *



(C) WORKERS? COMPENSATION



It is requested that Council approve payment to Hughston Sports Medicine for

Workers? Compensation Health Insurance Claims in the amount of $10,217.00 for a

Columbus Consolidated Government employee.



Funds are budgeted in the FY02 Budget, Risk Management Internal Service Fund ?

Human Resources ? Workers? Compensation; 0860-220-3820-WCOM-6230.



* * * * * *



(D) GFI FARE BOX UPGRADE ? BID NO. 02-0031



It is requested that Council authorize the procurement of fare box upgrading

services from GFI Genfare, Inc. (Elk Grove Village, IL), in the amount of

$389,358.00. Metra?s current fare box system will be upgraded to include the

magnetic card reader and magnetic cards for the design of polyester and thermal

polyester cards and includes encoding, printing, design development for

multi-card applications such as adult, senior, multi-rides, etc. This

equipment will be used to collect fares along with the equipment used to vault

fares and the collection documentation procedures.



Forty-seven bid invitations were mailed; one bid was received on November 14,

2001. This bid has been advertised, opened and reviewed.



Funds are budgeted in FY02 Budget, Transportation Fund ? METRA FTA (UMTA),

Capital Expenditures; 0751-610-2400-MFTA-7761; (City 10%; Federal 80% and state

10%).



* * * * * *



(E) AUDIT OF INDIGENT HOSPITAL CONTRACT BETWEEN COLUMBUS CONSOLIDATED

GOVERNMENT AND THE MEDICAL CENTER HOSPITAL AUTHORITY ? RFP NO. 02-0012



It is requested that Council authorize the execution of a professional services

contract with John D. Shirley, CPA. The firm will conduct a compliance audit

of the indigent hospital care contract between the Columbus Consolidated

Government and the Medical Center Hospital Authority. The objective of the

audit is to determine compliance of the contract provisions and to verify that

the results of the financial transactions have been fairly represented for the

period covering fiscal years 1998, 1999, and 2000.



Requests for proposals were mailed to seventy-one vendors and this RFP has been

advertised. Proposals were received on November 9, 2001, from three proposers:



John D. Shirley, CPA (Marietta, GA)

Albright & Fortenberry, LLP (Columbus, GA)

PricewaterhouseCoopers, LLP (Atlanta, GA)





The proposals were reviewed by the Evaluation Committee, which consisted of

representatives from the Finance Department, Management Research/Analysis, and

the Jail Medical Clinic.



The RFP process is governed by the City?s Procurement Ordinance, Contracting

for Equipment, Supplies or Professional Services per Article 3-110. During the

RFP process there is no formal opening due to the possibility of negotiated

components of the proposal. In the event City Council does not approve the

recommended offeror, no proposal responses or any negotiated components are

made public until after the award of the contract. Evaluation results and

proposed costs have been submitted to the City Manager, in a separate memo, for

informational purposes.



Funds are budgeted in FY02 Budget, General Fund Contingency,

0101-590-2000-CONT-9801.



* * * * * *



(F) TREES FOR PLANTING ON THE CITY=S RIGHT-OF WAYS- BID NO 02-0050



It is requested that Council approve the purchase of 500 trees from John Deere

Landscapes, in the amount of $66,413.00. The trees will be planted on various

right-of-ways throughout the City and be used as new plantings and replacements

for trees damaged or killed due to weather conditions.



One hundred and fifty-six invitations were mailed; fifteen bids were received

on November 21, 2001. This bid has been advertised, opened and reviewed. The

bid specifications consisted of twenty-seven different species of trees. The

bidders were:



Wagon Hammock Nursery Lakeside Landscaping, Inc.

Loan Oak Tree Form Bold Spring Nursery

Gilmore Plant & Bulb Co., Inc. Gateway Gardens

Barrett Tree Company Tree Corporation of America

Plantation Tree Co. Burkhart Farms Nursery

John Deere Landscapes Moons Tree Farm, Inc.

Thoms Trees & Plants, Inc. *Warren County Nursery, Inc.

Hillside Nursery Wholesale Co.



Only two vendors bid on all tree species, the bidders were:

John Deere Landscapes, (Alpharetta, GA) $66,413.00

Thoms Trees & Plant, Inc. (Fayetteville, GA) $74,540.00



*The bid submitted by Warren County Nursery, Inc., was deemed incomplete

because they failed to include the required shipping cost.



Funds are budgeted in the FY02 Budget, Public Services, Landscape and Forestry

Horticulture/Landscaping Supplies; 0203-260-2800-LAND-6727.







?ITEM A?





A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE EXECUTION OF A DEMOLITION CONTRACT WITH d. h.

gRIFFIN WRECKING COMPANY.



WHEREAS, an RFP was administered (RFP No. 01-0038) and eleven proposals were

received; and,



WHEREAS, the proposal submitted by D. H. Griffin Wrecking Company met all

proposal requirements and is deemed most responsive to the RFP.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute a demolition contract

with D. H. Griffin Wrecking Company. Funds are budgeted in FY02 Budget, 1999

SPLOST ? MCSD Library, General Construction; 0540-695-2120-TXLB-6561-50500000.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _____ _______, 2001 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Poydasheff voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor



?ITEM B?





A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE PURCHASE OF A TROLLEY BUS FROM CHANCE COACH, INC.,

IN THE AMOUNT OF $275,181.00.



WHEREAS, the trolley bus will replace the same type vehicle for Metra Transit

System.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase a trolley bus from

Chance Coach, Inc., in the amount of $275,181.00. Funds are budgeted in FY02

Budget, Transportation Fund ? METRA FTA (UMTA), Buses; 0751-610-2400-MFTA-7724;

(City 10%; Federal 80% and state 10%).



_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _____ _______, 2001 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Poydasheff voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor



?ITEM C?



A RESOLUTION



NO. ________



A RESOLUTION AUTHORIZING PAYMENT TO HUGHSTON SPORTS MEDICINE FOR

WORKERS? COMPENSATION HEALTH INSURANCE CLAIMS IN THE AMOUNT OF $10,217.00 FOR A

COLUMBUS CONSOLIDATED GOVERNMENT EMPLOYEE.





NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to make payment to Hughston Sports

Medicine for Workers? Compensation Health Insurance Claims in the amount of

$10,217.00. Funds are budgeted in the FY02 Budget, Risk Management Int.,

Services Fund ? Human Resources ? Workers? Compensation;

0860-220-3820-WCOM-6230.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _____ _______, 2001 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Poydasheff voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor



?ITEM D?





A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE procurement of fare box upgrading services from

gfi genfare, inc., in the amount of $389,358.00.



WHEREAS, Metra?s current fare box system will be upgraded to include the

magnetic card reader and magnetic cards for the design of polyester and thermal

polyester cards and includes encoding, printing, design development for

multi-card applications such as adult, senior, multi-rides, etc. This

equipment will be used to collect fares along with the equipment used to vault

fares and the collection documentation procedures.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to procure fare box upgrading

services from GFI Genfare, Inc., in the amount of $389,358.00. Funds are

budgeted in FY02 Budget, Transportation Fund ? METRA FTA (UMTA), Capital

Expenditures; 0751-610-2400-MFTA-7761; (City 10%; Federal 80% and state 10%).

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _____ _______, 2001 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Poydasheff voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor



?ITEM E?





A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE EXECUTION OF A PROFESSIONAL SERVICES CONTRACT WITH

JOHN D. SHIRLEY, CPA.



WHEREAS, an RFP was administered (RFP No. 02-0012) and three proposals were

received; and,



WHEREAS, the proposal submitted by John D. Shirley, CPA, met all proposal

requirements and is deemed most responsive to the RFP.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute a professional services

contract with John D. Shirley, CPA. Funds are budgeted in FY02 Budget,

0101-590-2000-CONT-9801.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _____ _______, 2001 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Poydasheff voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor







AITEM F@



A RESOLUTION



NO. _____



A RESOLUTION AUTHORIZING THE PURCHASE OF 500 TREES, FROM JOHN DEERE LANDSCAPES,

IN THE AMOUNT OF $66,413.00.



WHEREAS, the trees will be planted on various right-of-ways throughout the

City; and,



WHEREAS, the trees will be for new plantings and replacements for trees damaged

or killed due to weather conditions.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase 500 trees, from John

Deere Landscapes, in the amount of $66,413.00. Funds are budgeted in the FY02

Budget, Public Services, Landscape and Forestry - Horticulture/Landscaping

Supplies; 0203-260-2800-LAND-6727

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2001 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Poydasheff voting __________.

Councilor Rodgers voting __________.

Councilor Smith voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.



___________________________________ _____________________________

Tiny B. Washington, Clerk of Council Bobby G. Peters, Mayor