Columbus, Georgia

April 17, 2003





The Elections and Registration Board meeting was held November 17, 2002 at 2:00

p.m.



Members Present: Jan Dickens ? Chairperson

Margaret

Jenkins

Eleanor White

Ken Barfield

Walter J.

Wright, Jr.





The Chairperson called the meeting to order.



A motion was made and seconded to approve the March board meeting minutes as

amended. Vote was unanimous.



COMMENTS:



Nancy told the board members that the Elections Official Conference will be

held in Savannah on May 4-7. She asked if anyone would like to attend. She

also told the board that there would be another training seminar in Savannah on

August 24-27. The August seminar is the Voter Registrars Association of

Georgia.



NEW BUSINESS:



The Challenge of a registered voter:



Glenn Wallace, Registration Coordinator was asked to join the meeting to give

the board the specifics of the challenge made by Mr. Paul Olsen concerning Mr.

Daniel Menefee. Mr. Olsen is questioning whether Mr. Menefee should be on our

list of registered voters.

Each board member was given a copy of Mr. Menefee?s official voter registration

form. Mr. Wallace stated that on February 10, 2003, Mr. Menefee came into the

voter registration office and registered to vote. He used the residence

address of 1409 14th Street at that time. He listed his mailing address as

2901 University Avenue which is mostly like his place of employment. When his

record was entered into the computer, it showed that Daniel Menefee was

registered in Harris County at that time. It showed that he registered in

Harris County in 1999. When a person registers to vote in Muscogee County, and

the record shows that they are registered in another county, we have to take

ownership of that voter. Mr. Menefee has never voted in Muscogee County. Mr.

Olsen is challenging Mr. Menefee?s residency to be a qualified voter of

Muscogee County. Mr. Barfield made a motion that the board advise Mrs. Boren

to establish the hearing, set it up and notify everyone concerned as to where

the hearing will take place. He would like for this to be setup at the next

board meeting. The motion died for lack of a second. The chairperson proposed

that at the next board meeting the board will decide definitely what to do

concerning the challenge after getting an official opinion from the City

Attorney.



HELP AMERICA VOTE ACT OF 2002: This is a Federal Law that is being passed but

not fully funded as of yet but is going to have an impact on us. This became

effective as of January 1, 2003. A person has to either show identification

when they register for the first time or when they vote. If they vote by

absentee, they have to mail us some kind of proof of identification. We should

find out more about HAVA when we attend training in May.



NEW LEGISLATION: The new legislation has to do with the one cent sales tax.



CORRESPONDENCE: Each board member was given a letter from the City Manager,

Carmen Cavezza.



Being no further business to discuss, the meeting was adjourned.





Diane Scrimpshire Jan Dickens

Recording Secretary Chairperson