Columbus, Georgia

Minutes for the Public Safety's Hazardous Mitigation Planning Commission



December 14, 2004





Members Present: Lt. Bill Rawn, Ms. Lisa Goodwin, Ms. Rachel Buice, Ms. Donna

Newman, Mr. Jason Bryon, Mr. Rick Morris, Mr. Isaiah Hugley, Ms. Joe Claborn,

Mr. David Arrington, Mr. Riley Land and Ms. Cathy Kee.





The meeting for the Public Safety Hazardous Mitigation Planning Commission was

held on the Ground Floor, Public Safety Building with Deputy Director Riley

Land of the EMS

Division calling the meeting to order at 2:05 p.m.







Mr. Land began referring to the trip to the 3rd Brigade and the future plans

for the Mitigation Commission. He then shared about some touring that took

place by the Lower Chattahoochee Regional Development Committee which was to

get an idea from other institutions about the way business is conducted in

areas of water and power for distribution purposes.



Mr. Land then emphasized the importance of submitting administrative

information and he referred to the grant match which includes reimbursement for

labor, resources computer time, transit to and from the destination where the

meetings are held etc., and emphasized the importance of these documents.



Mr. Land then opened the floor for questions and began stating the purpose for

the meetings. He stated that the Hazardous Mitigation Plan (HAZMAT) is required

by law, through the Federal register and is requesting each jurisdiction to

make an assessment from a global perspective for the likelihood of the

damage/outcome that could incur for lost of revenue and income or etc. He

stated this information will then be submitted to the Federal Government who

will in-turn calculate where the areas of need are, based upon the assessment

information, he continued stating that this information is also used for

distribution when the funds become available.



Mr. Land then introduced the Developer Mr. Rick Morris and the Planner Mr.

Jason Bryon from the Lower Chattahoochee Regional Development Center, who began

explaining their experience with Fort Benning, Stewart County, and equipment in

Georgetown and Fulton County with their Hazardous Mitigation information. They

also clarified the expectancies and distinguished Mr. Jason Bryon as the

individual that will be working on the project with Muscogee County, subject to

contractual acceptance.



Mr. Land emphasized that the grant had been approved since September 2004 and

informed everyone of the expiration date of September 2005. Several minutes of

discussion occurred between the group in reference to the possibilities from

various perspectives, including answers to what information is already set up

and available for Muscogee County in the event of a potential hazard.



Ms. Joe Claborn then offered some suggestions to Mr. Land on methods that were

used by the hospital she was associated with and she stated that this

information assisted them with risk assessment and calculations based on the

information they input based on a series of questions answered through the

Internet. (copy attached and available in the Clerk of Council?s office)



Mr. Land then elaborated on the issue he referred to as probability versus

consequences and the high and low risks factors. Mr. Land generally explained

the process based upon a suggestion by Deputy City Manager Isaiah Hugley, this

included meeting dates, times, expectancy of Lower Chattahoochee Regional

Development Center versus the Columbus City Government and the sub-committees

which he stated have not officially been designated yet.



Mr. Land then tentatively outlined a possible timeline schedule for the

development of this comprehensive plan as follows:



Around 1st of January ? Getting started

End of January ? Gathering base data

February & March ? Subcommittee meetings

April/ May ? Draft & review



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Note - The group also agreed that this time-line is subject to changes based on

other issues that are unclear to the process.

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Mr. Hugley advised that the completed information must be presented to the

Council members and must be included within the aforementioned time-line.



The group discussed for several minutes the logistics and their concerns with

this project including the requirements placed upon their office staff. To

which Mr. Land emphasized the need to understand that this information is still

preliminary and the subcommittees will possibly expand out further.



Meeting adjourned 2:45 p.m.



Triena B. Sharpe



___________________

Recording Secretary