Columbus, Georgia

Agenda Item # 3



Columbus Consolidated Government

Council Meeting



March 18, 2003



Agenda Report # 39



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department





(A) WATER MANAGEMENT SERVICES (ANNUAL CONTRACT) - BID NO. 03-0064



It is requested that Council approve water management services from Superior

Water Services, at a monthly cost of $1,036.38. Contractor will provide all

labor, materials and equipment to provide a complete service-oriented water

treatment management program. The treatment will include all cooling towers,

boilers and closed water loops operated by the City.



The contract term shall be for one year, with the option to renew for two

additional twelve-month periods. Contract renewal will be contingent upon the

mutual agreement of the City and the Contractor.



Fourteen bid invitations were mailed; three bids were received on February 12,

2003. The bid has been advertised, opened and reviewed. The bidders were:



Monthly Service Cost

Superior Water Services (Smyrna, GA) $1,036.38

Water Systems, Inc. (Forest Park, GA) 1,283.26

Anderson Chemical (Macon, GA) 2,597.57



Funds are budgeted each fiscal year for this ongoing service; Public Services,

Facilities Maintenance - Service Contracts; 0101-260-2700-MNTN-6513.



* * * * * *



(B) SEDAN, MID-SIZE, FOUR-DOOR, 6 CYLINDERS



It is requested that Council authorize the purchase of one (1) additional

sedan, mid-size, four-door, 6 cylinders from Mike Patton CDJ in the amount of

$13,360.00. The sedan is a replacement for a JTPA vehicle that was totaled in

July 2002.



Per Resolution No. 705-02 (Bid No. 03-0044), ten (10) sedans, mid-size,

four-door, 6 cylinders were purchased from Mike Patton CDJ in January of 2003.

The bid required vendors to provide pricing for additional purchases to be made

in FY03.



Funds for one (1) sedan, mid-size, four-door, 6 cylinders for JTPA are budgeted

in FY03 Budget, Job Training Partner Program Fund ?Workforce Investment Account

? WIA Adult Program (Set Aside) - Automobiles; 0220-675-2203-WIAA-7721.



(C) Tents ? BID NO. 03-0073



It is requested that Council authorize the purchase of three (3) tents from

Celina Tent, in the amount of $15,797.00.00.



The tents will be used by METRA for special occasions such as rodeos and

conventions.



Twenty-five bid invitations were mailed. Two bids were received on March 12,

2003. This bid has been advertised, opened and reviewed. The bidders were:





BIDDERS

TOTAL

Celina Tent (Celina, OH)

$15,797.00

Rental Service Company

(Columbus, GA)

$23,325.00



Funds are budgeted in FY03 Budget, Transportation Fund ? METRA FTA - Capital

Expenditures over $5,000.00; 0751-610-2400-MFTA-7761; (City 10%; Federal 80%

and state 10%).



?ITEM A?



A RESOLUTION



NO.____________





A RESOLUTION AUTHORIZING THE PURCHASE OF WATER MANAGEMENT SERVICES FROM

SUPERIOR WATER SERVICES, AT A MONTHLY COST OF $1,036.38.



WHEREAS, contractor will provide all labor, materials and equipment to provide

a complete service-oriented water treatment management program. The treatment

will include all cooling towers, boilers and closed water loops operated by the

City; and,



WHEREAS, the contract term shall be for one year, with the option to renew for

two additional twelve month periods. Contract renewal will be contingent upon

the mutual agreement of the City and the Contractor.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase water management

services from Superior Water Services, at a monthly cost of $1,036.38. Funds

are budgeted each fiscal year for this ongoing service; Public Services,

Facilities Maintenance - Service Contracts; 0101-260-2700-MNTN-6513.



_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of ____________, 2003 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor



?ITEM B?





A RESOLUTION



NO.______





A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) ADDITIONAL SEDAN,

MID-SIZE, FOUR DOOR, 6 CYLINDER FROM MIKE PATTON CDJ IN THE AMOUNT OF

$13,360.00.





WHEREAS, the sedan is a replacement for a JTPA vehicle that was totaled

in July 2002. Per Resolution No. 705-02 (Bid No. 03-0044), ten (10) sedans,

mid-size, four door, 6 cylinder were purchased from Mike Patton CDJ in January

of 2003. The bid required vendors to provide pricing for additional purchases

to be made in FY03.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase of one (1)

additional sedan, mid-size, four door, 6 cylinder from Mike Patton CDJ in the

amount of $13,360.00. Funds for one (1) sedan, mid-size, four door, 6

cylinder, for JTPA are budgeted in FY03 Budget, Job Training Partner Program

Fund ?Workforce Investment Account ? WIA Adult Program (Set Aside) -

Automobiles; 0220-675-2203-WIAA-7721.

_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of ____________, 2003 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor







?ITEM C?



A RESOLUTION



NO. _____





A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) TENTS FROM CELINA

TENT, IN THE AMOUNT OF $15,797.00.00.



WHEREAS, The tents will be used by METRA for special occasions such as

rodeos and conventions.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to purchase three (3) tents from

Celina Tent, in the amount of $15,797.00.00. Funds are budgeted in FY03

Budget, Transportation Fund ? METRA FTA - Capital Expenditures over $5,000.00;

0751-610-2400-MFTA-7761; (City 10%; Federal 80% and state 10%).



_________________________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of _________________, 2003 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Rodgers voting __________.

Councilor Suber voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Robert Poydasheff, Mayor









DATE: March 18, 2003



TO: Mayor and Councilors



FROM: Kay Love, Director of Finance



SUBJECT: Advertised Bids





March 19, 2003

1. Renovations and Addition to Fluellen Community Center ? Bid No.

03-0079

Scope of Bid

The project consists of community room renovation; crafts room addition;

kitchen renovations; offices, storage and accessory spaces. Site and exterior

renovations are also included.



2. Dual Rear Wheel 1 Ton Truck Crew Cab & Chassis with 8 ? Foot Flat

Dump Bed ? Bid No. 03-0081

Scope of Bid

To provide two (2) Dual Rear Wheel 1 Ton Truck Crew Cab with 8 ? Foot

flat Bed to be used by the Rainwater Management Division of the Public Services

Department and the Public Services Division of the Parks and Recreation

Department.



3. ? Ton Service Body Truck ? Bid No. 03-0077

Scope of Bid

To provide one (1) ? Ton Service Body Truck to be used by the Facility

Maintenance Division of the Public Services Department.





March 21, 2003

1. Banking Services (Annual Contract) ? RFP No. 03-0022

Scope of RFP

Provide Columbus Consolidated Government with a qualified banking institution

that can offer the highest quality service at the lowest cost to the taxpayers,

while maintaining efficient operation and optimizing return on available cash

for the benefit of the City. The term of this contract shall be for a period

of five (5) years, beginning July 1, 2003.





March 26, 2003

1. Surveillance Equipment for Metra Transit Facility ? Bid

No. 03-0035

Scope of Bid

Provide and install surveillance equipment in the Main Office,

Maintenance Office and Parking Garage of Metra Transit Facility.



2. Back Support Safety Belts & Safety Vests (Re-Bid)

Annual Contract ? Bid No. 03-0088

Scope of Bid

Provide approximately 550 back support safety belts and approximately 3,000

safety vests to Columbus Consolidated Government (the City) on an "as needed"

basis. The contract term will be for one year, with the option to renew for

two additional twelve-month periods.



March 28, 2003

1. Workstation Systems for Emergency Communications ? RFP

03-0023

Scope of RFP

Provide and install eight (8) console/workstations for the Columbus Public

Safety/911 Emergency Communications Center. The City will only consider

specifically designed and engineered ?Emergency Communications Workstation

Systems?.



April 2, 2003

1. Construction of Fire Stations (Re-Bid) ? Bid No. 03-0083

Scope of Bid

Construct a fire station at Veterans Parkway and Moon Road ? two bay with EMS

(Fire Station #3); at 1441 Benning Drive, Corner of Winston Road and Roper

Avenue ? three bay with EMS (Fire Station #10); and at Transport Boulevard and

Cargo Drive ? two bay with EMS (Fire Station #16). The scope of work includes,

but is not limited to, masonry and brick exterior walls, asphalt shingle roof

over trusses, interior masonry walls, with finish ceilings, floors, doors,

windows, toilet rooms, kitchen, HVAC, electrical, plumbing and site work.



2. Carver Park Recreation Center Renovation ? Bid No. 03-0084

Scope of Bid

The project consists of installation of HVAC system of gymnasium only, to

include minimal associated construction as shown in contract documents.





April 9, 2003

1. Shirley Winston Park Storm Pipe Replacement ? Bid No.

03-0085

Scope of Bid

Replace a storm pipe at Shirley Winston Park. All work pertaining to the

construction shall be performed in accordance with the State of Georgia,

Department of Transportation ? Stand Specifications, Construction of Roads and

Bridges, 1993 Edition or as amended.